APPENDIX - 33

( Referred in Paragraph 275 Highways Manual IV)

TRANSFER REPORT OF REPORTS ON THE RELIEF OF A SECTION OFFICER

Questions to be answered by the relieved officer

Remarks
and the Relieving.(Those answered by the former Replies Remarks Orders of
by the
S. and those marked (II) by the latter (Note: should by the by the
Sub-
NO. the registers or lists not have been maintained relived Relieving Divisional
Divisional
the question pertaining, there to need not to be Section officer Engineer
officer
answered.

1.a. IMPREST ACCOUNTS

Have you received the imprest account book written

up-to-date and taken over cash balance correct (II)

i. Have miscellaneous realizations been remitted

regularly into the nearest treasury(This
Question to be answered in causes where cash
b. book is not maintained by the section officer, such
realisation as have not
been remitted time of taking over charge should be
method)(I)

ii. Does the chalan book agree with the each book
and cash balance is hand? Then receipts may be
entered in the counterfoil of this book as is done in a
cheque book. (This question to be answered to cases
where cash book is maintained(I)

Is any amount received under paragraph 401 of the

Madras Highways Manual Vol.VI (Temporary imprest
c. for the purpose of paying work establishment, etc.,
and not disbursed to the parties? Have you received
vouchers for the amounts disbursed? (II)

Are there imprest vouchers not submitted to the

d. recouping officer? If so (a) particularise them and (b)
explain what delays their submission?(I)
Explain any imprest payment of previous months
e.
held under objection (I)

NATIONAL MUSTER ROOMS

To a list of nominal muster rolls sent to the Sub-

2.a. Divisional Officer for pay order, kept in the register of
bills? (I) and (II)

Are the labourers being paid regularly and if so, how

b.
ofter (I)
Submitted to the Sub - Divisional officer.
c. Sub-Division with my Remarks and
replies of the Relieved
MEASUREMENTS

If there a register of measurements Booksshowing

3.a.
the dates of receipt and return (I) & (II)
 b. Is it posted upto date (I) & (II)

Have you verified the books as per register? specify

c.
the books (II)
Have you received certified copies of standard
d.
measurements of each work? (II)

Submitted to the Divisional Engineer (H)

e.
with Remarks by the under signed

f. List of M.Books handed over is enclosed.

LEVELLING FIELD BOOKS

4.a. Highways

b. If it posted upto date? (I) & (II)

c. Have you received the books as per register (II)

5.a. Which are the plan with the section officer (I)

b. Have you received them? (II)

ORDER BOOK:
Specify order books for each work or group or
6.a.
works? (I)
Have you received these books? If not where are
b.
they? (I) & (II)
REGISTER OF BILLS
Are there pay bills received back with remarks? If so,
7.a. the relieved section officer should furnish brief notes
regarding them (I)
Are there any undelivered cheques received from the
sub divisional office for trammination to the
b.
contractars concerned? (I) Have you received them
(II)

WORKS

8.a. Is there a programme of works to spend the great (I)

Are all works in the programme sanctioned, have

b. agreements been obtained for all of them and have
grants been alloted for them? (I)
What are the items of short expenditure calling for
c.
spl.notice?(I)
d. i. What works are to be measured.

ii.To be billed

iii. To be check-measured
 Have you received a list of buildings for which lump
8.e. sum are fixed for annual repairs with the amount
noted against each?

Have all maintenance estimates due upto date been

f. sent to the sub-divisional officer, also specify what
estimates are due within the next two months?(I)

Have you received copies of all sanctioned

estimated? Are the names of co ntractors and
g.
reference to their agreements furnished on the
estimate copies? (I) & (II)

i. Have all divisions from the original sanctions been

h. marked on the plans with the section officer and the
authorities for such alterations (I) & (II)

ii.Are there any works or sub works in a larges

estimates which have been completed and for which
completion drawing have not been completion
drawing have not been sent? If so state reasons for
delay in submission(I)
Have you received brief notes about the work of
i. several contractors and place works and
subordinates of the section?(II)
i. What are the works for which estimates have to be
j.
prepared and submitted.
ii. Which are to be urgently carried out for which there
is no grant or agreement? (I)
MATERIAL AT WORK SITE AND STOCK OF ROAD
9
METAL ETC.,
Are the balance correct as per books and are the
a.
materials in good condition (I)
Are receipts obtained for Issues to contractors and
9.b.
sent? (I)
What are the materials laying unused for over three
c.
months? (I)

What are the materials unloading the works but

d.
charges to them (I)

STOCK

10.a. If there stock any in the section ? (I)

In the account of receipts and issues in the

b. prescribed form written upto date and handed over?
(I)
Have you taken over a list of surplus articles in the
c.
section posted upto day? I & II

Are any materials being manufactured

d.
departmentally? If so details them (I)
 Are details accounts of raw materials at the site of
each manufacture kept upto date and have they been
e.
submitted to the sub-divisional, officer to the one of
the last month (I)
Is an account of out turn regularly kept and is the
f.
quantity being taken on to stock? (I)
Have you received an complantory note expaling the
g. state progress and reasons for differences between
operation and out turn?(II)
TOOLS & PLANTS
Are the accounts of receipts and issued written upto
11.a.
date and handed over? (I)
Have you received a distribution return of tools in the
b.
section properly? (II)

