a Republic of the Philippines D ED Department of Education e@ P REGION VI-WESTERN VISAYAS Retr fons ne Duran Street, lloilo City May 15, 2017 MEMORANDUM To: Schools Division Superintendents Re: Seminar-Workshop on Republic Act No. 9184 and its 2016 Revised IRR and Updates on Agency Procurement Compliance and Performance Indicators for Regional & Schools Division Offices HOPE, BAC & BAC Secretariat scheduled on June 13-16, 2017 in Cebu City Enclosed is a copy of DepED Memorandum No. 69, s. 2017 which is self-explanatory for information and guidance. Please comply. a VITOR 6. DE GRACIA, JR., CESO W “CNR BENINBOM RE RITE SER V YEEICE OF THE NAL IRET TOS ficer-In-Charge Office of the Regional Director Tnels.: as stated ADM:JSSipieRepublic of the Philippines Department of Education 07 APR 2017 DepEd MEMORANDUM No. 69 + 5.2017 SEMINAR-WORKSHOP ON REPUBLIC ACT NO. 9184 AND ITS 2016 REVISED IRR AND UPDATES ON AGENCY PROCUREMENT COMPLIANCE AND PERFORMANCE INDICATORS FOR REGIONAL AND SCHOOLS DIVISION OFFICE’S HOPE, BAC AND BAC SECRETARIAT To: Undersecretaries Assistant Secretaries Bureau and Service Directors Regional Directors Schools Division Superintendents All Others Concerned 1. The Department of Education (DepEd), through its Procurement Management Service (ProcMS), will conduct the Seminar Workshop on Republic Act (RA) No. 9184 and Its Revised Implementing Rules and Regulations (IRR), and Updates on Agency Procurement Compliance and Performance Indicators (APCPI) for Regional and Schools Division Office’s HoPE, BAC, and BAC Secretariat starting in May until September 2017 by cluster on the following dates with respective venues: Participant Date Tentative Venue Naegom eR | Mav9-12,2017 | weap Marikina Ciy_| ("Regions and i | May 16-19, 2017 | Within Metro Manila" Regions Vi and vit | June 13-16, 2017 _ | DEPEA Fentesh Center, | CAR and Region IV-A | June 20-23, 2017 | Within Metro Manila July 4-7, 2017 Within Metro Manila* T DepEd Ecotech Center, | | July 11-14, 2017 Cebu City | Region Il [July 25-28, 2017 Within Region il* | Regions IXandX | August 8-11, 2017 | Cagayan de Oro City | Regions XI and XII_| August 22-25, 2017 Davao Cit | Region XII 1 5 paetannod September 5-8, 2017 Butuan City inounced through a DepEd al schedule and venue shall be 2. The Seminar aims to: a. update the head of Procuring Entity (HoPE), Bids and Awards Committees (BAC) and BAC Secretariat on RA 9184 and its 2016 Revised IRR which took effect on October 28, 2016; Dep Comps, Merten Avenue Pac 1500 A es 7208650722862 1261 AM se 676/507-5200 Monchb. ensure that DepEd comply with its commitment to one of the six Disbursement Link Indicators in ADB-SHSSP Loan Agreement (DLI 6) for Calendar Year (CY) 2017, with target of a least 30% submission of 2016 APCPI Self-Assessment Results, duly confirmed or validated by Civil Society Organizations (CSOs) or the Commission on Audit (COA), or an equivalent of 68 procuring entities out of 224 regional and division offices; and ©. ensure compliance to the Performance-Based Bonus (PBB) Good Governance Conditions. 3. __Six participants are alloted each from the regional and schools division offices and distributed as follows: 1 Head of the Procuring Entity; 1~BAC Chairman; 1~BAC Vice-Chairman; 1- BAC Regular Member; and 2~ BAC Secretariat. 4. _ All participants are requested to bring at least one laptop during the confirmation workshop on APCPI self-assessment results. They are also requested to bring their accomplished 2016 APCPI Self-Assessment Results together with the complete annexes as follows Annex A ~ APCPI Self-Assessment Form; Annex B - Consolidated Procurement Monitoring Report; Annex C ~ Procurement Capacity Development Action Plan; and APCPI Confirmation Questionnaire. poop 5. Confirmation slips must be submitted at least five days before the scheduled activity to facilitate billeting and meal accommodations and send through telefax no, (02) 636-6542 or email at depedprocms@gmail.com or depedapepi@igmail.com. 6. No registration fee shall be collected from the participants, however, traveling and transportation expenses will be charged to local Maintenance and Other Operating Expenses (MOOE) Funds. All other expenses shall be charged to Human Resource and Training Development (HRTD) Funds, subject to the usual accounting and auditing rules and regulations. 