Approval Workflow For Pricing Condition in SAP

1/23/2017 ApprovalWorkflowforPricingCondition|SAPBlogs
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ApprovalWorkflowforPricing
Condition
October30,2013 | 678Views |
TanmayVyas
morebythisauthor
SAPBusinessWorkflow
abapdevlopment | pricingconditionpricing | pricingsalesorder | sapsalesand

distribution | sapsd | sapsdpricing | sapworkflow | sapworkflowdesign | workflow
approval
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BusinessScenario:
It is required that Sales manager must approve all order pricing

changes. Since discounts and surcharges applied at order level,
https://blogs.sap.com/2013/10/30/approvalworkflowforpricingcondition/ 1/33
change the net price of an order, the discount/surcharge must be

approvedbyamanager.Creatingorupdatingadiscount/surcharge
recordshouldtriggeraworkflowapprovalevent.Oncetheworkflow
object is approved by the appropriate manager, the condition
record is released and the discount/surcharge is applied to the
order.
Forthepurposeofdemo,considertheconditiontypeforCustomer
Discount (K007). This document provides a custom solution for
developingApprovalWorkflowforConditionRecords.
Create Transaction Variant to make Processing Status non

editableandassignadefaultvalue
Aprocessor(salesclerk)cancreateandchangeconditionrecords
viaVK11/VK12transactions.Itisnecessarytodisablethe
processingstatusfieldinordertopreventthesalesclerkfrom
accidentlysettingthestatusasReleased.
CalltransactionSHD0.EntertransactioncodeasVK11and
ZtransactionvariantZVAR_VK.ClickonCreatebutton.
EnterConditiontypeK007andhitEnteronthesubsequent
Popupscreen.
EnteranyCustomernumber,AmountandSetProcessing
statusasBlocked
SetProcessingstatusfieldasOutputOnlyandWith
Contentonthesubsequentpopupscreen.(screenvariant)
HitSaveandthenEnteronthenextpopupscreen.
SavetheTransactionVariantZVAR_VKandScreenvariant
ZVAR_VK_1307.GotoStandardVariantstabandactivate
TransactionVariantZVAR_VK.ThissetsZVAR_VKas
defaulttransactionvariantforVK11transaction.
TransactionVK11nowhastheProcessingStatusasanon
editablecolumnwithDefaultvalueas1(Blocked)
CallTransactionSHD0andactivatethesameTransaction
variantZVAR_VKforConditionChangetransactionVK12.
Similarly,screenvariantscanbecreatedforothercondition
typesandassignedtothistransactionvariant.
Fore.g.TransactionVK12nowhastheProcessingStatusasa
noneditable column with Default value as 1 (Blocked) for
conditiontypePR01
ExtendBusinessObjectBUS3005(Condition)
CalltransactionSWO1(BusinessObjectBuilder)andcreate
objecttypeZZBUS3005
ProvideObjectname,Descriptionandunderlyingprogram
name.Supertypeindicatesthatthisobjecttypeisinherited
fromstandardSAPbusinessobjecttypeBUS3005.
ChangeObjectReleasestatustoImplemented
CreateCustomEvents
PlacecursoronEventsandclickCreate.Onthe
subsequentpopupscreenprovideeventnameCreated.
ThiseventwillserveasTriggeringeventfortheCondition
RecordApprovalWorkflow.
Placecursoroneventandchangeitsreleasestatusto
implemented
CreateEventParameters
PlacecursoroneventandchooseParameters.
Next click Create and specify parameter name as

ChangeDoc_Pos of structure type CDPOS. This event
parameter will contain old and new values of the condition.
(Whilecreation,theoldvalueswillbeblank)
Create another Event Changed with the same event

parameterChangeDoc_PosofstructuretypeCDPOS.
ConfigureWorkflowTriggeringeventsonChangeDocument
When a change to a Condition Record is logged by the system using