Have you received receipts for Tools issued to

c.
materials?(II)

Are there any tools lent to contractors or place

works? (I) If so have receipts been taken and
d.
deposits obtained to cover their value or are the tools
last or hire? (I)

Are all the scientific and mathematical instruments in

e.
good working order? (II)

Are there may tent in the custody of section officer? If

f.
so describe their state (II)

g. Have you verified the balances of Tools & Plants?(II)

Have you received detailed list of component parts of

h. heavy plant and machinery and of tremway plant and
have you verified the component parts (II)
Are there any unserviceable and Surplus tools? If so,
i. the action taken to dispose them of should be briefly
stated (I)
Have you received a list of all heavy tools and plants
j. and detailed notes regarding, the daily log reports
due and fortnighty log report due?

ROAD METAL

12.a. Is there any road metal in the section (I)

b. Have you verified balance of metal II

Have you verified the road chart book and are they
c.
upto date?
MISCELLANEOUS PROPERTIES
Is there are register of miscellaneous properties from
13.a.
whether revenue can be expected I & II
 Have much properties been sold and all amount
b. realised? (I) If not have you received a list showing
recoverable items with details.
What sales are to be conducted with next forty days?
c.
(I)
Have you got a programme of sale for the years? If
d. not prepare one at once with the help of the relieved
section officer?

MISCELLANEOUS RIMTANCE SLIP BOOK

Are there completed miscellaneous remittance slip

book, which have not been returned to the sub
14.a.
divisional office for record? If so, specify number of
books and reasons for not returning them.
Have the memo of acknowledgement for all
remittance been received from all sub divisional
b. officer and posted on the concerned counter foils? If
not state the remittance slip Nos. for which
acknowledgements are due

TEMPORARY RECEIPTS BOOKS

Are there any completed temporary receipts books

which have not been returned to the sub-divisional
15.a. officer for check and record? If so specify the books
and the record for not handing them promptly for
check.

What in the number of the temporary receipt books in

use how many leaves have been used? Have
permanent receipt been received for all the
b.
temporary receipts granted and have they lean sent
to the parties concerned, if not what permanent
receipts are due?

c. Specify the blank receipt in the sanction?

RECIPT

Are the registered receipts despatch maintain and

16.a.
upto dated? I & II

Is the file of circulars from the Divisional Engineer

b.
and Sub-Divisional Officer completed and upto date.

Have you produced and received the latest list of

unanswered reference? Note briefly the cause of
c.
delay in the disposal of lenge trading references and
leave brief notes and regards others I & II
On which, items of the list to you want the Sub
d.
Divisional Officers inspectuib and instruction?
SERVICE TABLE:
If the register of services labels maintained and upto
17.a.
date? (I)

b. Have you verified the balance in hand?(II)

 MISCELLANEOUS
Have you a list of notes or pocket book containing
18.a.
notes on works handed over? (II)
Are there any observation periodicales or otherwise
to be made for building bridges, culverts, causeways
b.
and experimental works if any carried out recently?
(I)

Is the list of bridges,culverts, causeways, etc., to be

c.
conserved upto date?(II) Have you received it? (II)

Have you received a list of work establishment

complete and have sanctions of the authorities
d.
concerned for the entertainment of each
establishment been noted therein (II)
Is the list of monthly and other periodical etc.,
e. returned complete and upto date and have your
received it? I & II

f. Are there any returned which are over due?

Ifs the register of stationary and printed for

g. maintained properly (I) have you received the
balance? (II)
Is the register of buildings both for Govt. and Dist.
18.h Boards brought upto date. In the date of last
inspection noted.
Have you received list of fixtures in each building and
i. refresh receipts from the occupanes and handed
over to you (II)

j. Further work is in progress.

Is any building situated Municipal limits vacant? Has

notice of vacancy been sent to the chairman
k.
municipal council, in order to get the usual tax
remission? (I)
Have you got a list of stock filed with the filed and are
l
the files indexed?
GENERAL:

Prepare a Memorandum if necessary detailing any

circumstances connected with the sanction which
you desire to record and which the forgoing question
do not cover (I)

HANDED OVER TAKEN OVER

 APPENDIX 33
(Referred in paragraph 275 Highways Manual IV)

Transfer Report or Reports on the Relief of a Section Officer

Note: The Relieving Section Officer Section :

should verify such of the stock of tools
and plant articles and materials at site or Sub-Division :
works which were not counted by him at
Relieved Sub-Divisional :
the time of taking charge with in a period
officer
of one month from such date and
Name :
promptly report the reports the suit of
such verification to the Sub-Divisional Rank :
Officer.
Relieving Sub-Divisional :
Officer
Name :

Rank :

Date of Relief :

Fore noon

Submitted to the Sub - Divisional officer.

Sub-Division with my Remarks and replies of the Relieved

Sub-Divisional Officer :

Relieving Sub-Divisional
:
Officer
:

Submitted to the Divisional Engineer (H)

with Remarks by the under signed

Assistant Divisional Engineer

Highways