Professional Documents
Culture Documents
3
1.1 Project Description .........................................................................................................................................3
1.2 HSE Policy .....................................................................................................................................................3
1.3 Objectives ......................................................................................................................................................3
2.0 Project Scope and Schedule ...........................................................................................................................3
2.1 Description of Work ........................................................................................................................................3
2.2 Work Environment ..........................................................................................................................................4
2.3 Schedule ........................................................................................................................................................4
2.4 Project Manpower ..........................................................................................................................................5
3.0 Contract and Regulatory HSE Requirements ................................................................................................5
3.1 Client/owner Requirements ............................................................................................................................5
3.2 HSE Roles and Responsibilities .....................................................................................................................5
3.3 Contract Indemnification.................................................................................................................................5
3.4 Regulatory Inspections ...................................................................................................................................5
4.0 HSE Management and Staffing .......................................................................................................................5
4.1 Project Management ......................................................................................................................................5
4.2 HSE Roles and Responsibilities .....................................................................................................................6
4.3 Leadership Engagement ................................................................................................................................7
4.4 HSE Staffing...................................................................................................................................................8
4.5 Key Client Contacts ........................................................................................................................................8
5.0 Personnel and Contractor Management ........................................................................................................8
5.1 Selection of Contractors and Suppliers ..........................................................................................................8
5.2 Medical Services ............................................................................................................................................8
5.3 Drug Screening and Alcohol Testing ..............................................................................................................8
5.4 Training and Certification ...............................................................................................................................8
5.5 Signs and Communication .............................................................................................................................9
5.6 Personnel skills and physical requirements....................................................................................................9
5.7 Discipline ........................................................................................................................................................9
6.0 HSE Program ....................................................................................................................................................9
6.1 HSE Program Implementation........................................................................................................................9
6.2 Work Control ................................................................................................................................................ 10
6.3 Safety Committee ......................................................................................................................................... 10
6.4 Safety Meetings ........................................................................................................................................... 11
6.5 Project PPE and Dress Code Requirements ................................................................................................ 11
6.6 Environmental Program................................................................................................................................ 12
6.7 Proactive Safety Measures .......................................................................................................................... 12
6.8 Recognition Programs .................................................................................................................................. 13
6.9 Incident Reporting and Investigation ............................................................................................................ 13
6.10 HSE Reports ................................................................................................................................................ 14
7.0 Hazard Analysis ............................................................................................................................................. 14
7.1 Hazard Identification and Risk Assessment ................................................................................................. 14
7.2 Health Hazard Evaluation............................................................................................................................. 17
7.3 Highest Risk Hazards ................................................................................................................................... 17
7.4 Occupied Facility Location ........................................................................................................................... 19
8.0 Site Access and Control, Vehicle Safety, and Security .............................................................................. 22
8.1 Access and Control ...................................................................................................................................... 22
8.2 Security Measures........................................................................................................................................ 22
8.3 Traffic Plan and Vehicular Safety ................................................................................................................. 22
8.4 Facilities ....................................................................................................................................................... 22
9.0 Emergency Response Plan ........................................................................................................................... 22
9.1 Emergency Notification List .......................................................................................................................... 22
9.2 Emergency Notification Procedure ............................................................................................................... 22
9.3 General Emergency Information .................................................................................................................. 23
9.4 Fire Emergency Response ........................................................................................................................... 23
9.5 Medical Emergency Response..................................................................................................................... 23
9.6 Environmental Spill or Response Procedure ................................................................................................ 24
10.0 HSE Records .................................................................................................................................................. 25
APPENDIX ................................................................................................................................................................... 26
ii
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1.0 INTRODUCTION
4.0 OBJECTIVES
The safety goal for the project is to sustain Zero Incidents. The primary metrics for determining
success are the number and severity of incidents and injuries (E-1s). In addition, secondary
metrics including proactive safety actions such as the number of Safety Observations (SORs) and
Safe Plans of Action (SPAs) will be tracked and reported as applicable for the type of work being
performed.
In addition, this project provides Honda reach-back support to Honda on a per task purchase
order basis. This work will typically consist of engineering and or technician services in support of
daily operations or to perform a study.
