Professional Documents
Culture Documents
A. Justification
1. The TA will prepare the The proposed Integrated Participatory Development and
Management of Irrigation Project (IPDMIP the Project) for Western (West) Indonesia Phase 11
and the Integrated Participatory Development and Management of Irrigation Project for Eastern
(East) Indonesia Phase 12. The need for due diligence is due in part to (i) the rapid economic
growth and shifts in the socioeconomic trends in the rural economy and (ii) the Projects
institutional, capacity and infrastructure scope is expanded from the Participatory Irrigation
Sector Project (PISP)3.
2. The TA will prepare a sector investment project for irrigated agriculture that includes
among others (i) a sector strategy, roadmap, and investment plan; (ii) criteria to select
subprojects, districts and provinces; (iii) feasibility-level preparation of core subprojects with
economic, financial, social, and environmental assessments of representative, (iv) analysis of
the proposed project as a whole based on the core subprojects; (v) initial list of prioritized
subproject; (vi) capacity development assessments and capacity development plans; (vii)
detailed implementation arrangements; (iix) a project investment and financing plan with defined
financial flows (ix) institutional and policy recommendations for reforms; (x) due diligence for
financial management, governance, procurement, gender, and safeguards, (xi) terms of
reference for implementation consultants and supporting tender documents; (xiii); a project
design and monitoring framework; (xiv) a project administration memorandum; (xv) a monitoring
and evaluation framework, and (xvi) workshops, consultations, training, and seminars.
3. The major outputs and activities are summarized in Table A4.1.
Table A4.1: Summary of Major Outputs and Activities
Expected Completion Expected
Major Activities Date Major Outputs Completion Date
Kick-off
ADB inception mission. November/December2013 Inception report and December 2013 to
workshop(s) January 2014
ADB interim review mission(s) Ongoing from November Interim report(s) and draft December/January
2013 to July 2014 feasibility documents for 2013
core subproject including Could include
1
BAPPENAS Blue Book ID number is 03306-04-102460-1060170.
2
BAPPENAS Blue Book ID number is 03306-04-102460-1060171.
3
ADB. 2002. Report and Recommendation of the President to the Board of Directors: Proposed Loan to the Republic
of Indonesia for the Participatory Irrigation Sector Project. Manila (Loans 2064/65-INO).
2 Appendix 4
ADB loan fact finding mission.. May 2014 Draft Final Report to include May 2014
draft RRP and draft
mandatory linked documents
and supplementary linked
documents.
Finalize processing and other April/May 2014 Final Report and final RRP May/June 2014
documents, Selection of districts and mandatory linked
and provinces for Project documents and
implementation. Finalize tender supplementary linked
documents for consultant documents. June 2014
procurement.
Total
Item Cost
6. Miscellaneous administration and support costs 8.0
7. Representative for contract negotiationsf 4.0
8. ADB grant financing administration fee 71.4
9. Contingencies 85.6
Total 1,500.0
a
Administered by the Asian Development Bank. This amount also includes ADB's administration fee, audit costs,
bank charges, and provision for foreign exchange fluctuations (if any) to the extent that these items are not covered
by the interest and investment income earned on this grant, or any additional grants from the government. The
technical assistance (TA) is estimated to cost $1,600.000, of which contributions from Government of the
Netherlands are presented in the table above. The government will provide counterpart support in the form of office
space, counterpart staff, data collection and other in-kind contributions. The value of government contribution is
estimated to account for 6.25% of the total TA cost.
b
Equipment
Type Quantity Cost
Computers 4 $4,000
Printer (laser, color) 1 $1,000
Printer (laser, black-white) 2 $1,000
Photocopier 1 $1,000
Miscellaneous $2,000
Equipment will be purchased in line with ADB Procurement Guidelines (2013 as amended from time to time) by
the consultants and turned over to the EA upon TA completion.
c
Workshops: to be held at inception, interim and fact finding missions. Training and awareness activities will be
carried out with counterparts during the project preparation. Public consultations will be carried out in the core
subproject areas and in core district and provinces. The costs for workshops, training, seminars, conferences, and
public consultation will be included in the consultants contract and will be administered by the consultant.
d
Vehicle
Justify the use of and the need to purchase or lease a vehicle Expected length of use
Field studies, survey, technical design, and coordination with local government 6 months for 4 leased
agencies and WUAs will require transport. Core subprojects and field work will be in vehicles at different core
rural areas without mass transit. subproject locations
e
Surveys and technical designs: Costs of surveys and technical designs will be included in the consultants contract
for services and these will be administered by the consultant.
f
Contract negotiations will be held in person in Manila with participation from the EA.
