SHS Guidelines DO.51 S 2015 PDF

(EnclosuretoDepEdOrderNo.
51,2015)
GUIDELINESONTHEIMPLEMENTATIONOFTHESENIORHIGHSCHOOLPROGRAMINEXISTINGPUBLICJUNIOR
HIGHSCHOOLSANDINTEGRATEDSCHOOLS,ESTABLISHMENTOFSTANDALONEPUBLICSENIORHIGHSCHOOLS
ANDCONVERSIONOFEXISTINGPUBLICELEMENTARYANDJUNIORHIGHSCHOOLSINTOSTANDALONE
SENIORHIGHSCHOOLS
TABLEOFCONTENTS
Subject Page
I. Rationale ................................................................ 1
II. Legal Basis .... ........................................................... 1
III. Scope and Application . . . . . . . . .. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3
IV. Definition of Terms . . . . .. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3
V. Policy Statement . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6
VI. Procedures
A. General Guidelines . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6
A.1 On Implementation of SHS Program in Existing JHSs and ISs to Offer SHS Program . . . . . 8
A.2 On Establishment of Stand-alone SHSs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12
A.3 On Conversion of Existing Elementary and JHS into SHS . . . . . . . . . . . . . . . . . . . . . . . . . . 17
A.4 On Naming of Stand-Alone SHS and Renaming of JHS and IS Offering SHS Program . . . . . 17
B. Procedural Guidelines . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18
a. For School and Community-/Stakeholder-initiated SHS . . . . . . . . . . . . . . . . . . . . . . . . . . . 18
b. For RO- or CO-initiated SHS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19
c. For SDO-initiated SHS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19
VII. Monitoring and Evaluation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22

VIII. Repealing Clause . . . . . . . . . . .. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23
IX. Separability Clause . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23
X. Transitory Provisions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23
XI. Effectivity . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23
XII. References . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23
ANNEXES Page
A Flow Chart . . . . . . . . . . .. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26
B DepEd Order No. 29, s. 2011 Revised Guidelines on the Naming and Renaming of Schools . . . . . . . 27
Page1of2
C Checklists of Documents
C-1 On Implementation of SHS Program in Existing JHSs and ISs . . . . . . . . . . . . . . . . . . . . . . . . . . 32

C-2 On Establishment of A Stand-alone SHS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 33
C-3 On Conversion of Existing Elementary and JHS into Stand-alone SHS . . . . . . . . . . . . . . . . . . . . 35
D Sample Evaluation Sheets
D-1 Implementation of SHS Program in Existing JHSs and ISs . . . . . . . . . . . . . . . . . . . . . . . . . . . 37
D-2 Application for Establishment of A Stand-alone SHS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 43
D-3 Conversion of Existing Elementary and JHS Into SHS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 50
E Site Appraisal Form for Senior High School . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 56

F Glossary of Acronyms and Abbreviations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 60
Page2of2
GUIDELINES ON THE IMPLEMENTATION OF THE SENIOR HIGH SCHOOL
PROGRAM IN EXISTING PUBLIC JUNIOR HIGH SCHOOLS AND INTEGRATED
SCHOOLS, ESTABLISHMENT OF STAND-ALONE PUBLIC SENIOR HIGH
SCHOOLS AND CONVERSION OF EXISTING PUBLIC ELEMENTARY AND
JUNIOR HIGH SCHOOLS INTO STAND-ALONE SENIOR HIGH SCHOOLS
I. RATIONALE
On May 15, 2013, President Benigno S. Aquino, Jr. signed Republic Act No. 10533,
the Enhanced Basic Education Act of 2013 (K to 12 Program). Section 2 of the law
declares that every graduate of basic education shall be an empowered individual
who has learned, through a program that is rooted on sound educational principles
and geared towards excellence, the foundations for learning throughout life, the
competence to engage in work and be productive, the ability to coexist in fruitful
harmony with local and global communities, the capability to engage in
autonomous, creative, and critical thinking, and the capacity and willingness to
transform others and ones self. With the formal launching of this landmark reform
policy, the Department of Education (DepED) was given fresh mandate to continue
developing a functional and relevant basic education system that will develop
graduates who are ready for work, entrepreneurship, middle level skills
development, and higher education.
The addition of two (2) years to the basic education cycle is one of the hallmarks of
the K to 12 Program and the Senior High School (SHS) curriculum is the main policy
tool that will serve as blueprint for program implementation. The successful
implementation of Grades 11 and 12 or the Senior High School (SHS) of the K-12
Program signals the complete shift to the DepEDs new educational system (K to
12). Towards this end, the DepED needs to formulate standards and uniform policy
guidelines on the implementation of the SHS Program in existing Junior High Schools
(JHSs) or Integrated Schools (ISs), establishment of stand-alone SHSs and
conversion of existing public Elementary and JHSs into stand-alone SHSs in basic
education. It is expected that these policy guidelines shall ensure an efficient,
streamlined, and synchronized process of establishing a nationwide SHS Program.
II. LEGAL BASES
The formulation of these policy guidelines is guided, among others, by the following
laws, rules and regulations:
1. Republic Act (RA) No. 10533 otherwise known as Enhanced Basic

Education Act of 2013 and its Implementing Rules and Regulations
(IRR). Section 30 (Implementation Mechanisms and Strategies) of the
Implementing Rules and Regulations (IRR) of RA 10533 states that:
Pursuant to Section 12 of the Act, the DepED, CHED and TESDA shall
Guidelines on the Implementation of the Senior High School Program in Existing Public Junior High Schools
and Integrated Schools, Establishment of Stand-Alone Public Senior High Schools and Conversion of
Existing Public Elementary and Junior High Schools Into Stand-Alone Senior High Schools Page 1
formulate the appropriate strategies and mechanisms needed to
ensure smooth transition from the existing ten (10) years basic
education cycle to the enhanced basic education program. The
strategies may cover, among others, changes in physical infrastructure, human
resource, organizational and structural concerns, bridging models linking
secondary education competencies and the entry requirements of new tertiary
curricula, and partnerships between the government and other entities.
2. RA No. 9155 otherwise known as the Governance of Basic Education

Act of 2001 particularly on the following:
a. Section 3, which stipulates that one of said Acts purposes and objectives
is to establish schools as facilities where schoolchildren are able to learn a
range of core competencies prescribed for elementary and high school
education programs;
b. Section 7(A), which states that In addition to the powers of the Secretary
of DepED under existing laws, he/she shall have authority, accountability,
and responsibility to formulate national educational policies and
promulgate national educational standards;
c. Section 7(B), which mandates that the Regional Director shall have
authority, accountability and responsibility for . . . approving the
establishment of public . . . elementary and high schools and learning
centers; and
d. Section 10, which states in part that The Secretary of the Department of
Education shall ensure that resources appropriated for the field offices are
adequate and that resources for school personnel, school desks and
textbooks, and other instructional materials intended are allocated directly
and released immediately by the Department of Budget and Management
(DBM) to said offices.
3. DepED Order No. 40, s. 2014 entitled Revised Guidelines on the

Establishment, Merging, Conversion and Naming/Renaming of Public
Schools, and Separation of Public School Annex in Basic Education.
Part X of said revised guidelines states that: Consistent with Republic Act No.
10533, the Department shall issue a separate DepED Order enumerating the
guidelines on the establishment of a stand-alone Senior High School, or the
expansion of an existing high school to offer Senior High School.
III. SCOPE AND APPLICATION
These guidelines shall apply to the following:
1. Implementation of the SHS Program in existing JHSs or ISs nationwide,

under the control and supervision of the DepED;
2. Establishment of stand-alone SHSs; and
3. Conversion of existing public elementary and high schools into stand-alone

SHSs.
Schools nominated for the nationwide implementation of SHS starting SY 2016-

2017, due to exigencies of SHS implementation timeline, may be exempt from the
Procedural Guidelines in Part VI.B herein, provided however, that said schools
satisfy the criteria in Part VI.A. Provided further, that the DepED Central Office or
pertinent DepED RO reserve the right to review the nomination/selection of all or
any of the subject schools.
These guidelines also include systems and processes, as well as standards and
criteria, for establishing or implementing the SHS Program regardless of Track and
Strand offering.
IV. DEFINITION OF TERMS
For purposes of these guidelines, the terms or phrases used shall mean or be
understood as follows:
1. Establishment of a Stand-alone SHS is the process of initiating,

instituting, organizing, operating, conducting and maintaining a new SHS in
a barangay, municipality, city or province by administrative authority of the
DepED RO.
2. Conversion of School(s) as defined under Part IV.10 of DepED Order No.

40, s. 2014, is the process of changing, altering or transferring of the status,
character of the curricular offerings or the administration, maintenance,
supervision and conduct of a school from its present status, character,
administration or management.
3. Stand-alone SHS is a school situated in a new site separate from a JHS or

IS and has its own School Head. It can be established on a buildable space
inside an elementary school or on a separate school site.
4. Senior High School (SHS) is the third stage of compulsory basic education.
It consists of two (2) years (Grades 11 and 12) high school education
following the completion of four (4) years of JHS. The entrant age is
typically sixteen (16) years old. It shall serve as a specialized upper (upper
level or higher-level) secondary education. The SHS program consists of
different tracks, strands and specializations that learners may choose from
depending on their aptitude, interests, and school capacity.
5. Track refers to specific program in SHS a learner may choose based on

his/her interest and aspiration. SHS has four (4) tracks, namely: 1) Academic
Track; 2) Technical-Vocational-Livehood Track; 3) Arts and Design Track;
and 4) Sports Track. A track is further sub-classified into strands.
6. Strand refers to the specialized curricular offerings under a particular track.
7. Academic Track is designed for SHS learners who intend to pursue higher
education or careers along four specific strands: 1) Accountancy, Business
and Management (ABM) Strand; 2) Science, Technology, Engineering and
Mathematics (STEM) Strand; 3) Humanities and Social Sciences (HUMSS)
Strand; and 4) General Academic (GA) Strand.
The ABM Strand is for those who plan to take up business-related courses in
higher education or engage in business, entrepreneurship, and other
business-related careers. The STEM Strand is for SHS students who are
inclined toward or have the aptitude for Math or Science or Engineering
studies. The HUMSS Strand is for students who intend to pursue studies in
the fields of Humanities and Social Sciences at the tertiary level. The GA
Strand will be offered with subjects selected from the different academic
strands. It is ideal for SHS students who have not yet decided on a particular
specialization.
8. Arts and Design Track is designed for SHS learners who intend to pursue
careers in the world of arts. This track covers a wide range of art forms:
Theater, Music, Dance, Creative Writing, Visual Arts, and Media Arts. This
track has three arts field specializations SHS learners may choose from
depending on their inclination and aptitude. These specializations are:
apprenticeship, art exhibition/performance, or production.
9. Sports Track is designed for students who intend to pursue sports-related

careers, i.e., athlete development, fitness training, coaching and officiating.
10. Technical-Vocational-Livelihood Track is for SHS learners who intend

to pursue careers specializing in vocational learning or technical-vocational
livelihood. The Technical-Vocational-Livelihood (TVL) track has four strands:
1) Agri-Fishery Arts Strand; 2) Home Economics (HE) Strand; 3) Information
and Communications Technology (ICT) Strand; and 4) Industrial Arts Strand.
These are aligned with the Technology and Livelihood Education (TLE)
Learning Area in Grades 7 to 10. Each TVL strand offers various
specializations that may or may not have a National Certificate (NC)
equivalent from the Technical Education and Skills Development Authority
(TESDA).
11. Immersion is the prescribed eighty-hour culminating activity each SHS

student has to complete as the practical application of the skills he or she
has learned from his/her chosen track/strand program, as well as a
requirement for graduation. Immersion is implemented in collaboration with
a business or industry-partner which provides the necessary expertise and
venue for practical, on-the-job, enterprise-based training for SHS learners.
12. Catchment Area is the area within a one-, two- or three-kilometer radius
from any existing public school in urban, rural and remote areas,
respectively.
13. School Classified as Urban refers to a school located in a community

