project planning and management

series / "7

ACKNOWLEDGEMENT

The Project Planning and Management Series consists of

a set of manuals and associated

modules presenting practical approaches, tools and techniques

for project planning and

management. (See list on back cover). A product of the
Government of Jamaica/USAID
National Planning Project (1976-1980), the series was deviloped
by the
ment Resource Team (PDRT) of PAMCO for
use in "action-training' Project Develop
reflects extensive experience in training and project workshops and
development. All present PORT
members are contributing authors and have worked together
in writing, revising and
publishing the series. Special credits are due to Dr. Merlyn
Kettering for design and
development of the series; Or. Bruce Brooks for writing
final versions of many mcdules;
Mrs. Marjorie Humphreys for assuming primary editing and
production responsibility and
for organizing draft papers into more useful materials; Mr.
Lascelles Dixon, head of PORT
since 1979, for designing the cover and improving many
of the illustrations; and Mrs.
Christine Hinds and Miss Linete Johnson for typing the
drafts and final manuscripts.

Any comments on the series and its usefulness are welcome.

Marcel Knight
Managing Director
PAMCO
March, 1980

Contributing Authors:
Merlyn Kettering
Bruce Brooks
Conrad Smikle Published by:
Lascelles Dixon The Project Analysis & Monitoring Co. L:d. PAMCC)
Michael Farr Inter-Continental Hotel, 4th Floor
Marjorie Humphrevs Kingston, Jamaica, W.I.
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MODULE 46

WITHDRAWAL OF AND ACCOU'JTING FOR LCAN FUNDS ItN

THE FI!ANCING
OF PROJECTS

,',fchae FaVL
A. PREREQUISITES: NOE
References

1. Loan Agreements.

2. Lending Agencies General Instructions/Conditions

and Disbursement

Procedures.

3. MODULE 34 - Introduction to Contracts, Jamaican Contract

Documents & Tendering Procedures.

B. DISCLUSSION:

B.1 Developing countries includino Jamaica, neqotiate

loans with

international lending agencies to orovide assistance

for the

financing of major development projects.

Among these lending agencies are the following:

(a) in the United States of America:

i) the International Bank for Reconstruction

and

Develooment (IBRD), known as

the !.orld Bank.

ii) Inter-American Develoorent Bank (IDB).

iii) Agency for International Development ((S/AID).

(b) in Canada:
iv) the Canadian International Develorment Aoency
(CIDA).
Vhenever loans are approved by these aaencies,
the
Agreements include a "Schedule of the Loan Proceed:"Loan

or

"Loan Financial Plan" or

"Investment Cateiories",
however,

it is described by the Agency concerned.

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8.2 Tt*s Sc&:cdLu: uc,

.t:c Loacu P:ec-cd indicates to the borrower:

(a) the previously agreed allocation of arounts of the loan to

the items or sub-categories and catecories of expenditures.

These categories and sub-categories or items of exnenditures

are vital to the project and must be financec during its

implementation. An example of the Schedule of the Loan

Proceeds is illustrated at FIGURE 1 below. ,

(b) the percentage of withdrawal of the funds that the borrower

can request the lendino agency to disburse, (in relation to

the total amounts exnended, as the project proaresses).

The table belcw sets out the categories of items to be financed out

of the proceeds of the Loan, the allocation of the amounts of the Loan to

each catecory and the percentage of expenditures for items to be financed

in each of those categories.

FIGURE 1. SCHEDULE OF THE LOAN PROCEEDS - AN EXAMPLE.

Amount of the Loan 0 of

CATEGORY Allocated (Expressed Expenditures
in Dollar Eauivalent to be financed

(1) Civil Works

a) Erection of City

Centre Overpass 5,000,000 52%

b) Upgrading of existing

link roads 1,500,000 52%

(2) Eouioment 500,COO 100% of foreign

expenditures

(3) Consultant Services

including supervision 500,000 100% of foreign

expenditures

(4) Interest and Fees during

thq period of execution 2,000,000

(5) Unallocated 2,500,000

TOTAL 12,000,0CO

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The loan agreements also include:

i) financial guidelines and constraints;

ii) procedures with which the borrower

must conform in makina

recuests for the disbursement of funds

by the agency;
and

iii) conditions which the borrower is

obliged to fulfill
before

the agency will

act uDon a reouest
and make disbursements:

B.3 Each agency has its

individual disbursement
respective guidelines and formats that procedures and the

the borrower must utilize

in making requests for the disbursement

of loan funds by that

agency.
The borrower is supplied with
these prior to making a

first request for disbursement.

B.4
An agency may require that a borrower,
when makino requests for

disbursements submit, as part of the necessary

report on the financial status of the
documentation, a

loan. It is stipulated

in the loan agreement that the bo,toivet

up to date, adeoute. accoun~t.,;Lg ,ccotdz

must macntain and !:eep
of the Zoan in particular

and of the project in entirety.

This
is further explained under

the heading "Accounting Records".

C. PUPPOSE:

These guidelines are

intended to standardize
the procedures for the with
drawal of and accounting for loan funds.

If used together with the individual guidelines

agencies, accounting officers will
be of the respective lending

able to effect more efficiently the

constant updating of these functions.

D. tSE:

They will be particularly useful

for
Project Accountants and Sub-Accountants

who have the responsibility for requestina

lending agencies and for keeping up to withdrawal of loan funds from

date records of project expenditures.

These guidelines may be used by project

manaaers and their staffs who need

to know the procedures which are used

to obtain loan funds.

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E. DEFI7lTION OF TERS:
E. I Cond itioa Pkecedent to F,&t.t DVbut~e)nemt

Conditions Precedent to First Disbursement are the requirements of a lending

agency that must be fulfilled by the borrower before a request for disburse
ment is entertained by the agency.

These include:

(a) Legai Opinon

The leqal opinion is the written azsstance by the borrower's legal

officer(s) that the conditions of the loan are legally satisfactory

to the borrower and that the person deputed to sign the Loan Agree
ment is legally authorized to do so.

(b) Authotzed ReprYLeseJtativz

Authorized Representatives are persons who are authorized to act on

behalf of the borrower in matters relating to a loan and to sign

requests and documentation for disbursements from the loan. A list

of the names of these persons together with their specimen signatures

must be furnished to the lending agency. The list must be updated

as changes occur because of movements of staff, etc.

(c) Lantd Acquiiton and/or Ri4_'gh of (,!ay

The acouisition of land for the site of operations is often necessary

before a project can be implemented and this is a condition precedent.

In the case of road construction, the land required for the roadway

is termed the "Right of ay". Usually these lands cannot be acouired

outright, because the owners do not all have clear titles of owner
ship. In such cases, a project may be completed before tne legal

processes involvrd in clearing the titles for finalizing the acquisi

tion of the land is completed. In these instances, the lendino agency

must be satisfied that all legal steps have been taken for the aceui
sition of the lands. A certificate from the borrower stating that this

has been done, after the owners have signed agreements for the sale of

the lands, is usually satisfactory to agencies.

(d) Bi.dc6ng Pr-occdwtes

Biddina Procedures are the procedures developed by borrowers for

invitinq tenders for aoods and services and ultimately, awarding
contracts. This entails:

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i) prequalification of contractors/consultants;

ii) invitations to tender;

iii) evaluation of tenders; and

iv) award of contracts*.

