Standard 1.

0 School Vision - 1g Engage in the work required for high levels of personal and
organizational performance

Element 1.3

Artifact 1.1.1

7/24/17 (2 Hours)

1. What is the process the school uses to monitor communication with parents, the school,
and the faculty?

I discussed with my principal Erin Wolford and this was her answer;

We utilize social media- Facebook, along with phone messages through Blackboard Connect to
communicate with families. As you know, this summer we are doing 'Ville Visits as an outreach
to deliver invitations to our Picnic in the Park. I will also be mailing a "Welcome Letter" to
families the first week in August. With staff, I most often use email as the main form of
communication. However, I also mail "Welcome Back" letters since all staff members don't
check emails over the summer.

I think that Erin is initiating many new ways to reach parents. I am excited to reach more
families and allow them to feel welcomed at the school and in the community. It will be great to
do a Ville Visit where we will actually ride a bus around the community and knock on families
doors to deliver paperwork for a picnic we will have for the entire community. This is a great
way to get students excited to see their new teacher and gear them up for an exciting school
year. With being able to see the parents in the community and not in the school building I think
is very powerful. I am excited to be a part of this and to see how it works this school year and
develop it in the future.
It is always a challenge to meet the hard-to-reach parents because typically that child in
your classroom needs to most love and affection to help them succeed in the school. Once you
better understand the student you can help them break down the barriers to help them achieve in
school.

Standard 1.0 School Vision - 1g Engage in the work required for high levels of personal and
organizational performance

Element 1.2; 1.3

 Artifact 1.1.2

3/10/17 (1 Hour)

I took the time to talk with past individuals that coordinated summer school to see what
they did in previous years. After talking with these teachers in the building I then worked on
creating the documents to mail to the students to invite them to summer school. I then e-mailed
the teachers to create a list of students. These students should be students that would gain the
most from attending summer school to help alleviate summer loss. With this list of 100 students
from grade Pre-K to 4, the lead teacher, secretary, and myself got the addresses to mail the letters
along with the application to each family. We decided to mail them home in hopes that they
wouldnt get misplaced in backpacks.

Below is the e-mail that was sent to class.

Hi everyone..

Its hard to believe but we are in the beginning stages of setting the groundwork for planning
summer school this year. Summer school will occur this year on the following dates:
August 7 10
August 14 17
August 21-24
Specific times for teachers and students will be determined at a later date.

This year we are targeting any students in grades Pre-K (rising to K) through grade 4 (rising to grade
5) that are at risk for experiencing summer learning loss. Please submit a grade level list to me no later
Friday, March 10.

Also, if you are interested in possibly teaching summer school, please notify Donna by Monday,
March 6th.

Jeanette Wagner / Lead Teacher

Learners Serving Learners

Standard 1.0 School Vision - 1g Engage in the work required for high levels of personal and
organizational performance

Element 1.2; 1.3

Artifact 1.1.3

4/20/17 (1 Hour)
 During this time, I decided to draft another letter to send to families to remind them about
summer school. These letters were then distributed to the same families as well as some new
ones. I also looked at the data of the students that have already turned in the Summer School
information. Currently we are at 35 students enrolled. 25 Students at the primary level and only
10 at the intermediate level. We are hoping with sending out a second wave of letters to families
we can increase enrollment to at least 50.

Standard 1.0 School Vision - 1g Engage in the work required for high levels of personal and
organizational performance

Element 1.2; 1.3

Artifact 1.1.4

3/3/17 (3 Hours)

The Email stating that I will be the acting school administrator for the summer school program
from Dr. Donna Newcomer;

Good morning summer school teachers and thank you for your interest in teaching our students
this summer!
I have received email from the following teachers indicating their interest to teach:
Denise Swain
Katie Spielman
Kevin Bartholomew
Amber Zulauf
Julie Schultz
These five teachers will be the summer school teachers.
In addition, please note that the following have expressed interest in subbing where and when
there is a need:
Angeline Beal
Erica Danner
Meghan Hill (first or second week)
Linda Sharer
Stacey Rice is working to complete her administration degree and will be acting as the summer
school administrator to complete her intern experiences. She will be in touch with the five
summer school teachers shortly to coordinate a meeting and begin next steps in planning.
~Donna
Dr. Donna Newcomer / Principal
Learners Serving Learners
301.766.8230 (school phone)
Maugansville Elementary School / 18023 Maugans Ave., Maugansville, MD 21767

After getting this email the lead teacher Jeanette Wagner and principal Dr. Donna
Newcomer. We discussed what our options were for this upcoming summer and we thought the
summer school program expectations would be. We Brainstormed ideas and shared ideas that
have already been created. They showed me the budget for summer school and what I needed to
do to complete everything correctly.

Good morning Stacey;

I think you will have a good intern experience planning and overseeing summer school program
and details associated with day to day administration. I will send a notice to the summer school
teachers letting them know of their selection and that you will be acting as the administrator for
the program. I have received email from the following teachers indicating their interest to teach:
Denise Swain
Katie Spielman
Kevin Bartholomew
Amber Zulauf
Julie Shultz
In addition, the following have expressed interest in subbing where and when there is a need:
Angeline Beal
Erica Danner
Meghan Hill (first or second week)
Linda Sharer
Next steps:
I am attaching the templates that I shared with you in paper form so that you can work with the
summer school team to complete. As you move forward with next steps, please consult with
Jeanette for guidance. You will want to plan a meeting within the next few days to meet with the
five teachers listed to finalize details and submit to me by Friday morning, March 17 (this is the
deadline for turning the plans into CES).
I think this will be a great experience for you!
~Donna

Summer School Planning Template

Budget for Summer School