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Designing and delivering national Youth policies

UNESCO-NH_021

Global capacity assessment survey for national Youth entities that have a key role
in fostering the national Youth policy

In many countries across the world, national Youth policies are put into place with the aim of
creating an appropriate environment for young people to develop skills, engage as active citizens
and drive constructive change. National Youth entities1 that have a public mandate and the
authority to design and implement such policies play a critical role by ensuring that these meet
global standards and are efficiently implemented in collaboration with other public authorities
and stakeholders from all realms of society.

1For the purpose of this survey the term Youth entity refers to any ministry, Youth secretariat or other type of
public institution that has the designated mandate, authority and accountability for a national Youth policy, strategy
or legislation in a given country.

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WHY?
The purpose of this survey is to collect data and information that will help identify existing
opportunities and patterns, as well as current gaps and challenges relating to the capacity of
national Youth entities to develop, implement, monitor and evaluate an inclusive national Youth
policy or other development, legal or strategic framework which comprehensively guides Youth
issues in the country (e.g. strategy, law, charter, etc.), in line with current global standards 2.

WHO?
A designated technical officer/employee within the national Youth entity is expected to
complete the survey, by filling in this form.

HOW?
The respondent is expected to provide information both on factual questions and on subjective,
perception-based questions. The survey includes both open-ended and close-ended questions,
in the form of editable text zones, drop-down menus and boxes to check. Most questions are
compulsory.

WHAT FOR?
The information collected will feed into a global capacity assessment of the responding entities
which will be made public and will inform the scope and content of global work to support
national governments in Youth policy development.

WHEN?
The completed form should be returned by email to the UNESCO Youth Programme
(Youth@unesco.org) with copy to Ms Maria Kypriotou, (m.kypriotou@unesco.org), by Friday 21
October 2016. Should you need any guidance or information, we invite you to contact the
UNESCO Youth Programme at +33.1.45.68.38.54.

We hope you will contribute to this effort and we thank you for your precious time and
collaboration. Please feel free to submit a partially completed survey if not all information
requested is available in your country.

2At the international level, this idea was first recognized by the United Nations with the adoption of the World
Programme of Action for Youth (WPAY), which constitutes the first global blueprint for effective national Youth
policies. The need for Youth entities to formulate comprehensive national Youth policies and action plans with the
active participation of young people was even more discernibly emphasized during the first World Conference of
Ministers Responsible for Youth (Lisbon, Portugal, 1998), which culminated with the adoption of the Lisbon
Declaration on Youth Policies and Programmes. More recently, United Nations General Assembly High-Level Meeting
on Youth (2011) further strengthened the commitment of the Member States and the UN system to youth
development and the WPAY. In 2014, the First Global Forum on Youth Policies (Baku, Azerbaijan), which resulted in
the Baku Commitment to Youth Policies and highlighted a set of principles for Youth policy development which reflect
and demand a certain level of capacity within national Youth Entities (ministries or other) in order to put them into
practice. National Youth Entities (Ministries or other) should have the capacity to develop and implement, with the
participation of Youth and non-governmental bodies, policies that are rights-based, inclusive, participatory, gender
responsive, comprehensive, knowledge-based and evidence-informed, fully resourced and accountable.

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Table of contents

I/ Institutional positioning and functioning ...................................................................... 4


II/ National Youth Policy.................................................................................................. 7
III/ Human resources ..................................................................................................... 11
IV/ Financial resources .................................................................................................. 12
V/ Advocacy, Communication and Awareness-raising .................................................... 13
VI/ Accountability, Monitoring and Evaluation ............................................................... 14
VII/ Other ..................................................................................................................... 15

Key terms

Inclusiveness: both the policy process and all youth development initiatives emanating from it
should enable every young individual to have an active role to play in them. They should ensure
equal opportunities for everyone, young women and young men alike, regardless of their
background, to achieve their full potential in life. They should also be equipped with appropriate
mechanisms that enable young citizen participation, particularly in terms of decision-making
processes that affect their lives.

National Youth policy: a national Youth policy can be globally understood as an integrated
framework that foresees Youth-specific priorities and action within each of the different policy
sectors that affect Youth (education, employment, health, etc.), but also allows for interaction,
cross-sectoral collaboration across different policy areas on specifically defined Youth
development objectives over a given period of time.

