Stage One Design Package

Company Name: Mach Z Sdn. Bhd.

Team members:

Designers:

1.
Thomas Mienczakowski 700020813@student.curtin.edu.my

2.
Zizy Mogimbong 700022936@student.curtin.edu.my

Contractors:

3.
Harvindran A/L Ravindran 700019812@student.curtin.edu.my

4.
Danial Sharudin 700019011@student.curtin.edu.my

5.
Jorge Nuno Napido 700023067@student.curtin.edu.my
Table of Contents

1.0 Design and Drawings

2.0 Design Specifications 2

2.1 Introduction 2
2.2 Dimension Summary 2
2.3 Material Specifications 6
2.4 Tools Specifications 6
2.5 Construction Method 7

3.0 Tender Evaluation Criteria 8

3.1 Introduction 9
3.2 Experience 9
3.3 Responsiveness in Communication 10
3.4 Progress Updates 10
3.5 Professionalism 11
3.6 Feedback and Response 11

4.0 Risk Management Plan 12

4.1 Introduction 13
4.2 Risk Index 13
4.3 Risk Management Plan 14

5.0 Gantt Chart 18

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2.0 Design Specifications

2.1 Introduction

Mach Z Bhd Sdn has created an innovative and effective design that incorporates both
recycled and virgin materials, which is consistent with our company's 2022 vision to reduce
waste and incorporate recycled materials into our designs. The following design is ingenious
by incorporating our environmental perspectives plus meeting and exceeding the design
specifications for this project.

2.2 Dimension Summary

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2.3 Material Specifications

The Materials chosen are based on the design requirements by the client and Mach Z Sdn
Bhds 2022 Environmental Vision.

We have chosen, Wooden Dowel Rods, Recycled 500mL Plastic Bottles, Recycled Rubber
Bands, Recycled Plywood, Cotton Wool and Repurposed Plastic Truck Wheels and Axles.
Plus as required by the clients specifications a 600mL Plastic Water Bottle.

Number Type Size

2 Dowel Rod 4mm diameter by 420mm

length

1 Plastic Bottle 600mL

2 Plastic Bottle (Recycled) 500mL

1 Plywood 4*165*267mm

1 Cotton Wool 50g

4 Plastic Toy Wheels 120-180mm High

(Repurposed) 20-45mm Wide

2 Metal Axles 1-8mm*169mm (Depending

on wheels sourced

>15 Rubber Bands (Recycled) Size 64 ( by 3.5) and

standard and larger sizes
according to what is
available

2.4 Tools Specifications

The foreseen tools required to construct the vehicle are a measuring tape, metre
rule, hot glue gun, scissors, hand saw, penknife, and pencils.

The metre rule and measuring tape are used as tools of measurement to obtain the
right length and measurements of the materials. The hot glue gun can be used to attach the
pieces of materials together. Furthermore, the penknife, hand saw and scissors can be used
to cut the materials into smaller pieces. Lastly, the pencils are used to mark the locations or
lengths on the materials leaving a temporary mark.

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2.5 Construction Method

1. Starting with the cut to size plywood. secure the axles to the underside of the
plywood.
2. Secure the 2 wooden dowels to the plywood using a hot glue gun.
3. Secure the 600mL water bottle to the plywood using a hot glue gun.
4. To build the egg unit Take the two 500mL recycled water bottles and cut them in half.
Cut them 60mm from the base of the bottle. Insert the egg and stuff the cotton wool
completely around the egg to protect it. Get the other bottle half and manipulate it to
fit into the cut end of the other bottle half. This will create a sealed container to
protect the egg.
5. Secure the egg unit that is padded with cotton wool and encapsulated with the two
bottle half to the 600mL bottle and two dowel rods with a hot glue gun and rubber
bands
6. Put the large rubber bands over the whole vehicle along the 600mL water bottle and
Egg Unit.
7. Secure the wheels to the axle.
8. Test with safety precautions to prevent damage to the vehicle.
9. Make repairs or improvements as necessary.

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3.0 Tender Evaluation Criteria

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3.1 Introduction

The Tender Evaluation Criteria (TEC) are specific requirements and criteria that will
be used to evaluate the future partnering companies that we at Mach Z Sdn. Bhd. will be
cooperating with in the next stage. The three possible partnering companies will be
assessed based on these criteria which are experience, responsiveness in communication,
progress updates, professionalism and feedback. Marks will be given accordingly to the
companies based on their abilities that fulfill the criterias. The company which is able to
accumulate the highest marks will be the preferred company that our company will
cooperate and partner with in this project.

