EPHRAIM CITY POLICE DEPARTMENT

CORRECTIVE ACTION PLAN

1. CAUSE: Delinquent reports were a result of working additional shifts for other officers
taking days off, processing fingerprint cards whenever residents walked into the office
requesting that service, filling in for court or transporting people from the jail to the City
Justice Court, taking incident reports from residents who come into the office to report in
person, patrolling the City, attending meetings (Drug Task Force, LEEDS, City Council,
Scandinavian Festival, City Executive Team), Shop With a Cop, time cards, E-force
Program, vehicle inspections, police equipment repair or replacement,
overseeing/approving training hours, conducting scout tours and talking with them,
speaking to groups, keeping the Mayor and City Council up-to-date regarding incidents
that may occur.

CORRECTIVE ACTION:

When an officer requests time off, and another part-time/full-time officer is not
available to cover, the requesting officer will be told they may not have the time off
and will be required to work the scheduled shifts. Extenuating circumstances may be
considered and an alternate decision made at the discretion of the Chief.
Schedule one day a week for fingerprinting. The Sergeant will assign this task and
make it one of the day shift officers tasks to be completed that day.
The Sergeant will oversee jail transports and assign an officer to complete the task.
When an incident report is to be taken in the office, have the on-duty officer respond
and handle the detail.
More time will be spent in the office working on Department Policies.
Unfinished reports will be completed by putting aside 2 to 3 hours each day until they
are current. Sergeant Gasser has offered to help with the minor reports.
Maintain a schedule of daily duties, activities, and meetings.
On occasion when a shift is covered or incident reports are taken where appropriate,
initial follow-up with the incident will be concluded as much as possible during the
shift, including computer entry, and then reassigned to an officer to complete the
detail before checking off-duty for the day.
Use time spent on regular duties in an efficient manner and reassign where
appropriate.

2. CAUSE: When calls were previously directly received from people in the community
requesting an officer to respond to an incident, I would routinely call the officer on duty
and relay the detail.
 CORRECTIVE ACTION:
Direct those individuals making calls to my personal phone to contact Dispatch at
435-835-2345 to report the incident. Let the person know I will follow up with the
officer, then make a note to myself to do so.
If a community member calls the Police Secretary with an incident, she will refer
them to Dispatch, who will then relay the detail to the on-duty officer for response.

3. CAUSE: Leniency with officers when Department Policy had been violated, and/or they
had personally caused minor problems within the Department.
CORRECTIVE ACTION:
When an issue within the Department is brought to my attention, it will be
documented and assigned to the Sergeant, who will deal with the officer.
Documentation will be placed in the employees personnel file.

4. CAUSE: Disagreement regarding the writing template used within the Department.

CORRECTIVE ACTION:

Discuss with Sergeant Gasser the need for, and the use of, the approved template for
future reports. Consideration will also be given to input from all department
members.

5. CAUSE: Outdated Policies & Procedures Manual, including outdated Employee

Disciplinary Policy, Vehicle Pursuit Policy, and Use of Force Policy.

CORRECTIVE ACTION:

Through the use of Lexipol, a software program used to assist agencies in updating
Policies and Procedures Manuals and keeping agencies aware of new changes in the
law enforcement industry, all Police Department Policies and Procedures in the
Policy Manual will be updated.
All department members will be given time to read through the changes and submit
input to help make the policy best fit the Department.
Final Draft of the policy will be given to the City Attorney for review. When the City
Attorney has completed his review, the Policy Manual will be presented to the City
Council for Approval.
Work closely with the City Manager on a weekly basis and keep the Council updated
each month.