Source: ADB Staff estimates
D. Consulting Services
4
Available at: http://www.adb.org/Documents/Guidelines/Consulting/Guidelines-Consultants.pdf
4 Appendix 4
E. Implementation Arrangements
6. The Executing Agency (EA) for the PPTA will be the Directorate General of Water
Resource, Ministry of Public Works and the Ministries of Agriculture and Home Affairs and
BAPPENAS will be implementing agencies. All of these agencies have recent experience with
PISP and are familiar with ADB procedures. The PPTA will select core districts and a core
province(s) and the relevant local government agencies will also be involved in project
preparation. A project management unit will be created under the lead of Public Works with the
other IAs for project preparation. The government will provide data and information, counterpart
staff, and logistical support for the PPTA. Procurement will be in accordance with ADBs
Procurement Guidelines, (2013, as amended from time to time). Consultants will be recruited
using quality and cost-based selection procedures, following ADBs Guidelines on the Use of
Consultants (2013, as amended from time to time). Selective use individual consultants will be
used, for the independent assessment specialists in particular. PPTA proceeds will be disbursed
in accordance with the ADB Technical Assistance Handbook (May 2010, as amended from time
to time). The proposed TA processing and implementation schedule is listed in Table A4.4. The
PPTA is anticipated to start in 25 October 2013 and be completed in 31 December 2014.
Appendix 4 5
TERMS OF REFERENCE
tasks as necessary in cooperation with support staff; (v) manage workshops in cooperation with
the TA team and EA and IAs; and (vi) manage the domestic consulting team under the guidance
of the team leader.
4. Irrigation and Drainage Engineer (national 10 person-months for two individuals). The
consultant will (i) support the international irrigation and drainage engineer with his/her tasks; (ii)
gather relevant studies, existing designs, and other material to support the irrigation and
drainage engineering work, and (iii) take the lead on any field activities and help manage
surveyors or any other technical studies.
national and system level and make recommendations to optimize performance; and (vii) review
DGWRs and local governments current practice to develop new irrigation schemes and make
recommendations to optimize performance.
8. Water User Associations Specialist (national 6 person-months). The consultant will (i)
support the international irrigation institutional specialist with his/her tasks; (ii) gather relevant
studies, legal and policy documents, and other material to support the irrigation institutional
work, (iii) undertake a field survey to assess the experience and performance of WUA/fs
associated with PISP, WISMP and other programs, (iv) evaluate the pros and cons of focusing
Project activities more on GP3A (WUA/F) or P3A (WUA); (v) define in detail the requirements
and enabling condition to empower WUA/Fs for effective sustainable system management; and
(v) provide substantial input in the WUA/F capacity development program.
9. Irrigation Policy Specialist (national 4 person-months). The consultant will (i) support
the international irrigation institutional specialist with his/her tasks; (ii) gather relevant studies,
legal and policy documents, and other material to support the irrigation institutional work, (iii)
provide the focused support on developing the action plan for the required legal, policy and
regulatory changes; (iv) provide detailed analysis of the financial aspects for system O&M and
management with recommended policy reforms; and (v) lead on any field activities related to
this input.
8 Appendix 4
10. Agriculture Specialist (international 6 person-months,). The consultant will (i) identify
constraints that affect agricultural productivity including provision of inputs, postharvest
processing, and marketing of the produce; (ii) review the current relationship between water
availability, water use, and crop production technology to develop practical strategies for improved
productivity; (iii) review ongoing government programs from the MOA and other agencies that
provide support for irrigated agriculture and assess their success and potential for integration into
Project activities; (iv) assess and suggest high-value, sustainable cropping patterns, and
production technologies; (v) evaluate the existing institutional arrangements for extension services
in the public and private sectors and develop options to provided inputs, services for crop
production technology, and marketing including public-private partnerships; (vi) analyze the
availability of information in production technology and the existing capacity of the agriculture
extension and farmers training institutions; (vii) assist in estimating project benefits from
agriculture; (viii) use the analysis to develop Project interventions for irrigated agriculture with a
focus on private sector options and delivery through WUAs; (ix) review the experience in
Indonesia and in the region with various options for more commercialized agriculture and
involvement of the private sector; (x) make recommendations to develop a program for
commercialize agriculture under the Project, solicit private sector involvement, and select
appropriate systems to pilot and then up-scale the program; (xii) review and assess socio-
economic trends in the rural economy affecting irrigated agriculture; (xiii) define the scope, TORs
and manage a small study to more critically evaluate these socio-economic rural trends as they
relate to the future of irrigated agriculture and to achieve of project outcomes and impact; (ixv)
prepare an analysis of the value chain for rice and higher value crop production with the objective
to identify areas for increases farmer livelihoods; and (xv) based on this analysis make
recommendations for the project design.
