K.J.

Somaiya Institute of Management Studies & Research

-Mumbai 400077

SUMMER PROJECT GUIDELINES

MMS and PGDM Programs - 2016-18 BATCH

April-June 2017

IMPORTANT DATES
Submission Details Submission Date Submission Day

E-mail feedback on the draft of the Summer Project Report sent by th Monday
05 June 2017
the students to faculty guide.

1) Mid Internship Evaluation Form (Appendix 2) th Monday

05 June 2017

Submission of proposal to the Faculty Guide duly signed by their th Monday

08 May 2017
Corporate Guide.

1) Initial joining Report (Appendix 1) th Monday

08 May 2017
2) The summer Project Activity Completion Schedule (Appendix 3)

1)Summer Project Completion Report (appendix 4) rd Monday

03 July 2017
2)Companys Feedback on the Summer Project (Appendix 5)
3) Final Spiral bound copy of the summer project to Program
Officer

1) Presentation Guidelines and Format for Viva-Voce July 2017

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 K.J. Somaiya Institute of Management Studies & Research
-Mumbai 400077

Guidelines, Procedures and Rules for Summer Project

Summer Project is an integral part of the 24 months full time MMS and PGDM programs of K
J Somaiya Institute of Management Studies & Research (SIMSR), Mumbai.

The period for the training is two to two and half months, tentatively during the months of April-
June of every year. No student is allowed to change the organization of training assigned to
him/ her without the prior approval of the Institute.

This manual includes guidelines, procedures and rules for the Summer Project, which is a
compulsory requirement for the award of MMS and PGDM programs at SIMSR.

Purpose of Summer Project

The objective of the Summer Project Report is to allow students to organize and report the
learning gained during their summer placement. From the academic perspective, the Summer
Project Report should be an intelligent presentation of the students understanding and
resolution/observations of management problems. The Summer Project Report should
demonstrate the integrated understanding of the various courses in management that were
covered in the first year of MMS/PGDM programs.

The recommendations made in the Summer Project Report should as far as possible be in both
quantitative terms (costs and benefits) as well as qualitative terms. It is pertinent to note that the
Summer Project Report represents a tangible output and may stand as testimony of the
student's demonstrated potential in the managerial arena.

Objectives of the Summer Project

1. To provide the student with an extensive exposure to a hands-on experience in a

corporate environment or in a Government Organization.

2. To ensure that the company / organization gets adequate benefit from the students in
terms of the resources it spends on them during the training so that there is a mutual
benefit of experience and learning.

3. To provide a platform for the company / organization to test the reliability, quality and
performance of the students so that it results in concurrent projects or preplacement
offers later if the companies / organizations so deem fit.

Summer Project Marks.

The Summer Project carries 100 Marks.

Duration of the Summer Project

Minimum 8 weeks but not more than 10 weeks

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 K.J. Somaiya Institute of Management Studies & Research
-Mumbai 400077

Topic for Summer Project Report

The topic for the Summer Project will be stipulated by the company / organization.

While the focus should be on the companys topic, the students may suggest additional topics to
be covered during their Summer Internship without affecting the quality of their report on the
topic stipulated by the company.

Supervision / Guides

During the Summer Internship the student will be under the guidance of an official in the
company / organization who will act as the Corporate Guide. The Corporate Guide will provide
guidelines on how the student should work during the stay with the company / organization. The
corporate Guide will also oversee the students progress on the Summer Project.

In addition, each student will be guided by a Faculty Guide of SIMSR. The student is required to
report to the Faculty Guide immediately after joining the company and indicate the topic and
details and proposed methodology. It is the duty of every student to keep regularly in touch with
the SIMSR Faculty Guide regarding the progress of the Summer Project.

The Faculty Guide may consult the Corporate Guide periodically to review the progress of the
Summer Internship of the student. The Faculty Guide may visit the company / organization if
located in Mumbai.

Functions of the Faculty Guide

i. The Faculty Guide for the summer project will help the student to:

ii. Critically evaluate and improve the Summer Project Report proposal developed by
the student.

iii. Supervise and Guide the student on the methodology, approach and academic content.

iv. Provide feedback from time to time based on the students progress.

v. Give e-mail feedback on the draft of the Summer Project Report sent by
the student to the Faculty Guide by 05th June 2017(Monday).

vi. Meet the student at the company/location of summer training to the extent
possible and have in depth discussion with the Corporate Guide and the
student on the progress of the summer project.

vii. Ensure the quality and rigor of the Summer Project Report and its compliance with
the SIMSR Guidelines in this regard.

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 K.J. Somaiya Institute of Management Studies & Research
-Mumbai 400077

Guidelines for student Conduct and Discipline during the summer project
1. Students are required to abide by the rules of the company / organization where they
are undergoing their summer internship.

2. Company / organizations are particular about punctuality and behavior of the student
during the internship. Therefore the student is required to be on his/her best behavior.