In all cases, with the exception of task specific reach-back, Jacobs employees work efforts are
directed by Honda supervision.
5.2 Exclusions
5.2.1. Crane Lifts / Lift Planning
Jacobs employees will not engage in coordinating subcontractors, preparing official lift plans,
supervising, or directing lifts using any cranes unless they receive prior authorization. This
restriction is in place due to the extensive knowledge, training, and OSHA requirements
associated with crane lift activities, for which the Jacobs personnel are not trained, certified, or
authorized.
For purposes of this exclusion, the term crane is intended to mean either fixed or mobile,
powered, overhead, lifting equipment. Cranes will usually require trained and certified operators
who are experienced and familiar with the crane to be used. Fixed overhead bridge cranes (or
similar) which are always on-site and may be required to move equipment from time to time may
be considered for authorization, if Jacobs management is made aware of the need and given
adequate opportunity to provide sufficient training and certification to Jacobs personnel prior to
any lift planning or lifting events.
Despite the above restrictions on lifting, Jacobs personnel will retain responsibility to complete a
maintenance or operations task that requires lifting and to which they have been assigned, until
relieved of this assignment by Jacobs and/or Honda management. In such cases, Jacobs
personnel will engage in planning and/or executing the non-restricted elements of the task, and
will be expected to communicate with those who plan or oversee the necessary lift. Jacobs and
Honda management will assist in clarifying roles and responsibilities so that the Jacobs personnel
are able to engage and take responsibilities for all elements of the job for which they are
authorized. If Jacobs personnel question whether an upcoming need for lifting would be
considered a crane lift, they should contact Jacobs and Honda management for clarification and
assistance.
5.2.2. Medium- and High-Voltage Electrical
Medium- and High-Voltage electrical work (work involving voltages in excess of 600V) are beyond
the scope of this project. Jacobs personnel will not participate in such activities without
specialized training for medium- or high-voltage and prior approval from the Jacobs and Honda
Project Managers.
5.3 Work Environment
The work will be split between hands-on operations and maintenance activities within equipment
areas and documentation, planning, and coordination activities within an office environment.
5.4 Schedule
The contract period for all on-site personnel coincides with Hondas fiscal year: April 1, 2014
through March 31, 2015. Personnel will be assigned permanently at the site.
The normal work hours for the Maintenance and Operations Technicians is defined as Monday
through Friday, one 8-hour shift per day. The normal work hours are from 7:00 or 7:30AM
through 3:30 or 4:00PM, but may be adjusted as agreed upon between the Technicians and the
Honda Project Manager, or as required to meet facility objectives. Significant or permanent
changes to normal work hours are to be communicated to the Jacobs Project Manager.
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Support from additional Jacobs personnel will be provided on an as-needed basis, and per future
purchase orders.
Periodically there may be a need to supplement the on-site Jacobs staff with additional temporary
labor obtained through a contract staffing agency (contract employee). In such instances, from
an HSE standpoint, the contract employee will be treated as a Jacobs employee and will be
monitored and supported in HSE compliance by experienced on-site Jacobs personnel.
Safety will be among the topics discussed as part of the Customer Satisfaction Survey to be
performed no less than annually.
7.4 HSE Staffing
There are no additional HSE staffing requirements associated with this project. Existing roles and
responsibilities of the client safety organization and TG provide adequate HSE support.
7.5 Key Client Contacts
Correspondence sent to Honda should be addressed to the Honda Project Manager Chip
Maurer or designee Kathie Van Atta. Correspondence may be sent directly to specific Honda
associates with a copy also sent to Chip Maurer and Kathie Van Atta when appropriate. The
address at Honda is:
requirements for this project are listed, administered, and tracked via the TG Learning Center
available on TG Net. Additional technical training will be defined in collaboration with the client as
need arises.
Each employee performing services at Honda R&D Americas, Inc. Ohio Center (HRA-O) will be
required to read and acknowledge Honda site specific safety requirements and complete site
safety training as directed by the Honda and/or Jacobs Project Manager. Prior to working on site,
Jacobs employees will receive a site specific safety orientation, to familiarize them with specific
site hazards, personal protective equipment requirements, site evacuation procedures, and
project-specific safety guidelines including any client-specified safety rules.