Change Document object COND_A the following event linkages will
triggerthecorrespondingBusinessobjectEvents.
CalltransactionSWEC(EventLinkageforChange
Documents)andclickonNewEntries
This entry will trigger BUS3005.Created event every time a

new Condition record is created. Create new Function
Z_FILL_EVENT_CONT that can be used to fill the Event
ContainerwithtableofChangeDocumentItemsi.e.Detailsof
thechangemadetotheConditionrecord.
Samplecode:
FUNCTION z_fill_event_cont.
*-
**Local Interface:
* IMPORTING
* VALUE(CHANGE_DOC_OBJECT) TYPE SWECDOBJ-
CDOBJECTCL OPTIONAL
* VALUE(OBJTYPE) TYPE SWECDOBJ-OBJTYPE
OPTIONAL
* VALUE(OBJKEY) TYPE SWEINSTCOU-OBJKEY
OPTIONAL
* VALUE(EVENT) TYPE SWOTRE-EVENT OPTIONAL
* TABLES
* EVENT_CONTAINER STRUCTURE SWCONT OPTIONAL
* CHANGEDOCUMENT_POSITION STRUCTURE CDPOS
OPTIONAL
*-
* Fill Event Container from Change-document
swc_set_table event_container
ChangeDoc_Pos changedocument_position.
ENDFUNCTION.
AlsoaddanewentryforChangedEvent.
This entry will trigger BUS3005.Changed event every time a

Conditionrecordischanged.
CreateCustomAttributes
PlacecursoronAttributesandclickCreate.HitYesonthe
subsequentpopup.
ProvidetablenameasKONHandselectthefieldsas
shown.(Morefieldscanbechosenifrequiredwithin
Workflow.)
ClickCreateonallsubsequentpopupscreenstocreateall
selectedattributes
CreateCustomMethods
ReviewPricingConditionThismethodisusedtopresenta
customapprovalscreentotheReviewer(Salesmanager)
CreateanewfunctionZ_REVIEW_CONDanddesigna
customApprovalscreenthatlistsOld/Newvaluesofthe
PricingConditionrecordandApprove/RejectButtons.
SampleScreen
FunctionmoduleZ_REVIEW_CONDcanbedevelopedwith
the assumption that Change Document table is passed to it
fromworkflow.
For each relevant field in the Change Document table
capture the old and new values and display on custom
screen.
FetchCustomernumberfromConditiontable.(A307inthis
example)
Capture the Review Result as A for Approved and R for
RejectedandpassitasExportingparameter.
Samplecode:
* Populate Modified Fields
LOOP AT it_changedoc_items.
CASE it_changedoc_items-fname.
* Discount changed
WHEN KBETR.
MOVE it_changedoc_items-value_old TO
v_old_discount.
v_old_discount = v_old_discount / 10.
MOVE it_changedoc_items-value_new TO
v_new_discount.
v_new_discount = v_new_discount / 10.
* Valid-from Date changed
WHEN DATAB.
WRITE:
it_changedoc_items-value_old TO
wa_old-valid_from,
it_changedoc_items-value_new TO
wa_new-valid_from.
* Valid-to Date changed
WHEN DATBI.
WRITE:
it_changedoc_items-value_old TO
wa_old-valid_to,
it_changedoc_items-value_new TO
wa_new-valid_to.
WHEN OTHERS.
ENDCASE.
ENDLOOP.
In SWO1 transaction Place cursor on Method and click

Create. On the subsequent popup screen provide function
nameZ_REVIEW_COND.
Set method as Dialog and create method parameters using
functionparameters.
Click Yes on the following pop up to autogenerate the

