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BOS/e PeopleWARE User Manual

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Using BOS/e Compensation Simulator 2

Intorduction
Component Highlights
Associated Components
Expected Users
Running BOS/e Compensation Simulator
Steps in Creating New Simulation File
Group Simulation for Budgeting
Interconnected BOS/e Compensation Components
BOS/e Compensation Simulator and
BOS/e Compensation and Benefits Manager
BOS/e Compensation Simulator and
BOS/e Retro Pay Processor
Summary

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BOS/e COMPENSATION SIMULATOR


Introduction

SUMMARY
This manual enumerates the steps involved in using BOS/e Compensation
Simulator. This can be used to simulate wage order distortion, across-the-board
salary adjustment of employees or to simulate the employees salary increase for
the short, medium or longterm planning and budgeting needs of your
organizations Finance department.

Component Highlights:
Allows users to do various simulations e.g. general increase, wage adjustments,
across the board percent increase, pro-rated increase, wage order distortion and
new salary.
Accepts and process compensation simulation based on how employee or group
of employees were appraised using BOS/e Performance Manager
Provide function for posting simulation to BOS/e Compensation and Benefits
Manager.

Associated Components:
BOS/e HR InfoManagernames of employees and their respective
subcompanies.
BOS/e Compensation and Benefits Records Managerall posted salary and
benefits will be reflected in this component.
BOS/e Performance Managersimulation of employees salary using
performance.
BOS/e Retro Pay Processorcomputation of retro-pay in BOS/e Compensation
Simulator.

Expected Users:
Those who are responsible for maintaining the salary increase of employee
records (such as salary history and current salary).
Those who are responsible for company increases to provide salary plan report.

Associated Look Ups:


CLKCSITEMS
CLKSAL10STEP
CLKSAL5STEP
CLKWORKINGDAYS
GLKMOVEREASONS

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BOS/e COMPENSATION SIMULATOR


How to Open BOS/e Compensation
Simulator
Running BOS/e Compensation Simulator

1. On the BOS/e Desktop (see Figure 1), click the [+] sign beside the folder of
Business Operating System for the Enterprise, click the [+] sign beside the
folder of BOS/e PeopleWARE HR Administration then right-click BOS/e
Compensation Simulator. A run component tab will appear, click the said tab.
You may also choose to double-click the BOS/e Compensation Simulator icon
on the right pane of the window.

Figure 1. Running BOS/e Compensation Simulator

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2. The Sub-Company Selection screen (Figure 2) will appear. Select your


Sub-Company using the arrow key and then click OK.

NOTE: Sub-company codes are set up using the BOS/e Lookup Manager
(refer to BOS/e Lookup Manager for the step-by-step procedures). The
role of sub-company code is to segregate confidential from non-
confidential records in order to restrict access to authorized users only.
The Administrator grants users access to sub-company codes through the
BOS/e User Role Manager (refer to the BOS/e User Role Manager for the
step by step procedure).

Figure 2. Select Sub-Company

3. The BOS/e Compensation Simulator (Figure 3) main screen will appear on


your screen.

Figure 3. BOS/e Compensation Simulator main screen


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BOS/e COMPENSATION SIMULATOR


Using BOS/e Compensation Simulator

Steps in Creating New Simulation File

1. On the BOS/e Compensation Simulator main screen (Figure 4), click


Simulation. Highlight and select New; or click the New icon.

Figure 4. New Simulation file

2. Another screen (Figure 5) will appear and prompt you to fill up the information
needed.

Figure 5. New Compensation Simulation Dialog Box

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3. Refer to Table 1 for the complete description of each field in this information box.

Table 1. Compensation Simulator Fields and their Description


FIELD DESCRIPTION/ACTION
Filename Using the textbox provided input a name for the compensation simulator file.
Description Give a short description of the simulation file.
The start date the increase should take effect (or have taken effect in case of
Effectivity Date retro). Use BOS/e Pop up Calendar in selecting the date. Date should be
less than the retro end date.
With Retro Tag this item if the compensation change will require retro pay.
Using the BOS/s Pop Up Calendar, select the retro end datethis is the end
Retro End Date
date when the retro pay will be included in the salary of the employee.
Payroll Date The payroll date when the retro payment will be given.
Using the pick list button, select the reason why the employees will be given
Reason
retro pay.
Tag this item if the basis of increase is brought by CBA/Union increase. If this
With CBA/Union item is tagged, the employee listing will be filtered in a way that only the
members of the selected Union will be in the list.