Visitors to the site who are under the supervision of Jacobs personnel will receive a brief
orientation on the specific hazards they may encounter during their visit.
8.5 Signs and Communication
Prior to engaging in work on facility equipment, Jacobs employees will clearly communicate with
their Honda customers to make them aware of the activities that are to be occurring. At a
minimum, updates to customers will be given at the conclusion of shifts and the completion of the
work. Additionally, at the work location temporary signs and barriers (when appropriate to restrict
movement of personnel through the area) will be hung or erected to alert personnel who
approach the job site.
An SPA will be developed to cover the most common activities that an employee will be engaged
in on a daily basis. Additionally, an SPA will be developed whenever an employee participates in
a task that presents unusual activities or constitutes increased exposure to hazards beyond the
daily activities.
Reference checklists of typical pre-task actions as well as common hazards will aid in the SPA
and task planning. Such checklists and an example SPA form are included in Appendix A.
9.1.4. Accident and Incident Reporting and Investigation
All incidents, regardless of severity, will be reported and investigated as soon as possible, as
prescribed in the local policies and in P0502(TG), Incident Reporting and Investigation.
9.2 Work Control
The Honda Project Manager will administer the day-to-day assignments for Jacobs personnel
and/or may delegate this responsibility to the Jacobs personnel. Jacobs personnel will keep
Honda test facility users and Honda Facilities Department management informed of the activities
they are working on and the status of such jobs. The Jacobs Project Manager will be informed of
the nature of the work assignments but will not be required to authorize specific work.
Jacobs personnel will retain the right and responsibility to stop work or refuse to proceed if an
unsafe act or task for which they lack necessary knowledge or experience is requested of them.
In such instances, the Jacobs Project Manager should be contacted to assist in resolving the
issues.
The Jacobs team will conduct regular planning meetings to coordinate activities for the coming
days/weeks. Additionally, these meetings will serve as an opportunity to raise safety concerns,
discuss any important issues, raise awareness regarding visitors (vendors, etc.) to the facility,
communicate planned absences, check-in with Jacobs Bingham Farms management, and
collaborate with one another.
9.3 Safety Committee
Not applicable
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In addition to the minimum PPE, task-specific PPE may be required depending on the assigned
work. Jacobs personnel will be responsible for assessing the hazards associated with each task
and for identifying the required PPE in the Pre-Task Plan or SPA.
Examples of task specific PPE include but are not limited to the following:
Hard hats (ANSI Z89.1-1997 or ANSI Z89-2003, Types 1 and 2, Class G (General) or E
(Electrical) or equivalent)
o Electrical workers and others who may be exposed to voltages in excess of
2,000 volts must use Class E hard hats only
o Class E hats are recommended since they provide the most comprehensive
coverage
Gloves appropriate for specific work requirements
Hearing protection when exposures of 85 dBA or above are experienced (or as holding
conversations with another individual within 3 feet without shouting are difficult)
Fall protection harness & lanyards when working from elevations of greater than 6 feet
above lower levels to which a fall would be possible
Fall protection harness & lanyards when working in a man-lift
Chemical resistant goggles and face shield whenever working with or handling hazardous
chemicals or fluids
Arc-Flash protection gear when working on or around powered electrical equipment
o Category 0 (Equipment less than 240 volts powered up but not working on live
parts)
Long sleeved shirt of non-melting material
Pants
Safety glasses
o Category 1 (Equipment less than 240 volts powered up and working on live parts
including voltage testing or equipment greater than 240 volts but less than 600
volts powered up but not working on live parts)
2
Long sleeved shirt (Fire Rated 4 cal/cm )
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attention of the Jacobs and/or Honda Project Managers for resolution / discussion. Jacobs
personnel are expected to communicate SORs as part of their daily behavioral practices.