Policy process: in the present survey the term policy process refers to the entire policy cycle,
incorporating its different stages: formulation, implementation, monitoring and evaluation,
revision of public Policies on Youth.

Youth: Youth is best understood as a transitional phase when a person moves from a time of
dependence (childhood) to interdependence (adulthood). The United Nations definition of
Youth as an age group (15 to 24 years of age) provides a general statistical framework for the
benefit of consistency and comparability, whereas conceptual and operational definitions of
Youth require flexibility. For the purpose of the present survey, respondents are requested to
use their respective countrys definition of Youth. The terms Youth and young women and
men are used interchangeably.

Youth entity: any ministry, Youth secretariat or other type of public institution that has the
designated mandate, authority and accountability for a national Youth policy, strategy or
legislation.

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Contact details3

First Name:
Last Name:
Title/Position:
Name of the Entity/Organization:
Country:
Email:
Phone Number:

I/ Institutional positioning and functioning

This chapter is aimed at collecting information on the Youth entitys functioning as well as its
positioning in relation to other key actors in the policy environment.

1/ How are Youth issues addressed, at national policy level, in your country?
1.1/ A designated entity is responsible for designing and implementing the countrys Youth
policy or strategy at national/federal level, in collaboration with other sectoral/line
ministries/entities (e.g. education, health, labour, etc.) through an inter-sectoral coordination
process.
1.2/ A designated entity is responsible to design and implement the countrys Youth policy
or strategy at national/federal level in parallel to other programmes implemented by
sectorial/line ministries/entities (e.g. education, health, labour, etc.).
1.3/ There is no designated entity* and Youth policy issues are operationally addressed by
each province/region.
1.4/ There is no designated entity* and Youth policy issues are mainstreamed in the work of
the corresponding sectoral/line ministries/entities (e.g. education, health, labour, etc.).
1.5/ Other (specify):

Comments (optional):

*If you selected 1.3 or 1.4, please note that the survey is exclusively addressing countries that
have specifically designated entities responsible for operational policy programming on Youth
issues. Please indicate here any existing coordination mechanisms that may exist in your country
for line ministries to exchange on Youth issues (e.g. council of ministers meeting; committee in
congress involving ministers and parliamentarians; etc.) in your country:

2/ If you selected 1.1, 1.2 or 1.5, please specify which type of entity is responsible for Youth:
Ministry
Department
Office
State Secretariat
Agency
Bureau
Institute
Other (specify):

3/ Does this government entity manage other public policy portfolios?


(Click to select Yes/No)

3 This data will remain confidential and only be used for further exchange if need be.

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If yes, please specify (e.g.: sports, civic education, social affairs, labour, community welfare, etc.):

4/ Please provide the full name of this entity:

5/ Please indicate the name and title of the head of this entity:

6/ Please list the major functions which are performed by the Youth entity and, if possible,
provide the main thematic divisions/departments within your entity:

7/ Does the Youth entity decentralize its functions, powers, responsibilities and resources for
policy implementation to local entities?
(Click to select Yes/No)

If yes, please describe the capacity challenges or capacity opportunities that this
decentralization implies for the Youth Entity:

8/ Please select the rating that is closest to describing the situation.

8.1/ The Youth entity has a good knowledge and overview of other government entities,
Youth organizations and other concerned actors that work on Youth development issues
in the country:
1 (strongly disagree) 2 (disagree) 3 (undecided) 4 (agree) 5 (strongly
agree)
Comments (optional):

8.2/ The Youth entity has sufficient capacity to develop and maintain high-impact
relationships and partnerships with the above-mentioned actors, which are strong,
anchored in stable, long-term and mutually beneficial collaboration
1 (strongly disagree) 2 (disagree) 3 (undecided) 4 (agree) 5 (strongly
agree)
Comments (optional):

9/ In performing its mandate on Youth, does the Youth Entity collaborate intersectorally with
government entities responsible for other policy sectors?
(Click to select Yes/No)

9.1/ If you selected 1.1 in question 1, please describe how the inter-sectorial
coordination with other sectoral/line Ministries/entities operates:

What are the biggest successes that your entity has experienced in performing the inter-
sectorial coordination?

What are the biggest challenges that your entity has faced the inter-sectorial
coordination?