which is industrialized, populated, and offers a lot of opportunities for
immersion and future employment. The classification for cities and
municipalities set by the Department of Interior and Local Government
(DILG) and National Economic Development Authority (NEDA) shall serve as
reference or guide to determine whether a school may be classified as urban
under these guidelines.
14. School Classified as Rural refers to a school located in a predominantly

agricultural or fishing community with a small number of industries and
population and with limited opportunities for an Immersion Program and
future employment. The classification of municipalities set by the DILG and
NEDA shall serve as reference or guide to determine whether a school may
be classified as rural under these guidelines.
15. School Classified as Remote refers to a school which is located in a

typically rural and hard-to-reach community (mountain, island, or forest)
with very limited opportunities for an Immersion Program and future
employment.
16. High-risk or Disaster-prone Areas refer to hazard and no-build-zones as

defined under Joint-DENR-DILG-DND-DPWH-DOST Memorandum Circular
No. 2014-01. Hazard zones are the areas identified in the hazard maps as
susceptible to natural hazards, such as flooding, rain-induced landslide,
storm surges, earthquakes, volcanic activities, and ground subsidence. No-
build-zones are the easement areas defined by the Water Code, Civil Code
and the Revised Forestry Code of the Philippines.
17. School Improvement Plan is a strategic plan for improvement, guided by

the stipulations of DepED Order 44, s. 2015 [Guidelines on the Enhanced
School Improvement Planning (SIP) Process and the School Report Card
(SRC)], which identifies the schools priorities, how to achieve key outcomes
and targets using available resources, and raise the schools standards.
18. Site Development Plan is a graphic presentation that shows the
implementation of all improvements that are needed for a school site,
including the position of existing and proposed buildings, the arrangement of
circulation elements, and the utilization of open areas, before construction of
classrooms or school buildings may begin.
19. Buildable Space refers to a vacant land in an existing school campus

deemed suitable for the construction of classroom/s of 7m x 9m each in
dimension as stipulated in the DepED Educational Facilities Manual.
20. Crucial Resources refers to classrooms/school buildings, teaching and non-

teaching positions, instructional materials, school desks/armchairs,
equipment and other facilities necessary for the operation of school(s) in
the delivery of basic education services to learners.
V. POLICY STATEMENT
It is the policy of the DepED to protect and promote the right of all citizens to
quality basic education and to make such education accessible to all Filipino
children. The Department shall, therefore, establish and maintain schools from
Kindergarten to Grade 12 such that each learner shall have the right to quality
basic education and that no learner shall be deprived of or discriminated against
this basic human right. The Department shall likewise formulate and implement
policies to guide its Implementing Units and stakeholders towards this end.
As such, every municipality shall have an SHS. As much as possible, lone public
JHS or IS in a municipality shall implement SHS program or if not possible, a
stand-alone SHS shall be established.
VI. PROCEDURES
A. GENERAL GUIDELINES
1. The Schools Division Offices (SDOs) nationwide shall annually identify,

determine, prioritize and initiate the implementation of the SHS Program in
existing JHSs and ISs, establishment of stand-alone SHSs, and conversion
of existing public elementary and JHSs into stand-alone SHSs. These should
also be included in the Budget Proposal of DepED to fund the crucial
resources needed by the concerned SHSs on a multi-year basis (e.g. over a
five-year period).
2. Prospective enrollees in the SHS tracks and strands to be offered in any

school shall include Grade 10 completers of JHSs/ISs, public or private.
However, although not required by law or any DepED rules and regulations,
high school graduates, passers of Philippine Educational Placement Test
(PEPT), and passers of Accreditation and Equivalency (A&E) Examination for
JHS Level prior to the full implementation of K to 12 Program (i.e. before SY
2016 to 2017 and SY 2017 to 2018), may also enrol in SHS.
3. The Secretary or his authorized representative(s), Regional Director (RD) or

Schools Division Superintendent (SDS) and School Head shall engage in a
Partnership with the Local Government Units (LGUs), Higher Education
Institutions (HEIs), State Universities and Colleges (SUCs), Local
Universities and Colleges (LUCs), Technical-Vocational Education and
Training Institutions (TVETIs), private sectors/companies or industry, or
other government and non-government agencies to support the
implementation of the SHS Program. A Memorandum of Agreement (MOA)
to this effect shall be executed by and among the Secretary or his
authorized representative(s), RD or SDS and School Head and the partner
individual/entity, stipulating among others, their respective roles and
responsibilities, and other terms and conditions. The partnership shall
include, among others, Immersion Program, provision of school facilities,
learning resources and others.
4. The proposed operation of the SHS Program in any school may be

authorized to initially start at Grade 11 then may progress to Grade 12 in
the succeeding year especially in remote schools; Provided that the criteria
on minimum enrolment set under these guidelines are met.
5. Processing of requests for the implementation/establishment of SHS,

whether initiated by the Central, Regional or Division Offices, or any
stakeholder, must be in accordance with DepED criteria and standards set
under these guidelines. (Refer to Annex A for the Work Flow Process
including timelines).
6. All requests shall be evaluated by the Division Review and Evaluation

Committee (DREC) organized by the SDS. Favorable recommendations
thereon by DREC shall be validated by the Regional Inspectorate Team
(RIT) and approved by the RD. The latter shall prepare a summary list of
existing JHSs and ISs that will implement the SHS Program and stand-alone
SHSs to be established, indicating the budgetary requirements for Personal
Services (PS), Maintenance and Other Operating Expenses (MOOE) and
Capital Outlay (CO), on a multi-year basis (over a five-year period), for
presentation by the RD at the National Management Committee (MANCOM)
meeting. The National MANCOM shall have oversight powers in taking into
consideration the equitable distribution of DepED resources, which will be
the basis for the DepED Budget Proposal.
7. Budget Proposals of the RO shall be subject to confirmation by the

Department Secretary through the issuance of a DepED Order, enumerating
therein the JHSs and ISs that will offer the SHS Program and newly
established/converted stand-alone SHSs, with corresponding DepED School
Identification (ID) Numbers.
8. A separate guidelines on partnerships has been issued under DepED Order

No. 40, s. 2015 entitled, Guidelines on K to 12 Partnerships.
A.1 On Implementation of SHS Program in Existing JHSs and ISs to Offer

SHS Program
1. The authority for the implementation of the SHS Program in an existing

JHS or IS shall be granted upon compliance with the criteria set under
Part VI.A.1 (7) of these guidelines.
2. The Modeling Schools piloted in SY 2012-2013 and early SHS

implementers in SY 2015-2016 shall continue to implement the SHS
program, unless otherwise proven to have no capacity as a result of a
sectoral monitoring and evaluation conducted by a composite team.
3. To avoid congestion of learners in a particular school, except for DepED

NCR, Regions III and IV-A, JHS or IS with more than 3,000 enrollees for
the current school year, shall NOT be authorized to implement the SHS
Program, unless justified by appropriate solutions. However, the SDS, in
coordination with the concerned School Head(s), shall ensure that all
prospective SHS learners shall not be displaced taking into
account DepED Order No. 11, s. 2015 entitled Policy Guidelines on
the Implementation of the Senior High School (SHS) Voucher Program
Under the Government Assistance to Students and Teachers in Private
Education (GATSPE) Program, or with partner-entities within the
community.
4. JHSs and ISs with available space/site for at least four (4) or more
classrooms, whether with existing classrooms considered as excess or are
still for construction, in accordance with the standards stipulated in
DepED Educational Facilities Manual (i.e. 7m x 9m classroom dimension),
are encouraged to apply for the implementation of the SHS Program.
5. Once the implementation of the SHS Program in an existing JHS or IS is

approved by the RD, the School Head shall ensure the following:
a. Creation or allocation of SHS Teaching and other necessary non-

teaching items in accordance with the approved Staffing Standards
for Secondary Schools;
b. Construction of school buildings and procurement of equipment and

instructional materials for SHS, if necessary;
c. Proper implementation of the curriculum based on their program
offering(s); and
d. Implementation of partnership agreements as articulated in the

MOA forged by and among the partner individual/entities.
6. The SDO shall take into account additional classrooms to be built in the
various school building programs such as the Public-Private- Partnership
and other private donors in determining the need for the construction of
classrooms for SHS.
7. The criteria for the implementation of the SHS Program in existing JHSs
and ISs, and the documentary requirements as shown hereunder. (Refer
to Annexes C-1 and D-1 for the Checklist and Sample Evaluation Sheet,
respectively).
CRITERIA REQUIRED DOCUMENTS
1. The school is listed in the Enhanced DepED School ID

Basic Education Information System
(EBEIS).
2. There is a need for the JHS or IS to a. Letter-request for the

implement SHS because: implementation of the SHS Program
addressed to the SDS;
a. no other school in the division
will offer the same Track/Strand b. Certification signed by the SDS
within the locality; or stating that no public SHS is
offering the same SHS Track within
b. there is sufficient number of the catchment area;
learners to warrant the
implementation of SHS in the c. Implementation Plan for the SHS
school, there being no other Program covering five (5) years to
school to accommodate said include among others, the
learners. following:
However, this limitation may be 1. Current and projected enrolment

waived where learners seeking for five (5) school years by
admission, as the case may be, can grade level;
no longer be accommodated by the 2. Proposed budgetary
existing public SHS due to requirements for its PS, MOOE,
congestion, as justified by the SDS. and CO;
3. Operational Plan regarding the
curriculum and the instructional
supervision of the proposed
SHS; and
4. School Site Development Plan to
include proposed school
buildings, as needed.
d. Justification signed by the SDS, in
case the school will offer the same
SHS Track.
3. The school has adequate facilities, a. Certification signed by the School

equipment and other resources to Head, duly attested by the SDS, on
support the operation of an SHS. the excess classrooms, tables,
chairs and other resources to be
used in the implementation of the
SHS Program;
b. Inventory of learning resources

prepared by the schools Property
Custodian, as validated by the SDO;
c. Updated Personal Services

Itemization and Plantilla of
Personnel (PSIPOP) of the
concerned school; and
d. Updated Status Report with regard

to the schools existing crucial
resources.
4. The school has available space/site Map, preferably drawn to scale,

for at least four (4) classrooms, showing the vacant lot where the
whether with existing classrooms proposed SHS classrooms/ school
considered as excess, or the building are/will be constructed, duly
classrooms are still for certified by the City/Municipal
construction. Engineer.
The classrooms built or to be built

must be based on the standards as
stipulated in DepED Educational
Facilities Manual (i.e. 7m x 9m
classroom dimension).
5. The proposed SHS must have the a. List of prospective enrollees in SHS
following prospective minimum per track and strand, indicating their
enrolment for the first two years of names, Learner Reference Numbers
operation. (LRNs), where applicable, ages,
addresses, school names and DepED
School ID Numbers where they are
currently or previously enrolled; and
Minimum Minimum
School Enrolment No. of
Classification (2 cohorts) Track(s)
Urban 240 2
Rural 160 1
Remote 80 1*
* preferably GA Strand
b. Justification signed by the SDS, in
If the minimum enrolment and/or case the required minimum
number of tracks are not satisfied, enrolment and/or number of tracks
justification by the SDS on the need are not satisfied.
to implement SHS Program is
necessary.
6. The track(s) and strand(s) to be a. List and types of establishments and
offered must be aligned with the industries in the community, as
Local Development Plans, industries attested to by the Department of
and learners interests and Trade and Industry (DTI),
preferences. Department of Labor and
Employment (DOLE) or the
Track(s) and strand(s) offered in an City/Municipal Planning Officer;
SHS are identified and decided
upon by the SDS and the Division b. Certification from the SDS that the
Planning Officer, in consultation track(s) and strand(s) to be offered
with local stakeholders and based are aligned with the Local
on the direction provided by the RD Development Plans, as evident in the
and the result of their internal and list provided by the City/Municipal
external assessments. Mayor, and are decided upon by the
RD, SDS, Division Planning Officer
and the School Head concerned;
c. Results of internal assessments or

surveys done with the prospective
enrollees; and
d. List of tracks and strands to be

offered, duly signed by the RD or
SDS, Planning Officer and School
Head.
7. There are willing and able partners a. MOA executed between the SDS
to provide sufficient venues for and the partner entity; and
Immersion for all SHS learners.
b. Immersion deployment plan.
A.2 On Establishment of Stand-Alone SHSs
1. Establishment of stand-alone SHSs shall be considered upon compliance

with the criteria set under Part VI.A.2 (9) of these guidelines.
2. Priority needs of DepED for the establishment of stand-alone SHSs based

on current enrolment and inventory data from the EBEIS shall also be
considered. Catchment areas for JHS or IS found with a large number of
enrollees based on standard classroom-student ratio and other relevant
official data (e.g. distance, topography, area, presence of the SHS
Voucher Program recipient school) shall be taken into consideration.
3. Cost estimates on the establishment of stand-alone SHSs to be included

in the Budget Proposal per Region on a multi-year basis (e.g. over a
five-year period) shall be based on the existing DepED ceilings for the
construction of school buildings, creation/allocation of teaching and non-
teaching items and other crucial resources. For equitable distribution of
resources and due to funding constraints, the DepED Central Office shall
set a budget ceiling per Region, based on actual needs.
4. Whenever resources permit and depending on the Local Development

