Professional Documents
Culture Documents
She has written six books regarding organization and one on how to become
a professional organizer, produced 38 audio CD’s, four training CD's and
two email courses. Janet also writes for a variety of over 20 plus online
publications and web sites. She is the editor of OverHall IT! her free
electronic bimonthly organizing and Feng Shui newsletter (Subscribe at:
http://www.overhall.com/newsletter.htm) and Click Home the Bacon, a free-
quarterly newsletter (Subscribe at: http://www.kickstartwebsites.com ).
In 2001 Janet starting her coaching career to help beginner organizers with
starting their business. As Janet grew, her coaching business grew into other
areas, such as FrontPage and Internet Marketing coaching. To date, Janet has
coached over 100 people in various topics such as starting, marketing, and
networking your business and yourself to creating a web site, starting a
newsletter and creating products to sell.
Besides people just starting out in business Janet has coached owners and
staff of large and small corporations, sole proprietors, realtors, other
She has many organizing tools, which you can read about or order at
http://www.overhall.com/products.htm
Janet specializes in helping others with office, home, and computer clutter,
casting her "magic" on their clutter, life, and environment.
2. Choose a day or days that you will do the laundry and stick
with your schedule as best you can, washing, drying and putting
away.
5. Shoes: get rid of any that hurt your feet, don't like or are
worn out.
6. Sort, fold or hang and put away clothes as they get dry.
For more bedroom clutter tips and products check out our newest site at
http://www.bedroom-clutter.com
2. Sort through all their clothes and take inventory of what they
have, what can be given away and what they might need. Set up
a daily or weekly "clothes wearing" and laundry day system.
3. Sort through all their toys and take inventory of what they
have, what can be given away and what they might need. Set up
a toy storage area and a toy rotation system if needed.
© 2005-2007 OverHall Consulting · P.O. Box 263 · Port Republic, MD · 20676
janet@overhall.com · www.overhall.com
Page 8
4. Decide what school papers and/or art work will be kept and
where. These types of papers are considered mementos. Set up
a box or file for each child. I recommend placing an under bed
storage unit for these papers to be placed into...easy and
convenient.
6. Spend time with your children: eat meals together and plan at
least one relaxing family activity a week, a trip to the park, bike
riding, game night, etc.
7. Give your children some down time each day from you, their
activities and their chores. Take some down time for yourself
too.
We all shop, some more then others. Many people that have clutter
problems, or even worse, are hoarders or packrats have the 'shop till you
drop' syndrome, whether it's literally going to a store, ordering from TV or
via the Internet. That's not what this article is about through. This is about
working on saving time, money and organizing your "needs shopping", such
as groceries, toiletries, gifts and cards.
Groceries/Toiletries
3. Decide now - would you and can you shop every week,
every other week or even once a month. For instance, if you
have the storage and funds you might stock up once a month
just on your canned/boxed/bottled goods. This would allow for
quicker, more focused trips to the store for fresh
fruit/vegetables/meat. I know, I know; however you'll need to
learn to put your blinders on and just visit those sections of the
store, KNOWING you are okay and have all that you need
already at home.
© 2005-2007 OverHall Consulting · P.O. Box 263 · Port Republic, MD · 20676
janet@overhall.com · www.overhall.com
Page 10
4. If you still don't have enough storage after the inventory and
clearing of your pantry/cabinets look around your home and see
if there is a "different" place you can store your extra inventory.
For example: We have a small linen closet at the bottom of our
stairs. The bottom shelf is used for the downstairs bathroom
linens and the other four shelves are used to store any
canned/boxed/bottled goods - our pantry. When we lived in our
other house we had no extra closets so we purchased a portable
pantry, which I now use to store office supplies in. Click
http://www.overhall.com/organize_kitchen.htm for pantries
and other kitchen helpers.