3. In case a student has to take leave of absence FOR COMPELLING REASONS,

he/she needs to take prior permission from the company / organization and the Faculty
Guide before he/she proceeds on short leave.

4. Show enthusiasm for the project allotted to you by the company. Smile and work hard.
Ask topic related questions but refrain from being argumentative or from asking
sensitive questions.

5. In case, the organization needs some urgent work to be done, not falling within the
purview of your project, please do it willingly. It will enhance your learning.

6. When at work, please remember you are not a student but an intern. Respect the
organizations rules while working there with them. Behave like a professional manager
in spirit and in action. You are student of SIMSR and therefore will observe the ethical
conduct and norms of the Institute in addition to the companys norms.

7. Please follow the dress code of company / organization.

The Summer Project Proposal

The purpose of the Summer Project proposal is to enable the student to have a
tangible business or managerial problem to work on for the period of 8 to 10 weeks.

Writing of the proposal is intended to enhance the students understanding, grasp and clarity of
the subject matter and the CONTEXT of the managerial problem of the company.

All the students are required to submit their proposal or a statement of what they intend
to work on, duly signed by their Corporate Guide to the Faculty Guide by 08th May
2017(Monday). The Summer Project proposal should not exceed 2 pages (A4 size).

The Summer Project proposal should contain a brief background of the company, its
businesses, its external environment, and its competitive context.

It should clearly state the objective(s) of the project and the nature of activities proposed to
be undertaken to address & achieve the project objectives.

The students are also required to send directly to their Faculty Guides the following two
reports by 08th May 2017:

i. Initial Joining Report (Appendix 1),

ii. The Summer Project Activity Completion Schedule (Appendix 3).

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 K.J. Somaiya Institute of Management Studies & Research
-Mumbai 400077

The students are required to send directly to their Faculty Guides the following report by
5th June 2017(Monday).
i. Mid Internship Evaluation Form (Appendix 2).

The students are required to send the following two reports on or before 03rd
July 2017(Monday) to their Faculty Guide

i. Summer Project Completion Report (Appendix 4).

ii. Companys Feedback on the Summer Project (Appendix 5).

During the Summer Project

Throughout the period of the summer project, students are required to consult their respective
Faculty Guides by email or telephone and take corrective action on the progress of their work.

Guidelines for Summer Project Report Preparation

On the completion of the summer work, students will submit IN PERSON ONE spiral bound
copy of the summer project report latest by Thursday 03rd July 2017(Monday) to your
respective Program Officer.

A student's failure to fulfill this requirement may lead to his/her being not permitted to attend the
2nd Year MMS/PGDM programs as applicable.

Summer Project Presentation

The students will present their Summer Project report to a panel comprising of two SIMSR
Faculty one of which would be the Faculty Guide. Efforts should be made by the students and
the Faculty Guides to invite the Corporate Guide at the time of the presentation by the student in
July 2016.

Presentation Guidelines & Format for Viva-Voce in July 2017

Please be precise and to the point. Keep to the 15 minutes time allotted for your presentation.

1. Presentation Outline.

2. Introduction (Indicate your name and roll no, Summer Internship Company, project
outline, start date and ending date & location of summer internship).

3. Objective (Identify project area & tasks assigned to you.).

4. Benefits Gained (Experience gained, Techniques learned, constants faced, Solutions

Identified and implementation progress wherever applicable).

5. Conclusions & recommendations regarding internship project and expected outcome.

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 K.J. Somaiya Institute of Management Studies & Research
-Mumbai 400077

Summer Project evaluation Criteria: Total Marks 100

The breakup is as follows:

A. Final Report : 80 marks

Of which:

Company / Organization Profile 25% that is 20 marks

Report on the topic stipulated by the company 75% that is 60 marks

B. Presentation & Viva voce : 20 marks

Prof (Dr.) Monica Khanna

Director
th
Date: 19 April 2017

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 K.J. Somaiya Institute of Management Studies & Research
-Mumbai 400077
Appendix 1

Summer Project
\(INITIAL JOINING REPORT)

1) Name of the Student :

2) Roll No. & Program :

3) Name of the Company :

4) Company Address for Communication :

5) Project Title :

6) Project outline :

7) Date of Joining :

8) Name of the Corporate Project Guide :

a. Designation :

b. Address :

c. Telephone Number :

d. Mobile Number :

e. Email Address :

(Signature of the Student) Signature of the Corporate Project

Guide / Departmental Head) at the
Company / Organization.