Plans of the community, the proposed stand-alone SHSs are encouraged
to offer two (2) or more tracks (e.g. TVL Track plus another Track from
Academic, Arts and Design, or Sports), depending on the
recommendation made by the SDS and the approval of the RD; and
Provided, that the criteria on the minimum enrolment set under these
guidelines are met.
5. Public SHS shall only be established on a school site duly

documented as DepED property through a title or evidence of
ownership or Deed of Donation or Contract of Usufruct for
twenty-five (25) to fifty (50) years or other modes of acquiring
ownership. Tax Declaration and Resolution issued by the LGU
donating lots to DepED cannot be considered as substitute
ownership document. Procurement of school site using DepED funds
shall not be allowed, except if there is a fund specifically appropriated by
law for this purpose. Absolute and gratuitous donation is encouraged in
acquiring school sites.
6. Establishment of a stand-alone SHS inside the campus of an

Elementary School with buildable space sufficient for six (6) or
more classrooms may be allowed; Provided, that the other
criteria set under these guidelines are met. The SHS shall be
separated from the Elementary School by a wall. Both schools
shall have separate main gates, furniture and fixtures, learning
resources and manpower complement.
7. Clearance shall be secured from the concerned government offices prior

to any establishment of a stand-alone SHS. No stand-alone SHS
shall be established on identified high-risk or disaster-prone
areas (either man-made or natural), in terms of land characteristics,
which include good elevation to avoid flooding and soil erosion. The
proposed school site must have good natural drainage and ready supply
of safe, healthy and potable water supply.
8. Stand-alone SHSs shall be provided with permanent structures and

facilities following DepED standards. Make-shift facilities of questionable
structural integrity are NOT acceptable replacements. However, the
temporary use of LGU facilities like covered gymnasia, barangay halls
and other similar structures as classrooms for specialized subjects in
Sports, Arts and Design and Technical-Vocational Tracks may be
authorized provided it is included in the MOA to be drawn up by DepED
with the LGU.
9. The criteria for the establishment of a stand-alone SHS and the

documentary requirements are shown hereunder. (Refer to Annexes C-2
and D-2 for the Checklist and Sample Evaluation Sheet, respectively).
1. Stand-alone SHS to be established is an a. Letter-request from interested

urgent need in the area to be served as parties addressed to the SDS (e.g.
indicated in the request or proposal. from PTA or Barangay Council,
etc.) or recommendation from the
Grades 11 to 12 at least one (1) SDS to open a stand-alone SHS;
public SHS for every city or
municipality b. Justification on the need to
establish a stand-alone SHS;
c. Track(s)/Strand(s) to be offered as
well as their respective numbers of
prospective enrollees;
d. School Environment
(environmental scanning/
situational analysis);
e. Proposed Site Development Plan;
f. Proposed School Improvement
Plan;
g. Proposed Budget/Budgetary
Requirements (to cover the
proposed SHSs crucial resources);
h. SHS Implementation Plan; and
i. Division Inspection Report signed

by the SDS.
2. The proposed establishment of a stand- Sangguniang Bayan/Panglungsod

alone SHS must be supported by the Resolution supporting the
LGU, provided that if the land is establishment of a stand-alone SHS,
acquired by DepED or a private duly approved by the City/Municipal
individual, this criterion is not Mayor, indicating therein the Track(s)
necessary. and Strand(s) to be offered and its
proposed name.
3. The proposed stand-alone SHS must a. List of prospective enrollees per

have the following prospective track and strand, indicating their
minimum enrolment for the first two names, LRNs, where applicable,
years of operation. ages, addresses, school names and
DepED School ID Numbers where
Minimum Minimum they are currently or previously
School Enrolment No. of enrolled; and
Classification (2 cohorts) Track(s)
Urban 240 2 b. Justification signed by the SDS, in
Rural 160 1 case the required minimum
Remote 80 1* enrolment and/or number of tracks
* preferably GA Strand are not satisfied.
If the minimum enrolment and/or

number of tracks are not satisfied,
justification by the SDS on the need to
establish stand-alone SHS is necessary.
4. The proposed stand-alone SHS to be a. Map, preferably drawn to scale,

established is not within the parameters showing the distances of the
indicated below from any existing public existing public schools offering the
schools offering SHS Program. SHS Program within the catchment
area of the proposed stand-alone
SHS, duly certified by the
School City/Municipal Engineer;
Classification Distance
b. Certification from the City/
Urban 1 km. Radius
Rural 2-km. Radius Municipal Engineer, duly attested
Remote 3-km. radius by the City/Municipal Mayor, that
the proposed stand-alone SHS is
However, this limitation may be waived not within the 1-km radius (for
where existing public SHSs within the urban areas), 2-km radius (for
1- or 2- or 3-km. radius, as the case rural areas), or 3-km radius (for
may be, can no longer accommodate remote areas) from any existing
learners seeking admission, is public schools offering the SHS
geographically inaccessible, or Program; and
necessary in the best interest of
education as justified by the SDS. c. Justification by the SDS for the
waiver on the 1-, 2- or 3-km.
radius requirement.
5. Existence and availability of a school a. Any document such as but not

site as follows: limited to: 1) Deed of Donation; 2)
Deed of Sale; 3) Contract of
School Minimum Area Usufruct for 50 years executed in
Classification (In Square Meters) favor of DepED; 4) Original
Certificate of Title (OCT) or
Urban 2,500
Rural 5,000 Transfer Certificate of Title (TCT)
Remote 2,500 in the name of DepED; 5)
Presidential Proclamation; or 6)
In cases where there is difficulty in Special Patent, reflecting the area
meeting the aforementioned criteria and boundaries of the school site.
with respect to a standard school site,
the SDS shall make the necessary b. Justification from the SDS in case
justification. the required size of school site
cannot be met.
6. School site must not be in a high risk Clearance/permit from the provincial
area (natural or man-made) in terms of Mines and Geosciences Bureau (MGB),
land characteristics, which include good Regional Office of the Department of
elevation to avoid flooding and soil Environment and Natural Resources
erosion, good drainage system, and (DENR), or other relevant
ready supply of safe, healthy and authority(ies) stating that the
potable water. proposed school site is not a high risk
area and/or declared as a no-build
zone.
7. The track(s) and strand(s) to be offered a. List and types of establishments

must be aligned with the Local and industries in the community, as
Development Plans, industries and attested to by the DTI, DOLE or the
learners interests and preferences. City/Municipal Planning Officer;
Tracks and strands must support DOLE b. Certification from the SDS that the
projections of needed jobs for the track(s) and strand(s) to be offered
coming years. are aligned with the Local
Development Plan, as evident in the
Track(s) and strand(s) offered in a list provided by the City/Municipal
stand-alone SHS are identified and Mayor, and decided upon by the RD
decided upon by the SDS and the or SDS and Division Planning
Division Planning Officer, in Officer;
consultation with local stakeholders and
based on the direction provided by the c. Results of internal assessments or
RD and the result of their internal and surveys done with the prospective
external assessments. enrollees; and
d. List of tracks and strands to be

offered, duly signed by the RD or
SDS, Planning Officer and School
Head.
8. The proposed stand-alone SHS must a. Accomplished SHS Site Appraisal

have the following number of Form (refer to Annex F);
classrooms for the initial operation of
the SHS. Classrooms built/to be built b. SHS building plan indicating the
must be in accordance with the existing number and technical specifications
DepED standards. of the classrooms to be built;
Minimum No. of c. SHS building permit issued by the

Classification Classrooms City/Municipal Engineer;
1. Urban 2 to 6
2. Rural 2 to 6 d. Bureau of Fire Protection
3. Remote 4 Certificate; and
All stand-alone SHS shall adopt the e. In case classrooms are already
standard 7m x 9m classroom dimension constructed, Inspection Report
regardless of its class size. from Division In-Charge of
Facilities Section.
9. There are willing and able partners to a. MOA executed between the SDS
provide sufficient venues for Immersion and the partner entity; and
for all SHS learners.
b. Immersion deployment plan.
A.3 ON CONVERSION OF AN EXISTING ELEMENTARY AND JHS INTO A
STAND-ALONE SHS
1. An existing Elementary School or JHS may only be converted into a stand-

alone SHS when the implementation of SHS Program in existing JHS or IS
or the establishment of a stand-alone SHS is not feasible, impractical or
does not address the demand for SHS provision; Provided that appropriate
steps have been taken to ensure the conditions enumerated below.
a. Learners are not denied access to Elementary and JHS education as a

result of the conversion;
b. Prior consultation with both internal and external stakeholders is

conducted for the purpose by the SDS and School Head of the
concerned Elementary or JHS;
c. Health and safety of any learner is not compromised as a result of the

conversion and subsequent transfer of Elementary and/or JHS
learners, taking into consideration the distance for travel to and from
the new school site; and
d. Affected school personnel shall not be displaced and demoted, and

shall be transferred to the nearest school where their services are
needed.
2. The criteria and required documents listed in Part VI.A.1 (7) together with
the documents enumerated below must be satisfied by the proponent
before such school may be converted into a stand-alone SHS. (Refer to
Annexes C-3 and D-3 for the Checklist and Sample Evaluation Sheet,
respectively).
a. Certification duly signed by the SDS as to the compliance to Part

VI.A.3(1.a-d) conditions; and
b. Sangguniang Bayan/Panglungsod Resolution signifying the LGU

support to said conversion, duly approved by the Municipal/City Mayor.
A.4 ON NAMING OF STAND-ALONE SHS AND RENAMING OF JHS AND IS

OFFERING SHS PROGRAM
1. The naming of stand-alone SHSs shall be consistent with the provisions

of DepED Order No. 29, s. 2011 entitled Revised Guidelines on the
Naming and Renaming of Schools, (Annex B); Provided, that they shall
bear the words Senior High School (e.g. Manila Senior High School).
2. Renaming of existing JHSs and ISs that will implement the SHS
Program is not necessary. However, the school must indicate the level
of education after the school name to connote the curricular offerings,
examples as illustrated below:
Don Mariano High School

(Grades 7 to12)
- or
Concepcion Integrated School

(K to 12)
3. Likewise, a JHS that will not implement the SHS Program shall also
indicate its level of education after its school name, such as Don Mariano
High School (Grades 7 to 10).
4. Renaming of an elementary school or JHS for conversion into a stand-

alone SHS shall also be done following the rules under DepED Order No.
29, s. 2011.
5. The RD shall submit to the Education Management Information System

Division (EMISD), Planning Service, DepED Central Office, a valid and
certified list of implementers of SHSs, whether stand-alone SHSs, existing
JHSs or ISs, for record and monitoring purposes.
B. PROCEDURAL GUIDELINES
1. The SDS shall be primarily responsible for the implementation of the SHS
Program in existing JHSs and ISs, establishment of stand-alone SHSs and the
conversion of existing elementary and JHSs into stand-alone SHSs within the
schools division, whether initiated by the School/Community/ Stakeholders,
SDO, RO, or the Central Office. All requests/applications shall be received and
initially evaluated at the Planning and Research Section, SDO, from January to
March of the current year.
a. For School and Community-/Stakeholder-initiated SHS the

proponent/applicant shall submit the proposal together with supporting
documents to the SDO. The proponent/applicant shall be accountable for
the authenticity of the documents submitted. The School Head/proponent
shall:
a.1 Work on the completion of necessary documents for submission to the