Once you do the work, get into these new habits, and maintain these systems
you'll find you'll have more free time, less chaos and panic, and not only
save money on your purchases yet gasoline too. With the price of gasoline
going up getting organized and implementing systems can only help you.
Groceries
2. If you still don't have enough storage after the inventory and
clearing of your pantry/cabinets look around your home and see
if there is a "different" place you can store your extra inventory.
For example: We have a small linen closet at the bottom of our
stairs. The bottom shelf is used for the downstairs bathroom
linens and the other four shelves are used to store any
canned/boxed/bottled goods - our pantry. When we lived in our
other house we had no extra closets so we purchased a portable
pantry, which I now use to store office supplies in. Click
http://www.overhall.com/organize_kitchen.htm for pantries
and other kitchen helpers.
4. When I know I'm going to have a very busy week I cook all
Sunday morning, such as a turkey, ham and spaghetti. Then all
I have to do is heat up and make a salad or steam a veggie or
two. You can also cook and freeze ahead. One day of cooking
can free up a lot of time during the week.
Once you have everything gathered and organized for ease of use then its
time to accessorize or decorate your kitchen. Be careful- don’t clutter the
areas with unnecessary “stuff” that would get in your way or impair you
from the task at hand.
Let's take an honest look at your life and where you are spending your time.
Create a pie chart by drawing a circle, draw a big circle. Now plot out the
different areas of your life and draw a "slice" in your pie chart for each, such
as self, family, friends, children, vocation, hobbies, fitness, spiritual growth,
computer, reading, TV, phone, visiting, shopping,
etc. Each "slice" should honestly represent the
time you spend on each. For instance half your
pie might be for your vocation or children, a
quarter slice might be for your friends, etc. You
can make one for a day, week or month.
What does your pie chart say to you as far as where all your time is being
consumed and with whom or on what?
What areas do you need to work on - need to change - to gain
better balance of your time? Do you see areas that you might be
devoting too much time to and other areas you might be
neglecting? What's standing in your way from changing?
If you reduce just one of the above by one hour per day, in one week you
gain 7 hours. In one month you gain 30 hours. In one year you gain two
weeks. And if you reduce all four of the above by one hour per day you gain
back 4 hours a day, 28 hours (one day and four hours) a week, and 112 hours
(4 and a half days) a month.
What would you rather be doing with those hours? Hopefully spending some
quality time with yourself, family, children or friends.
What areas of your life are spinning out of control or out of control perhaps
because you don't have routines or schedules in place? Yes I know, sounds
like the military, having to have, create and abide by routines and schedules.
Yet honestly folks, if you can create some routines and schedules you will
find your life running more smoothly and you might even have more
energy, especially if you add 'me' time.
Are you spending time with yourself? Taking care of yourself? I know, I've
heard it all, "I need to do this and that." "I should be doing this or that." "I
have to do this or that." "There are not enough hours in the day for 'me'
time."
Let me ask you this: If you're not taking time for yourself and taking care of
your needs and wants, who will?
We all need 'me' time, alone time. Even if it's a few minutes to an hour a day
or week. A soak in the tub, a walk around the block, sitting outside,
daydreaming by the window, taking a class, what ever it is you are missing
or yearning for, stop and look at your schedule and make a date with
yourself this month for some 'me' time.
© 2005-2007 OverHall Consulting · P.O. Box 263 · Port Republic, MD · 20676
janet@overhall.com · www.overhall.com
Page 15
Finding a balance of spending time for yourself, family, friends and children
isn't difficult if you plan, set boundaries and follow through.
Planning
When is the best day and time for you to have some 'me' time? I discovered
Sunday early evenings was the best day and time to soak in a bubble bath,
my favorite 'me' time.
Setting Boundaries
It's okay to set boundaries. Are you? Or do you say yes to everyone and
everything except yourself?