3.2 Experience:

Our company is particularly interested in working with people who have had previous
experiences with projects, competitions and exhibitions specifically related to designing and
crafting small vehicles. Evidences of said experience and involvement in these projects and
programmes must be clearly shown and are based on the following marking criteria:

0 1 2 3

Company's personnel Company's personnel Company's Company's

have never have participated in at personnel have personnel have
participated in any of least one project or participated in at participated in at
the said projects and exhibition, has had least one project or least one project or
exhibitions and has experience with the exhibition, has had exhibition, has had
zero experience in work of building experience with the experience with the
the field of prototypes or work of building work of building
constructing otherwise but received prototypes and prototypes and
prototypes or poor results from the received good received excellent
otherwise project results results

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3.3 Responsiveness in Communication:

We at Mach Z Sdn. Bhd. strive for success by having efficient and effective communications
between our corporate parties. We are interested in companies that are able to not only
provide us with clear and accurate responses, but also in a timely fashion. This increases
the work done and avoids mistakes along the construction stages.

0 1 2 3

Does not respond or Responds to Responds to Responds to

responds to messages or messages and e- messages and e- messages and e-
e-mails/electronic mail/electronic mail/electronic mail/electronic
communication over 5 communication sent communication sent communication sent
days without a good and within 5 days within 24 hours within one hour
clear explanation

3.4 Progress Updates

In the engineering field, it is important that both parties cooperating with each other keep
regular updates with one another with the progress that is being done at particular stages.
Hence, Mach Z Sdn. Bhd. strongly values the concept of regular updates from the contractor
party on the progress of the prototype to ensure that the right work is being done.

0 1 2 3

Does not provide Company able to Company able to Company able to

any progress provide 1 progress provide once every 3 provide once
reports or updates report throughout the weeks with clear and every week with clear
throughout the whole project with continuous progress and continuous
construction stage proof of progress on on the prototype with progress on the
the prototype evidence prototype with
evidence

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3.5 Professionalism

Professionalism is definitely a main aspect in almost every field and industry around the
world. We at Mach Z Sdn. Bhd. definitely emphasise on the importance of professional
behaviour and attitude at all times throughout the project. The partnering company is
required to show professionalism through communication such as messages, meetings and
presentations.

0 1 2 3

Very unprofessional Poor professional Good professional Excellent

attitude is shown attitude is shown during attitude is shown professional
during the entire the entire project. Eg. during the entire attitude is shown
project. Eg. General Late for meeting but project. Eg. Good during the entire
incompetence, may have a reasonable and understandable project. Eg.
Lateness for excuse, poor but still explanations and Punctuality for
meetings, little to no understandable ideas are shared meetings, excellent
understanding on the explanations and ideas with formal explanations and
ideas and with a mixture of formal language, good formal language
explanations, informal and informal language behaviour shown. used during
language used and in communication explanations and
slackish behaviour with poor behaviours respectable
shown. shown. behaviour shown.

5. Feedback and Response

When selecting the best company to connect and cooperate with throughout this project, the
company prioritised by Mach Z Sdn. Bhd. are a company that is able to understand our
design to ensure that the final product obtained is based on the plan made. With the
excellent cooperation between the right companies, a perfect product can be obtained after
the construction stages.

0 1 2 3

Does not show any Manages to Manages to understand Manages to

understanding and understand the the design plan made understand the
idea on the design design plan made but and is able to restate design plan
made plus is is unable to restate back our companys excellently is able to
unable to add any back the plan made plan back in an restate back the idea
suggestion and clearly. Offers poor understandable manner. made by our
idea to improve the and unacceptable Company is also able to company clearly.
design plan, changes and provide good Plus, positive and
improvements to the suggestions on how to good suggestions
plans. improve the design plan. are given to improve
the design plan
within the given
parameters.

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4.0 Risk Management Plan

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4.1 Introduction

The risk management plan below is planned and organised to identify the errors and
hazards that may occur throughout the entire project stages, These hazards are then
categorised based on the outcome which can be obtained from the risk management index
below,

4.2 Risk Management Index

Likelihood or Consequence Severity

Frequency

Low Minor Moder Major Critical

(1) (2) ate (4) (5)
(3)

Almost High High Extrem Extre Extreme

certain (5) (10) e me (25)
(5) (15) (20)

Likely Moder High High Extre Extreme

(4) ate (8) (12) me (20)
(4) (16)

Possible Low Moder High Extre Extreme

(3) (3) ate (9) me (15)
(6) (12)

Unlikely Low Low Moder High Extreme

(2) (2) (4) ate (8) (10)
(6)

Rare Low Low Moder High High

(1) (1) (2) ate (4) (5)
(3)

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Risk management plan

STAGE Hazards Risks Likelihood Severity Outcome Mitigation Residual Risks

Data loss Having to redo loss 2 4 (Major) 8 (High) Saving work with an 1x4= 4 (High)
work and missing (Unlikely) Deadline extensions online cloud service Cyber attack and
deadlines required to redo and such as Google drive computer virus may
recover missing and lost and multiple physical occur which are able
work backups. to wipe out progress

Design

Illness/ Unforeseen Delayed work and 4 (Likely) 3 12 (Extreme) Member must take care 3x3=9 (High)
circumstances missing deadlines (Moderate) Work will have to be of their general health Some work will still
redistributed among and avoid risk taking have to be delayed
other members and may activities. plus redistributed
be delayed.