The borrower is required to submit for the approval

of the lending agency,

the detailed bidding procedures it adopts.

These
must include the process

of prequalification of bidders (when necessary)

and the method of awarding

contracts.

(e) Establizitmen, o6 Spec-.zaZ Sutpcrv.Aoy Unit

A lending agency may require that a borrower establish
Supervisory Unit to supervise and control all
the a Special
functions of

project implementation.

(f) Appointment o6 Conutavt6

Appointment of consultants to provide expertise
and to assist with

the supervision of a project may be a reauirement

by lending agencies.

(g) Pan, CataZogue and Code o4 AccCCLUkt-

The Plan, Catalogue and Code of Accounts (the borrowers
system) and that to be used in accounting for accounting

the loan may be

required by agencies.

'When these 'cnd tlon Paecedenc have been fulfilled, the lending agency
forms the borrower that the loan is elioible for in
disbursement and forwards

to the borrower
the relevant disbursement procedure.,including
dual guidelines and formats for preparinq the requests the indivi
for disbursement of

Ioar funds by the lending agency. The borrower

is then able to begin with
drawing funds against the loan.

E. 2 .eo~i .etsot Appeicat.&est ,

eecuests
:-u or Applications for Disbursements must be
comOleted accordina to

the for::ats supplied by the particular aaericy.

They must be accompanied

by documentation satisfactory to
the lendina acency
and allow for disburse

'See '.'odule 34 - Introductioh to r,,n.'cts,

.amaican ^ontract Documents
& Tendering Proceaures,

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ments to be made in one of the following ways:

E.2.1) Reimbursement of gayments made.

E.2.2) Direct payments.

E.2.1 Rej6nbu ement o6 Payments Uade

Reimbursement of payments made relate to
payments for work done

locally and for services and supplies obtained locally. These

are categorized in the schedule of the loan proceeds as

items

eligible for reimbursement on a percentage basis. (SEE B.2 (b)

above). This type of expenditure can be made in one of two ways:

a) Force Account Work

This is work done on a project by labour force under the

supervision of the executing agency.

(i.e., the t'inistry,

Department or Government Agency responsible for the imple

mentation of the project).

b) Cot, ctuat Wotk

i) consulting services orovided under contract;

ii) supply of materials and labour and execution of works

under contract; and

iii) procurement and/or suoply of material, furniture and

equipment under contract.

E.2.2 Obect Paymeats

Direct payments are made by a lending agency to suppliers, consul
tants and/or contractors, on the request of the borrower.

Specifically, these payments relate to the foreign currency payments

that have been agreed under the respective contracts for such

supplies and services. They can be iade directly to:

i) suppliers, consultants, contractors;

ii) the nominated commercial bank of the parties in (i) above;

iii) nominated commercial bank under the terms of a letter of credit

and reimbursement guarantee;

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iv) the "Revolving Fund".

When the terms of the loan agreement

make provision for the establishment and operation of a Re

volving Fund, the lending agency's procedures allow for a

direct payment to the Fund

(SEE (v) below);

v) the "Operations Special Commercial Bank Account".

When a loan agreement includes requirements for the esta

blishment and operation .,-F

a Special Commercial Bank Account

from which payments are made for the expenses of a project,

the agency's procedures allow for direct payments by the

agency to the borrower's account on the reouests for an
initial advance and subsequent advances throuahout the life
of the project.

E.3 DocwnentatLon
Documentation is the certified evidence that work has been
have been rendered and supplies have been received and have done, services

been paid for

and/or, are to be paid 6ot.

Those that have been paid Jot
Reimbursement of Payments made and those that are .to be raid relate to
6cr relate to

Direct Payments by an agency.

The documentation required to support recuests are

itemized
under each

heading as follows:

E.3.1 Renimbuwtsemet o Paments fade

(a) Force Account Work certified statements of expenditure

and/or a detailed listing of the

payment vouchers.

(b) Contractual Work

- copies of payment vouchers and proo4
1 )ofpaymeyt.
P cof o Paethic includes, a receipt, receipted invoice or payment

voucher, copy of bank lodgement slip, copy of paid cheaue,

cormer
cial
bank's report of payment, or any other evidence of payment

that is satisfactory to the lending agency as

specified in
the

Loan Agreement.

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3E.
32 Ditect Payments Zo StupptLe, Convtcrto.s and ConsuCtant

- certified copy of supplier's invoice;

- certified payment certificate or interim payment

certificate when payment is to be made under con
tract on that basis;

- evidence of shipment, which includes.:

i) copy, of bill of lading;

ii) statement of the supplier that the goods have

been shipped and the details of-the shipment;

iii) forwarder's certificate.

If copies of the contract documents were not sent to the lending agency

immediately after the contracts were executed, they may be sent with the

first request for payment to the contractor.

E.3.3. 'Revovtvin9 Fund

Documentation reouired to accompany a request for an advance to

ESTABLISH a Revolving Fund is:

- an
estimate of the payments that are anticipated

to be made during the first period of the project's

implementation as agreed.

The Fund will be REPLENISHED by reimbursement of payments made;

- SEE SECTION E.2.1 above.

E.3.4 OpQ' at 0Ls Sj.,,'cL.C. BCoaCAccunt

(Li) To' ;2tab th the Accouitt, the request for the advance must be
accompanied by documentation in the form of:

i) - the anticipated cash flow requirements for

the relevant operations that are to be
effected durinq the first ouarter (or other
period agreed) of the project's implementation.

ii) - ccl y of the Dank l-,.,!e!rent slip evidencing

rhat he ccun t had oeer estaIa ished with the
bc-,ro;.:er's she,e of The cash flow reouirements.

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The latter being required only if establishment of the Account was

a condi
tion precedent.

(b) L.qtuidtion of the advanice to establish the Account

is

effected by a request documented with:

a schedule of the oayments made from the

Account when 60% (or other portion agreed)

of the funds in the Account have been

expended.

(r) Rcques. for FurLthe.j Advanices

Requests for further advances must be made simultaneously

the requests for liquidation of the previous advnaces, with

in orde,

to fund the Account for the ensuing period of the project's

implementation.
The requests require as documentation:

i) - the cash flow requirements for the respective

periods;

ii) - the "status of advance" as detailed on the

request formats;

iii) - the mos: recent bank statement of the Account.

The following may oe required as

part of the documentation
to

accompany a request for disbursement of loan funds:

i) a report on the status of the funds of

'he loan;

ii) a summary of disbursement and quarantees: and

iii) any other financial report relevant to the loan

and its disbursement.

The individual guidelines of the agency and the nrescribed

will
indicate how these should be submitted. Submission forrmats,

reports emphasize the need for the project accounts of these

to be keot in

a systematic way and more important, kept up to date,

in order to

make the reports valid.

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E.4 VLsbutsement Statements

A Disbursement Statement is a statament supplied by the lending agency

to

the borrower, which gives details of the payments (disbursements) that

been made from a loan. The statement relates directly to the particular
have

request(s) of the borrower and reflects the number and date of each
request,

the currency requested, the currency paid and the equivalent currency
of

the loan.