4. After completing the information needed, select the employees covered by the
simulated compensation by clicking Select Employees. The Filter Employees
window (Figure 6) will then appear.

From your left pane, select


From your right pane, the record(s) that you want to
select the record(s) that include using the arrow key
you want to exclude and then press Include
using the arrow key and button.
then press Exclude
button.

Press Exclude All button if


you want to exclude all
records listed in your right
pane. Press Include All button if
you want to include all records
listed in your left pane.

Figure 6. Filter Employees window

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5. Back to the New Compensation Simulation window, click Create (refer back to
Figure 5). The BOS/e Compensation Simulator window will now display the data
of the selected employees (Figure 7).

Figure 7. BOS/e Compensation Simulator - Master Tab

6. To begin the simulation of compensation increase, click the Register tab.

Figure 8. Register tab

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7. The first step on the simulation process is to simulate the base salary. On the
BOS/e Compensation Simulator menu bar, click Change Base Salary. The
Change Base Salary Selection (Figure 9) dialog box will appear.

Figure 9. Change Base Salary Options

8. For demonstration purposes, we will select Current Salary. On the BOS/e


Compensation Simulator main window (Figure 10), select the Register tab to
view the employee salary details.

Figure 10. BOS/e Compensation Simulator - Register tab

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9. Refer to Table 2 for a short description of the Change Base Salary options.

Table 2. Change Base Salary Options with description


FIELD DESCRIPTION/ACTION
Current Salary Tag this option if the current salary will undergo the simulated increase
Tag this option if the previous salary will be the basis of simulated
Previous Salary
increase
Current Salary Plus Tag this option if the current salary including the allowance will be the
Allowance basis of the simulated increase
Percentage of Current Tag this option if a fraction (%) of the current salary will be the basis of
Salary the simulated increase
Tag this option if an employee's fixed receivable amount will be the
Fixed Amount
basis of simulated increase.
Base Salary Plus Fixed Tag this option if base salary including fixed amount will be the basis of
Amount the simulated increase.
Current Salary Plus Fixed Tag this option if current salary including fixed amount will be the basis
Amount of the simulated increase.
MidPoint of Salary Tag this option if the basis of increase is the median of the highest
Structure receivable salary and lowest receivable salary.

10. On the BOS/e Compensation Simulator menu bar, click Change Amount of
Increase.

11. The options for Increase Base Salary will appear (Figure 11).

Figure 11. Increase Base Salary options

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12. Again, for demonstration purposes, select Wage Order Distortion then click
Proceed.

13. A dialog box (Figure 12) will prompt the user to input the amount of increase. For
Wage Order Distortion, you will be asked to enter the Minimum Wage and the
Amount of Increase.

Figure 12. Dialog box for data entry

14. Click OK.

15. The BOS/e Compensation Simulator will now reflect the amount of increase.

16. The next step is to process the increase and incorporate the amount to the
employee's base salary. To do so, click Compute. The options for Basis for
Computation will appear (Figure 13).

Figure 13. Basis for Computation options

17. For demonstration purposes, select Amount of Increase. You may choose to
compute the increase of either all or selective employees only. Click OK.

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Figure 14. Simulated increase incorporated in the new salary

NOTE:
Should the user choose BASE SALARY, the amount that will be reflected
as the NEW SALARY is the amount you defined in Step 8 depending on
the BASE SALARY OPTION you have selected.

18. If you're satisfied with the results of the simulated compensation, you can now
post this. To post the simulated increase, click Post.

NOTE:
Ensure that you have set the Minimum and Maximum salary of each
SubCompany in your database. This can be set in the Global Registry
(Subcompany) - GRGSUBCOMPANY

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19. Click OK on the Confirmation dialog box that will appear.

