Data Formula Function

1 2 1

Table col1 col2

row1 rows are record
row2 columns are field

Smart Tags appears when performed certain Excel operations like pasing

entire row Shift+Spacebar

entire column Ctrl+Spacebar

50 50 select a range Options for formatting

50 50 enter value press Ctrl+ENTER

9/25/2015 enter value

9/26/2015 select range
9/27/2015 Home>>Fill>Series
9/28/2015 File>>Options>>Advanced>>Edit Custom Lists

Copy range by pressing and holding Ctrl and drag

Press and hold Alt to move to another worksheet

select multiple rows/columns to Home>>Insert multiple at a time

To insert cell/ range Home>>Inset>>Insert Cells
select the existing cell or range where you want the new cell/ range appear
Delete a range Home>>Delete select and RMB then Delete
Delete data from a range select and Delete

Home>>Format>>Hide/Unhide
Freeze/ Unfreeze Left & Top of selected Cell freeze
Also can use View>>split

Merge Across >> select a range of row & col; merges rows across columns in the same row

06 07 08 EEE CSE
EEE 06
CSE 07
Copy 08
Paste Special>>Transpose

A range name is a text label applied to a single cell or a range of cells

More intuitive, more accurate, easier to remember
Names don't change, easier navigation
apple 4 Formulas>>Define name
ball 3 select then write in name box, ENTER

object qty Formulas>>Create from Selection

apple 4 navigate using Name Box or Go To (Ctrl+G)
ball 3 for a table, top left cell
[workbook]worksheet!name for different workbook using Go To
Formulas>>Name Manager
Formulas>>Use in Formula>>Paste Names
apple =Sheet1!$B$50
ball =Sheet1!$B$51
object =Sheet1!$A$50:$A$51
qty =Sheet1!$B$50:$B$51
range_name=Sheet1!$A$46:$B$47
Home Group >> Fill>>Fill Effects or pattern
File>>Options>>General>> font defaults changing
text angle >> Home>>Alignment group or Orientation
no effect Center across selection>> Alignment>>Horizontal

Loss 2015 2014

Gen 1 2 Only the table data part refers to the range
Trans 2 3
Dist 3 1

Conditional Formatting
Home>>Format>>Column Width/Row Height

Text Wrappiprevents truncating

Text
Wrapping prevents truncating
Text Wrapping prevents truncating Shrink to Fit Home>>Alignment group dialog box
chapter 15
Review>>New Comment

Review>>Protect Sheet>>Password
Review>>Protect Workbook>> Window/Structure

Review>>Share Workbook>>Editing
Review>>Track Changes>>Highlight Changes >>
When>>track changes while editing
Where>>part of sheet
Who>>don't highlight my change
Review>>Track Changes>>Accept/Reject

File>>Save As >> Web Page >> a pre-selected sheet/ range can be saved

Chapter 14
write click on shape, then Edit
Shape

Insert Photo>> select cell>> top left corner of photo

remove background, keep some of foreground
select a picture>>Format>>Compress Picture>>reduce size

SmartArt>>Design>>Add Shape
SmartArt>>Format>>Change Format

Hold Ctrl to resize graphic same size in all direction

Crop >> hold Ctrl >>crop in all direction>>Crop aspect ratio>>crop to shape
A chart is a graphic representation of spreadsheet data

Sales by Division
January February March
East $ 23,500 $ 23,000 $ 24,000 sourth is not selected; can be by dragging
West $ 28,750 $ 27,900 $ 29,500
North $ 24,400 $ 24,300 $ 25,250
South $ 25,300 $ 26,750 $ 25,250

Sales by Division

$29,500
$28,750

$27,900
Design $35,000

$25,250
$24,400

$24,300

$24,000
$23,500

$23,000
Add chart element $30,000
$25,000
Design>> $20,000
Quick Layouts
Sales

$15,000
Chart Styles
$10,000

Change Chart Type $5,000

$-
Ja nuary Februa ry March
Switch Row/Column
Select Data Month

Ea st West North
Move Chart
Chart Sheet >> Worksheet tab>>RMB>>Insert>>General>>Chart

A sparkline is a small chart that visualizes a row or column of data & fits inside a single cell
along rows
along columns
multiple row or column
destination cell number selects the plotting across row/ column
3.141593
Format>>Format Selection>>Border Styles>>Rounded corners

X Y=sin(X)
-2 1.7959E-10
-1.8 0.5877853 Y=sin(X)
-1.6 0.9510565
-1.5 1 1.5

-1.4 0.9510565 1
-1.2 0.5877853
0.5
-1 -8.979E-11
sin(X)

-0.8 -0.5877853 0
-2.5 -2 -1.5 -1 -0.5 0 0.5 1 1.5 2 2.5
-0.6 -0.9510565
-0.5
-0.5 -1
-1