Planning and Research Section, in accordance with these guidelines;
a.2 Coordinate with the possible partner/sponsor/donor of the school site,
in case of the establishment of stand-alone SHS; and
a.3 Submit all other necessary documents for evaluation of the Planning
and Research Section.
b. For RO- or Central Office-initiated SHS the proponent shall endorse

the request and the justification to the SDO. The SDO, through the
Planning and Research Section, shall see to the completion of documentary
and other requirements and shall comply with the procedure as
enumerated under Part VI.B (1.c) of these guidelines.
b.1 Schools nominated for the nationwide implementation of SHS starting

SY 2016-2017, whether existing JHS/IS, proposed stand-alone SHS,
or ES/JHS/IS proposed for conversion as stand-alone SHS, shall fall
under this category. Due to exigencies of SHS implementation
timeline, said schools may be exempt from the Procedural Guidelines
in Part VI.B herein, provided however, that said schools satisfy the
criteria in Part VI.A. Provided further, that the DepED Central Office or
pertinent DepED RO reserve the right to review the
nomination/selection of all or any of the subject schools.
c. For SDO-initiated SHS - From January to March of every year, the

SDS, through the Planning and Research Section, shall:
c.1 Assess the demand/supply of SHS provision within the schools/city

schools division, and perform the following:
c.1.1 Evaluate/assess the divisions SHS provision against the

demand/need;
c.1.2 Disseminate result of assessment to concerned schools and

stakeholders and take necessary courses of action, including
causing the submission of proposals from stakeholders for the
implementation of the SHS Program in their localities;
c.1.3 Evaluate the demand for SHS of communities across the

division and prioritize according to urgency or gravity of need,
availablity of resources, and other criteria;
c.1.4 Conduct feasibility study for every proposed SHS; and
c.1.5 Prepare budgetary requirements for crucial resources per

school to be included in the Budget Proposal, on a multi-year
basis (e.g. over a five-year period).
c.2 Upon preliminary evaluation of proposals, immediately notify
proponents to submit lacking documents, if any; and
c.3 Endorse to the DREC, for further evaluation all applications with
complete documents. The composition of the DREC shall be as
follows:
Chair : Schools Division Superintendent

Co-Chair : Assistant Schools Division Superintendent
Members : One (1) SHS Coordinator or Focal Person
One (1) Division Planning Officer
One (1) Division Accountant and/or Division
Budget Officer
One (1) Chief Education Supervisor or Public
School District Supervisor
One (1) In-Charge of Education Facilities
Section
One (1) SDO Coordinator for Private Schools
(for SHS Voucher Program)
One (1) PTA Federation President
2. The DREC shall:
a. Conduct on-site validation as to whether or not the existing school

buildings/classrooms or plans for classrooms to be constructed are in
accordance with the technical specifications stipulated in the latest DepED
Educational Facilities Manual, the pertinent provisions of the National
Building Code and this DepED Order. A letter of notification shall be
provided by the Office of the SDS to the applicants of the action taken on
their requests within fifteen (15) days upon receipt of such request;
b. Include in its evaluation the Staffing Complement/Position Requirement

Analysis, for purposes of determining the required number of teaching
and non-teaching positions as well as the funding requirements for PS,
MOOE and CO, on multi-year basis (e.g. over a five-year period),
without prejudice to consideration of such application for the
next/succeeding school years; and
c. Submit recommendation, through the SDS, to the Office of the RD,

through the Assistant Regional Director (ARD), on each proposal upon the
completion of all requirements. The deadline for submission of
recommendation shall be on June 30 of the current year. The DREC,
through the SDS, shall disapprove all applications/proposals that fail to
comply with the requirements; copy furnished the Planning and Research
Section.
3. From July to August 31 of the current year, the documents submitted by the
SDS to the Office of the RD/ARD shall then be forwarded to the RIT which
shall, in turn:
a. Evaluate the supporting documents;
b. Conduct on-site inspection;
c. Interview local stakeholders to validate the need for SHS provision;
d. Review the budgetary requirements for crucial resources to be included in

the Budget Proposal on a multi-year basis; and
e. Submit recommendation to the RD. The RIT, through the ARD, shall
disapprove all applications/proposals that fail to comply with the
requirements.
4. The RIT created by the RD is composed of the following officials:
Chair : Assistant Regional Director

Co- : Chief Education Program Supervisor (CEPS), Quality
Chairs Assurance Division (QAD)
Members : Chief Administrative Officer (CAO), Administrative Division
CAO, Budget and Finance Division
Two (2) Education Program Supervisors (EPS) from QAD
One (1) EPS from Curriculum Implementation Division
One (1) In-Charge of Education Facilities Section
One (1) Regional Planning Officer
5. The RD shall present the RITs recommendation to the National MANCOM in

November of the current year. The latter shall then deliberate as to which
proposals will be approved and included in the DepED Budget Proposal for the
succeeding year.
6. The Secretary, through the Planning Service, shall confirm the JHSs and ISs
that will implement the SHS Program, the stand-alone SHSs to be established,
and the existing Elementary and JHSs to be converted into SHSs, through the
issuance of a DepED Memorandum, copy furnished the DBM. The Planning
Service shall issue the DepED School ID to all stand-alone SHSs and existing
Elementary or JHSs converted into SHSs confirmed by the Secretary.
7. The RD shall, from December 1 to 31 of the current year, finalize its DepED
Budget Proposal incorporating the agreements made during the National
MANCOM meeting and submit to the Budget Division, Finance Service; copy
furnished the Planning Service, DepED Central Office, for review and
consolidation. A Status Report of each school concerned, as validated by
Regional Policy, Planning and Research Division, shall also be submitted to
Budget Division and Planning Service annually at the end of every fiscal year.
8. The Budget Division and the Planning Service shall make a summary/priority
list on the establishment of stand-alone SHSs, JHSs and ISs that will implement
the SHS Program for the year, with corresponding funding requirements for PS,
MOOE and CO, distributed over a five-year period, and present the same to the
Secretary for confirmation.
VII. MONITORING AND EVALUATION
1. The SDS shall undertake progress monitoring to ensure continuous compliance

with this Order. The SDS shall submit a Division Progress Monitoring Report for
the preceding calendar year to the RD for review and consolidation. The
RD shall forward the Regional Consolidated Progress Monitoring Report every
January of the following year to the Secretary, copy furnished the Policy
Research and Development Division (PRD) and EMISD, Planning Service (for
EBEIS) and Education Facilities Division (EFD), and the Administrative Service.
2. The SDS, through the Division Planning and Research Section, shall ensure
submission by the School Head of the Government School Profile through the
EBEIS, at the beginning and end of the school year, for efficient and effective
collection and processing of relevant school-level data needed for planning,
allocation of resources and generation of performance indicators.
3. The School Head shall submit the list of learners for the issuance of individual
LRN and completion of the learners details through the Learners Information
System to the Division Planning and Research Section.
4. The PRD and EFD shall conduct thorough evaluation and validation of the
aforementioned status reports, and prepare a separate report on their analysis,
findings and recommendations on the matter, to be submitted to the
Organizational Effectiveness Division, Bureau of Human Resource and
Organizational Development (OED-BHROD), which will then recommend to the
Executive Committee whether this Order is to be amended, for systems
improvement.
5. A periodic inventory of schools shall be made by the Division Planning and

Research Section and PRD, for purposes of validating the establishment of
identified schools in the GAA and EBEIS.
VIII. REPEALING CLAUSE
All provisions of DepED rules, regulations and issuances which are inconsistent
with these guidelines or any part hereof are hereby repealed or modified
accordingly.
IX. SEPARABILITY CLAUSE
If any provision of this Order is declared invalid, any other provision not affected
thereby shall remain in force and in effect.
X. TRANSITORY PROVISIONS
1. Pursuant to Part X(1), Transitory Provisions of DepED Order No. 40, s. 2014,
the moratorium on the processing of applications for conversion of a regular
high school to science or technical-vocational high school shall be considered
lifted upon the issuance of these guidelines; Provided, that they shall
implement SHS in STEM strand or TVL Track.
2. Notwithstanding Part VI.A (2) of these guidelines, nothing shall be construed

as making SHS a requirement prior to entry to college for those graduated
secondary education from SY 2013 to 2014 and earlier.
XI. EFFECTIVITY
This policy shall take effect within fifteen (15) days after its publication in the
Official Gazette or in two newspapers of official circulation. This shall be
registered with the Office of the National Administrative Register (ONAR) at
the University of the Philippines (UP) Law Center, UP Diliman, Quezon City.
XII. REFERENCES
1. DepED Order No. 11, s. 2015, Policy Guidelines on the Implementation of the
Senior High School (SHS) Voucher Program Under the Government Assistance
to Students and Teachers in Private Education (GATSPE) Program
2. DepED Memorandum No. 3, s. 2015, Senior High School Preparations and
Deliverables for Quarter 1 of 2015.
3. DepED Order 40, s. 2014, Revised Guidelines on the Establishment, Merging,
Conversion, and Naming/Renaming of Public Schools, and Separation of Public
School Annexes in Basic Education.
4. Republic Act No. 9155, Governance of Basic Education Act of 2001.
5. Republic Act No. 10533, An Act Enhancing the Philippine Basic Education
System by Strengthening Its Curriculum and Increasing the Number of Years
for Basic Education, Appropriating Funds Therefor and For Other Purposes.
6. Republic Act No. 7160, Local Government Code of 1991.
7. DepED Order No. 15, s. 2014, FY 2014 Guidelines on the Utilization of
Financial Assistance to Schools Implementing Special Curricular Programs.
8. DepED Order No. 22, s. 2013, Revised Guidelines on the Transfer of Teachers
from One Station to Another.
9. DepED Order No. 67, s. 2012, Guidelines on the Implementation of
Strengthened Technical-Vocational Education Program (STVEP) and
Technology and Livelihood Education (TLE) Curriculum.
10. DepED Order No. 65, s. 2012, Creating Technical-Vocational (TechVoc) Unit
Under the Bureau of Secondary Education (BSE) and Dissolving the Technical-
Vocational Task Force (TVTF) for Secondary Education.
11. DepED Order No. 46, s. 2012, Policy Guidelines on the Implementation of
Special Curricular Programs at the Secondary Level.
12. DepED Order No. 29 s. 2011, Revised Guidelines on the Naming and
Renaming of Schools.
13. DepED Order No. 57, s. 2011, Policy Guidelines in the Implementation of the
Special Science Elementary Schools (SSES) Project.
14. DepED Order No. 60, s. 2011, Implementing Guidelines on the Direct Release
of Maintenance and Other Operating Expenses (MOOE) Allocations of Schools
to the Respective Implementing Units.
15. DepED Order No. 29, s. 2010, Manual of Operations for the Technical and
Vocational Public Secondary Schools.
16. DepED Order No. 77, s. 2010, Guidelines on the Allocation/Deployment of New
Teaching, Teaching-Related and Non-Teaching Positions for FY 2010.
17. DepED Order No. 72, s. 2010, Guidelines on the Adoption of the Strengthened
Technical Vocational Education Program (STVEP) By Other Public Secondary
Schools.
18. DepED Order No. 55, s. 2010, Policies and Guidelines on Strengthening
Science and Mathematics Education at the Secondary Level.
19. DepED Order No. 40, s. 2010, Expansion of S & T Oriented (ESEP) High
Schools Effective SY 2010 to 2011.
20. DepED Order No. 99, s. 2009, Organization of Headstart Classes for the Gifted
and Talented Preschoolers.
21. DepED Order No. 78, s. 2009, Guidelines on the Implementation and
Operationalization of the Regional ICT Technical-Vocational High Schools
Effective SY 2009-2010.
22. DepED Order No. 73, s. 2009, Prescribing the Minimum Tools and Equipment
Standards for Technical-Vocational Public High Schools.
23. DepED Order No. 69, s. 2009, Additional Curriculum Guidelines for the 282
Technical-Vocational Secondary Schools Effective SY 2009-2010.
24. DepED Order No. 55, s. 2009, Guidelines on Offering Foreign Languages Like
Spanish, French, and Nihongo (Japanese) as Elective subjects in the Third and
Fourth Year Levels of High School.
25. DepED Order No. 48, s. 2007, Decentralizing the Management of the
Strengthened Technical-Vocational Education Program (STVEP).
26. DepED Order No. 6, s. 2006, Policies and Guidelines for Special Education at
the Secondary Level.
27. DepED Order No. 41, s. 2004, Revised Curriculum of the 110 S & T Oriented
(ESEP) High Schools.
28. DepED Order No. 71, s. 2003, Transfer of delegated Authority from the Office
of the Secretary to the Regional Offices Regarding Approval of the
Establishment, Separation of school annexes, Merging, Conversion and
Renaming of Public Elementary and Secondary Schools.
29. DepED Order No. 1, s. 2003, Implementing Rules and Regulations of RA 9155.
30. DECS Memorandum No. 216, s. 2001, Revised Implementing Guidelines of the
Special Sports Program at the Secondary Level.
31. DECS Order No. 11, s. 2000, Recognized Special Education (SPED) Centers in
the Philippines.
32. DECS Order No. 91, s. 1999, Guidelines on the Establishment and Operation of
Integrated Schools.
33. DECS Order No. 37, s. 1998, The Establishment of Pilot Provincial Science and
Technology High Schools.
34. DECS Order No. 26, s. 1997, Institutionalization of SPED Programs in All
Schools.
35. DECS Order No. 84 s. 1996, Guidelines for the Separation of Public Secondary
School Annexes.
36. DECS Order No. 69, s. 1993, Science High School.
37. DECS Order No. 5, s. 1989, Guidelines and Procedures on the Implementation
of Section 7 of Republic Act No. 6655.
BR. ARMIN A. LUISTRO FSC