Figure 15. Post simulation confirmation box

20. Click OK.

Figure 16. Information dialog box

21. The new salary of the employee should be available in BOS/e Compensation
and Benefits Records Manager. If the salary change requires retro pay, the
data should also be reflected in the BOS/e Retro Pay Processor.

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BOS/e COMPENSATION SIMULATOR


Group Simulation for Budgeting

BOS/e Compensation Simulator has provision that allows group simulation for a certain
number of employees (group) for budgeting purposes. The total amount of increase for
the group is computed and can be viewed easily by the user.

1. Refer to Chapter 2 of this manual on how to create a new simulation file.

2. Refer to Chapter 2, Step 4: Select the employees that will be included for the
group simulation.

3. Follow Steps 5 to 21 on Chapter 2 for steps on how to process group simulation. For
our group simulation file do a 10% Across the Board Increase.

Figure 17. Input Across the Board Percent Increase

4. Study Figure 18 to view the amount of increase per base salary of each employee.

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Figure 18. Register reflecting the computed 10% increase on the base salary.

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NOTE:
This is how AMOUNTOFINCREASE is computed
The (BASESALARY * 0.10) will return AMOUNTOFINCREASE

(BASESALARY * 0.10) = AMOUNTOFINCREASE


(15,000.00 (0.10)) = 1,500.00

5. To process the 10% Across the Board Increase, follow Steps 16 onwards on
Chapter 2 of this manual. Refer to Figure 19 to view the new salary of the three
selected employees for our group simulation.

Figure 19. New Salary reflecting 10% increase

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BOS/e COMPENSATION SIMULATOR


BOS/e Compensation and
Benefits Manager
It should be noted that once a simulation file has been posted, properties that were
defined and other details would also be reflected in BOS/e Compensation and Benefits
Records Manager. This chapter aims to present the relationship between BOS/e
Compensation Simulator and BOS/e Compensation and Benefits Records
Manager.

1. Refer to Chapter 2 on how to create and process a simulation file. Study Figure
20 below - before a compensation increase has been posted.

Figure 20. Register displaying current salary with no increase being applied

2. For demonstration purposes, we shall input a 12% Across the Board Increase.

Figure 21. Register displaying the 12% increase

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3. After computing the increase, the new salary will now be reflected.

Figure 22. Register displaying the complete details of the increase

4. Post the simulation file.

5. Open your BOS/e Compensation and Benefits Records Manager. Refer to


the BOS/e Compensation and Benefits Records Manager User Manual for the
complete procedure.

6. Once the simulated compensation increase has been posted, the data will be
reflected in BOS/e Compensation & Benefits Manager - Current Salary and
Salary History tab. The Current Salary Column will now display the new
salary.

Current Salary:

Figure 23. BOS/e Compensation and Benefits Manager Current Salary tab

NOTE:
The NEWSALARY in your BOS/e Compensation Simulator should be
equal to the CURRENTSALARY of BOS/e Compensation and Benefits
Manager.

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Salary History:

Figure 24. BOS/e Compensation & Benefits Manager Salary History Tab

7. The simulation of compensation increase should also be reflected in the


BOS/e Compensation and Benefits Manager Salary History tab. The
Amount Column will display the change in salary.

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BOS/e COMPENSATION SIMULATOR


BOS/e Retro Pay Processor

1. Run BOS/e Retro Pay Processor. Refer to the BOS/e Retro Pay Processor
User Manual for more information on this component.

Figure 25. Running BOS/e Retro Pay Processor

2. Click PROCESS on the menu bar then click COMPUTE. This will update all
posted files and reflect the details of retro pay.

NOTE:
Notice that any compensation simulation with retro will be reflected in
BOS/e Retro Pay Processor.

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BOS/e COMPENSATION SIMULATOR


Conclusion

After reading the manual, users are expected to be able to perform the following:

Create Compensation Simulation Form.

Process appropriate type of simulation such as wage adjustments, merit increases,


general increase, across the board percent increase, pro-rated increase, wage order
distortion and new salary.

Provide function for the basis of computing salary increase such as base salary, amount
of increase, percent increase, etc.

Be able to post simulation form to update employee records in BOS/e Compensation &
Benefits Records Manager.

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