Note : Please send by e-mail the scanned copy to the respective Faculty Guide latest
th
by : 08 May 2017(Monday)

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 K.J. Somaiya Institute of Management Studies & Research
-Mumbai 400077
Appendix 2
Summer Project
(MID-INTERNSHIP EVALUATION FORM)

Name of the organization :

Name of the Corporate Project Guide :

Designation :

Name of the Student :

Roll No. & Program :

Report of the Corporate Project Guide

a) Efforts being put in by student :

b) Attitude towards work :

c) General discipline & attendance :

d) Improvements required / any other comment :

(Signature of the Student) Signature of the Corporate Project

Guide / Departmental Head) at the
Company / Organization.

Note : Please send by e-mail the scanned copy to the respective Faculty Guide latest
th
by : 05 June 2017 (Monday)

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 K.J. Somaiya Institute of Management Studies & Research
-Mumbai 400077
Appendix 3
Summer Project
(Summer Project Activity Completion Schedule)

Duration of Summer Training: From ____________________to ___________________.

Activity Activity Expected Date of Completion

No.
1 Name of the Organization / Company & Area of the Summer
Project
2 Problem Formulation, Setting of Objectives, Deciding on
methodology of study / work
3 Field Work if applicable

4 Completion of the project and collection of Certificate as well as

progress Report Sheet from Organization / Company where you are
having your ongoing Summer Internship

5 First Draft of Project Report

6 Final Draft of Project Report

(This report needs to be submitted by the student along with the Initial Joining Reports on 08 th
May 2017 to the respective Faculty Guide)

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 K.J. Somaiya Institute of Management Studies & Research
-Mumbai 400077
Appendix 4
Summer Project
(COMPLETION REPORT)

Name of the student :

Roll No. :
Name of the Company :

I have completed the project and all other assignments as part of Summer Project,
assigned to me at (Company Name) on (date) to the satisfaction of my Project Guide.
I have handed over all reports, materials, files and books to the company.
I have also discussed my Project Report with my Project Guide at the company.

(Signature of the Student) :

Date :
No dues certificate (by the Company)

Mr/Ms_________________has worked with our company for his/her summer internship

From_____________(date) to_______________(date). During this period his/ her conduct was
goods/ satisfactory.
We have no complaints against him/ her. All the files, books, reports or any other material
issued to him/ her during the process of his/ her summer internship have been returned and
there are no dues from him/ her in our Company. We wish him/ her best in all his/ her
endeavors.
Name and Signature of the Name and Signature of the
Corporate Project Guide with Date Departmental Head with Date.
In case the company or any of the above mentioned authorities wish to report a matter in a
manner different from the certification above, the space provided below should be used.
REMARK;

Name : Signature:
Designation : Date:

Note: The completion report should be submitted on completion of the Summer Project latest by
rd
03 July 2017

This report should be sent by the Company in a sealed envelope by hand of the concerned student

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 K.J. Somaiya Institute of Management Studies & Research
-Mumbai 400077
Appendix 5
Summer Project
(FEEDBACK ON SUMMER TRAINING)

To be completed by the Corporate Project Guide / Departmental Head

Name of the Students :

Roll No & program :
Project Title :
Duration of Summer :
Internship :

Q 1. PLEASE TICK THE PPROPRIATE BOX

Sr. Parameter Excellent Very Good Good Average Needs
No. 90% and (70-89%) (50-69%) (50-49%) Improvement
above (Below 30%)
1 Extent of conceptual reading and clarity

2 Comprehension of the project

3 Seriousness, sincerity & thoroughness in

planning before the study started

4 Sense of responsibility and extent of

commitment

5 Time and Quality orientation

6 Initiative, drive and enthusiasm

7 Communication effectiveness and keeping the

superiors informed about the progress of the
project
8 Safeguards against mistakes and seeking
guidance from the experienced persons

9 Acceptance of mistakes

10 Depth of study in relation to the scope envisaged

by the company

11 Quality of analysis and diagnosis Depth &

breadth of coverage

12 Practicality of recommendation Vis--vis

purpose of the study

13 Behavior and Conduct

14 Discipline, punctuality and regularity

15 Quality of reporting and presentation at the

company

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 K.J. Somaiya Institute of Management Studies & Research
-Mumbai 400077

Q 2. Is the report useful to Company: Yes _______________________No_______________________

Q 3. Would you implement it : Yes _______________________No_______________________

Q 4. If yes, to what extent and in what respect can you implement it?

Q 5. If no, could you please specify the reasons for it?

Q 6. Any weaknesses observed which he / she needs to improve and SIMSR should pay
attention to.

Q 7. In general any aspect on which he/ she should pay more attention to be a better
professional and an effective manager / leader

Date : __________________________________________________________________

Name : __________________________________________________________________

Designation : __________________________________________________________________

Company : __________________________________________________________________

Tel No : _________________________________________________________________

Email : __________________________________________________________________

Signature of the Corporate Project/Guide / Departmental Head with Date).

Note : The completion report should be submitted on completion of the Summer Project latest
th
by 05 June 2017(Monday)
The report should be sent by the Company in a sealed envelope by hand of the concerned student

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