9.2/ If you selected 1.2 in question 1, is there any exchange with other government
entities on what they do on Youth? Please describe how the reporting on Youth issues
operates at the national level:

What are the biggest successes that your entity has experienced in performing the
reporting on youth issues?

What are the biggest challenges that your entity has faced the reporting on Youth issues?

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10/ What are the other actors that support the Youth Entity in performing its mandate in Youth
development? Please specify the name of the national bodies that cooperate with the Youth
entity:

Actors Government Parliamentary National Labour National Civil Society


entities bodies youth organizations Statistical platforms
(Parliament; organizations (National Organization (Womens
Parliamentary (Youth Council; Labour Agency; organizations;
Groups or National Teachers Religious
Committees; Voluntary Associations; bodies; LGBT
etc.) Service; Youth Trade Unions; associations;
Platforms; Employers other CSOs)
Nature of Student unions; organizations;
etc.) etc.)
cooperation
Technical advice

Financial support

Capacity building

Staff secondment

Technology &
knowledge
transfer
Social
participation &
consultation
Data collection
and reporting

Other (specify):

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II/ National Youth Policy

This chapter is aimed at collecting information about the nature and status of the policy as
well as the nature of the Youth entitys engagement in the policy cycle

11/ Is there a specific national policy document / framework for action on Youth development
in your country that the Youth entity is responsible for?
(Click to select Yes/No)

If no, please indicate another type of document, at another level (state, provincial, regional, or
lower-level), that guides the work of the Youth Entity:

12/ Please indicate the current status of the policy (or other):
(Click to select status)

13/ Unless it is non-existent, please provide:


the nature of the document: (Click to select)
the full name of the document:
its date of issue: DD/MM/YYYY
a web link to access it:

14/ How does the Youth entity establish the age definition of Youth in the country? Does it have
the necessary information (statistical data, indicators, etc.) to do that?

15/ Is the Youth entity able to collect Youth specific data that are gender-sensitive and age-
disaggregated within your countrys Youth age definition4?
(Click to select Yes/No)

If no, please indicate who is providing the Youth entity with such data:

Please also explain any challenges experienced in the collection of age-disaggregated and
gender-sensitive data that are Youth-relevant:

16/ Does the policy provide a multi-sectoral framework for Youth development, covering
different policy areas that are priority for Youth in the country?
(Click to select Yes/No)

If yes, please indicate which policy sectors/areas are directly addressed by the policy:
[Multiple choices possible]
Communication
Culture
Education and Training
Employment
Environment
Girls and Young Women
Health
HIV/AIDS
Hunger and Poverty
Intergenerational Issues
Juvenile Justice
Leisure-time Activities

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For example, if the age definition of Youth in your country is 18-24 years old, the Youth entity has the capacity to
collect data specific to this age range.

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Migration
Participation of Youth
Peace-building
Science and Research
Social Development
Social Inclusion
Substance Abuse
Sport and Physical Education
Other, please specify:

17/ Please explain how the Youth entity is working with or coordinating other entities/ministries
in designing, reviewing and/or implementing the national Youth policy through their respective
sectoral policies:

18/ What are the biggest challenges that the Youth entity has faced in developing and/or
reviewing the national Youth policy in an inclusive and gender-responsive way?
[Multiple choices possible]
Material and financial resources
Technical capacity and expertise
Political will
Political instability
Cultural attitudes towards young people
Other (specify):

Please explain:

19/ What are the biggest challenges that the Youth entity has faced in implementing the national
Youth policy in an inclusive and gender-responsive way?
[Multiple choices possible]
Material and financial resources
Technical capacity and expertise
Political will
Political instability
Cultural attitudes towards young people
Other (specify):

Please explain:

Youth participation

20/ Does the Youth entity have the capacity to map and identify vulnerable and marginalized
Youth groups?
(Click to select Yes/No)

If yes, please explain how the Youth entity proceeds:

21/ Which groups of Youth are mobilized and engaged in the policy process?
[Multiple choices possible]
Students (individuals)
Students organizations
Youth associations
Young entrepreneurs
Young workers, Youth in trade unions
Youth political parties
Youth NGOs

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Indigenous Youth
Young women
Youth from urban settings
Youth from rural settings
Out-of-school Youth
LGBT Youth
Conflict or disaster-affected Youth
Migrant or refugee Youth
Religious Youth organizations
Youth living in slums
Youth affected by or engaged in gang violence
Young persons with disabilities