They are generally submitted to the borrower's representative who

responsibility for signing the loan agreements, viz.,
the Minister has the

of Finance

or his Financial Secretary. The representative sends copies to the

Executing

Agency for the project, the Accountant General and the Bank of Jamaica,
for

action to be taken by them.

A resume of the action taken by these agencies of the borrower is

as follows:

Mini&.tAy o6 Finance

i) negotiate loans and execute the loan agreements;

ii) calculate commitment fees and interest charges and authorize

payments. (Some lending agencies submit these charges which

are reconciled with the Ministry's records before action is

initiated);

iii) authorize loan repayments; and

iv) monitor loan accounts.

Executing Agency

i) request disbursement of loan funds;

ii) account for loan (and project) fuods; and

iii) report on loan (and project) funds.

Accountoyt Geneql

i) account (overall) for loan funds on an

inidividual basis;

ii) direct transfer of loan funds from the Consolidated Fund,

when necessary;

iii) responsible (generally) for loan funds lodged to

the

Consolidated Fund as advised by executing agencies and

reported by the Bank of Jamaica.

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5antk of Jamaica

i) report to Accountant General on receipt of

loan funds

lodged to the Consolidated Fund;

ii) make transfers at discretion of Accountant

General;

iii) make payments for commitment fees, interest

and loan

repayments as directed by the Ministry of Finance;

iv) execute Letters of Credit on behalf of executing

agencies;

and

v) generally perform duties of banker for Government

as it affects

loan transactions.

E.5 The Revotving Fund

The Revolving Fund is unique to the Inter-American

Development Bank (IDB)

as a lending agercy.

To establish the Fund, advances are made by the

IDB and by the borrower on

a pro-rata basis in relation to the total

project
advances are lodged to a commercial bank account cost.
These initial

made for the expenses of the project. The payments from which payments are

must
the goods and services prescribed in the loan agreement.
be in respect of

The IDB limits its advance to a maximum of 10%

of the total
amount of the

loan.
If a loan provides for the disbursement
of more than one currency,

separate revolvinq funds may be established for

each currency but each

revolving fund will generally be t~mited to

10% of
the loan available in

the tezpective cwVency.

Itmay agree to make the advance to cover
been contracted and which must be made by the payments which have already

the borrower within the period

agreed (i.e.,
120 days of the date of the request).

After the Fund has been established, the borrower

must reouest disbursements

from the IDB

at specific and regular periods to replenish
the fund (together

with the borrower's portion).

request may be made only to the extent of the payments

the Fund for the items included in the list of already made from

each disbursement, the borrower must report to goods and services. After

the IDB with respect to the

expenditures (payments) from the Fund relative

to
that reauest. The reports

7ust be made as soon as Possible but not later

than 180 days after the

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advance or following a disbursement to repleni4h

respect to
the payments made from the Fund and the Fund, and must be with

not previously reported on.

Disbursements to replenish a revolving fund may

be limited in each instance

at the election of the IDB, to an

amount less than
the payments reported by

the borrower. This arrangement ensures that

the
progressively reduced and all
amounts advanced revolving fund will be

thereto accounted for prior

to the final disbursement under the loan (contract)

reimbursement may be made for 307
or 90'. of the agreement.
For example,

amount of the payments

reported until 50O

of the total loan in the respective
disbursed, after which time the percentage to
be currency has been

withheld in each instance

may vary.
A schedule for reduction of the outstanding
revolving rund is generally arranged between the balance of the

IDB and the borrower taking

into account the requirements of the project.

By agreerient with the IDB the revolving fund may

be operated within the

constraints of the Consolidated Fund Account at

the
in effect obviates the transfer and isolation from Bank of Jamaica.
This

the Consolidated Fund

of large sums
of money which could be otherwise
utilized by the Government.

In such instances, the accounting records

are required
if the revolving fund was
set up as a separate to be maintained as

entity and must be reported

on in a similar manner.

E.6 The OpwaXtionz Spec.iat Commercial Bank Accoun.t

The Operations Special Cormnercial Bank Account

is sincular to the Agency

for International Development.

(AID).
It is the
Payments
are made for the expenses of a roroject bank account from which

or particular project com

ponent(s), for which it was

established.

E.6.1 EstabZishment o6 the Account

The Account is established by advances from both

the loan account and the

funds of the borrower on a "pari passu" (equal

rate
amounts of the advances are pro-rated
on the cash or pace) basis. The

flow rEquirements of the

category or categories involved, for the first

Quarter (or Period agreed

on) of the project's implementation.

If there is a
condition precedent that the Account
be established with the

local funds of the borrower prior to the advance

evidence of the opening of the Account must be from the loan account,

provided by the borrower.

The request for the advance from the loan must

be accompanied by a copy of

the lodgement slip. (This is explained at E.3.4

above).

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E.6.2 Payments

Having been established, payments are then made from the Account.
When the

percentage agreed (60% or otherwise) has been expended from the Account, a

request for liquidation of the advance must be submitted to the AID

(SEE E.3.4b). Simultaneously, a request for a further advance to fund the

Account should be submitted.

The initial advance and all other advances to fund the Account during the

life of the project must first be lodged to the Consolidated Fund at the

Bank of Jamaica and then transferred to the Operations Special Commercial

Bank Account.
The copy of the requests for disbursements, forwarded to

both the Accountant General and the Bank of Jamaica, s/wud indicate that
the ta6er mut be made., notwithstanding the fact that prior arrangements
had been made that this should be done. The executing agency for the project

must maintain a follow-up to ensure that the amounts are transferred immediately

when received at the Bank of Jamaica.

Both the advance accounts for loan funds and local funds are liquidated by

the amount of expenditure during the period which is scheduled as

specified

under the agreement, to support the "Request for LiQuidation of Advance".

E.6.3 Requ ts 6o,% Advancu

Requests for both the liquidation of the advances and further advances to

fund the Account, must be made promptly to ensure that the Account is

always funded. The local

funds portion, which is also determined from the

cash flow requirements and status of advance, should be lodged to the Account

immediately it has been calculated.

E.7 The Consotidated Fund

The Consolidated Fund is the centralized bank account of the Governmc-t of

Jamaica, which is kept at the Bank of Jamaica.

All monies received on behalf of the Government, which include revenue from

all sources and funds from loans and grants, are

lodged to the Fund. All

payments on behalf of Government as authorized by the Ministry of Finance

made from the Fund. These are requirements enacted under the Constitution
are

of Jamaica.

The Ministry of Finance is responsible for determining the revenues,

negotiating loans and signing loan agreements for the funds lodged to the

account and for authorizing all the payments that are to be made from it.

The Accountant General has the responsi.bility for the day to day operation

of the funds in the Account.

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E.8 Project Cost

The Project Cost (Financial Plan of the Project), is the detailed and
total

estimated cost of the project which includes provision for the loan funds

and the local counterpart funds of the borrower, as

agreed. (SEE APPENDIX

46.1 FOR AN EXAMPLE OF A FINANCIAL PLAN). Under the terms of a loan agree
ment, the borrower is required to make provision for the overall-total
cost

of the project in the Annual Estimates of Expenditure, throughout the

life

of the project.

A reco-d of the project cost must be maintained, showing the various

cate
gories, the amounts allocated to each and the percentages indicated for

each category so
that amounts may be withdrawn from the loan accordingly.