11. Agriculture Specialist (national 6 person-months). The consultant will (i) support the
international agricultural specialist with his/her tasks; (ii) gather relevant studies, policy
documents, and other material to support the irrigated agricultural work; and (iii) lead on any
field activities related to this input.
12. Agricultural Policy Specialist. (national 5 person-months). The consultant will (i)
support the international agricultural specialist with his/her tasks; (ii) gather relevant studies,
legal and policy documents, and other material to support the irrigation agricultural; (iii) provide
particular attention to the following TOR of the international specialist (a) review and assess
socio-economic trends in the rural economy affecting irrigated agricultural; (b) define the scope,
TORs and manage a small study to more critically evaluate these socio-economic rural trends as
they relate to the future of irrigated agriculture and to achieve of project outcomes and impact; and
(c) based on this analysis make recommendations for the project design; (iv) review current
agricultural policy in light of the findings from the study of the socio-economic study and
recommendations for policy reforms; and (v) lead on any field activities related to this input.
13. Agronomist. (national 3 person-months). The consultant will (i) assess the main
biophysical constraints to increased productivity for rice and higher value crops in proposed
sample subproject locations; (ii) review existing MOA and provincial and district agricultural
departments research and extension programs to address soils, nutrient and other biophysical
constraints related to productivity for rice and higher value crops; (iii) assess the adequacy of
government programs to address soil, nutrient and other biophysical constraints and
recommendations to improve the programs; and (iv) provide recommendations for project
interventions under the agricultural support services for enhanced productivity output to address
biophysical constraints for productivity.
Appendix 4 9
15. Project Economist and Financial Analysis Specialist (national 5 person months). The
consultant will (i) support the international Project Resource Economist and Financial Analysis
Specialist with his/her tasks; (ii) collect relevant studies and sector literature as background
material for the international Project Resource Economist and Financial Analysis Specialist; (iii)
lead due diligence for a financial management assessment of the EAs and IAs, according to
ADB guidelines, and make recommendations to strengthen financial management and
associated capacity development activities; and (iv) lead any field activities or survey work
required for the Projects economic and financial analysis and due diligence.
16. Fund Flow and Government Fiscal Specialist (national 3 person-months). The
consultant will (i) review the experience from PISP, WISMP and other donor financed
projects/program with regard to fund flows from donors to government and between different
levels of government for ADB project financing; (ii) review current government laws, regulations
and policy that affect flow from donors to government and between different levels of
government for ADB project financing; (iii) review current budgeting procedures and regulation
(DIPA etc) for the agencies at various levels of government that will be involved with the Project
and the implication for ADB Project and counterpart financing; (iv) in consultation with relevant
government agencies and the TA team define the fund flow mechanisms and implementation
arrangements for ADB project finance and government financing among the EAs, IAs and local
governments involved in the Project; (v) recommend capacity development activities to
strengthen implementation arraignments related to fund flow; (vi) working with the TA
economists, make recommendations to strengthen the Projects financial management capacity:
and (vii) make recommendation for Project audit procedures in line with government policy.
17. Procurement Specialist (national 3 person-months). The consultant will (i) work with
the TA team to finalize the TORs for Project implementation consultants TORs; (ii) lead
preparation of the requests for proposals for the Project implementation consultants; (iii) support
the EA and IAs with related procurement activities such as establishment of the procurement
10 Appendix 4
committees and short-listing of firms, and (iv) capacity development for the EA and IA regarding
ADB and government procurement procedures.
18. Environment Specialist (international 2 person-months). The consultant will (i) assess
the governments current environmental legislation and frameworks, compare them with ADBs,
identify gaps, differences, or conflicts, and recommend changes to content and/or mechanisms
to promote compatibility; (ii) prepare initial environmental examinations (IEEs) and summary
IEEs for each core subproject in accordance with ADB guidelines; (iii) as a part of IEEs develop
and required environmental management and monitoring plans to mitigate negative impacts
along with corresponding costs and financing recommendations; (iv) identify complementary
works to enhance the positive environmental impacts of each core subproject; (v) assess the
environmental capabilities of EA and IAs and other agencies involved in environmental
assessments and management plans for project implementation and develop any needed
capacity building program; and (vi) formulate environmental criteria for selecting and approving
subprojects.
