SITE ACQUISITION DOCUMENTATION CHECKLIST

(A) Site Information

Side ID / House No :
Site Name :
Region / State :

(B) Site Acquisition Documentation Checklist (Please complete this Section, either Section B1 or Section B2)
(B1) for INDIVIDUAL Landlord
01. Letter of Offer (2 original signed copies)
02. Tenancy Agreement (2 original signed copies)

03a. Land Title / Recent Title Search (if applicable) OR

03b. Sales & Purchase Agreement (SPA) - (a) if individual title to property not issued OR
(b) if property sold to Landlord but not registered on title
04. Latest Assessment
05. Latest Quit Rent
06. NRIC
07. Bank Account Details /Payment Advice
08. Letter of Landlord Declaration to YTLC (on the negotiated & agreed monthly rental)
09. Letter of Authorization for A1 Drawing (if applicable)
10. Letter of Authorization from the Registered Landlord, if:
(a) if Landlord's Agent / at least one (1) person of the Multiple Ownership signing as Landlord (with an endorsement from
Commissioner of Oaths) AND/OR
(b) if authorization given to the Alternate

11. Building Plan - for building 4 storey & above (if applicable)
12. Certificate of Fitness for Occupation (CFO) - for new building (less than 1 year)
13. Site Approval for Rental Sheet & its approval provided by YTLC
14. Communication E-mails & Letters (Important)
15. Technical Site Survey Report (TSSR)

(B2) for COMPANY/CORPORATE Landlord

01. Letter of Offer (2 original signed copies)

02. Tenancy Agreement (2 original signed copies)

03a. Land Title / Recent Title Search (if applicable) OR

03b. Sales & Purchase Agreement (SPA) - (a) if individual title to property not issued OR
(b) if property sold to Landlord but not registered on title
04. Latest Assessment
05. Latest Quit Rent
06. Form 49, Companies Act 1965 [Section 141 (6)]
07. Board Resolution
08. Bank Account Details /Payment Advice
09. Letter of Landlord Declaration to YTLC (on the negotiated & agreed monthly rental)
10. Letter of Authorization for A1 Drawing (if applicable)
11. Letter of Authorization from the Registered of Management Corporation (Strata Title issued) - if Building Management/Managing
Agent signing as Landlord
11. Building Plan - for building 4 storey & above (if applicable)
12. Certificate of Fitness for Occupation (CF) - for new building (less than 1 year)

13. Site Approval for Rental Sheet & its approval provided by YTLC
14. Communication E-mails & Letters (Important)
15. Technical Site Survey Report (TSSR)

NOVATION (CHANGE OF OWNERSHIP) (*Tick/Check below accordingly)

Notification/Confirmation Letter from old/new Landlord/ Landlords Legal
S & P (between old & New Landlord)
Written Confirmation from Old Landlord & Duly Acknowledgment by New Landlord Security Deposit / Overpaid Rental has been
transferred from old Landlord to new Landlord.
a.Vote tally from
If JMB
JMB (must complete with Item no. 1, 2 & 3) plus the below documents:
Committee
Election
b.Statutory JMB
Registration Cert.
 Correspondences between YTLC and Landlords (if any)

SITE UNDER LIQUIDATION (*Tick/Check below accordingly)

Option 1: Copy of Court Order showing the liquidators appointment
1.
Option 2: Letter from Receiver & Manager (R&M) taking appointment under a Debenture or Charge, confirmed by landlord
Written confirmation from liquidator/R&M that rental will continue to subsist and that property will not be disposed.
(in this instance, no fresh documentation required. Liquidator/R&M steps into shoes of landlord. Rental still paid to landlords
Correspondeces between YTLC and Landlords (if any)
account or to such other liquidation account as may be instructed).

SITE UNDER RENEWAL (*Tick/Check below accordingly)

Compulsory: Letter of Renewal Notice either from Landlord/ YTLC (acknowledged acceptance by Landlord)
Compulsory: Letter of new rental rate confirmation from YTLC (acknowledged acceptance by Landlords)
Option: New Letter Of Offer (acknowleged acceptance by Landlords if any)
2.
Option: New Tenancy Agreement (acknowledged acceptance by Lanldord if any)
Correspondeces between YTLC and Landlords (if any)

(C) Additional Documentation to be Attached (Other Than Section B)

01. (Others - please state clearly)

(E) Acknowledgement
Received by Checked by

Name: Name: Name:

Date: Date: Date:
OCUMENTATION CHECKLIST

ion, either Section B1 or Section B2)

)

Verified by

Name:
Date:
 GENSET REQUISITION FORM
(A) Site Information

Side ID : BSH75316
Site Name : SM TINGGI KOTA KINABALU
Region / State Sabah / Sabah West / KK SW01
File Open Date : 14-Jun-17

(B) Please State Clearly The Reasson For Deploying Genset c/w Photos as Evidence

(D) Acknowledgement
Requested by : STATE COMPANY NAME Verified by : HOD of OPERATIONS Approved by :

Name: Bernard Collins Name: Name:

Date: 14/8/2017 Date: Date:
REQUISITION FORM

ce

The existing power cable had been

caught by fire and currently obtaining
approval from the school board director
for new power tapping location ,School
to determine and confirm on power
taping location.
Extension of PO for July - August 2017
L-PO # 4500008654
PO Date: 5/6/2017
PO Expiring: 5/7/2017
Extension Required till

Approved by : HOD of PROPERTY MANAGEMENT

Name:
Date: