How to apply

Step 1: Choose Program A or B

Step 2: Choose a professor/laboratory to work in from the host laboratory list
Step 3: Apply through the UTSIP online application system

1. Program period

2017 UTSIP will offer two different program schedules. UTSIP students can join either program
A or B.

Program A June 5 (Mon) to July 14 (Fri), 2017

Program B June 26 (Mon) to August 4 (Fri), 2017

2. List of host laboratories

Both programs have a different list of host laboratories. Click the program of your choice to see
the list.

List of laboratories participating in Program A June 5 (Mon) to July 14 (Fri), 2017

List of laboratories participating in Program B June 26 (Mon) to August 4 (Fri), 2017

3. How to apply

1) Fill in online application form, Application page.

http://www.ilo.k.u-tokyo.ac.jp/utsip-apply/ilo/application/form

2) Applicants will receive an e-mail to verify your e-mail address. Follow the instruction in the e-mail.
Non-receipt of an e-mail from us within six (6) hours after you submit the Application page, it means
your e-mail address is not effective. You must reapply online. (Auto-reply e-mail is sometimes considered
as an unsolicited e-mail, so be sure to check your spam folder.)
3) Once we verify your e-mail address, we will e-mail you a username, password, and the URL. You should
then access this URL, and upload the required application materials by 5 pm (Japan time) Thursday,
February 9, 2017.

Our server will become busier as the deadline approaches, so apply early.

Attention!! Your application will not be considered completed until you have successfully upload all of
the application materials using your issued username and password.

4. Application materials

Please prepare all the application materials below well in advance; upload in PDF or JPEG
format.
Cover letter
Answer the following two questions within 500 to 700 words:
1. Why did you choose the laboratory that you did, and what do you hope to acquire from the UTSIP
experience? Be specific.
2. Describe how qualified you believe you are to conduct for a research project in the laboratory you have
chosen. Explain how you believe your experience and skills will enable you to successfully carry out a
project.

Curriculum vitae
Form free (paper size A4, 2-3 pages).
If you have participated in projects, please describe these experiences in detail. If you have participated
in a research project related to the project you would like to conduct in UTSIP, please include this.

Copy of your transcript

The transcript should cover all the courses of your undergraduate level study up to the most recent
completed academic period of study, and must be written in English or Japanese.

Recommendation letter
 A recommendation letter should be written by someone who knows your current study well, such as your
supervisor at your current university.
Download form here. We also accept a free format recommendation letter.
Your supervisor or professor can send a recommendation letter directly to us via e-mail (to: ilo@k.u-
tokyo.ac.jp) and the e-mail title must be UTSIP 2017 Recommen letter for NAME OF APPLICANT. In
such cases, applicants are not informed of the content of the letter.

Certificate of Registration
This certificate verifies that you are actually a registered student at your university. There is no specific
format for this. Your name, name of your university and faculty, year and month of entry will be
checked.
Certificate of English proficiency
TOEFL (iBT, PBT), IELTS, or TOEIC score sheet. The most recent score report should be submitted.
The following applicants are exempted from submitting a TOEFL or IELTS score report:
1. Applicants who are nationals of Australia, Canada, New Zealand, the United Kingdom, or the United
States.
2. Applicants who are students at a university in Australia, Canada, New Zealand, the United Kingdom,
or the United States.
3. Applicants who are a student at a university where English is the official language.
In case 3), applicants should upload an official document issued by the university attesting to the
language of education being English at the time of application.

Copy of your passport

Page with your picture (if you have one). If you have not a passport, submit an alternative ID with your
name, photo and date of birth.
Successful applicants who do not have a passport at the time of application must submit the page by mid
April, 2016.
Picture in digital data
Upper body, plain single-color background, taken within the last three months

5. Application deadline

February 9 (Thursday), 2017 by 17:00 Japan time

 After the due date, the online application website will become unaccessible. Until the due date,
applicants can access the website anytime and change your application materials if necessary.
Attention: Our server will become busier as the deadline approaches, so apply early!

6. Results

Successful participants will be decided through a comprehensive assessment of all submitted application
materials. All participants will receive e-mail notification of the result of assessment sometime between
March 14 and 17, 2017.
Successful candidates must confirm their firm participation by replying with within seven (7) days after
being sent a result notification. If no reply is received within seven days for whatever reason, then we will
interpret the lack of a response as declining the UTSIP scholarship and participation in the program and
will start contacting the waiting list selected candidates.