Secretary
ANNEX A
Process Flow on the Application for Implementation of SHS Program in Existing Junior High Schools (JHSs) and Integrated Schools (ISs),
Establishment of Stand-Alone Public Senior High Schools (SHS) and Conversion of Existing Public Elementary and JHSs into Stand-Alone SHSs in
Basic Education
School/Community Schools Division Office Regional Office Central Office
Policy & Research Section (PRS)
Situational conducts inventory and
Analysis prioritization for the above work
(Jan) processes
PRS coordinates and encourages

Coordination the identified School/Community
(Jan) to submit application &
documentary requirements
Applications/ School Head/Representative Endorses the application together Endorses proposal with
from the Community submits Endorses proposal together with
Proposals with the documentary accompanying
the application together with the documentary requirements
requirements justification/basis
(Feb-April) the documentary requirements
Validation/ PRS checks the completeness and Division

Review &Evaluation Committee conducts
Evaluation evaluation/ validation of submitted
(May-July) documents and endorses thru the SDS
those found in order
Regional Inspectorate Team

Inspection/ conducts validation and prepares
Shortlisting shortlisting, for purposes of
budgetary requirement
(Aug-Oct)
Regional Director presents the
shortlisting/budgetary requirements
to National MANCOM
Approval National MANCOM endorses the

(Nov-Dec) shortlisting for confirmation of the
Secretary
Secretary confirms the

shortlisting
Budget Division and

Budget Regional Director submits the
Planning & Programming
final list & estimated cost
Programming Division endorse to ExeCom
requirements for review to
the budget proposals for
(January of Budget Division and Planning
inclusion in the DepEd
& Programming Division
succeeding year) budget
Page 26
ANNEX B
Page 27
Page 28
Page 29
Page 30
Page 31
ANNEX C-1
Department of Education
Division of ________, Region ______
Application for Implementation of Senior High School (SHS) Program in Existing Junior High
Schools (JHSs) and Integrated Schools (ISs)
REQUIRED DOCUMENTS
1. DepED School Identification (ID)

2. Letter-request for implementation of the SHS program addressed to the Schools Division Superintendent
(SDS)
3. Certification signed by the SDS stating that no public SHS is offering the same SHS Track within the
catchment area
a. Justification signed by the SDS, in case will offer the same SHS Track
4. Implementation Plan for SHS program covering five (5) years to include among others:
a. Current and projected enrolment for five (5) school years, by grade level
b. Proposed budgetary requirements for its Personal Services, Maintenance and Other Operating
Expenses and Capital Outlay
c. Operational Plan regarding curriculum and instructional supervision of the proposed SHS
d. School Site Development Plan to include proposed school buildings, as needed
5. Certification signed by the School Head, duly attested by the SDS on the excess classrooms, tables, chairs
and other resources to be used in the implementation of SHS program
6. Inventory of learning resources prepared by schools Property Custodian, as validated by the Schools
Division Office
7. Updated Personal Services Itemization and Plantilla of Personnel of the concerned school
8. Updated Status Report with regard to the schools existing crucial resources
9. Map, preferably drawn to scale, showing the vacant lot where the proposed SHS classrooms/
schoolbuilding are/will be constructed, duly certified by the City/Municipal Engineer
10. List of prospective enrollees in SHS per track and strand, indicating their names, Learner Reference
Numbers (LRNs), where applicable, ages, addresses, school names and DepED School ID Numbers where
they are currently or previously enrolled
a. Justification signed by the SDS, in case the required minimum enrolment and/or number of
tracks are not satisfied
11. List and types of establishments and industries in the community, as attested to by the Department of
Trade and Industry, Department of Labor and Employment or the Municipal Planning Officer
12. Certification from the SDS that the track(s) and strand(s) to be offered are aligned with the Local
Development Plans, as evident in the list provided by the City/Municipal Mayor, and are decided upon
by the Regional Director, SDS, Division Planning Officer and the School Head concerned
13. Results of internal assessments or surveys done with the prospective enrollees
14. List of tracks and strands to be offered, duly signed by the RD or SDS, Planning Officer and
School Head
15. MOA executed between the SDS and the partner entity enumerating the respective roles of both parties
16. Immersion deployment plan
Notes:
a. Please indicate N/A if not applicable.
b. Kindly submit all the lacking documents on or before ________________________.
c. Documents to be submitted must be in two (2) sets, placed in separate folders,
arranged following the sequence above and labeled appropriately.
d. To facilitate evaluation, please do not include other documents not listed above.
Documents Submitted by:__________________________________________ Date: ______________________

(Signature over Printed Name and Designation)
Received by: __________________________________________ Date: ______________________

Page32
ANNEX C-2
Division of _______________, Region ______
Application for Establishment of a Stand-alone Senior High School (SHS)
REQUIRED DOCUMENTS
1. Letter-request from interested parties addressed to the Schools Division Superintendent (SDS)
e.g. from PTA or Barangay Council, etc., or recommendation from the SDS to open a stand-
alone SHS
a. Justification on the need to establish a stand-alone SHS
2. Track(s)/Strand(s) to be offered as well as their respective numbers of prospective enrollees
3. School Environment (environmental scanning/ situational analysis)
4. Proposed Site Development Plan
5. Proposed School Improvement Plan
6. Proposed Budget/Budgetary Requirements (to cover the proposed SHSs crucial resources)
7. SHS Implementation Plan
8. Division Inspection Report signed by the SDS
9. Sangguniang Bayan/Panglungsod Resolution supporting the establishment of a stand-alone
SHS, duly approved by the City/Municipal Mayor, indicating therein the Track(s) and Strand(s)
to be offered and its proposed name
10. List of prospective enrollees per track and strand, indicating their names, Learner Reference
Numbers (LRNs), where applicable, ages, addresses, school names and DepED School
Identification Numbers where they are currently or previously enrolled
a. Justification signed by the SDS, in case the required minimum enrolment
and/or number of tracks are not satisfied
11. Map, preferably drawn to scale, showing the distances of the existing public schools offering
SHS program within the catchment area of the proposed stand-alone SHS, duly certified by the
City/Municipal Engineer
12. Certification from the City/Municipal Engineer, duly attested by the City/Municipal Mayor,
that the proposed stand-alone SHS is not within the 1 km radius (for urban areas), 2-km radius
(for rural areas), or 3-km radius (for remote areas) from any existing public schools offering
SHS program
a. Justification by the SDS for the waiver on the 1-, 2-, or 3- km. radius requirement
13. Any document such as but not limited to: 1) Deed of Donation; 2) Deed of Sale; 3) Contract of
Usufruct for 50 years executed in favor of DepED; 4) Original Ceritificate of Title (OCT) or
Transfer Certificate Title (TCT) in the name of DepED; 5) Presidential Proclamation; or 6) Special
Patent, reflecting the area and boundaries of the school site.
a. Justification from the SDS in case the required size of school site cannot be met
14. Clearance/permit from the provincial Mines and Geosciences Bureau (MGB), Regional Office of
the Department of Environment and Natural Resources (DENR), or other relevant authority(ies)
stating that the proposed school site is not a high risk area and/or declared as a no-build zone
15. List and types of establishments and industries in the community, as attested to by the
Department of Trade and Industry (DTI), Department of Labor and Employment (DOLE) or the
City/Municipal Planning Officer
16. Certification from the SDS that the track(s) and strand(s) to be offered are aligned with the
Local Development Plan, as evident in the list provided by the City/Municipal Mayor, and
decided upon by the RD or SDS and Division Planning Officer
School Head.
19. Accomplished SHS Site Appraisal Form (refer to Annex E)
Page33
20. SHS building plan indicating the number and technical specifications of the classrooms
to be built
21. SHS building permit issued by the City/Municipal Engineer
22. Bureau of Fire Protection Certificate
23. In case classrooms are already constructed, Inspection Report from Division In-Charge of
Facilities Section
24. MOA executed between the SDS and the partner entity enumerating the respective roles of
both parties
Notes:
b. Kindly submit all the lacking documents on or before _____________________
Documents Submitted by: ________________________________________ Date: ________________

Received by: _________________________________________ Date: ________________

Page34
ANNEX C-3
Division of ________, Region ______
Application for Conversion of Existing Elementary and Junior High School into a
Stand-alone Senior High School
REQUIRED DOCUMENTS
1. DepED School Identification (ID)

2. Letter-request for implementation of SHS program addressed to the Schools Division
Superintendent (SDS)
3. Certification signed by the SDS stating that no public SHS is offering the same SHS Track within the
catchment area
a. Justification signed by the SDS, in case will offer the same SHS Track
4. Implementation Plan for SHS program covering five (5) years to include among others, the following:
a. Current and projected enrolment for five (5) school years, by grade level
b. Proposed budgetary requirements for its Personal Services, Maintenance and other
Operating Expenses and Capital Outlay
c. Operational Plan regarding curriculum and instructional supervision of the proposed SHS
d. School Site Development Plan to include proposed school buildings, as needed
5. Certification signed by the School Head, duly attested by the SDS on the excess classrooms, tables,
chairs and other resources to be used in the implementation of SHS program
6. Inventory of learning resources prepared by schools Property Custodian, as validated by the Schools
Division Office
7. Updated Personal Services Itemization and Plantilla of Personnel of the concerned school
8. Updated Status Report with regard to the schools existing crucial resources
9. Map, preferably drawn to scale, showing the vacant lot where the proposed SHS classrooms/
schoolbuilding are/will be constructed, duly certified by the Municipal/City Engineer
10. List of prospective enrollees in SHS per track and strand, indicating their names, Learner Reference
Numbers (LRNs), where applicable, ages, addresses, school names and DepED School Identification
Numbers where they are currently or previously enrolled
a. Justification signed by the SDS, in case the required minimum enrolment and/or number
of tracks are not satisfied
11. List and types of establishments and industries in the community, as attested to by the Department
of Trade and Industry, Department of Labor and Employment or the City/Municipal Planning Officer
12. Certification from the SDS that the track(s) and strand(s) to be offered are aligned with the Local
Development Plans, as evident in the list provided by the City/Municipal Mayor, and are decided
upon by the Regional DIrector, SDS, Division Planning Officer and the School Head concerned
School Head
15. MOA executed between the SDS and the partner entity enumerating the respective roles
of both parties
17. Certification duly signed by the SDS on the compliance to the following conditions:
a. Learners are not denied access to elementary and JHS education as a result of
the conversion
b. Prior consultation with both internal and external stakeholders is conducted for
the purpose by the SDS and School Head of the concerned elementary or JHS
c. Health and safety of any learner is not compromised as a result of the conversion
and subsequent transfer of elementary and/or JHS learners, taking into
consideration the distance to be travelled to and from the new school site
d. Affected school personnel shall not be displaced and demoted, and shall be
transferred to the nearest school where their services are needed
Page35
18. Sangguniang Bayan/Panglungsod Resolution signifying the Local Government Unit support to the
conversion of school into an SHS, duly approved by the Municipal/City Mayor
Notes:
b. Kindly submit all the lacking documents on or before ________________________.
Documents Submitted by:____________________________________________ Date: __________________

