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Project Management

Categorize the project types in terms of; 1) Efficiency of utilization of resources, 2)


Concentration of mind and, 3) Multiple Project Handling.
Explain the reason behind the categorization

Categorization of Project Types:


PURE PROJECT
Concentration of Mind Efficiency of Utilization of Multi Projects Handling
Resources

High Low Low

REASONING:
Concentration of Mind: High
In pure projects, the concentration of mind is highest because the project team work as a separate
company that is concept of company within a company and their focus is only on the project
work not on the organizational work. As the research projects are pure projects and there projects
are more risky because of uncertainty of the desired result, therefore it requires complete
concentration of the team for completion.

Efficiency of Utilization of Resources: Low


In pure projects the efficiency of utilization of resources is low, because the resources required for
the project are allocated initially. The organization cant use the resources allocated for the project
work. There is a dedicated team for the pure project that will carry out the project work only- they
will not work for the organization during that span. Resources allocated for the project will be
wasted during the slow-phase of the project because these resources are not being used either
by the project or by the organization

Multi-Project Handling: Low


In pure projects, the multi-project handling is also low because pure projects usually require a lot
of resources that every organization cant manage. As resources allocated for the pure project cant
be used by any other department or project therefore if an organization wants to take more than 1
pure project then it will have to provide huge amount of resources which will increase its cost
drastically. On average, an organization can take only 1 pure project at specific point of time.

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Project Management

FUNCTIONAL PROJECT
Concentration of Mind Efficiency of Utilization of Multi Projects Handling
Resources
Comparatively less than the High Moderate
pure project (but of specific department
where project is being done)

REASONING:
Concentration of Mind: Comparatively less
In functional projects the concentration of mind is comparatively less than the pure projects
because the employees will have to do both; project work and organizational routine work.
The team is not specified to work on the project, therefore the employees concentration is divided
into two sections that is project work and the organizational routine work.

Efficiency of Utilization of Resources: High


In functional projects, the efficiency of utilization of resources is high but of that specific
department in which the project is being done. There is no dedicated team to work on the
project. Employee perform both organizational routine activities and the project activities. Just like
employees, the resources of the organization are mutually shared and used for organizational
routine work and project work. Benefit of not allocating the resources to the project is that we can
reduce the wastage of resources during the slow-phase of the project where majority of the
resources are free.

Multi-Project Handling: Moderate


In functional project, the multiple-project handling is moderate. Mean company can do multiple
functional projects simultaneously. Reason behind this acceptance of multiple project is that the
resources are not specified for any single project. The resources which include; employees,
machinery, equipment, capital etc. these all are used mutually for all those projects that has
been taken by the organization. As we discussed earlier in second point, that through mutual use
the firm can save its resources therefore it can use these saved resources for managing multiple
projects simultaneously. Usually functional projects are carried out by the departments of the firm
so it is possible that firms 3-4 departments are doing different projects at the same time.

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Project Management

MATRIX PROJECT
Concentration of Mind Efficiency of Utilization of Multi Projects Handling
Resources

Moderate High (Throughout the firm) High

REASONING
Concentration of Mind: Moderate
In matrix project the concentration of mind is moderate, but is greater than the functional project.
Reason is; the employees will have to work on two places- on project and in organization. As they
have to work in two different places therefore their concentration can be diverted by number of
problems like completing the organizational routine work, working on the project in order to
complete it. Although the concentration is moderate but is higher than the functional projects
because here certain structure exist among the employees in order to carry out the project and
organizational work.

Efficiency of Utilization of Resources: High


In matrix project the efficiency of utilization of resources is at maximum level throughout the
organization. Reason behind maximum level of efficiency of utilization of resources is the
elimination of the sub-optimization. The resources of the organization are shared among the
entire organization (across all the departments) and due to such free use without any restriction
enhance the efficiency of the utilization of resources.

Multi-Project Handling: High


In matrix project the multiple project handling is highest. The company can do multiple projects
with ease and without incurring the additional cost. Reason behind this ease of handling multiple
projects simultaneously is that the there is a dedicated team that will first perform the work related
to their project and then if they get free time then they will also help the rest of the employees in
completion of their project. When a company has 2-3 research project and if the research required
to complete that project is not too intense then the firm can do it efficiently through matrix project.

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