No less than quarterly, each Jacobs Technician shall conduct a more focused walk-through /
inspection of their work area(s) for the purpose of identifying any safety concerns that remain
unresolved and/or that have not been previously communicated. Inspection shall consist of
walkthroughs of the overall work site, with particular attention paid to area housekeeping;
slip/trip/fall hazards which include scaffolds, ladders, stairways, excavations, and areas requiring
fall protection; the availability and serviceability of personal protective equipment (PPE); and
tools/equipment. The person performing the inspection shall ensure any discrepancies found are
communicated to the Honda Project Manager for determination of appropriate resolution prior to
personnel being placed at risk.
There is no formal system for hand tool inspection established for this site, so all employees are
expected to support the continuous, or pre-task, informal inspection process to assure that all
equipment is fit for use and being properly maintained. Broken, damaged, or unsafe tools shall
be immediately removed from service.
Any person on the site can submit an SOR for an observed safe or unsafe action or condition.
Jacobs personnel will follow Honda protocols for sharing/communicating observations.
Participation in the SOR process is mandatory and will be used for purposes of performance
evaluations.
9.7.2. Safety Evaluation Reports
At this time, a Safety Evaluation Report (SER) is not required for this project.
9.7.3. Inspections, Audits, and OSHA (or another regulatory body)
Site inspections shall be performed on a continuous basis by Jacobs Technicians, as part of the
SOR process (see above). Any problems or dangers will be immediately contained or addressed,
and the Honda Project Manager notified at the earliest convenience for determination of
appropriate resolution. The Jacobs Project Manager will perform site inspections as able
depending upon access / permission granted by Honda during periodic visits to the site.
At this time, a Safety Audit is not required for this project.
If at any time OSHA or another regulatory body conducts an inspection or audit, Jacobs
personnel will be expected to cooperate and communicate to Jacobs and Honda management
the details of this investigation or request for information.
9.8 Recognition Programs
Jacobs may publicly recognize particular safety actions taken by personnel as significant in
contributing to a safer work environment. Such recognition is at management discretion, and
may qualify personnel for a small monetary bonus.
9.9 Incident Reporting and Investigation
Investigations, reporting, and recording of all accidents, incidents, and illnesses (attributable to
the work location) is a key step in detecting trends and establishing measures to prevent
recurrence. For this reason, it is imperative that all accidents, incidents, and illnesses be
reported, investigated, and documented. This includes non-injury incidents and near misses.
The prompt reporting of incidents is the responsibility of all personnel working on the site. As
soon as possible after receiving notification of an accident/incident, the Jacobs Project Manager
shall ensure that the incident is investigated in accordance with the Technology Group Incident
Investigation Procedure, P0502(TG) and Honda requirements. Completed reports shall be
available to Honda.
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Fall from Elevation Ensure ladders, scaffold, etc. are in good repair, properly secured and fall
protection provided as required
Pre-planning work activity
Avoid stacking or placing equipment / materials at elevations
Welding, Burns, Fires Proper PPE: Welding mask, fire-resistant clothing, welding apron, welding
gloves, etc.
Proper training (fire extinguisher use)
Completion of Hot Work Permit
Clear path to and knowledge of closest safety shower / eyewash station
Clear path to and knowledge of closest fire extinguisher
Fire watch as required
Proper labeling / storage of flammable materials
Hazardous Fluids, Spills, etc. Proper PPE: Chemical goggles, apron, rubber (or other) gloves, slip-
resistant footwear, etc.
Review and understand MSDS
Clear path to and knowledge of closest safety shower / eyewash station
Knowledge of nearest spill station
Immediate notification of other personnel in the immediate vicinity (for
awareness / evacuation), as well as Honda spill response personnel in
event of incident
Extreme Environments Appropriate clothing (winter coats, long-sleeve shirts, hat and/or
sunglasses, etc. as necessary)
Buddy System
Schedule breaks to avoid fatigue or excessive exposure to harsh
environments
Avoid contact with hot / cold surfaces
Supervisor or If off-site medical treatment or observation is required, transport the injured employee
Designee to the local clinic or hospital. The Jacobs Project Manager will also be notified as soon
as events permit.