Received by:_____________________________________________ Date: __________________

Page36
ANNEX D-1
DIVISION OF ____________, REGION ___
APPLICATION FOR IMPLEMENTATION OF SENIOR HIGH SCHOOL (SHS) PROGRAM IN EXISTING JUNIOR HIGH SCHOOLS (JHSs) AND INTEGRATED SCHOOLS (ISs)
EVALUATION SHEET
REMARKS
CRITERIA REQUIRED DOCUMENTS PER EVALUATION PASSED OR FAILED
(Pls. state reason, if Failed)
1. The school is listed in the DepED School Name of School :

Enhanced Basic Education Identification (ID) DepED School ID No. as presented :
Information System (EBEIS) DepED School ID No. as verified :
with Planning and Research Unit
2. There is a need for the JHS or a. Letter-request for a. Request signed by :

IS to implement SHS because: implementation of SHS Position/Designation :
program addressed to the
Office/School :
a. no other school in the Schools Division
Date :
division will offer the same Superintendent (SDS)
Track/Strand the school
will offer; or
b. there is sufficient number b. Certification signed by b. SHS Track to be Offered :

of learners to warrant the the SDS stating that no Certification signed by :
implementation of SHS in public SHS is offering the
the school, there being no same SHS Track within Position/Designation :
other school to accomodate the catchment area Contents of Certification verified as correct YES ______ NO ______
said learners.
Justification on the Need for Implementation of SHS :
However, this limitation may be
waived where learners seeking (in case, SHS will offer the same
admission, as the case may be, track)
can no longer be c. Implementation Plan for
accommodated by the existing the SHS Program
public SHS due to congestion, covering five (5) years to
as justified by the SDS. include among others,
the following:
c. 1. Current and SHS Implementation Plan
projected enrolment c.1. No. of Prospective Enrollees :
for five (5) school
CURRENT PROJECTED
years, by grade level; Grade Level
(SY ___ to ___) Year 1 Year 2 Year 3 Year 4 Year 5
11
12
TOTAL
Application for Implementation of SHS Program in Existing JHSs and ISs to Offer SHS Program - Sample Evaluation Sheet Page37[Page]
REMARKS
c.2. Proposed budgetary c.2. Proposed Budgetary Requirements

requirements for its
Personal Services, Supported w/
Maintenance and Particulars Year 1 Year 2 Year 3 Year 4 Year 5 Breakdown?
other Operating Yes No
Expenses, and Personal Services
Capital Outlay; MOOE
Capital Outlay
Total
c.3. Operational Plan c.3 Operational Plan Prepared By :

regarding Position/Designation :
curriculum and the
Office :
instructional
Date :
supervision of the
proposed SHS; and
c.4. School Site c.4. SSDP Prepared by :

Development Plan Position/Designation :
(SSDP) to include
Office :
proposed school
Date :
buildings, as
needed.
d Justification signed by
d. d. Justification signed by: :
the SDS, in case will Position/Designation :
offer the same SHS Track
Office :
Date :
3. The school has adequate a. Certification signed by
a. Certification Signed By :
facilities, equipment and other the School Head, duly
Position/Designation :
resources to support the attested by the SDS on
operation of a SHS. the excess classrooms, Date :
tables, chairs and other Supported with Inventory YES _______ NO ________
resources to be used for
the implementation of
SHS
b. Inventory of Learning b. Inventory of LRs prepared by :

Resources (LRs) prepared Position/Designation :
by the Schools Property
Date :
Custodian, as validated
Validated by :
by the Schools Division
Office Position/Designation/Office :
Date :
REMARKS
c. Updated Personal c. Per PSIPOP for FY _________

Services Itemization and Particulars No. of Positions
Plantilla of Position of
School Head item
the concerned school
No. of Teaching Items
No. of Support Staff
TOTAL
d. Updated Status Report d. Updated Status Report Prepared By :

with regard to the
school's existing crucial
Date :
resources
Resources Needed
Particulars Amount
Personal Services
MOOE
Capital Outlay
Total
4. The school has available Map, preferably drawn to Map Cerfified By :

space/site for at least four (4) scale, showing the Position Designati :
classrooms, whether with vacant lot where the
Office :
existing classrooms considered proposed SHS
Date :
as excess or the classrooms are classroom/
still for construction. schoolbuilding will be
The classrooms built or to be constructed, duly No. of Excess/Available classrooms :
built must be based on the certified by the Existing classrooms compliant to standards? :
standards as stipulated in City/Municipal Engineer :
Available school site (in sq. m.)
DepED Educational Facilities
Manual (i.e. 7m x 9m
5. The proposed SHS must have a. List of prospective Prospective Enrollees :

the following prospective enrollees in SHS per Grade Level No. of Learners
minimum enrolment for the first track and strand,
11
two years of operation. indicating their names,
U r
*bpar
n eferab ly G AS 2 40
Learner Reference 12
School Minimum Minimum Numbers (LRNs), where TOTAL
Classification Enrolment No.of applicable, ages,
(2cohorts) Tracks addresses, school names
and DepED School
Urban 240 2
Identification Numbers
Rural 160 1
where they are currently
Remote 80 1* or previously enrolled
*preferablyGeneralAcademicStrand
REMARKS
List contains complete information as to the:

PARTICULARS YES NO
1. Names of learners in SHS per track and strand

2. Learner Reference Numbers
3. Ages
4. Addresses and/or school names where currently

or were previously enrolled
5. DepEd School Identification Number where the
learners are currently or previously enrolled
If the minimum enrolment b. Justification signed by Justification Signed By :

and/or number of tracks are not the SDS, in case the
satisfied, justification by the required minimum
SDS on the need to establish enrolment and/or Date :
stand-alone SHS is necessary. number of tracks are not
satisfied
6. The track(s) and strand(s) to be a. List and types of
a. With list and types of establishments and industries in the community? YES ________NO ________
offered must be aligned with the establishments and
Local Development Plans, industries in the Attested By :
industries and learners community, as attested Position/Designation/Agency :
interests and preferences. to by the Department of
Trade and Industry (DTI), Date :
Track(s) and strand(s) offered in Department of Labor and
an SHS are identified and Employment (DOLE) or
decided upon by the SDS and the Municipal Planning
the Division Planning Officer, in Officer
consultation with local
stakeholders and based on the
direction provided by the RD
and the result of their internal
b. Certification from the b. Track(s) and strand(s) to be offered are aligned with the Local Development Plans? YES ____ NO ____
and external assessments.
SDS that the track(s) and
Certification Signed By :
strand(s) to be offered
are aligned with the Position/Designation :
Local Development Plan,
Date :
as evident in the list
provided by the
City/Municipal Mayor,
and are decided upon by
the Regional Director
(RD), SDS, Division
Planning Officer and the
School Head concerned
REMARKS
c. Results of internal
c. Internal assessments or surveys conducted? YES ________ NO _________
assessments or surveys
done with the Please state its result:
prospective enrollees
d. List of tracks and d. With List of Track(s)/Strand(s) to be offered? YES ________ NO ________
strands to be offered, Signed By :
duly signed by the RD or
Position/Designation/Agency :
SDS, Planning Officer
and School Head Date :
7. There are willing and able a. MOA executed between a. Signatories of Contracting Parties
partners to provide sufficient the SDS and the partner
1. For the DepED
venues for Immersion for all entity enumerating the
Signed By :
SHS learners. respective roles of both
parties Position/Designation :
2. For the Partner
Signed By :
Date Notarized :
b. Immersion Deployment b. Immersion Deployment Plan Signed by :

Plan Position/Designation :
Date :
Track(s)/Strand(s) to be offered :
EVALUATED BY DIVISION REVIEW AND EVALUATION COMMITTEE (DREC): RECOMMENDED BY:
______________________________
Signature Over Printed Name Signature Over Printed Name Signature Over Printed Name Schools Division Superintendent
Position/Designation Position/Designation Position/Designation
Signature Over Printed Name Signature Over Printed Name Signature Over Printed Name
REMARKS
VALIDATED BY REGIONAL INSPECTORATE TEAM (RIT): APPROVED:
_____________________________
Signature Over Printed Name Signature Over Printed Name Signature Over Printed Name Regional Director
ANNEX D-2
DIVISION OF ____________, REGION ___
APPLICATION FOR ESTABLISHMENT OF A STAND-ALONE SENIOR HIGH SCHOOL (SHS)
EVALUATION SHEET
REMARKS
PASSED OR FAILED
CRITERIA REQUIRED DOCUMENTS PER EVALUATION
(Pls. state reason, if
Failed)
1. Stand-alone SHS to be a. Letter-request from interested a. Requesting Officer :

established is an urgent need in parties addressed to the SDS Designation/Position :
the area to be served as indicated e.g. from PTA or Barangay
Office/School :
in the request or proposal. Council, etc., or
recommendation from the SDS Date of Request :
to open a stand-alone SHS
> Grades 11 to 12 at least one Proposed Name of School :

(1) public SHS for every city or :
Address/Location
municipality
Recommended/endorsed by the SDS? : YES _____ NO _____

Date Recommended :
b. Justification on the need to b. Justification on the need for the establishment of school of a Stand-Alone SHS, if any:
establish a Stand-Alone SHS
c. Track(s)/Strands to be offered No. of Prospective

Track Strand
as well a stheir respective Enrollees
numbers of prospective 1.
enrolles 2.
d. School Environment d. School Environment (environmental scanning/ situational analysis)

(environmental scanning/
Location/Classification Urban
: Area ________ Rural Area _______ Remote ________
situational analysis)
Topography/Geographical Condition of the Site :
Mountainous ________ Coastal ________ Plain ________
Catchment Area Within
: _______ km. Radius from the nearest school
Application for Establishment of a Stand-alone SHS - Sample Evaluation Sheet Page 43 n

REMARKS
PASSED OR FAILED
Failed)
Mode(s) of transportation in going from home to school and vice versa:

Travel Time
Mode Frequency *
(in minutes/hours)
1. Land Transportation
a. Tricycle
b. Jeepney
c. Bus
d. Motorcycle
e. Jabal-jabal
f. Others
2. Banca Ride
3. Animal Ride
4. Hiking
* whether once a day, twice, every hour, etc.
e. Proposed School Improvement e. Proposed School Improvement Plan

Plan
Prepared By :
Office
Track Strand : No. of Prospective
Date : Enrollees
1.
2.
f. Proposed Budget/Budgetary f. Proposed Budget/Budgetary Requirements (must be supported with breakdown)
Requirements (to cover the Supported w/ Breakdown?
proposed SHS' crucial Particulars Year 1 Year 2 Year 3 Year 4 Year 5
resources) Yes No
Personal Services
MOOE
Capital Outlay
Total
Budget Proposal to be Allocated in Multi-Year? YES ______ NO __________

If yes, how many years?
Source of Fund for the initial operation of the proposed school : DepED _______ LGU ________
g. SHS Implementation Plan g. SHS Implementation Report

Prepared By :
Office :
Date :