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 Failure to deliver Jeopardising the 1 (Rare) 5 (Critical) 5 (High) Insist on delivering 1x5= 5 (High)
design entire project Entire project timeline designs on time based Whole project may
and plan may be affected on deadlines set. be still at risk with
with seriously delayed less serious delayed
work work

Failure to meet Prototype is not 3 3 9 (High) Extra care and accuracy 2x3= 6 (Moderate)
design constructed (Possible) (Moderate) Prototype built is unable should be given when Minor errors may still
specifications according to the to be tested due to the constructing the appear but will not
correct dimensions incorrect specifications prototype to avoid completely
Construction and designs. and will need to be making dimension
remodified which will errors
delay work.

Insufficient Effects the progress 3 3 9 (High) Preparing extra 2x3= 6 (Moderate)

materials for the and final design of (Possible) (Moderate) Extra materials will need materials for back up. Extra time will be
prototype the project to be obtained which Alternate materials needed to obtain and
may delay work and may also be agreed by alter the prototype
deadlines. both parties as a to an alternate
replacement. material

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 Construction done Minimum effort 3 3 9 (High) Regular reports and 2x3= 6 (Moderate)
on the prototype was done on (Possible) (Moderate) Due to the minimum inspections should be With the regular
was done poorly creating the effort put on the done on the designers reports and
prototype designed prototype, the maximum to ensure the quality of inspections, the
amount of marks the project is possibility of poor
obtainable based on our maintained work being done can
efforts will not be be avoided.
achieved

Prototype does not Final prototype is 3 (Likely) 4 (Major) 12 (Extreme) Extra precaution should 2x4= 8 (Major)
meet the specific unable to fit unto Work may be delayed to be taken during the Work will still be
requirements the ramp due to the remake and modify the construction stage to delayed and rushed
during testing incorrect prototype at a late stage avoid making errors. at a later stage to
dimensions of the project. readjust the
dimensions of the
prototype.

Testing

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Prototype breaks Final prototype 3 (Likely) 4 (Major) 12 (Extreme) Safety precautions 2x4= 8 (Major)
during the testing takes serious The prototype may should be considered With better safety
process damage when when testing the care during the tests,
testing prototype to avoid the chances of the
serious damage prototype breaking
can be reduced.

The egg breaks The egg carried by 3 (Likely) 4 (Major) 12 (Extreme) Extra padding such as 2x4= 8 (Major)
during testing the prototype may Marks will be lost if the cotton wool and soft Egg suffers less
be damaged and egg breaks during the materials should be damage from the
cracked during the final test added to avoid tests done and marks
testing process damaging the egg in may not be deducted
the following tests

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5.0 Gantt Cha

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Stage 1: Week 1 Week 2 Week 3 Week 4 Week 5 Week 6 Week 7 Week 8 Week 9 Week 10 Week 11 Week 12 Week 13 Week 14
All:
Create Company Identity and Roles
Complete the Personality Test
Complete the Peer Evaluation
Designers:
Propose Vehicle Designs
Use CAD software to Design
Contractors:
Produce Tender Evaluation Criteria
Produce Risk Management Plan
Create Gantt Chart
Update Group Journal and Wiki
Finish the Stage One Design Package
Stage 2:
All:
Complete the Team Action Plan
Assessment
Contractors:
Arrange meetings with tendering
companies
Understand and draft the TEC with
evidence
Designers:

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Meet with companies that will be
contracting the company
Compare and review the submissions
against the TEC
Stage 3:
Contractors:
Check allocated company through the
allocation list
Collect and buy materials
Plan and create a construction
schedule for the allocated company
Construct the Rover
Complete the Handover Form and
handover to the company
Designers:
Supervise construction of rover
Complete the Handover Form and
Receive Handover
Stage 4:
All:
Engineering Identity Reflection
Final Reflection
Oral Presentation
Designers:
Pick up and test Rover during the
testing session
Other Units:
Mechanics Examination
Calculus Examination
Materials Examination

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