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APPENDIX
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SITE TO VISIT:
PHONE (Bus./Home):
SUPERVISOR:
CELL PHONE:
PHONE (Bus./Home):
MANAGER/DIRECTOR1:
CELL PHONE:
PHONE (Bus./Home):
HSE COORDINATOR:
CELL PHONE:
PHONE (Bus./Home): 931 393-6480
SAFETY MANAGER1: Laurie Hagen
CELL PHONE: 931 247-9334
2
PERSONAL (next of kin) : PHONE (Bus./Home):
[OPTIONAL] CELL PHONE:
3. Processing In and Site Orientation , Walking On-Site, Visual Inspections, Taking Notes, Taking Photographs
4. Access Issues (Heights - Ladders/Lifts/Scaffolding, Confined Spaces, Low Overhead, Congested Areas, Low Lighting,
etc.)
The signature of the Supervisor confirms the completion of the hazard assessment and Safe Plan of Action by the site visit team.
Travel authorization not approved and accident Enter Travel Authorization into PeopleSoft.
insurance not in effect
Home office not aware of trip schedule and Enter trip in branch Outlook calendar and/or review SPA
agenda, changes in plans, or method of contact with supervisor.
in case of emergency.
Inform immediate supervisor and administrative assistant of
travel plans and site contact information.
Check in periodically during site visit.
PPE not available on-site or does not fit. Contact site to identify PPE requirements and prepare to Possible PPE: Safety
take them with you. glasses, hard hat, hard toe
shoes, hearing protection,
Use all mandatory PPE. gloves, etc.
Use hearing protection when appropriate.
Travel related issues such as plane travel, train Take security and weather conditions into account. Jacobs standard SPAs.
travel, hotel stays, etc.
Travel in groups when possible.
Try not to stand out when on foreign travel.
Avoid secluded and dimly lit areas.
3. Processing In and Site Orientation , Walking On-Site, Visual Inspections, Taking Notes, Taking Photographs
Home office not aware of change in plans or Inform immediate supervisor and admin of travel
method of contact in case of emergency information.
Unaware of current site activities and hazards Site specific safety training.
Mode of operation: under construction, partial Identification of hazards in areas to be visited.
startup phase, fully operational, maintenance
shutdown period, etc. Be informed of the activities of others.
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Slip, trip and fall hazards Take notice of uneven/unstable ground where you are
walking or standing.
Carefully use handle, rails and steps. Use stair handrails.
Wear skid resistant footwear.
Frequently look down to locate tools, equipment or material
items which could cause misstep, stumble or fall.
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4. Access Issues (Heights - Ladders/Lifts/Scaffolding, Confined Spaces, Low Overhead, Congested Areas, Low Lighting, etc.)
Fall protection and scaffolding systems Workers use 100% fall protection when on a walking
surface 6 feet or more above a lower level.
When working on roofs and wall openings tie off to an
approved anchor point or retractable.
Pinch points, hand hazards and rotating Identify hazards and avoid when possible.
equipment
Remove ties and loose clothing.
Use proper tools when making equipment checks.
Slips, trips and falls When carrying equipment, be aware of your surroundings
and ask for assistance if needed.
Do not place equipment where it may cause a tripping
hazard.
Use site lighting to illuminate work areas in dark conditions
or a flashlight when site lighting is not available.
Be careful when standing near the edge of an
embankment.
Excavations, trenches and stockpiles Slope or shore all trench banks exceeding 5 foot depth.
Do not store materials and equipment such that they pose
a hazard to the public or other operations.
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Chemical exposure Familiarize yourself with chemical usage in the work area.
Review applicable MSDS.
Consult plant contact and HSE if actually working with
chemicals.
Active mechanisms
Work activities create an unknown hazard Provide appropriate level of coordination and fire watch to
assure hot work activities do not create a fire.
Communicate to plant staff the status of any equipment or
interlocks that are temporarily disabled.
Communicate to plant staff and use appropriate signage
and barricades for all temporary site hazards.
Changes in operational status Perform start-up and commissioning tests to verify new
operations.
Communicate to plant staff the status and work around for
equipment that is left in a disabled or non-functioning
condition.
Site and/or office staff not aware of work Sign out inform site contact of work completion.
completion status
Inform immediate supervisor and admin of task completion.