This record must be updated as changes occur. The changes take place
when:

i) allocations are made from the contingency item to augment

other categories; and

ii) when re-allocations are made between categories.

Generally, when extensions are granted to the "Terminal Disbursement

Date"

of the loan, changes are made in the percentages of withdrawals.

E.9 TeWminai Dibwaement Date

The Teurminat Dibuuement Date of a loan is the last date on

which a lending agency will

accept a request from the borrower for a
dis
bursement from a loan.

It is the policy of all

lending agencies that acceptance of the

final request for disbursement of loan funds must co-incide with the accepted

completion date of a project.

If the project period is extended, then
the

loan is extended and a-new Terminal Disbursement Date is arranged so that

the loan funds are made available over the entire life of a project.

F. LIMITATIONS

The guidelines given here do not

purport to be comprehensive, but give
a
clear indication of some basic procedures which must be followed if loan
funds are to be utilized as intended.

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G. ASSUMPTIONS

It is assumed that the guidelines and procedures of the lending agency

(which'provides the loan for a project) and the loan agreement (which
sets

out the terms of the loan) will be made available to the project accounting

staff.

H. GENERAL PROCEDURE FOR MAKING REQUESTS TO LENDING AGENCIES

When making requests/applications for the disbursement of loan funds,

the

following steps should be taken to

ensure that the requests/apDlications

conform to all the requirements:

H.1 Reimbuwement of Paumens

ade

Establish the amount of expenditure that has been incurred during the
period

for which the request is to

be made, from the ledqer account for the

category(s) concerned.

(a)
FORCE ACCOUNT WORK

STEP ONE
: When the category is sub-categorized, list the amounts

applicable under the sub-categories, on a separate statement

and total.

STEP TWO :
Reconcile the total with the amount previously established

as
the total expended during the reporting period.

This listing forms part of the documentation and should be

identified as
such by stating the loan and application number.

STEP THREE:
Have the list certified by the project accountant and the

controller of accounts.

STEP FOUR: Transfer the total to the prescribed summary sheet and

indicate the percentage eligible for withdrawal from the

loan. The percentage must correspond to that indicated in

the Schedule of Withdrawal of the Proceeds of the

Loan.

STEP FIVE : Determine the amount of the request.

STEP SIX
Prepare and submit the reouest as indicated below.

request may be made only to the extent of the oayments already made
- %d frer

c,-the items included in the list of goods and services. After

eac:'; *4-b.'.sement, the borrower must report to the IDB with respect
to
the
expendt -,u ( aymenzs) fr,: ,e Fund relative to that reauest. The reoorts
mUst be m.iae as soon as DossiDoe but not later than 180 days after the

DO 1i0T *;UPLICAIE WITHOUT PE?:

\f)
 46.16 PAMCO, PORT

Resource

riaterial

(b) CONTRACTUAL WORK

STEP ONE Collect all copies of contract vouchers in respect of the
payments made during the period and ascertain that proof of
payment is indicated or attached to each voucher. (Prior
arrangements should be made to have these readily available
at ail times).
STEP TWO List the items on appropriate summary sheet indicating the
amount of each voucher.
STEP THREE Total the amounts and reconcile total with that of ledger
account.
STEP FOUR : Indicate percentage eligible for withdrawal from the loan.

STEP FIVE : Determine the amount of the request.

STEP SIX Prepare and submil- the request as indicated below.

NOTE If the expenditures were incurred'during the same period, add

the total amounts determined from the summary sheets and make
and submit a single request for both force account and con
tractual works.

'H.2 Virec~t Payment5 by an Agency

These payments as
stated before, relate to the foreign currency payments

agreed on under contract to be made to suppliers, cortractors and consultants

for supplies and services. The payments can be made by the agency, on the

request of the borrower to:

the supplier/contractor/consultant, or

the nominated commercial bank of the above,

EITHER (i) directly

OR
(ii) under the terms of a Letter of Credit.

i) PROCEDURE FOR REQUESTING PAYMENTS DIRECTLY

to the supplier/contractor/consultant, or

the nominated commercial bank.

DO NOT DUPLICATE WITHOUT PERMISSION

 46.17 PAMCO, PORT

Resource

Material

STEP ONE
Check the supplier's invoice or contractor's/consultant's

payment certificate or interim payment certificate for foreign

currency payment.

STEP TWO See to certification of the invoice or payment certificate by

the designated officers.

STEP THREE :
List the invoice and/or payment certificate on the
prescribed

summary sheet, giving all

relevant details as required.

STEP FOUR :
Prepare and submit request as indicated below.

(ii) PROCEDURES FOR REQUESTING PAYMENTS BY A LETTER OF CREDIT

to the supplier/contractor/consultant,through

the nominated commercial bank.

STEP ONE
Check the supplier's invoice, or contractor's/consultant's

payment or interim payment certificate for foreign currency

payment.

STEP TWO See to certification of the invoice and/or payment certificate

by the designated officers.

STEP THREE
Relay the certified invoice or payment certificate to the

supplier/contractor/consultant, under cover of a letter

requesting that it be presented to the commercial bank for

payment. (This practice has been adopted to avoid any delay

in payment that may result from mailing, etc.).

No request for individual payment by the lending agency is necessary.

The

original numbered request to the agency for the issuance of a "reimbursement

guarantee" in respect of the Letter of Credit, is the request that

payments that are made under that Letter of Credit.
Whenever the covers all

lending

agency reimburses the commercial bank for a payment, it a.vises the

borrower

and quotes the number of that request.

I. APPLYING FOR LOAN FUNDS

EACH RFOUEST/APPLICATION MUST BE MADE PROMPTLY AND AT THE PRESCRIBED

PERIOD. This is fundamentally important in order that the loan funds TIME

may

be received and utilized by the borrower in relation to the progress

of

work onthe project.

This will lessen the burden on the borrower's
resources.

DO N3T DUPLICATE WITHOUT PERMISSION

 46.18 PAMCO, PDRT

Resource

Material

A separate request/application must be made

for each currency for which a

payment is required.

STEP bNE
Select the form prescribed by the lending agency
f:r the

particular request.

STEP TWO
Complete the form in duplicate/triplicate.

STEP THREE :
Relate each item for which payment
is requested to the appro
priate category in the Schedule of Withdrawal
of the Loan

Proceeds.

STEP FOUR :
State the payment instructions clearly.

STEP FIVE :
Attach the relevant documentation
to the
request form.

STEP SIX
Number the request and supporting documentation
in accordance

with the numbering system of the agency concerned.

STEP SEVEN :
Have the forms signed by the
authorized representative(s)

of the borrower.

STEP EIGHT :
Check that the following information
(where applicable) is

included on both the request form and the summary

sheet(s):

(a) date;

(b) loan number;

(c) request or application number;

(d) currency (if so required);

(e) date of loan agreement or loan contract

and the amount

and currency that is required;

(f) list of supporting documentation;

(g) the payment instructions; and

(h) the signature of the authorized representative(s)

and

the representative's official designation.

STEP NINE Note as

a commitment under the appropriate category/sub
category of the loan in the commitment record,
the amount of

the request.

