Entering Incoming Checks

You can enter a postdated check (PDC) received from a customer as a customer payment in
your system.

Prerequisites

You have already entered a customer invoice and have now received a postdated check from
your customer.

Procedure

1. On the SAP Easy Access screen, choose Accounting Financial Accounting

Accounts Receivable Document Entry Bill of Exchange Payment .
2. Enter the header data as required.
3. In the Transaction to Be Processed group box, select Incoming Payment.
4. In the First Line Item group box, enter data as required, including:
o PstKy (Posting key): Enter a posting key to debit the check to a special G/L
account for checks. In the standard system, you use posting key 09.
o Account: Enter the customer that sent the check.
o Sp. G/L (Special G/L indicator): Enter a special G/L indicator for checks
receivable. In the standard system, you use indicator W (bills of exchange
receivable).
5. Choose Execute.

The Bill of Exchange Portfolio Entry dialog box appears.

6. Enter the check portfolio and choose Execute.

The Bill of Exchange Payment: Add Customer Item screen appears.

7. In the Item 1 group box, enter data as required, including:

o Amount: The amount stated on the check.
8. In the Bill of Exchange Details group box, enter data as required, including:
o Due On: Enter the check's due date.
o Ext. No. (External Number): Enter the number that is printed or written on the
check.
o Bank/Acct No: Enter the bank and account number that the check draws on.
9. Choose Choose Open Items.

The Bill of Exchange Payment: Select Open Items screen appears.

10. Enter data as required, so that you can find the customer invoice that the check is for.
11. Choose Process Open Items.
12. Activate the invoice that the check is for.
13. Choose Document Simulate .
14. Make sure that the line items are correct and save the check.
 The Print dialog box appears.

15. If you want to print the transaction record, enter data as required and choose Print. If
you want to print it out later, choose Cancel, but note that this does not cancel the
posting of the transaction.

Result

The system creates an accounting document to post the check. When the check's due date
arrives, you can present the check to your bank for clearing

NB We cannot use this with WINSHUTTLE since clearing is a complex action if there is no
direct match