Saturday and Sunday is generally my family time. The days I spend with my
husband, children and grandchildren. I generally do not turn on my computer
on Sundays, unless nothing is planned or the weather is bad and then I might
'plug in'. And I generally won't answer my business phone on Sundays. I've
set my boundaries, yet sometimes flexible, and it does take practice because
you are developing new habits, same with planning.
Follow Through
This can sometimes be difficult, especially if it's 'me' time and if others want
or need your attention. Put your times on your calendar, as you would any
other important appointment and keep your appointments.
Keep your pie chart in a notebook and do a new one every month to help
assist you in tracking where you're spending your time, what you need to
adjust and watch your pie chart and life become more balanced throughout
the coming months. You'll know you've achieved the balance you're looking
for once your "slices" are more evenly distributed.
As you awake in the morning, your mind races ahead of your body with all
kinds of stuff pouring in and out. All your thoughts, ideas, chores,
appointments and worries that you might have. No wonder you’re tired
before your feet even hit the ground.
Before you realize it, you’re up and running here, running there, going
through your morning, unaware of how you even apply the toothpaste on
© 2005-2007 OverHall Consulting · P.O. Box 263 · Port Republic, MD · 20676
janet@overhall.com · www.overhall.com
Page 16
your brush or what body parts you wash first. All the while, stuff is pouring
into your head from everywhere: ideas, chores, appointments, commitments,
relationships, conversations, past events, the future. This self-talk, we all
have it. Random thoughts: worries, fears, negativity, frustration, happiness,
joy, freedom, inspiration, and light bulb ideas.
Many times your appointments, whether with yourself or someone else, get
in the way of your daily routine, especially if it's an unexpected appointment
and you had other plans.
Medical Appointments:
Let's start out with some common appointments we all have, such as yearly
check ups with the doctor, dentist, vision, hearing and vet if you have a pet.
Get out your calendar for this year or next and call the above and see if you
can schedule yours, others in your family, loved ones and the pet’s
appointments. If you have a family see if you can get family appointments,
in which each member goes on the same day with times back to back. If you
have more then one pet see if you can get appointments for all your pets on
the same day with times back to back.
School Appointments:
If you have children going to school, ask the school or teacher for the year’s
calendar of events, teacher/parent meetings and PTA meetings. Put on your
calendar the events and meetings you are interested in attending.
Personal Appointments:
Personal growth appointments or meetings could entail going to the gym,
seeing a nutritionist, attending workshops of interest at your local shops, or
attending conferences. If you are working with someone, such as a trainer,
see if you can set up your appointments on the same day and time each week
or month. Contact your local shops and/or conference places or industry you
are in and see if they have a yearly or quarterly events schedule available so
you can plan for those events that interest you.
Consultants Appointments:
If you're a consultant, such as myself, you must be flexible as you never
know when someone will need your services and on what days and times.
What my business tasks are and works for me is the following, knowing I
might have a client call and being flexible for them:
This schedule has worked well for me in the past year and when a client
calls, I go, no matter what the day.
Taking Appointments:
For those of you in business in which patients or clients call in to make
appointments you might want to check out some Internet based appointment
schedulers. This frees up some time for your receptionist or you and also is
helpful and convenient to many of your clients. I found two services on the
Internet for you to check out at http://www.web-appointments.com/ and
http://www.2setappointments.com/works.html
Business Meetings:
Business meetings, whether by phone or in person can also be set up for the
same day and time quarterly or yearly. This not only helps you yet others
that are involved.
If you are asked to attend a meeting ask the following to help you decide if
your attendance is really necessary:
Board Meetings:
Perhaps you sit on a community, business or non-profit board. Generally
when one has a board meeting all board members are required to attend
because there is so much exchange and input from one committee to the next
that can affect all involved. Board meetings are generally set up for the same
day and time throughout the year. So if you sit on a board and the board
doesn't have a regular meeting time you might suggest creating one. Helpful
to you and helpful to others.
Bottom line, do your best to get standing appointments, same day and time,
with those you do business with on a regular basis and don't forget to put
them in your calendar.