DO NOT DUPLICATE WITHOUT PERMISSION

 46.19
PAMCO, PDRT

Resource

Material

STEP TEN
Send the completed request (original
and one or two copies,

as required) to
the lending agency
by the correct channels.

STEP ELEVEN:
Send copies of the
completed request to the Ministry
of Finance,

Accountant General and Bank of

Jamaica.

APPENDIX 46.13 shows an

example
of a "Request for Reimbursement
Made" and APPENDIX 46.14, a "REQUEST of Payments

FOR DIRECT PAYMENT" (IBRD format).

J.
DISTRIBUTION OF COPIES
OF REQUESTS/APPLICATIONS FOR DISBURSEMENTS

* AND DISB11RSEMENT STATEMENTS

J.l Requeats/Apptictions for disbursements
originate from the project
executing agency, which is primarily
the loan funds and overall project responsible for accounting for

funds.
In order that the lending

agency and local government agencies

(SEE E.4), copies of all requests may take neces'sary action,

must be circulated as follows:

1. Lending Agency 2/3 copies (original and one or

two)
2. Ministry of Finance 1 copy
3. Accountant General 1 copy
4. Bank of Jamaica 1 copy

J.2 Vtibusemeg Statementz originate

from lending agencies and these
sent to
the Ministry of Finance.
are

The Ministry of Finance forwards

copies to the following:

1. The Project Executing Agency

(Ministry, Department or Agency

responsible for the implementation

of the project)

2. The Accountant General

3. Bank of Jamaica

The flow of this information, particularly

Finance, must be closely monitored to and from the Ministry
by the project executing agency, of

to date effectiveness.
for uo

K. ACCOUNTTNG FOR LOAN FUNDS

When loan funds are disbursed by

bursements are conveyed to
the lending agencies, the advice of
these dis
borrower on DISBURSEMENT STATEMENTS.
(SEE ABOVE).

DO NOT DUPLICATE WITHOUT PERMISSION

 46.20

On the receipt of a disbursement statement, the project executing agency

take action to bring to account, the amount that has been disbursed must

and this

is done as follows:

(a) Rembwzement o6 Payments Made

STEP ONE Check that the identification number on'the statement and

the amount disbursed conform with that requested.

STEP TWO : Enter the amount in the accounting record for the category
as an amount paid from the loan allocation for that category.
STEP THREE :
Record the amount in the main loan account as a payment
from

the total loan.

STEP FOUR : Discharge the commitment (previously committed when making

the request. (SEE PARAGRAPH I, STEP NINE ABOVE).

The amount will have been lodged to the Consolidated Fund Account at the

Bank of Jamaica as requested. The Bank of Jamaica will advise the

Accountant General of the lodgement.

The Accountant General will enter the amount in his records as

a disbursement

under the respective loan in conformance with the copy of the request which

he has received from the project executing agency. When the disbursement
in respect of a reimbursement for payments made from a revolving fund is

and

it has been decreased by the lending agency to reduce the initial advance

made to establish the fund, the executing agency for the project must record

the transaction accordingly.

(b.) Direct Paymentz to SuppteZw, Contkact. and Conuttantz

Direct Payments made in foreign currency by agencies to suppliers, contractors

and consultants, need to be brought into the accounts of

project executing agency has the responsibility to bring the borrower.
The

these into the

accounts of the borrower and this is done as

follows on the receipt of
the

disbursement statement:

STEP ONE
Check the disbursement statement identification number and

make sure that the amount disbursed conforms with that

requested.

STEP TWO Prepare a payment

voucher in favour of the "Accountant

General for the Consolidated F'ind Account" in the amount of

local currency equivalent to the foreign currency disbursed,

as a charge to the Head and Sub-head of Estimates under which

DO NOT DUPLICATE WITHOUT PERMISSION

 PAMCO, PDRT

Resource

Material

the funds for the project are provided.

of foreign currency, the rate of exchangeIndicate the amount

and the equivalent

local currency.

The rate of exchange applicable is that

which the Agency

utilizes, that which has been agreed

on
agency or that which existed on the date with the lending

on wh'ich
the payment

was made by the agency, when so stiDulated.

(SEE ACCOUNTING

RECORDS -
PAR. (c) BELOW).

STEP THREE
Issue or see to the issue of a cheque
for the amount of the

payment voucher.

STEP FOUR : Forward the cheque, together with

a copy of the oayment

voucher to the Accountant General

under
the cover of a letter

detailing the payment and send copies

of the letter to the

Ministry of Finance and the Bank of Jamaica.

STEP FIVE
Enter the amount in the accounting record
for the category as

a disbursement from the loan for that

category.

STEP SIX
: Record the amount in the main loan
account as a disbursement

from the total loan.

STEP SEVEN
: Discharge the commitment.

(c) ACCOUNTING RECORDS

To comply with the requirements of luan

agreements, botuwe.u mu4t maintain
adequate %ecoads to accowvt 6or ,LU the
funds, inclusive of the amount of

the loan(s) that are invested in a project.

In order to fulfill
this condition satisfactorily
make the financial reports that are and to be in a
oosition to

accounting records must be establishedrecuired, accounting and subsidiary

for the various categories and sub

categories of investment as determined
by the F-UanciaZ Plan of the project.
These tecord6 must be exr-,-cessed in the
cwrency of the Zoan and equivalent
amouivt o6 tocal currtenct( and in the Zoca.
cwuency and equivatent cuAency
oi the Loan, as is applicable.
The rate of exchange to be used in determining
these equivalent currencies

is:
i) that which the lending agency may
reserve the right

to use;

1.
 ,16.22 PAMCO, PDRT

Resource

Material

ii) that which has been agreed on; or

iii) that which existed on the date on which the payment

was made, whichever may apply.

All the records, including the relevant payment vouchers must be

centrally

located and made readily dvallable for scrutiny by representatives of the

lending agencies. ihey are to be maintained for the period agreed on,

subseouent to the rerminal Disbursement Date of the loan.

Very simple records are required to provide the necessary information to

account for the funds of the project. Examoles of these, listed below in

respect of the loan funds, are self-explanatory and are attached as

Appendices 46.2 - 46.12.

Appendix 46.2 - Total Loan Account.

Appendix 46.3 - Catecorized Loan Accounts.
Appendix 46.4 - Sub-categorized Loan Account.
Appendix 46.5 - Sub-categorized Loan Account.
Appendix 46.6 - Categorized Loan Accounts.
Appendix 46.7 - Categorized Loan Accounts.
Appendix 46.8 - Categorized Loan Accounts.
Appendix 46.9 - Revolving Fund Advance Loan Account.
Appendix 46.10 - Revolving Fund Loan Account.
Appendix 46.11 - Advance Loan Account For Establishment
of the Operations Special Bank Account.
Appendix 46.12 - Commitment Record for Loan Funds.

The posting medium of all

these accounts are the Requests/Applications for

Disbursements and the Disbursement Statements.

Similar accounting records must be maintained to account for the borrower's

(Government's) local fund participation and, together with the above, are

adequate for overall cost reporting on projects.

DO NOT DUPLICATE WITHOUT PERMISSION

 APPENDIX 46.1

CITY CENTRE OVERPASS PROJECT

I.B.R.D. (WORLD BANK) LOAN No. 10101 JM

FINANCIAL PLAN

CATEGORY WORLD BANK _GOVT.