22/ Does the Youth entity have the capacity and resources to set up and sustain formal
participatory mechanisms for Youth?
(Click to select Yes/No)

23/ Does the Youth entity manage participatory mechanisms allowing the inclusive participation
of Youth in:
Policy Design / Formulation / Revision (Click to select Yes/No)
Policy Implementation (Click to select Yes/No)
Policy Monitoring (Click to select Yes/No)
Policy Evaluation (Click to select Yes/No)

24/ Does the Youth entity have the capacity to engage young people from the local to the
national level throughout the policy cycle?
(Click to select Yes/No)

Please explain:

25/ What are the Youth-led and Youth-focused participatory mechanisms that the Youth entity
is engaging in during the policy process? Please provide concrete examples of actions performed
by your entity for each relevant item:

Type of action Brainstorming, Online Qualitative Quantitative


Focus groups, discussion surveys, surveys
Meetings, groups, online interviews
Purpose Retreats, networks
Workshops
Consultative

Programming

Operational

Coordination

Capacity-
building
Advocacy and
outreach
Other (specify):

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Capacity-building

26/ Does the Youth entity provide training opportunities related to the implementation of Youth
policies? Please provide examples of capacity-building programmes that the Youth entity has
recently implemented:

Training area The Human Gender Youth Capacity


Rights-Based Equality participation development of
Approach and Youth-adult young people
Beneficiaries (HBRA) partnership
Staff within the
ministry

Other
entities/ministries
involved in the
policy process
Youth from
networks involved
in the policy
process
Other (specify):

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III/ Human resources

This chapter is aimed at collecting information on the Youth entitys human resources and
opportunities provided to staff for capacity development.

27/ Among the overall staff of the Youth Entity, please indicate the approximate percentage of
technical/professional staff that are technically trained and qualified to work on Youth
development issues: (Click to select percentage)

28/ Is there a quota / recruitment mechanism in favour of Youth within the Youth entity?
(Click to select Yes/No)
Please explain:

29/ Please select the rating that is closest to describing the situation.

29.1/ The number and proportion of qualified staff within the Youth entity is sufficient
to perform its mandate:
1 (strongly disagree) 2 (disagree) 3 (undecided) 4 (agree) 5 (strongly
agree)
Comments (optional):

29.2/ The interests of Youth are represented in the make-up of the staff and governance
structure, so that the entity is able to respond to Youth needs and perspectives in an
inclusive way:
1 (strongly disagree) 2 (disagree) 3 (undecided) 4 (agree) 5 (strongly
agree)
Comments (optional):

29.3/ Staff within the Youth entity have an extensive and varied experience in managing
Youth development, programme and policy. It is drawn from diverse backgrounds and
experiences and brings a broad range of outstanding capabilities:
1 (strongly disagree) 2 (disagree) 3 (undecided) 4 (agree) 5 (strongly
agree)
Comments (optional):

29.4/ Staff within the Youth entity have a comprehensive understanding, experience
and practice in Youth mainstreaming. An established approach on Youth mainstreaming
is understood and practiced by all:
1 (strongly disagree) 2 (disagree) 3 (undecided) 4 (agree) 5 (strongly
agree)
Comments (optional):

29.5/ Staff within the Youth entity have the adequate and necessary tools and resources
(e.g. guidelines, databases, networks, facilities, etc.) to perform the entitys mandate in
Youth development:
1 (strongly disagree) 2 (disagree) 3 (undecided) 4 (agree) 5 (strongly
agree)
Comments (optional):

29.6/ Staff within the Youth entity receive the adequate and necessary training to
perform the entitys mandate in Youth development:
1 (strongly disagree) 2 (disagree) 3 (undecided) 4 (agree) 5 (strongly
agree)
Comments (optional):

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IV/ Financial resources

This chapter is aimed at collecting information on the financial resources that are made
available for the funding and operationalization of the policy.

30/ Does the national budget for 2016 include resources allocated to Youth development?
(Click to select Yes/No)

31/ How are these resources allocated?