7. The following documents are enclosed: Enclosure No. 1 - Confirmation Slip of Participants; and Enclosure No. 2 ~ Program of Activities, 8. For more information, all concerned may contact either Ms. Ruth F. Romano, Supervising Administrative Officer, Procurement Management Service-Contract Management Division (ProcMS-CMD), Department of Education Central Office (DepEd CO}, DepEd Complex, Meralco Avenue, Pasig City at telephone no. (02) 635- 3762 or through email address: ruth.romano@deped.gov-ph; or Ms. Jenet R. Nadura, Administrative Assistant Il, Office of the Director, ProcMS, DepEd CO at telephone no. (02) 636-6542 or through email address: depedprocms@gmail.com. 9. Immediate dissemination of this Memorandum is desired, SecretaryEncls, As stated Reference: None To be indicated in the Perpetual Index ‘under the following subjects: BIDS COMMITTEE LEGISLATION PROCUREMENT ‘SEMINARS WORKSHOPS ROMCR/ DM-seminar-Workshop on RA 9184... 0314/March 90, 2017{Enclosure No. 1 to DepEd Memorandum No. 69, s. 2017) in, Republic of the Philippines Department of Coucation PROCUREMENT MANAGEMENT SERVICE. hm 505, th te. Bnifacto Bld. Depkd Complex, Meraeo Ave. Pasig Cy Fel. Nos. 02) 636.6842 OD: 636-6543/633-93453 - PPLID eum BAC Sec. 638-3702-—-CMD. CONFIRMATION FORM Attention: Ms. Jenet Nadura/ Julie Ventula ‘TeleFax Number: 633-9342 Email Address: depedprocms@email.com or depedapepi@gmail.com This is to confirm our attendance in the Seminar - Workshop on R.A. 9184 and its 2016 Revised IRR, and Updates on Agency Procurement Compliance and Performance Indicator (APCPI) for Regional and Division Office's Head of the Procuring Entity (HOPE), Bids and Awards Committee (BAC) and BAC Secretariats scheduled on Region: Division: NAMI DESIGNATION | Office/Unit | Contact Number HOPE | BAC Chairman | | BAC Vice- | Chairman | I BAC Member _ Secretariat BAC Secretariat BAC Office Contact Details : Telephone No. :__ Fax Number Official Email Address : Signature Date Note: Must be received by the ProcMS-Office of the Director five (5) days before the scheduled seminar-workshop.(Enclosure No. 2 to DepEd Memorandum No. 69, s. 2017) 4 Department of Coucation PROCUREMENT MANAGEMENT SERVICE. i. 50,5, Bomfacto Bl. Dep Compe Tel Nos 02) 369502” OD: O36 45430339343 ~ PPM com BAC See 38570) - CUD. PROGRAM OF ACTIVITIES 2, Merlo ve. Pasi iy (Time Day I Day2 I Days 830-900 ] Preliminaries Preliminaries | + Invocation + Invocation + Recap + Recap ce Breaker © kecresker | $00- 1000] Session 3 Session | ‘Standard Bidding Procedures for | Agency Procurement Compliance ‘Goods and infrastructure Projets | Performance indicator (APCPI} 10:00 - 11:00 Confirmation Process and I | RUTH F. ROMANO Review of C¥2016 APCPI Results [aree- i200 | Supervising Administrative Ofcer, Contract Management Division and ‘AUTH, ROMANO Ataf Porn 8 epsaton PPB Recognized Trainer SAO, Contract Management a emma) Division and GPS Recognized {working breok) Trainer | working break) 12:00 1:00) tunch lunch Break lunch Break 30-200 | Opening Program ‘Session Session 75 * Invocation & National Anthem | + Acknowledgment of Participants | Philippine Bidding Document Updates on the Philippine * Opening Remarks (Goods & infra) ‘Government Electronic | ‘5 Eéition August 2016 Procurement System (PhilGEPS) Atty, REVSEE A, E5COBEDO & Compliance to PBB Assistant Secretary for Procurement ‘MA. TERESA. FULGAR and Project Management (CAO; Procurement Planning and PhiIGEPS speaker Management Division and 2:60-3:30 | Session 1: (GPPB Recognized Trainer Overview of RA 3186 and 2016 Revised IRR | © DIR AIDAN. caRPENTERO Procurement Mgt. Service Director | and GPPB Recognized Tainer | | (ovorking break) {working breok) (working break) | - _| 330-520 | Session 2 Session 5: ‘losing Program: | Procurement Planning & Monitoring | Project Procurement Met. Plan Alternative Methods of © Closing Remarks | + Annual Procurement Pan, and Procurement Awardingof Certificates | + Procurement Monitoring Report | Annex “H" of 2016 Revised IRR MA. TERESA'S. FULGAR ADONIS R. BARRAQUIAS | | Chief Administrative officer, Chief Administrative Officer, Procurement Planning and Management Division and GPPB. Recognized Trainer Contract Management Division Ms. Ruth F. Romano