methodcode.
AutogeneratedCode:
begin_method reviewcond changing container.
DATA:
createdby TYPE konh-ernam,
condtype TYPE t685t-vtext,
reviewresult TYPE syst-input,
changedocumenttable LIKE cdpos
OCCURS 0.
swc_get_element container Createdby
createdby.
swc_get_element container CondType
condtype.
swc_get_table container
ChangeDocumentTable
changedocumenttable.
CALL FUNCTION Z_REVIEW_COND
EXPORTING
im_createdby = createdby
im_cond_type_name = condtype
IMPORTING
ex_review_result =
reviewresult
TABLES
changedocument_position =
changedocumenttable
EXCEPTIONS
OTHERS = 01.
CASE sy-subrc.
WHEN 0. OK
WHEN OTHERS. to be
implemented
ENDCASE.
swc_set_element container
ReviewResult reviewresult.
swc_set_table container
ChangeDocumentTable
changedocumenttable.
end_method.
ReleasePricingConditionThismethodisusedtoRelease
theblockontheConditionrecordafterApproval.
PlacecursoronMethodandclickCreate.Onthe
subsequentpopupscreenprovidemethodname
ReleaseCond.ThismethodisaBackgroundmethod.
PlacecursoronmethodReleaseCondandclickProgramto
writemethodcode.
SampleCode:
begin_method releasecond changing
container.
DATA :
l_usage TYPE kvewe,
l_cond_tab TYPE kotabnr,
l_appl TYPE kappl,
l_cond_type TYPE kscha,
l_cond_tab_name TYPE t681-
kotab,
v_sel_tab_name type string.
* Fetch Condition Header data
swc_get_property self
Application l_appl.
Usage l_usage.
Table l_cond_tab.
ConditionType l_cond_type.
* Determine condition tablename
CLEAR l_cond_tab_name.
CALL FUNCTION RV_TABLE_NAME_SET
EXPORTING
rt_kotabnr = l_cond_tab
rt_kvewe = l_usage
IMPORTING
rt_kotab = l_cond_tab_name.
MOVE l_cond_tab_name TO
v_sel_tab_name.
* Update table to set Condition Record
as RELEASED
UPDATE (v_sel_tab_name)
SET kbstat = 2
kfrst =
WHERE kappl = l_appl
AND kschl = l_cond_type
AND knumh = object-key-
conditionrecordno.
IF sy-subrc EQ 0.
COMMIT WORK AND WAIT.
ENDIF.
end_method.
PlacecursoronmethodReleaseCondandchangeits
releasestatustoimplemented
SaveandGenerateobjecttypeZZBUS3005
SetupBusinessObjectDelegation
CalltransactionSWO1andclickonSetting>Delegate
AddNewEntry
Thissettingcausesallthenewmethods,attributesandevents
fromZZBUS3005(subtype)willbeavailablewithinobjecttype
BUS3005(supertype)whenitisusedinanyWorkflow.
BuildtemplateforPricingConditionWorkflow
CalltransactionSWDDWorkflowBuilder.ClickSaveand
providenamefortheWorkflowtemplate
ClickonBasicDatatabtosetuptriggeringevents
GotoStartEventstabandsetupCreatedandChanged
eventsofBusinessObjectBUS3005asthetriggeringevents
forthisworkflowtemplate.
Activatetheeventlinkages.
This setting will trigger a workflow instance every time a

Conditionrecordiscreatedorchanged.
Foreachevent,setupstartcondition>(Conditiontype=
K007)
This Start Condition will be evaluated before triggering new

workflowinstance.
CreateWorkflowContainervariableChangeDoc_Pos
SetvariableChangeDoc_PospropertyasImportand
Multiline.ThisindicatesthattheChangeDocumenttablewill
bepassedtotheWorkflowfromtheTriggeringEvent
SimilarlycreateWorkflowContainervariableBUS3005of
objecttypeBUS3005andsetitspropertyasImport
Parameter.
GotoStartEventsunderBasicDataandsetuptheData
bindingasshownforbothevents.Thissettingpassesdata
fromEventcontainertoWorkflowcontainerduringthe
triggeringoftheWorkflow
AddanewActivitystepforgeneratingaReviewtask.
Double Click on Undefined Step and choose step type as

Activity
ChooseCreatetask
Click Yes on the subsequent pop up to autocreate Task

Containervariables.
MakesurethatChangeDocumenttableispassedtothetask
andReviewResultisretrievedbacktoWorkflow.
SetthetaskasGeneralTask
UseRule00000168todetermineApproverasthemanager
oftheUser(whocreates/changesaconditionrecord)
AddaconditionsteptodeterminetheResultofApproval.
AddnewActivitystepforReleasingConditionRecordin
background.
Right click on the outcome branch Approved and select