OF JAMAICA TOTAL
US$ J$ % J$ US$ J$ US$

1. CIVIL WORKS
(a) Erection of City
Centre Overpass 5,000,000 8,750,000 52% 12,250,000 7,000,000 21,000,000 12,000,000
(b) Upgrading of
Existing Link Roads 1,500,000 2,625,000 52% 3,500,000 2,000,000 6,125,000 3,500,000
2. EQUIPMENT 500,000 875,000 1001 175,000 100,000 1,050,000 600,000 "
F.E.
3. CONSULTING SERVICES
including supervision 500,000 875,000 100% 1,575,000 900,000 2,450,000 1,400,000
4. INTEREST AIID FEES F.E.
during period of
execution 2,000,000 3,500,000
UNALLOCATED 3,500,000 2,000,000
2,500,000 4,375,000 7,000,000 4,000,000 11,375,000 6,500,000
TOTAL 12,000,000 21,000,000 - 24,5000,000 f14.0O0OOO 45,500,000 26,000,000
 APPENDIX 46.2

CITY CENTRE OVERPASS PROJECT

I.B.R.D. (WORLD BANK) LOAN No. 10101 JM. -

TOTAL LOAN ACCOUNT

APPLICATION
PERIOD CATEGORY 1
:CIVIL WORKS CATEGORY 2 CATEGORY 3
CATEGORY 4

No. DATE INVOLVED 1(a)ERECTION l(b) UPGRADING EQUIPMENT TOTAL LOAN

CONSULTING SERVICES INTEREST AND

TOTAL AND

OF C/CEIITRE EXISTING LINK

INC. SUPERVISION FEES, ETC. DISBURSED
BALANCE

OVERPASS ROADS_

US$ J$ US$
J$ US$ j J$ US$ J$ US$
J$ US$ j US$

APPENDIX 46.10

CITY CENTRE OVERPASS PROJECT

 46O.3. I AMU', r
IU

APPENDIX 46.3 Resource

Material
CITY CENTRE OVERPASS PROJECT
I.B.R.D. (WORLD BANK)LOAN No. 10101 JM
CATEGORY 1: CIVIL WORKS - LOAN ACCOUNT

APPLICATION DATE PERIOD 1.(a) ERECTION OF .(b) UPGRADING TOTAL TOTAL ALLOCAT
No. INVOLVED C.C. OVERPASS EXISTING LINK DISBURSED AND BALANCE
ROADS

US$ J$ US$ JS uS$ is U is

DO NOT DUPLICATE WITHOUT PERMISSION

 46.4.1 PAMCO, PDRT

APPENDIX 46.4 Resource
Material
CITY CENTRE OVERPASS PROJECT
I.B.R.D. (WORLD BANK) LOAN No. 10101 JM
CATEGORY 1: CIVIL WORKS - l(a) ERECTION
OF CITY CENTRE OVERPASS - LOAN ACCOUNT

APPLICATION DATE PERIOD TOTAL TOTAL ALLOCATION

No. INVOLVED DISBURSED AND BALANCE

US$ J$ US$ J$

00 NOT DUPLICATE WITHOUT PERMISSION

 46.5.1

APPENDIX 46.5 PAMCO, PDRT

Resource
Material
CITY CENTRE OVERPASS PROJECT
I.B.R.D. (WORLD BANK) LOAN No.
10101 JM
CATEGORY 1: CIVIL WORKS l(b) UPGRADING
OF EXISTING
LINK ROADS -LOAN AC

APPLICATION DATE PERIOD

NO. INVOLVED TOTAL TOTAL ALLOCATION
DISBURSED AND BALANCE

US$ US$J

C PI

DO riOT DUPLICATE WITHOUT PERMISSION

./j

.
 46.6.1 PAMCO, PORT
Resource
APPENDIX 46.6 Material

CITY CENTRE OVERPASS PROJECT

I.B.R.D. (WORLD BANK) LOAN No. 10101 J.M.
CATEGORY 2: EQUIPMENT - LOAN ACCOUNT

APPLICATION DATE PERIOD TOTAL TOTAL ALLOCATIC

No. INVOLVED DISBURSED AND BALANCE

US$ J$ US$ J$

DO NOT DUPLICATE WITHOUT PERMISSION

 46.7.1 PAMCO, PORT

APPENDIX 46.7
Material

CCTY CENTRE OVERPASS PROJECT

I.B.R.D. (WORLD BANK) LOAN No. 10101 J.M.

CATEGORY 3:
CONSULTING SERVICES INCLUDING SUPERVISION

LOAN ACCOUNT

APPLICATION
DATE PERIOD
TOTAL
TOTAL ALLOCATION

No.
INVOLVED
DISBURSED
AND BALANCE

US$ J$ US$ J$

00 NOT DUPLICATE WITHOUT PERMISSION

 46.8.1
PAVCO, ?DPT

APPENDIX 46.8 Resource

laterial

CITY CENTRE OVERPASS PROJECT

I.B.R.D. (WORLD BANK) LOAN No.

10101 JM

CATEGORY 4: INTEREST AND FEES, ETC.

- LOAN ACCOUNT

APPLICATION
DATE PERIOD

No. TOTAL
TOTAL ALLOCATION

INVOLVED
DISBURSED
AND BALANCE

US$ J$
US$ J$

DO NOT DUPLICATE WITHOUT PERMISSION

 46.9.1
PAMCO, PORT
Resource
APPENDIX 46.9
Material

CITY CENTRE OVERPASS PROJECT

I.D.B. LOAN No. 586 SF/JA.

REVOLVING FUND ADVANCE ACCOUNT

- LOAN ACCOUNT

APPLICATION DATE PERIOD

No. INVOLVED AMOUNTS TOTAL ADVANCE
RECOVERED AND BALANCE

US$ J$ US$ J$

N.B.
THE I.B.R.D. DOES NOT UTILIZE A REVOLVING
FUND. I.D.B. DOES.

APPLICATION PERIOD CATEGORY 1:

CIVIL WORKS
TOTAL TOTAL FUND

No. DATE INVOLVED l(a) ERECTION I(b) UPGRADING OF EXPENDITURE INCLUDING REPLENISH-

OF C/CENTRE EXISTING LINK

MENT AND BALANCE

OVERPASS
ROADS

US$ J$ US$
US$ J$ US$ J$

N.B. ILLUSTRATION ONLY. I.B.R.D. DOES NOT UTILIZE A REVOLVING FUND. I.D.B. DOES.

 APPENDIX 46.11

CITY CENTRE OVERPASS PROJECT

A.I.D. LOAN No. 500 L 006
OPERATIONS SPECIAL ACCOUNT - GOJ/A.I.) CITY CENTRE OVERPASS PROJECT - LOAN ACCOUNT

APPLICATION DATE PERIOD CATEGORY 1: CIVIL WORKS

No. INVOLVED 1(a) ERECTION l(b) UPGRADING OF TOTAL TOTAL ADVANCED
OF C/CENTRE EXISTING LYNK EXPENDITURE AND BALANCE
OVERPASS ROADS
US$ J$ US$ J$ US$ J$ US$ J$

N.B. ILLUSTRATION ONLY.