-1.5
X=n*pi in radians
 sin(X)
0
-2.5 -2 -1.5 -1 -0.5 0 0.5 1 1.5 2 2.5
-0.5

-0.4 -0.9510565 -1
-0.2 -0.5877853
-1.5
0 0
X=n*pi in radians
0.2 0.5877853
0.4 0.9510565 Y=s i n(X)
0.5 1
0.6 0.9510565
0.8 0.5877853
1 8.9793E-11
1.2 -0.5877853
1.4 -0.9510565
1.5 -1
1.6 -0.9510565
1.8 -0.5877853
2 -1.796E-10
 363386982.xlsx08/17/201706:40:59

Page Layout Color

Font
Theme No customization
Theme Combine above 3 and save

View>>Page Layout >> Header, Footer>>Design Also predefined Design>>Header/Footer

Different Header/Footer in a workbook
Different First Page
Different Odd and Even Pages

Center text >> Horizontally / Vertically >> Page Layout>> Margins

Control what data appears in a printed page by inserting a page break in the worksheet
A page break is a location within a worksheet where excel begins a new printed page

Print area marks a selection to print before printing. Can select multiple segment.

Page orientation, paper size, margin can be adjusted at Print Preview

also custom margin

Page Titles
To repeat some row or column at each page
select the last row or right most column for multiple.

33 Sheet4 19
 363386982.xlsx08/17/201706:40:59

Check page number

33 Sheet4 20
363386982.xlsx08/17/201706:40:59

Total Sheet no Current page

33 Sheet4 21
File>>New>>Sample Template>>Create
File>>Save As>>Template
File>>New>>New from Existing>>create a new workbook based on an existing workbook

Open multiple workbooks value

View>>Arrange All

Different section of a single workbook

View>>New Window>>Check windows of active workbook

Find>>Ctrl+F
Replace>>Ctrl+H

Review>>Spelling Grid Circle

Bogra
Remove from dictionary
File>>Options>>Proofing>>Custom Dictionaries>>Edit Word List
HVDC
Company City Value
DPDC Dhaka (S) 2 Select Range>> Data>>Sort
DESCO Dhaka (N) 3 also left to right in a row
PGCB Whole 1
WZPDCL Khulna 4
NWPGCL West 5

Company City Value Data>>Filter>>

PGCB Whole 1 also number/text/date filtering
 Table has AutoFilter drop-down list in each field heading
sin Data validation Column1 Column2 Column3 Column4
also error message

Select a cell in the range>>Insert>>Table or Ctrl+T

GMD no of ss Grid Circle GMD no of ss

Rangpur 7 Bogra Rangpur 7
Bogra 4 Bogra 4 Design>>Convert to Range
Rajshahi 6 Rajshahi 6
Ishurdi 6 HVDC Ishurdi 6
HVDC 2 HVDC 2
h field heading

rt to Range
Chapter 6
A formula is a set of symbols and values that perform some kind of operation and produce a result
Arithmetic Formulas
Comparison Formulas Produces 0 or 1

Operator Precedence (), -, %, ^, / or *, + or -, comparison

10 20 30 3 View Formula in cell:

30 Fromulas>>Show formula
1 20

NAME(Argument1, Argument2, ...) Functions

3.141593
the 0.678387
result appears in the
parentheses to indicate a negative value.
In loan calculation money paid out is always a negative amount

F2 to complete the formula with more arguments/ operator

No need to specify the optional arguments to view the results

In the function banner, bold arguments are

required, and arguments that appear in square
brackets are optional.

hold control to select certain values when using functions

AutoSum works below or to the right of the range

also other functions than sum

Excel displays sum, average etc. of a selected range in status bar

League GF GA GD
Man Utd. 10 3 7 7
RMFC 8 5 3 3
FC Barca 6 7 -1 -1 Mant Utd. Is also a range name
Bayern 4 6 -2 -2

Apply Names >> issues with Logical Comparison

can reference
other worksheet or workbook range Ctrl + page up / page down to move through worksheets

3.141593
2015 no '' around worksheet name since it doesnot have a space in it
moving formula doesnot change reference
copying reference adjusts range references

Switch to absolute cell references regular cell address>> relative cell reference
absolute isn't affected by copying

F4 for absolute reference four different reference formats

Expand Formula Bar

Troubleshoot Formula Errors

Confirm Range References

Confirm Range Data
Confirm Punctuation
Confirm Operator Precedence
 1 2 3 3
4 5 6 9
7 8 9 18
10 11 12 30
13 14 15 45
35 40
sum by copied running total
 hand

A1
$A$1
Chapter 7

RMB click on a worksheet tab and Insert>>

RMB click on a worksheet and Select All Sheets

Home>>Format>>
File>>Options>>Advanced>>Gridline Colors
applied on the active or selected sheet
RMB>>select all sheet >> applied to all the sheets>> after that, ungroup all sheets by RMB

View>>Headings/Formula Bar/ Gridlines

Home>>Format>>Tab Color or RMB>>Tab Color

Page Layout>>Background>>Insert
no command to change the whole background color

Select cell>>Zoom to selection

split on top left selected cell

double click on split bar undo

Hide/Unhide single/multiple worksheets