CreateActivityStep
ChooseCreatetask
PasstheBusinessObjectinstancetothistask
SaveandactivateWorkflowTemplate
WorkingDEMO
UsercreatesaConditionrecordforConditiontypeK007.
InitiallytheprocessingstatusisBLOCKED
OnSAVE,theWorkflowgetstriggeredandApprovalitemis
routedtotheManageroftheUserwhocreatedtheCondition
record.
Atthistime,thecustomerdiscountisnotreflectedintheOrder
TheSalesManagercanviewthefollowingReviewScreenby
executingtheApprovalWorkitem.(Oldvaluesareblank
sincethisisanewcondition)
OnApproval,theConditionRecordisreleasedandcustomer
discountisnowappliedontotheGrossPriceoftheOrder.
AlertModerator
8Comments
YoumustbeLoggedontocommentorreplytoapost.
ODManikandan
October31,2013at7:10am
VeryNicematerial
Regards,
OD
RonenWeisz
January29,2014at7:24pm
Ihavebeenlookingforawaytodothisforalongtime,
andseeingthewholeprocessasyoushoweditwasveryhelpful.
Onequestion,doyouknowofanywaytodotheconditionupdatewitha
functionmoduleandnotwithadirectupdate?
Ronen
JyotiPrakash
May2,2014at11:52am
Tanmay
Nice&elaborateddocumentation.Keepthegoodwork&wordmoving.
Thanks.
BestWishes,
JP
satishkumarpulijala
May2,2014at5:27pm
hitanmayvyas
Nicematerial
thanku
satish
anandkumarradhakrishnan
May3,2014at7:08am
GoodExplanation!!Thanksalot
WallaceFerreiraeSilva
February5,2016at4:19pm
HiTanmay,
Ifapprovaluserclickcancelbuttoninareviewscreenworkitemis
completed.
Ithinktomovereleasecodeforreviewscreen,becausethemethod
mustbeasynchronousanddontacceptexportparameter.
Howdoyouimplementcancelbuttoninworkflow?
Thanksinadvance.
Wallace
TanmayVyas Postauthor
HiWallace,
InthegivenscenarioIhaveusedaSynchronousmethod
fortheReviewtask.OnclickofCancelbuttonYoucan
usemacroexit_cancelledtoCANCELtheprocessingofthe
workitembutstillkeeptheworkitemwithintheApprovers
inbox.
Tanmay
WallaceFerreiraeSilva
ThanksTanmay,
Iusedassychronousmethodwithsucesss.But
inVK11andVK12whenuserentermoreone
lineintabelcontrolkbstatnotfilledwithscreen
variant.
Howdosolvedthisissue?
Thanksinadvanceandcongratsgreatjob!
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1/23/2017 ApprovalWorkflowforPricingCondition|SAPBlogs

abapdevlopment | pricingconditionpricing | pricingsalesorder | sapsalesand

It is required that Sales manager must approve all order pricing

change the net price of an order, the discount/surcharge must be

Create Transaction Variant to make Processing Status non

Next click Create and specify parameter name as

Create another Event Changed with the same event

When a change to a Condition Record is logged by the system using

This entry will trigger BUS3005.Created event every time a

* VALUE(CHANGE_DOC_OBJECT) TYPE SWECDOBJ-

* VALUE(OBJTYPE) TYPE SWECDOBJ-OBJTYPE

* VALUE(OBJKEY) TYPE SWEINSTCOU-OBJKEY

* VALUE(EVENT) TYPE SWOTRE-EVENT OPTIONAL

* EVENT_CONTAINER STRUCTURE SWCONT OPTIONAL

* CHANGEDOCUMENT_POSITION STRUCTURE CDPOS

* Fill Event Container from Change-document

This entry will trigger BUS3005.Changed event every time a

* Populate Modified Fields

v_old_discount = v_old_discount / 10.

v_new_discount = v_new_discount / 10.

* Valid-from Date changed

* Valid-to Date changed

In SWO1 transaction Place cursor on Method and click

Set method as Dialog and create method parameters using

Click Yes on the following pop up to autogenerate the

begin_method reviewcond changing container.

createdby TYPE konh-ernam,

condtype TYPE t685t-vtext,

reviewresult TYPE syst-input,

changedocumenttable LIKE cdpos

swc_get_element container Createdby

swc_get_element container CondType

CALL FUNCTION Z_REVIEW_COND

begin_method releasecond changing

l_usage TYPE kvewe,

l_cond_tab TYPE kotabnr,

l_appl TYPE kappl,

l_cond_type TYPE kscha,

l_cond_tab_name TYPE t681-

v_sel_tab_name type string.

* Fetch Condition Header data

* Determine condition tablename

CALL FUNCTION RV_TABLE_NAME_SET

* Update table to set Condition Record

WHERE kappl = l_appl

AND kschl = l_cond_type

AND knumh = object-key-

COMMIT WORK AND WAIT.

This setting will trigger a workflow instance every time a

This Start Condition will be evaluated before triggering new

Double Click on Undefined Step and choose step type as

Click Yes on the subsequent pop up to autocreate Task

Right click on the outcome branch Approved and select

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