I.B.R.D. DOES NOT UTILIZE THE OPERATIONS SPECIAL COPMERCIAL BANK ACCOUNT.

A.I.D. DOES.

 APPENDIX 46.12

CITY CENTRE OVERPASS PROJECT

I.B.R.D. (WORLD BANK) LOAN No. 10101 J.M. COMMITMENT RECORD - LOAN ACCOUNT

APPLICATION DATE PERIOD CATEGORY 1: CIVIL WORKS CATEGORY 2: CATEGORY 3: CATEGORY 4: TOTAL COMMIT-
No. INVOLVED 1(a) ERECTION 1(b) UPGRADING OF TOTAL
EQUIPMENT CONSULTING INTEREST AND MENTS AND
OF C/CEtTRE EXISTING LINK DISCHARGED
SERVICES INC. FEES, ETC. BALANCE
OVERPASS ROADS SUPERVISION

US$ J$ US$ J$ US$ J$ US$ J$ US$ J$ US$ J$ US$

I.'
 46.13.1

APPENDIX 46.13
APPLICATION FOR REIMBURSEMENT Procedure 1
IBRD FORMAT Form 1
9/71
To: International Bank for Reconstruction Date 28. 4. 80
and Development L
1818 H. Street, N.W., Loan No. 10101 JM
Washington, D.C. 20433 Application Serial No. 1
Attention: Disbursements Division

Pursuant to the Loan Agreement dated 30. 8. 79 between

tional Bank for Reconstruction and Development (hereafter the Interna
and the undersigned Jamaica
called the Bank)

, the undersigned hereby certifies and

agrees as follows:
I. The undersigned hereby applies for withdrawal from
the Loan Account

opened under said Loan Agreement of the sum of J$104,000.00

2.
Said amount is required to reimburse the undersigned
for
made in said currency as described in the attached summaryexpenditures

sheet(s)

which forms an
integral part of this application;

3. The undersigned has not heretofore withdrawn from

said Loan Account or

applied for the withdrawal from said Loan Account of

any
the purpose of reimbursing the undersigned for or meeting amounts for

ditures, and the undersigned has not obtained and will such expen
not obtain funds

for such purpose out of t.ie proceeds of any other loan,

credit or grant

available to the undersigned, other than such short-term

(ifiny) established in anticipation of the withdrawal
loans or credits

applied for herein

and ,obe repaid pro tanto with the funds withdrawn hereunder,
as are

described in the attaciTe-d-summary sheet(s);

4. Such expenditures were made for the purposes specified

in said Loan

Agreement; the goods and services so purchased are appropriate

such purposes; the cost and terms of purchase thereof for

are reasonable;

and the undersigned hereby certifies that none of the

made in the territories of any country, other expenditures were

than Switzerland, which is

not a member of the Bank, or

for goods produced in (including
services

supplied from) such territories;

5. At the date of this application there is no existing

default under the

said Loan Agreement; and, to

the best of the undersigned's
belief, of the Guarantor under the Guarantee Agreement knowledge and

(ifany) referred

to therein.

Please make payment as follows:

WCheque to the order of:

(Name of Payee)

(Address)

or
Deposit (Name of Depository Bank) Bank of Jamaica

(Address) Kingston, Jamaica, W.I.

For Account of (Name) Consolidated Fund

(Address)

This application consists of this page and

3 signed and numbered summary

sheets.

Jamaica

(Name of Borrower)

By:(Sgd.) M.O. Goldfinger

(Authorized Representative)

PROJECT COORDINATOR.

 APPENDIX 46.13

STATEMENT OF EXPENDITURES FROM 1. 10. 79 TO 31.

3. 80 DATE 28. 4. 80

CITY CENTRE OVERPASS PRJE-CT D4

REPORTING PERIOD 1. 1. 80 TO 31. 3. 80

LOAN NO. 10101 JM

EXPRESSED
IN JAMAICAN DOLLAR3S JItD APPLICATION SERIAL NO. I
SUMMARY SHEET NO. 1

1 2 3 4 5 6 7 8
CATEGORY OF THE SCHEDULE EXPENDITURES FROM EXPENDITURES
EXPENDITURES TO AMOUNT ELIGIBLE AMOUNT AMOUNT
REMARKS

OF WITHDRAWAL PROCEEDS
1. 10. 79 DURING END OF REPORTING FOR WITHDRAWAL PREVIOUSLY REQUESTED

TO BEGINNING OF REPORTING PERIOD

52% OF COLUMN WITHDRAWN UNDER THIS

REPORTING PERIOD PERIOD

COLUMNS 2 & 3 No. 4
APPLICATION

1. CIVIL WORKS

(a) Erection of City

Centre Overpass
150,000 150,000 78,000
78,000 See Sunmniry

(b) Upgrading of Sheet No. 3

Existing Link Roads

50,000 50,000 26,000
26,000 See Sunmary

Sheet No. 2

200,000 200,000 104,000

104,000

JAMA ICA

By: (Sgd.) M. 0. GOLDFINGER, PROJECT COORDINATOR

(Authorized Representative)

 API',JOIX 46.13

STATEMENT OF EXPENDITURES FROM 1. 10. 79 TO 31. 3. 80

DATE 28. 4. 80

CITY CENTRE OVERPASS PROJECf

REPORTING PERIOD 1. 1. 80
TO 31. 3. 80
LOAN NO. 10101 JM

(EXPRESSED IN JAMAICAN DOLLARS (J$))

APPLICATION SERIALNO. I

SUMMARY SHEET No. 2

PERIOD
SALARIES TRA1NSPORT
OFFiCE FURNITURE CONSULTING
ERECTION OF UPGRADING OF TOTAL

AND AND
AND SERVICES CITY CENTRE

SUBSISTENCE GENERAL EXISITNG

EQUIPMENT
INCLUDING OVERPASS
LINK ROADS

SUPERVISION

1.10 - 31.12.79 -
I.1 - 31. 3.80 2,000 500
300 11,000 12,200
24,000 50,000

48% 960
240 144 5,280 5,856
11,520 24,000

52% 1,040 260

156 5,720 6,344
12,480 26,000

2,000
500 300 11,000 12,200
24,000 50,000

WE HEREBY CERTIFY THAT THE ABOVE EXPENDITURES HAVE BEEN INCURRED"

FOR THE PURPOSES INDICATED AND ARE CORRECT.

(Sgd.) A. B. Cash
(Sgd.) R. L. Silver

Project Accountant
Controller of Accounts

Date: 28. 4. 80
Date: 28. 4. 80

 46.14.1

APPENDIX 46.14

Procedure 111

APPLICATION FOR PAYMENT TO BE MADE

Form 2

I.B.R.D. FORMAT
9/71

To:
International Bank for Reconstruction
Date 28.4.80

and Development

1818 H Street, N.W.,

Loan No. 10101 JM

Washington D.C.,

Application Serial No.