REMARKS
PASSED OR FAILED
Failed)
h. Division Inspection Report h. Division Inspection Report signed by the SDS

signed by the SDS Prepared By :
Office :
Date :
2. The proposed establishment of a Sangguniang Sangguniang Bayan/Panglungsod Resolution No. _________________

Stand-Alone SHS must be Bayan/Panglungsod Resolution
supported by the LGU, provided supporting the establishment of Approved By : Date :
that if the land is acquired by a stand-alone SHS, duly Position/Designation :
DepED or a private individual, approved by the Municipal/City Proposed Name of School :
this criterion is not necessary. Mayor, indicating therein the Resolution stipulates the willingness of the LGU to provide financial support to the establishment of the school?
Track(s) and Strand(s) to be
YES ______ NO ______
offered and its proposed name
3. The proposed stand-alone SHS a. List of prospective enrollees No. of Prospective Enrollees :
must have the following per track and strand,
prospective minimum enrolment indicating their names,
for the first two years of Learner Reference Numbers No. of
Grade Level No. of Prospective
operation. (LRNs), where applicable, Track Strand Enrollees
Enrollees
ages, addresses, school names 11
Cl as
S
s
c
i
h
f i
o
ca
o
ti
l
o n E
M
n r
i n i mu m M
U rb a n
( 2 c
o
o
l me n t N
i n i mu m
2
h o rts ) T r
o
a
.
2
c
o
k s
f
1
4
6
0
*p re
R
R u ra l
f
e
e
mote
ra b ly Gen era l A c
8
a
0
0
d em ic S tra n
1
1
d
*
S c h o o l M i n i mu m Mi n i mu m
Cl as s i f i cati o n En r o l me n t N o . o f
( 2 co h o rts ) T ra ck s
U rb a n 24 0 2
R u ra l 16 0 1
Re mote 8 0 1 *
*p re f e ra b ly Gen era l A c a d em ic S tra n d
1.
School Minimum Minimum and DepED School 12
2.
Classification Enrolment No. of Identification Numbers where TOTAL
Tracks they are currently or
(2 cohorts)
previously enrolled
Urban 240 2 List contains complete information as to the:
Rural 160 1 PARTICULARS YES NO
Remote 80 1*
1. Names of learners
*preferably General Academic Strand
2. Learners' Reference Numbers (LRNs)
If the minimum enrolment 3. Ages
and/or number of tracks are not 4. Addresses and/or school name where currently or were enrolled
satisfied, justification by the SDS
5. DepED School ID where they are currently or previously enrolled
on the need to establish stand-
alone SHS is necessary.
b. Justification signed by the Justification Signed By :
SDS, in case the required
minimum enrolment and/or
number of tracks are not Date :
satisfied Reason(s) :

REMARKS
PASSED OR FAILED
Failed)
4. The proposed stand-alone SHS to a. Map, preferably drawn to a. Map shows the distances of the proposed school from the existing public schools offering SHS? YES ______ NO ______
be established is not within the scale, showing the distances of Distance to the Please also note if
parameters indicated below from the existing public schools Name of Nearest School Proposed School Address the nearest school is
any existing public schools offering SHS program within (in km) outside the
offering SHS program. the catchment area of the barangay for
1.
proposed stand-alone SHS, elementary level, or
duly certified by the 2.
outside the
School Municipal/City Engineer 3. municipality
Distance
Classification
Urban 1 km. Radius
Rural 2-km. Radius

Remote 3-km. radius b. Certification from the Municipal b. Certification Signed by
City/Engineer, duly attested by
the Municipal Mayor, that the
However, this limitation may be proposed stand-alone SHS is not Office :
waived where existing public within the 1 km radius (for urban
Date :
SHSs within the 1 or 2 or 3 km areas), 2-km radius (for rural
radius, as the case may be, can areas), or 3-km radius (for remote
areas) from any existing public
no longer accommodate learners Attested by :
schools offering SHS program
seeking admission, is
geographically inaccessible, or
necessary in the best interest of Office Track Strand : No. of Prospective
education as justified by the Enrollees
Date :
SDS. 1.
- OR -
2.
c. Justification by the SDS for c. Justification Signed by :
the waiver on the 1, 2, or 3
km. radius requirement
Date :
Reason(s) :
5. Existence and availability of a a. Any document such as but not a. Document Submitted : e.g. Deed of Donation
school site as follows: limited to: 1) Deed of
In favor or in the name of DepED? : YES ________ NO ________
Donation; 2) Deed of Sale; 3)
Minimum Area Contract of Usufruct for 50 Address/Location :
School Classification (In Square Meters)
years executed in favor of Size based on boundaries of
:
DepED; 4) Original Cetificate proposed school site (in
Urban 2,500 of Title (OCT) or Transfer square meters)
Certificate of Title (TCT) in the
Rural 5,000
name of DepED; 5)
Remote 2,500 Presidential Proclamation; or
6) Special Patent, reflecting
the area and boundaries of the
school site

REMARKS
PASSED OR FAILED
Failed)
In cases where there is difficulty b. Justification from the SDS in b. Justification, if any, duly signed by :
in meeting the aforementioned case the required size of
criteria with respect to a school site cannot be met
standard school site, the SDS Date :
shall make the necessary Reason(s) :
justification.
6. School site must not be in a high Clearance/permit from the a. Clearance/permit from provincial MGB (must be updated)
risk area (natural or man-made) provincial Mines and Signed By :
in terms of land characteristics, Geosciences Bureau (MGB), Position/Designation :
which include good elevation to Regional Office of the
Date :
avoid flooding and soil erosion, Department of Environment
good drainage system, and ready and Natural Resources
supply of safe, healthy and (DENR), or other relevant b. Certification from RO-DENR (must be updated)
potable water authority(ies) stating that the Signed By :
proposed school site is not a
high risk area and/or declared
Date :
as a no-build zone
Declared as safe or not a high risk area? YES ______ NO _______
7. The track(s) and strand(s) to be a. List and types of a. With list and types of establishments and industries in the community? YES ________
NO ________
offered must be aligned with the establishments and industries
Attested By : No. of Prospective
Local Development Plan, in the community, as attested Track Strand
industries and learners interests to by the Department of Trade Position/Designation/Agency : Enrollees
and preferences. and Industry (DTI), Date
1. :
Department of Labor and 2.
Employment (DOLE) or the
Municipal Planning Officer
Tracks and Strands offered in b. Certification from the SDS that b. Track(s) and strand(s) to be offered are aligned with the Local Development Plans? YES ________
NO ________
stand-alone SHSs are identified the track(s) and strand(s) to be
offered are aligned with the Local Certification Signed By :
and decide upon by the SDS and
Division Planning Officer, in Development Plan, as evident in Position/Designation :
the list provided by the Date :
consultation with the local
City/Municipal Mayor, and
stakeholders and based on the decided upon by the RD or SDS
direction provided by the RD and and Division Planning Officer
the result of their internal and
external assessments.
c. Results of internal c. Internal assessments or surveys conducted ? YES ________NO ______
assessments or surveys done
with the prospective enrollees ( Attach report on the result of the survey)
d. List of tracks and strands to d. With list of tracks and strands to be offered? YES ________
NO ______
be offered, duly signed by the
RD or SDS, Division Planning Duly certified by the RO/SDS, Division Planning
Officer and School Head Officer and School Head?
YES ________
NO ______
Date :

REMARKS
PASSED OR FAILED
Failed)
8. The proposed stand-alone SHS a. Accomplished SHS Site a. SHS Site Appraisal Form Prepared/Inspected By :
must have the following number Appraisal Form (refer to Annex
of classrooms for the initial E) Position/Designation :
operation of the SHS. Classrooms Office :
built/to be built must be in Date Prepared :
accordance with the existing
DepED standards. b. SHS building plan indicating b. SHS Building Plan Prepared By :
the number and technical
specifications of the Position/Designation :
Minimum No. of classrooms to be built Office :
Classification
Classrooms
Date Prepared :
1. Urban 2 to 6
2. Rural 2 to 6 No. of Classrooms to be built :

3. Remote 2 With attached technical specifications? YES ______ NO ______
Proposed classrooms built/to be built are compliant with DepED standards? YES ______ NO ______
If no, pls. state the classroom :
dimension/other deviations
c. No. of Prospective
All stand-alone SHS shall adopt SHS building permit issued by c. SchoolTrack
Building Permit Strand
Issued by : Enrollees
the standard 7m x 9m classroom the Municipal/City Engineer
dimension regardless of its class Position/Designation
1. :
size. 2.
Office :
Date Issued :
d. Bureau of Fire Protection d. Bureau of Fire Protection Certificate Issued by :

(BFP) Certificate Position/Designation :
Office :
Date Issued :
e. In case classrooms are already e. Inspection Report Issued By :

constructed, Inspection
Report from Division In-
Charge of Facilities Section Office :
Date Issued :

REMARKS
PASSED OR FAILED
Failed)
9 There are willing and able a. MOA executed between the a. Signatories of Contracting Parties :
. partners to provide sufficient SDS and the partner entity
1. For the DepED
venues for Immersion for all SHS enumerating the respective
learners. roles of both parties Signed By :
2. For the Partner
Signed By :
Date Notarized :
Office :
Date Approved :
b. Immersion Deployment Plan b. Immersion Deployment Plan Signed by :

Date :
Track(s)/Strand(s) to be offered :

No. of Prospective
Track Strand
Enrollees
1.
2.

DIVISION OF ____________, REGION ___ ANNEX D-3
APPLICATION FOR CONVERSION OF EXISTING ELEMENTARY AND JUNIOR HIGH SCHOOL (JHS) INTO SENIOR HIGH SCHOOL (SHS)
EVALUATION SHEET
REMARKS
CRITERIA REQUIRED DOCUMENTS PER EVALUATION (PASSED OR FAILED/
Pls. state reason, if Failed)
1. The school is listed in the DepED School Name of School :

Enhanced Basic Education Identification (ID) DepED School ID No. as presented :
Information System DepED School ID No. as verified :
(EBEIS). with Planning and Research Unit
2. There is a need for the JHS a. Letter-request for a. Request signed by :

or IS to implement SHS implementation of SHS Position/Designation :
because: program addressed to the
Office/School :
Schools Division
Date :
a. no other school in the Superintendent (SDS)
division will offer the same
Track/Strand the school
b. Certification signed by the b. SHS Track to be Offered :
will offer; or
SDS stating that no public Certification signed by :
b. there is sufficient SHS is offering the same Position/Designation :
number of learners to SHS Track within the
catchment area Contents of Certification verified as correct YES _____ NO _____
warrant the
implementation of SHS in
the school, there being no
other school to accomodate Justification on the Need for Implementation of SHS :
said learners. (in case, SHS will offer the same track)
However, this limitation

may be waived where c. Implementation Plan for
learners seeking the SHS Program covering
admission, as the case may five (5) years to include
be, can no longer be among others, the
accommodated by the following: c. SHS Implementation Plan
existing public SHS due to c. 1 Current and projected c.1 No. of Prospective Enrollees :
congestion, as justified by enrolment for five (5) PROJECTED
the SDS. school years, by grade CURRENT
Grade Level
level; (SY ___ to ___)
Year 1 Year 2 Year 3 Year 4 Year 5
11
12
TOTAL
Application for Implementation of SHS Program in Existing JHSs and ISs to Offer SHS Program - Sample Evaluation Sheet Page50 [Page]
REMARKS
c.2 Proposed budgetary c.2 Proposed Budgetary Requirements
requirements for its Supported w/
Personal Services, Particulars Year 1 Year 2 Year 3 Year 4 Year 5 Breakdown?
MOOE, and Capital Yes No
Outlay; Personal Services
MOOE
Capital Outlay
Total
c.3 Operational Plan c.3 Operational Plan Prepared By :

regarding curriculum Position/Designation :
and the instructional
Office :
supervision of the
Date :
proposed SHS; and
c.4 School Site c.4 SSDP Prepared by :

Development Plan Position/Designation :
(SSDP) to include
Office :
proposed school
Date :
buildings, as needed.
d. Justification signed by the d. Justification Signed by :