A specific budget portfolio is allocated to the Youth Entity which is responsible for
distributing/reallocating resources to other entities/ministries based on the national Youth
policy/strategy framework
A specific budget envelope is identified for all entities/ministries working on Youth and
allocated directly to them by the ministry of finance
Other, please explain:

32/ If possible, please provide a succinct breakdown of the annual budget(s) for Youth
development (in local currency or in USD). Alternatively, please indicate the percentage of
national budget allocated to Youth development both within the Youth entity and within other
national and subnational government entities:

33/ Has the budget for Youth policy implementation been elaborated in consultation with Youth
organizations?
(Click to select Yes/No)

34/ Please select the rating that is closest to describing the situation:

34.1/ The budget for Youth is aligned to the targets and strategies specified in the
national Youth policy
1 (strongly disagree) 2 (disagree) 3 (undecided) 4 (agree) 5 (strongly
agree)
Comments (optional):

34.2/ The ministry of finance and/or planning is fully involved and able to guide and fund
financially feasible plans
1 (strongly disagree) 2 (disagree) 3 (undecided) 4 (agree) 5 (strongly
agree)
Comments (optional):

34.3/ The Youth entity has the full capacity to coordinate the allocation of resources for
the implementation of the policy
1 (strongly disagree) 2 (disagree) 3 (undecided) 4 (agree) 5 (strongly
agree)
Comments (optional):

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V/ Advocacy, Communication and Awareness-raising

This chapter is aimed at collecting information on the communications and advocacy efforts
deployed by the Youth entity to ensure broader consensus around the national Youth policy.

35/ Within the national budget allocated for Youth, is part of the budget allocated to advocacy
communications and awareness-raising?
(Click to select Yes/No)

Please specify:

36/ Is there a clear communications strategy around the national Youth policy which targets
distinct target groups, among institutions and the civil society, with customized messages and
actions:
(Click to select Yes/No)

Please describe its main characteristics:

37/ Are there any media partnerships in place to make the Youth policy process visible? Please
provide one or two concrete and recent examples of media coverage involving the Youth entity:

38/ Which communication materials and actions has the Youth entity produced in this context?
Are any of these specifically aimed at young people? Please describe one or two concrete and
recent communication actions or materials that the Youth entity has developed to promote the
national Youth policy:

39/ Please describe how Youth themselves are engaged in the Youth entitys communication
and advocacy efforts for Youth development:

40/ Do you find it easy to advocate for Youth development among all other government sectors?
(Click to select Yes/No)

Please explain:

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VI/ Accountability, Monitoring and Evaluation

This chapter is aimed at collecting information on the Youth entitys monitoring and
evaluation of the policy, as well as on reporting mechanisms to other key policy actors.

41/ Does the Youth entity have its own comprehensive monitoring and evaluation mechanism
for policy implementation, capable of measuring progress made in implementing the policy on
continual basis? (Click to select Yes/No)

If yes, please provide a short description of this mechanism, as well as an indication of the level
and type of Youth participation in the process. If no, please indicate which body/entity is in
charge of policy monitoring and evaluation:

42/ How does the Youth entity work with Youth organizations and other stakeholders to monitor
and evaluate the policy?

43/ Are there practices and mechanisms (fora, surveys, technical meetings, etc.) that allow for
mutual accountability between the government and these stakeholders, including Youth
organizations? (Click to select Yes/No)

Please provide a few examples:

44/ Do staff within the Youth entity receive specific capacity building on the monitoring and
evaluation of the Youth policy? (Click to select Yes/No)

45/ Does the Youth entity provide specific capacity building to other entities/ministries on the
monitoring and evaluation of the Youth policy? (Click to select Yes/No)

46/ Has your entity developed an indicators framework to measure Youth policy implementation?
[Multiple choices possible]
Yes, please provide a link to the indicators framework:
No, due to the lack of technical capacity
No, due to the lack of political will
No, due to the lack of resources
No, for other reasons:

47/ Does the Youth entity provide periodic reports to one or more of the following stakeholders
against agreed national/ international targets/indicators? Please specify the name of the
concerned organization for each selected item.
[Multiple choices possible]
Parliament:
The United Nations:
Intergovernmental organizations (e.g. the Commonwealth, OIJ, OIF or other):
Regional organizations:
Other:

48/ Is the Youth entity communicating its monitoring and evaluation reports to the media?
(Click to select Yes/No)

49/ What are the biggest successes and challenges that the Youth entity has faced in monitoring
and evaluating the implementation of the national Youth policy (if existent)?

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VII/ Other

50/ Is there any other aspect of your National Youth Policy environment or policy process that
you believe is important to share? (Optional)

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