You are on page 1of 5

Standard Operating Procedure- SOP

Name of institution

Equipment Decommission ID Code:


Ap 6

Topic & Purpose: Review Period:


Explains how to dispose of equipment in the 1 year
laboratory

Location: Distribution:

Version number: Annex:


V 1.0 1. Laboratory Equipment Disposal Form

Written by:

Name(s), Date(s) and Signature(s) of the Author(s)

Reviewed by:

Name(s), Date(s) and Signature(s)

Authorized by:

Name, Date and Signature

Replaces the version:


Not applicable (1st version)

Changes to the last authorized version:


Not applicable (1st version)
Institution: Version: 1.0 Date: Number of pages: Name of ID Code: Ap 6
5 procedure:
Equipment QM chapter: 5
Decommission
Procedure

Equipment Decommission Procedure


Application.........................................................................................................2
Objective............................................................................................................2
Definitions..........................................................................................................2
References.........................................................................................................2
Responsibilities..................................................................................................2
Operating mode.................................................................................................2
Related documents............................................................................................3
Annex 1..............................................................................................................4

Application
This procedure ensures proper decommission of equipment.

Objective
Laboratory equipment may be contaminated with dangerous materials that
can become a safety hazard for anyone handling or using the equipment.
This procedure explains how to safely decommission equipment. Items of
concern include, but are not limited to: refrigerators, freezers, incubators,
storage cabinets, glassware, water baths, shakers, and analytical instruments.

Definitions
To be filled in if necessary

References
To be filled in if necessary

Responsibilities
To be defined

Operating mode
1. Laboratory equipment to be disposed must first be decontaminated and
cleaned as indicated in SOP Decontamination of Laboratory Equipment.

2. The Laboratory Equipment Disposal Form (Annex 1) must be filled in, and
then reviewed by XXX (equivalent to Environmental Health and Safety
Committee).

3. Laboratory employees are prohibited from:


discarding laboratory equipment or appliances in the trash without prior
approval of XXX;

2
Institution: Version: 1.0 Date: Number of pages: Name of ID Code: Ap 6
5 procedure:
Equipment QM chapter: 5
Decommission
Procedure

abandoning equipment or appliances on docks, in storage areas, in


exterior spaces, or any other areas where the equipment would create
a hazard or nuisance.

Note: Material is considered abandoned if it is no longer suitable for its


intended purpose, poses an immediate hazard, or is not expected to be used
within a reasonable amount of time. The Biosafety Officer (or other authorized
individual as designated in writing) will remove abandoned materials.

4. If a biosafety problem occurs, laboratory personnel will inform the Biosafety


Officer, who will refer to SOP Minor Occurrence or SOP Major Occurrence
and SOP Occurrence Report, and then, if needed, report the problem to the
Biosafety Committee and find a solution. This will be recorded in the
corresponding logbook XXX.

Related documents
SOP Decontamination of Laboratory Equipment Ref XXX, provided in this QM
template as Ap 5
SOP Major Occurrence Ref XXX
SOP Minor Occurrence Ref XXX
SOP Occurrence Report Ref XXX

3
Institution: Version: 1.0 Date: Number of pages: Name of ID Code: Ap 6
5 procedure:
Equipment QM chapter: 5
Decommission
Procedure

Annex 1
Laboratory Equipment Disposal Form

Mail, Fax or Email form to: XXX (equivalent to Environmental Health and Safety
Committee)

Attn: XXX Date: _______________


Email: XXX
Phone: XXX Fax: XXX

Equipment to be disposed (Item Description):


_____________________________________
Item Location (Room / Building):
_____________________________________
Releasing Department:
_____________________________________
Item Responsible Person Name: ____________________________________
Phone: ____________________________________
Location: ___________________________________

1) Identification of risks (check where applicable)

[ ] Equipment has never been used with or contained radioactive materials,


chemicals (especially perchloric acid), or biological agents.
Note: Equipment must still be cleaned with detergent. Date cleaned: _____________

Equipment has been in contact with (please check where applicable):


[ ] Electrical Equipment (X-ray units, transformers, or other items containing oil, capacitors,
ballasts, etc.)
Comments / List: _____________________________________________________
[ ] Chemicals (list high risk chemicals, perchlorates)
Comments / List: _____________________________________________________
[ ] Biological Agents
Comments / List: _____________________________________________________
[ ] Radioactive Materials (list radioisotopes)
Comments / List: _____________________________________________________
Inspected by: XXX (equivalent to Radiation Safety Committee):
Signature: ___________________________________ Date: __________________

2) Verification of cleaning

[ ] Appropriate cleaning procedure(s) used

4
Institution: Version: 1.0 Date: Number of pages: Name of ID Code: Ap 6
5 procedure:
Equipment QM chapter: 5
Decommission
Procedure

List procedure used:


_________________________________________________________
Cleaning performed by (print name): _______________________________
Date: __________________ Phone: ________________________

3) Validation

[ ] No known hazard now exists


Name/Signature of Dept. Rep.: ____________________________Date: __________

Review (by equivalent to Environmental Health and Safety Committee)

Name (print name): ______________________________Phone: _______________


Comments: __________________________________________________________
_________________________________________________________

[ ] Item approved for disposal

Signature: ___________________________________ Date: __________________

You might also like