Appointment Reminders:
For those of you that tend to forget appointments or might have lost your
calendar you can also put your appointments into some software programs
you might have on your computer. Many programs have appointment
reminders, such as Outlook, ACT and other software. I recommend NOT
keeping your calendar JUST on your computer in case of a crash or you
don't turn it on that day.
Keeping Track:
If you're using a tickle file, you can drop a note of whom you have an
appointment with, plus directions or other paper work if needed, in the
current months date or month in which you have an appointment. Don't
forget to place the date on the note for the appointment if it's several months
in advance.
Oh and let's not forget to add to your calendars birthday parties, anniversary
parties, special family events and special business events.
Chapter 8. Tools:
Today we'll be discussing some 'ordinary tools' most of you have around
your home: hammers, screwdrivers, indoor/outdoor tools and so on.
Whether you're a woman or a man, whether you use your tools occasionally,
like to hang a picture, or use regularly on outdoor/indoor maintenance, or are
a craft person, when needed it helps if your tools are organized.
First let's determine what 'type' of person you are. (By the way this is great
to determine in any area of your life, not just your tools).
Discovering the 'person type' you are will assist you in determining where
your storage for your tools (or other items) should be and what type of
storage you might need.
If you are a visual type you would look for open storage, perhaps open
shelves (labeled and organized of course), open bins and containers, or a tool
caddy or belt. A peg board which you would hang your tools on and you
could trace around the tool onto the peg board so you or some else always
knows where to return it. A concealer should look at drawers, closed
shelving and/or cabinets, again labeled and organized. You might even add
an inventory sheet to the inside of the cabinet or shelves so you always know
what you have and where it lives. Perhaps closed containers or bins. You can
label or hot glue a picture or sample (great for different nails and screws) to
the front of the container.
If you are an accumulator you should consider going through the house,
garage and sheds and pool everything together to see exactly what you do
own and decide from there what to keep or not. If you are a collector it's
time to be honest with yourself, such as which is my favorite, the one you
always use, which ones you never use and keep only the ones you use on a
regular basis.
If you are a returner, GOOD for you. To assist others that might use your
tools, label shelves, containers, etc. so they return to the proper place. If a
dropper you are then you would want to work on that habit and practice
returning things when finished using. Or perhaps look at were you are
"trying" to store your tools. Perhaps you need to change storage locations so
it's easier to get things returned. For instance, I have my own small tool box
that lives in a kitchen cabinet, easily available when needed and oh so easy
to return the items when finished.
Ö If you find you have vintage tools you can show them off! Display
them in or outside the workshop or the shed, like art pieces.
Ö Don't forget to look for overhead storage. Great for lumber and
piping.
Ö Use heavy duty magnetic strips to "attach" your tools to.
Ö See what types of containers you might already have around, such as
baby food jars, baby wipes containers (holds up to 5 pounds of nails),
empty prescription bottles, or clear hanging shoe bag. These are great
helpers for nails, screws, bolts, etc.
Ö Instead of purchasing shelving you can use milk crates (or attach
these to the wall with shoulder hooks). Store like items with like
items.
Ö Create Project containers, storing the tools you are currently using for
the project you might be working on. 5 - gallon buckets are great for
this.
Ö Extension cords: Wrap them around a hose hanger.
Ö Rolls of tape and/or cord: Install a toilet paper holder to hold the rolls
and unwind rolls.
If you're Pressed for space use one of these to store your tools in:
For tools and gardening storage please check out some of the products we've
found that might assist you in finally getting organized at:
http://www.overhall.com/organize_garage.htm
While you're sorting and taking inventory you might come across some
items that could be dangerous and you really should not keep, such as frayed
cords, items that don't work properly, or it's broken or rusty.
