Role Profile

A. JOB DESCRIPTION
Executive Officer to Country Director
Job Title
ISB/D/132/1718

Strategic Business Unit Directorate Location Islamabad, Pakistan

Reports to Country Director Pakistan Pay Band 4 - PKR 62,000

Duration of Job Indefinite Contract

PURPOSE OF JOB
To support the Directorate by providing support to Director Pakistan & Deputy Director Pakistan
To contribute to the development of BC Pakistan as a high performing country operation.
To model the values and principles of a collaborative, integrated and mutually supportive team.

CONTEXT AND ENVIRONMENT

The British Council

The British Council is the UKs international organisation for cultural relations and educational
opportunities. We create friendly knowledge and understanding between the people of the UK and
other countries. We do this by making a positive contribution to the UK and the countries we work
with changing lives by creating opportunities, building connections and engendering trust.

We work with over 100 countries across the world in the fields of arts and culture, English language,
education and civil society. Each year we reach over 20 million people face-to-face and more than
500 million people online, via broadcasts and publications. Founded in 1934, we are a UK charity
governed by Royal Charter and a UK public body.

Team Structure
Executive Officers are also based in Lahore, Karachi and Islamabad offices providing support to
the respective Area Directors, and HR

ACCOUNTABILITIES, RESPONSIBILITIES AND MAIN DUTIES

To provide administrative support to Director Pakistan, Deputy Director and UKA colleagues in
Islamabad.
To act as liaison point for the British High Commission, including the High Commissioner and
Deputy High Commissioners private offices.
To oversee and organise travel arrangements, diary management and appointment scheduling,
arrangement of staff meetings and handling of inbound and outbound mail to support the
Country Director and Deputy Director Pakistan.
To provide support to BSS and Security team for risk assessment frameworks, travel clearance
approvals, international visitor lists.
To act as official log keeper as part of the national incident management team, and to support
the upkeep of key documents including business continuity plans, crisis management plans and
other critical documents.
To support the management of international visits to Pakistan co-ordinating with Country
Director, Directorate and SBU leads to develop and manage high quality visit programmes. (for
internal staff including Regional Director and Executive Board members and visits by external
stakeholders and partners) .
To support events and activities for the Directorate; including managing guest lists and
invitations, supporting logistical arrangements and ensuring British Council event management
standards are met.
To maintain and regularly update country database of key UK and Pakistan stakeholders.
To provide logistical support for senior leadership team meetings, regional team meetings and
teleconferences, and other national meetings as and when required, including the production of
1 of 3
 official minutes as and when required.
To act as a focal point for communication with UKVI to support visa applications for stakeholders
travelling to the UK under the auspices of the British Council, including managing and improving
the visa support letter and application tracking process.
To organise and managing the logistics to support the national CAB-CAP process as log keeper
for the approval gateway all new projects and programmes in Pakistan.
To provide support to HR team as back as and when required.

KEY RELATIONSHIPS
The post holder will be working to manage the following key relationships:
Support to Director Pakistan, Deputy Director and UKA colleagues in Islamabad.
Coordination with Pakistan senior leadership team (SLT)
Provide support to HR and Business Support unit as and when needed
Liaise with Executive Officers in Lahore and Karachi and the HR Coordinator in Islamabad

OTHER IMPORTANT FEATURES OR REQUIREMENTS OF THE JOB

Working on recruitment exercises in other cities
(Please specify any passport/visa and/or nationality requirement. Right to work in Pakistan
Please indicate if any security or legal checks are required for this role. Local police checks

B. PERSON SPECIFICATION

Essential Desirable Assessment stage

Behaviours assessed during
interview stage of
recruitment process The position holder
Working Together will be required to
essential level demonstrate all six
Being Accountable behaviours, on the
Behaviours job. These will be
essential level
Please see The assessed during
Making it Happen essential year end
Behaviours level
Dictionary for performance
behaviour evaluations.
definitions and
Behaviours not assessed
levels during recruitment process
Behaviours to be
Shaping the Future-
assessed during the
essential level interview stage of
Connecting with Others recruitment are
essential level mentioned.
Creating Shared Purpose
essential level
Communication (L2)

Skills and Computer Skills (L3)

Knowledge
Shortlisting, Test
See The Generic Human Resource Management and Interview
Skills Dictionary for (L1)
details
Marketing and Customer
Service (L1)

2 of 3
 One year of relevant
experience in an Shortlisting and/ or
Experience administration or Interview
coordination role

Masters in Business Shortlisting and/ or

Qualifications 14 years of education
Administration Interview

Submitted by Recruitment Team Date July 2017

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