19. Environment Specialist (national 6 person-months). The consultant will (i) support the
international environment specialist with his/her tasks; (ii) working with the international
specialist, support the governments AMDAL preparation as well as manage the approval
process; (iii) lead field activities as required for preparation of ADB and government
environmental safeguard requirements; and (iv) develop Project implementation arrangements
for required AMDAL preparation and other requisite environmental activities.
20. Watershed Management Specialist (national 3 person-months). The consultant will (i)
assess the risks and causes of watershed degradation and related risks that can affect project
outputs and outcomes in proposed Project locations; (ii) assess the adequacy of current
watershed management practices and government mitigation/conservation programs in proposed
project areas; (iii) develop options for improved watershed management practices/programs to help
ensure sustainability of Project investments with a focus on larger systems and those that may have
associated storage; (iv) develop the aforementioned options that include (a) activities that could
be supported through the Project financing, and (b) those that could be associated activities with
government financing; (v) make recommendations regarding the integration of the watershed
management into irrigation planning and management and implications for WUAs, district
irrigation commissions, and RP2Is; (vi) assess capacity of relevant agencies for watershed
management and make recommendations for capacity development activities to support the
Project; and (vii) provide a recommendation if watershed management activities should be
included in the Projects design and financing.5
21. Social Safeguard Specialist (international 2.5 months). Working with the national
resettlement and indigenous peoples specialists, the consultant will (i) assess and compare
current Governments resettlement legislation, policies, and frameworks with those of ADB,
identify gaps, differences, or conflicting areas, and recommend modifications to content and/or
mechanisms to promote compatibility; (ii) assess all potential resettlement impacts from
possible subprojects under the TA and Project, within the purview of ADBs resettlement policy,
and confirm the ADB categorization of the proposed project; (iii) prepare a resettlement
framework that is consistent with ADB guidelines for sector projects; (iv) prepare resettlement
plans as required for core subprojects and as best practice guidance for any resettlement plans
5
Based on the PPTA findings, consultation with government, assessment of project complexity and marginal value of
watershed management activities, it will be determined if watershed management activities will be included under
the Project.
Appendix 4 11
under the project; (v) assess the capacity relevant agencies involved in preparation and
implementation of Project resettlement activities and prepare a capacity development program
for resettlement to be implemented under the Project; (vi) recruit and help manage NGO or
other assistance as needed for enumeration and other tasks to develop the draft
resettlement plans; (vii) direct consultation and disclosure activities to support resettlement
preparation; (viii) with the PPTA team, confirm the need for due diligence for indigenous
peoples based on the proposed Project districts; (ix) if due diligence is required for
indigenous peoples, oversee preparation of requisite documents and carry out all required
procedures in accordance with ADB safeguard policies, (x) support the national gender
specialist to develop a gender analysis of women's role in irrigated agriculture, including work
allocation, access to and control over resources, access to household benefits, and decision
making; (xi) support the national gender specialist assess the impacts on women (and men,
noting disparity) of the full range of interventions to be supported under the core subprojects
and project; and (xii) support the national gender specialist with any field activities or survey
work required to prepare the Projects gender activities.
22. Resettlement Specialist (national 5 persons-months). The consultant will (i) support the
international social safeguard specialist in his/her tasks, (ii) liaise with government and ensure
timely submission of the resettlement documents for ADB approval, (iii) lead any field activities
including consultation, disclosure, enumeration, and manage NGO or other assistance as
required to prepare resettlement activities.
23. Indigenous Peoples Specialist (national 2 person-months). The PPTA approach will
be to determine whether indigenous peoples safeguard activities will be required in the project
area as quickly as possible. If indigenous peoples safeguards are not needed, this position
will not be fielded. The consultant will (i) support the international social safeguard specialist in
his/her tasks, (ii) liaise with government and ensure timely submission of the indigenous
peoples documents for ADB approval, (iii) lead any field activities as required to prepare
indigenous peoples safeguard activities.
24. Gender Specialist (national 4 person-months). The consultant will (i) develop a gender
analysis of women's role in irrigated agriculture, including work allocation, access to and control
over resources, access to household benefits, and decision making; (ii) assess the impacts on
women (and men, noting disparity) of the full range of interventions to be supported under the
core subprojects and project; and (iii) lead any field activities or survey work required to prepare
the Projects gender activities.