For the tools that are still in good use that you might have several of you can
always donate them. Places that you might consider are: Habitat for
Humanity, High School Vocational Classes, Theater Groups (schools or
neighborhood), Boys or Girls Scouts or 4-H Clubs.
© 2005-2007 OverHall Consulting · P.O. Box 263 · Port Republic, MD · 20676
janet@overhall.com · www.overhall.com
Page 22
Chapter 9. Car Clutter:
Used car sales people use to be known for "huffing and puffing" used cars
saying something like, "This car was driven only to church on Sundays by a
little old lady" to let the potential buyer know how "good" the car was.
These days I think it would be fair to say that "granny" uses her car to go
more places: bingo, senior centers, volunteering, clubs, work, involvement
with grandchildren and more.
Just like "granny" you probably go many places in your car also: work,
shopping/errands, travel, adult and child activities, school and perhaps you
use your car as an office and maybe.....this might be stretching it...just to go
have fun in!
Before you run out or click to purchase organizing products for your car let's
first have you take inventory of what lives in your car and what REALLY
needs to live in your car. Yes, this means taking everything out...well you
might need the room anyway if you plan on traveling for the holidays or are
purchasing a lot of presents to bring home.
Grab a box, a garbage bag, your car keys and sprint out to your car. Tune
into your favorite radio station and do the Toss In Box. Get rid of everything
that you don't use daily (please keep your emergency equipment). Get rid of
everything that you don't need. Don't forget to check under the seats, in the
glove compartment, and the trunk.
Now let's look at some of the ways that you might use your car and items
needed:
I think it would be nice to organize and 'house' as many of these items as you
can, don't you?
There are many great car organizers out there and many that hang onto the
back of a seat, taking up less space.
I've found some great finds and have created a brand new web site just for
car clutter at http://www.car-clutter.com which I hope you'll visit after
you've cleared out and decided what you need to help you get organized and
stay organized in your car.
One you've done all the work of getting organized, maintaining your systems
can be easy by following a few simple steps:
Decide what day, evening and time you will do your clean and organize
AND how long you will work on your spaces.
© 2005-2007 OverHall Consulting · P.O. Box 263 · Port Republic, MD · 20676
janet@overhall.com · www.overhall.com
Page 25
Step 2: Prepare and Gather Your Tools
Gather up your cleaning tools: broom (good for reaching cobwebs), feather
duster, polish and polish rag, window cleaner and paper towels, vacuum
cleaner or mop and pail, garbage, recycling, and donate containers.
Select music to play while you're cleaning and organizing. I like to play
different types of music and sometimes will select music that I haven't
listened to in awhile.
Select some incense or a scented candle to burn while you are working.
Stand at the threshold of your room and start on the left hand wall. You'll be
working your away around the room in a 'productive' clockwise motion.
8. Dust and polish all your furniture. Clean all your surface
areas, lamps and lighting, and under the furniture. Don't forget
to dust the light bulbs and while you're at it add a drop or two of
the scent you are using. For awhile, each time you have the
light on, the heat from the light bulb will act as a diffuser,
causing the scent to be dispelled throughout your space.
2. If you have a fountain, empty all the water and give the
fountain, stones, and pump a good soaking in hot soapy water.
If you have hard water build up place these items in the sink.
Sprinkle baking powder all over and then pour on white
vinegar. The solution will start to bubble, yet it's safe, no fumes.
Rinse completely before using again. Don't forget to clean that
little filter inside your pump.
Tip: I highly recommend you do all the above tasks at least every other week
so you and your spaces don't become stuck and stagnant.
This task I decided to do when the weather warmed up; however I wanted to
mention it now. After all it might be nice and warm where you are...wish I
was there!
1. Look out your windows. What do you see? Can you even
see clearly out your windows. Wash your windows inside and
out.
Don't neglect what you can see and don't like looking at. Take care of those
items as soon as possible.
I hope you liked the collection of articles that I bundled up into this ebook. If
you have any tips you would like to share please email me.