2

Attention: Disbursements Division

Pursuant to the Loan Agreement dated 30. 8. 79

between the
Bank for Reconstruction and Development (hereinafter called International

the Bank) and the

undersigned Jamaica
, the undersigned hereby certifies and agrees as

follows:

1. The undersigned hereby applies for withdrawal

from the
Loan Account opened

under said Loan Agreement of the sum of US$25,000.00

2.
Said amount is required to enable the undersianed to meet
be made in said currency as described in the attached summary expenditures to

sheet(s) which

forms an integral part of this application;

3. The undersigned has not heretofore withdrawn from

applied for the withdrawal from said Loan Acsount of anysaid Loan Account or

amounts for the purpose

of reimbursing the undersigned for or meeting such expenditures,

and the under
signed has not obtained and will not obtain funds for such purpose
proceeds of any other loan, credit or ?rant available to the out of the

undersigned, other

than such short-term loans or credits (if any) established in

the withdrawal applied for herein and to be repaid orn
Lanto anticipation of

with the funds

withdrawn hereunder, as are described in the attached summvary

sheet( s);

4. Such expenditures are to be made for the purposes specified

Agreement; the goods and services so purchased are appropriate insaid Loan

for such purposes;

the cost and terms of purchase thereof are reasonable; and

the undersigned hereby

zartifies that none of the expenditures were made in the territories

country, other than Switzerland, which is not a member of the of any

Bank, or for goods

produced in (including services supplied from) such

territories;

5. At the date of this application there is not existing default

said Loan Agreement; and, 'othe best of the undersigned's knowledgeunder the

of the Guarantor under the Guarantee Agreement (ifany) referred and belief,

to
therein;

6. The undersigned will apply or cause to be applied the

drawn from said Loan Account under this application only to amount to be with
the
as
due of the cost of such goods and services and, as promptly payment when and

after, the undersigned will furniih. he Bank proof satisfactory as possible there
to the Bank that

such amount has been so applied;

7.
Said amount will be applied to thi. payment of the cost
of such goods and

services under the arrangement set forth in the attached summary

sheet(s).

Please make payment as follows:

SChecue to the order of:

(Name of Payee) CLIFTON C. CAMPBELL INC.

(Address)106 WHITE PLAINS ROAD. BRONX 10210, N.Y.,

U.S.A.

or

~ Deposit (Name of Depository Bankr

(Address)

For Account of (Name)

(Address)__

This application consists of this page and

1 signed and numbered

summary sheets.

JAMAICA

(Name of Borrower)

By:(SGD)
N. .GOLDFINGER
(Authorized Representative) \
PROJECT COORDINATOR.

 4 . 13.

APPENDIX 46.13

CITY CENTRE OVERPASS PROJECT

CATEGORY 1: CIVIL WORKS
DATE 28. 4. 80
1(a) ERECTION OF CITY CENTRE OVERPASS
LOAN No. 10101 iM
(EXPRESSED IN JAMAICAN DOLLARS (J$)) APPLICATION SERIAL NO.

SUMMARY SHEET No. 3

1 2 3 4 5 6 7 8 9
ITEM No. DESCRIPTION OF PERIOD RELATING DATE AND NAME AND ADDRESS DATE OF
EXPENDITURES 100% OF AMOUNTS 52% OF REMARKS
TO WORKS CONTRACT OF CONTRACTOR PAYMENT PAID TO THE COL.7
No.
P.O. ORNo. CONTRACTORS (AMOUNT
REQUESTED)

Interim Contract 1. 1. 80 1 d/d 16.10.79

Payments E. Jones & Co. Ltd.
to 36 First Ave.,
31. 3. 80 Kingston 9. 4. 1. 80 45,500 23,660 ) COPIES OF
2. -DO - 5 d/d 29.10.79 Albert Hall Inc.,
) CERTIFICATES
6 Hagley Park Rd.,
Kingston 10.
) TOGETHER
3. - DO - 8. 2. 80 90,500 47,060 IJTII PROOF
W)
6 d/d 29.10.79 Earnest Day Ltd.,
) OF PAYIENTS
4 Knight Avenue., ATTACHED.
Kingston 11. 14. 3. 80 14,000 7,280

150,000 78,000

Jamaica
By: (Sgd.) M.0. Goldfinger Project Coordinator
(Authorized Representative)
 APPENDIX 46.14

CITY CENTRE OVERPASS PROJECT

CATEGORY 3 CONSULTING SERVICES, ETC.
Procedure Ill
Form 2A
9/71

Date 28. 4. 80
Loan or Credit No. 10101 J.M.
Application Serial No. 2
Summary SheeL No. 1

1. 2. 1 3. 4. 5. 6. 7. 8. 9. 10.
Estimated Sub-category or Goods or Date and Name and Address
Iten Delivery Other Reference Date of Amount Nature of
Service Contract of Supplier Payment
No. Date of Requested Payment Remarks
Goods to Detailed Description No..or
List (if any) P.O. No. Due U.S.$ to
Madebe

I- Consultants CLIFTON C. CAMPBELL 14. 12. 79 15,000.00 DIRECT

2- Payments 1.11.79 106 White Plains Road 14. 1. 80 2,500.00 CERTIFIED
AYET
Bronx 10210, N.Y. 14. 2.80 3,500.00 CERTIFI-
U. S. A. 14. 3.80 4,000.00 ATTACHED

TOTAL 25,000.00

JAMAICA
By:(SGD.) M.O. GOLDFINGER
(Authorized Representative)
PROJECT COORDINATOR.
/
 Proiec: Planning and Yanaemenc
Series.

MANUAL - Planning for Project impleencacton

'ANUAL - P Prolec: Planning

MANUAL -
M ?rojec: Management

MANUAL - PF
Pioneer Farm Zmplemencacion
Planning

MODULES
I.
Defining Project Objectives
(Objective Trees)

2. The Logical Framework

3. Work Breakdown Structure

4. Activity Description Sheets

5. Projec: Orgunizacion

6. Linear Responsibility Charts

7. Project Scheduling
- 3ar
Charts
8. Bar Charting
for Project
Concrol/Scheduling

9.
Project Scheduling - Network
Analysis

10. Milestones Description

Charts

U..
Resource Planning i Budgeting

12.
The Role of PAMCO

13. Project Technology Analysis

14. Demand Analysis

15. Market Strategy Analysis

16. Project Area Analysis

17. Project Costs & Benefits

L3. Project Profile

19. Financial Analsis

20. Cash Flow Analysis

21. Discounting

22.
Net Present Worth Analysis

23. Cost-Benefit Analysis

24. Benefit-Cost R.atio Analysis
25. Internal Rate of Return
26. Social Analysis of a Project

27.
Economic Analysis of Projects
(including Border Pricing)
28. Financial Statements & Ratios

29.
Project Selection & Ratios
Analysis

30. Brainstorming

31. Decision-naking System for Projects

32. Project
rnsciutonal Environmental
Analysis

33. Ecological Analysis

for Projects

34. Incroduction
to Contracts, Jamaican
Contract

Documents & Tendering Procedures

35.
Selection & Use of Consultants

36.
Project Documents for Planning
S tmpLementacion
37. Report Writing foie Projects

38. Project Files

39. Formats for Pre-Feasibilicy

& Feasibility Studies

4n. Motivation of Employee

and
Personnel Evaluation

4L.
Design of a Project Management
42.
Control System

Evaluating S Forecasting Project

Progress & Performance

43.
Project Termination

44. Introduction to Lending Agencies

45.
Organizing and Conducting
Conference Meetings

46.
Withdrawal of and Accounting
for Loan Funds in
the

Financing of Projects