SDS, in case will offer the Position/Designation :
same SHS Track
Office :
Date :
Rationale for the Conversion of ES/JHS/IS :
e. Certification duly signed Certification Signed By :

by the SDS as to Position/Designation :
compliance of the following Date :
conditions:
1. Learners are not All the requirements under Item e are complied with? YES _____ NO _____
denied access to If no, state lacking requirements:
Elementary and JHS
education as a result
of the conversion;
2. Prior consultation with
both internal and
external stakeholders
is conducted for the
purpose by the SDS
and School Head of the
concerned elementary
or JHS;
REMARKS
3. Health and safety of
any learner is not
compromised as a
result of the
conversion and
subsequent transfer of
elementary and/or
JHS learners, taking
into consideration the
distance for travel to
and from the new
school site; and
4. Affected school
personnel shall not be
displaced and
demoted, and shall be
transferred to the
nearest school where
their services are
needed.
3. The school has adequate a. Certification signed by the a. Certification Signed By :

facilities, equipment and School Head, duly attested
other resources to support by the SDS on the excess
the operation
p of a SHS. classrooms,, tables,, chairs Date :
and other resources to be Supported by Inventory? : YES _________ NO __________
used for the
implementation of SHS
b. Inventory of Learning b. Inventory of LRs prepared by :

Resources (LRs) prepared Position/Designation :
by the Schools Property
Date :
Custodian, as validated by
Validated by :
the Schools Division Office
Position/Designation/Office :
Date :
c. Updated Personal Services c. Per PSIPOP for FY _________

Itemization and Plantilla of
Particulars No. of Positions
Personnel of the concerned
School Head item
school
No. of Teaching Items
No. of Support Staff
TOTAL
REMARKS
d. Updated Status Report d. Updated Status Report Prepared By :
with regard to the school's Position/Designation :
existing crucial resources Date :
Resources Needed
Particulars Amount
Personal Services
MOOE
Capital Outlay
Total
4. The school has available Map, preferably drawn to Map Certified By :
space/site for at least four scale, showing the vacant Position Designation :
(4) classrooms, whether lot where the proposed Office :
with existing classrooms SHS
Date :
considered as excess or the classrooms/schoolbuilding
classrooms are still for are/will be constructed,
construction. duly certified by the
Existing classrooms compliant to standards? YES ________ NO ________
The classrooms built or City/Municipal Engineer
No. of excess/available classrooms : :
to be built must be based
on the standards as Available school site (in sq. m.) :
stipulated in DepED
Educational Facilities
Manual (i.e. 7m x 9m
5. The proposed SHS must a. List of prospective No. of Prospective Enrollees :

have the following enrollees in SHS per track
prospective minimum and strand, indicating
Grade Level No. of Learners
enrolment for the first two their names, Learner
f i Reference Numbers (LRNs), 11
School Minimum Minimum
where applicable, ages,
Classification Enrolment No.of 12
addresses, school names
(2cohorts) Tracks TOTAL
and DepED School
Urban 240 2
Identification Numbers
Rural 160 1 List contains complete information as to the:
Remote 80 1*
where they are currently or
*preferablyGeneralAcademicStrand previously enroled PARTICULARS YES NO
1. Names of learners in SHS per track and strand

If the minimum enrolment 2. Learner Reference Number
and/or number of tracks
are not satisfied, 3. Ages
justification by the SDS on 4. Addresses and/or school names where currently or
the need to establish stand- were previously enrolled
alone SHS is necessary.
5. DepEd School Identification Number where the
learners are currently or previously enrolled
REMARKS
b. Justification signed by the Justification Signed By :
SDS, in case the required
minimum enrolment
and/or number of tracks Date :
are not satisfied
6. The track(s) and strand(s) a. List and types of a. With list and types of establishments and industries in the community? YES _______ NO ________
to be offered must be establishments and industries
in the community, as attested Attested By :
aligned with the Local
to by the Department of Trade Position/Designation/Agency :
Development Plans, and Industry (DTI),
industries and learners Department of Labor and Date :
interests and preferences. Employment (DOLE) or the
Municipal Planning Officer
Track(s) and strand(s)
offered in an SHS are
identified and decided
b. Certification from the SDS b. Track(s) and strand(s) to be offered are aligned with the Local Development PlaYES _______ NO ________
upon by the SDS and that the track(s) and strand(s)
Division Planning Officer, to be offered are aligned with Track(s) and strand(s) to be offered :
in consultation with local the Local Development Plan, Certification Signed By :
stakeholders and based on as evident in the list provided
by the City/Municipal Mayor, Position/Designation :
the direction provided by
the RD and the result of
and are decided upon by the Date :
Regional Director (RD), SDS,
their internal and external Division Planning Officer and
assessments. the School Head concerned
c. Results of internal c. Internal assessments or surveys conducted ? YES _______NO ________

assessments or surveys Please state its result:
done with the prospective
enrollees
d. List of tracks and strands d. With List of Track(s)/Strand(s) to be offered? YES _______ NO ________
to be offered, duly signed Signed By :
by the RD or SDS,
Position/Designation/Agency :
Planning Officer and
School Head Date :
7. There are willing and able a. MOA executed between the a. Signatories of Contracting Parties
partners to provide SDS and the partner entity 1. For the DepED
sufficient venues for enumerating the respective Signed By :
Immersion for all SHS roles of both parties
learners.
2. For the Partner
Signed By :
Date Notarized :
REMARKS
b. Immersion Deployment b. Immersion Deployment Plan Signed :
Plan Position/Designation :
Date :
The proposed conversion of Sangguniang
8. Sangguniang Bayan/Panglungsod Resolution No. _________________
the school into an SHS Bayan/Panglungsod
Approved By :
must be supported by the Resolution signifying the Local
LGU Government Unit support to Position/Designation :
the conversion of school into Proposed Name of School :
an SHS, duly approved by the Resolution stipulates the willingness of the LGU to provide financial support to the establishment of the school, if any?
Municipal/City Mayor YES ______ NO ______
_________________________________
________________________________
ANNEX E
Page 56
Page 57
Page 58
Page 59
ANNEX F
GLOSSARY OF ACRONYMS AND ABBREVIATIONS
ABM Accountancy, Business and Management

A&E Accreditation and Equivalency
ARD Assistant Regional Director
CAO Chief Administrative Officer
CEPS Chief Education Program Supervisor
CHED Commission on Higher Education
CO Capital Outlay
DBM Department of Budget and Management
DENR Department of Environment and Natural Resources
DepED Department of Education
DILG Department of Interior and Local Government
DND Department of National Defense
DOLE Department of Labor and Employment
DOST Department of Science and Technology
DPWH Department of Public Works and Highways
DREC Division Review and Evaluation Committee
DTI Department of Trade and Industry
EBEIS Enhanced Basic Education Information System
EFD Education Facilities Division
EMISD Education Management Information System Division
EPS Education Program Supervisor
GA General Academic
GASTPE General Assistance to Students and Teachers in Private
Education
HE Home Economics
HEI Higher Education Institutions
HUMSS Humanities and Social Sciences
ICT Information and Communications Technology
IRR Implementing Rules and Regulations
ID Identification
IS Integrated Schools
JHS Junior High School
LGU Local Government Unit
LUCs Local Universities and Colleges
LRN Learner Reference Number
MANCOM Management Committee
MGB Mines and Geosciences Bureau
MOA Memorandum of Agreement
MOOE Maintenance and Other Operating Expenses
Page 60
GLOSSARY OF ACRONYMS AND ABBREVIATIONS
NC National Certificate
NCR National Capital Region
NEDA National Economic Development Authority
OCT Original Certificate of Title
OED-BHROD Organizational Effectiveness Division- Bureau of Human
Resource and Organizational Development
PEPT Philippine Educational Placement Test
PRDD Policy Research and Development Division
PS Personal Services
PSIPOP Personal Services Itemization and Plantilla of Personnel
PTA Parent-Teacher Association
QAD Quality Assurance Division
RA Republic Act
RIT Regional Inspectorate Team
RD Regional Director
RO Regional Office
SDO Schools Division Offices
SDS Schools Division Superintendent
SHS Senior High School
STEM Science, Technology, Engineering and Mathematics
SUCs State Universities and Colleges
TCT Transfer Certificate of Title
TESDA Technical Education and Skills Development Authority
TLE Technology and Livelihood Education
TVL Technical-Vocational-Livelihood
TVETIs Technical-Vocational Education and Training Institutions
Page 61

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(EnclosuretoDepEdOrderNo.

VII. Monitoring and Evaluation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22

C-1 On Implementation of SHS Program in Existing JHSs and ISs . . . . . . . . . . . . . . . . . . . . . . . . . . 32

E Site Appraisal Form for Senior High School . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 56

II. LEGAL BASES

1. Republic Act (RA) No. 10533 otherwise known as Enhanced Basic

2. RA No. 9155 otherwise known as the Governance of Basic Education

3. DepED Order No. 40, s. 2014 entitled Revised Guidelines on the

These guidelines shall apply to the following:

1. Implementation of the SHS Program in existing JHSs or ISs nationwide,

2. Establishment of stand-alone SHSs; and

3. Conversion of existing public elementary and high schools into stand-alone

Schools nominated for the nationwide implementation of SHS starting SY 2016-

IV. DEFINITION OF TERMS

1. Establishment of a Stand-alone SHS is the process of initiating,

2. Conversion of School(s) as defined under Part IV.10 of DepED Order No.

3. Stand-alone SHS is a school situated in a new site separate from a JHS or

5. Track refers to specific program in SHS a learner may choose based on

6. Strand refers to the specialized curricular offerings under a particular track.

9. Sports Track is designed for students who intend to pursue sports-related

10. Technical-Vocational-Livelihood Track is for SHS learners who intend

11. Immersion is the prescribed eighty-hour culminating activity each SHS

13. School Classified as Urban refers to a school located in a community

14. School Classified as Rural refers to a school located in a predominantly

15. School Classified as Remote refers to a school which is located in a

16. High-risk or Disaster-prone Areas refer to hazard and no-build-zones as

17. School Improvement Plan is a strategic plan for improvement, guided by

19. Buildable Space refers to a vacant land in an existing school campus

20. Crucial Resources refers to classrooms/school buildings, teaching and non-

1. The Schools Division Offices (SDOs) nationwide shall annually identify,

2. Prospective enrollees in the SHS tracks and strands to be offered in any

3. The Secretary or his authorized representative(s), Regional Director (RD) or

4. The proposed operation of the SHS Program in any school may be

5. Processing of requests for the implementation/establishment of SHS,

6. All requests shall be evaluated by the Division Review and Evaluation

7. Budget Proposals of the RO shall be subject to confirmation by the

8. A separate guidelines on partnerships has been issued under DepED Order

A.1 On Implementation of SHS Program in Existing JHSs and ISs to Offer

1. The authority for the implementation of the SHS Program in an existing

2. The Modeling Schools piloted in SY 2012-2013 and early SHS

3. To avoid congestion of learners in a particular school, except for DepED

5. Once the implementation of the SHS Program in an existing JHS or IS is

a. Creation or allocation of SHS Teaching and other necessary non-

b. Construction of school buildings and procurement of equipment and

d. Implementation of partnership agreements as articulated in the

CRITERIA REQUIRED DOCUMENTS

1. The school is listed in the Enhanced DepED School ID

2. There is a need for the JHS or IS to a. Letter-request for the

However, this limitation may be 1. Current and projected enrolment

3. The school has adequate facilities, a. Certification signed by the School

b. Inventory of learning resources

c. Updated Personal Services

d. Updated Status Report with regard

4. The school has available space/site Map, preferably drawn to scale,

The classrooms built or to be built

c. Results of internal assessments or

d. List of tracks and strands to be

A.2 On Establishment of Stand-Alone SHSs

1. Establishment of stand-alone SHSs shall be considered upon compliance

2. Priority needs of DepED for the establishment of stand-alone SHSs based

3. Cost estimates on the establishment of stand-alone SHSs to be included

4. Whenever resources permit and depending on the Local Development

5. Public SHS shall only be established on a school site duly

Documents Submitted by:____________________ Date:

Received by: ____________________ Date:

Documents Submitted by: ________________________ Date: