Docklands Toastmasters Club #985430

9.0 Toastmaster Checklist Agenda Template

The Toastmasters Agenda Running Sheet:
This is a guide to assist new Toastmasters and depending on the formal agenda, running order may change on what is listed below.
TIME AGENDA BY WHO TOASTMASTER ACTION DONE
Meeting called to order by Sergeant at Arms None
Sergeant-at-Arms
Welcome and Opening by President None
President
Toastmaster chairs TM Announce changes to agenda and fulfill vacant roles
meeting
Introduce Theme Name: ....
Provide Theme Points about Theme: ......
Word of the Day Grammarian Instruct roles if they can explain their role for the new guests and
members in the room
Remember to remind people to use the TONIGHTS WORD
Round Robin by TM Explain how it is to run
Toastmaster It's a warm up routine
That everyone needs to take part in and goes round the table
Guests encouraged to speak but can choose to pass
15-20 seconds. Remind Buzzer will sound if over time and will
need to sit down.
Important: they are often new members performing this role who are
very nervous so be encouraging.
PREPARED SPEECHES 1 TM Introduce the SPEAKERS
 First Speaker
Our first speaker is (NAME 1)...,
Speech title ..,
Speech number ,
From manual ...,
(SPEECH TITLE 1),....,
Please welcome (NAME 1).....
Eg: Our first speaker is Tom Hill, speech title Coconut, speech number
3 from Speaking to Inform, Coconut, please welcome Tom Hill
For any Ice Breaker speeches ask for a standing ovation from
audience once speech has concluded
PREPARED SPEECHES 2-4 TM Repeat the above format when introducing speakers.
VOTE BEST SPEAKER TM Explain how to vote
Vote for speaker they thought gave the best Table Topic
speech
Use a piece of paper
Place your vote in the container being passed around.
Repeat each members name for everyone to remember.
Explain about 3 awards and that President gives out at end of night
Best Speech
Table Topics Master
Best Evaluator
TIP: Remember to remind people to use TONIGHTS WORD
Table Topics Table Topics Master Introduce who will be the TABLE TOPICS MASTER
VOTE BEST TABLE TOPIC TM Repeat same process as you did earlier for best Speaker
Next Meeting - Key Roles VPE None
New Member Inductions VPM None
Joke of the day Joke Master Introduce speaker
BREAK FOR X MINUTES TM Clearly state the time of the break and when to be back
Chance to Mingle and talk to your new fellow toastmasters
Welcome Back From Break Sergeant at Arms None
Evaluations Speeches 1- 4 TM Introduce each evaluator to provide evaluation on nominated speech
Evaluation Table Topics Various Introduce speaker to evaluate the Odds
Introduce speaker to evaluate the Evens
VOTE BEST EVALUATOR TM Repeat same process as you did earlier for best Speaker
Reports TM Its now time for the reports from our role players. Instruct roles if they
can explain their role for the new guests and members in the room
Grammarian Report Grammarian Introduce role to provide report
Ah Counter Report Ah Counter Introduce role to provide report
Word Master Report Word Master Introduce role to provide report
Time Keeper Report Timer Introduce role to provide report
General Evaluator General Evaluator Introduce role to provide report
Hand Over Meeting TM Thank all members and guests and hand meeting back to President
President presents awards President None
and closes the meeting