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DESIGN AND IMPLEMENTATION OF A SOFTWARE

RESULT PROCESSING AND TRANSCRIPT
GENERATION SYSTEM

TABLE OF CONTENT

Title page i

Certification page ii

Dedication iii

Acknowledgement iv

Table of content v

Abstract vi

CHAPTER ONE

1.1 Introduction

1.2 Background of the study

1.3 Objective of the study
1.4 Significance of the study
1.5 Scope of the study
1.6 Limitation of study
1.7 Definition of term

CHAPTER TWO
LITERATURE REVIEW
2.1 Introduction
2.2 Manual system
2.3 Automation of activities
2.4 Benefits of automation

CHAPTER THREE
SYSTEM ANALYSIS AND DESIGN
3.1 System analysis
3.1.2 Feasibility of the study
3.2 Methods of data collection
3.3 Problem of existing system
3.4 System design
3.5 Main menu
3.5.2 Update
3.5.3 Report
3.6 Database specification
3.7 Data flow diagram of the representation
3.8 Information flow
3.9 Designed input / output format for the new system
3.9.1 Input format
3.9.2 Output format
3.10 Mathematical specification

CHAPTER FOUR
SYSTEM IMPLICATION
4.1 Introduction
4.2 Program flowchart
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4.3 System requirements

4.3.1 Hardware requirements
4.3.2 Software requirements
4.4 Implementation details
4.4.1 Program coding
4.4.2 System testing
4.5 Application details
4.6 Maintenance details

CHAPTER FIVE

5.1 Summary
5.2 Recommendation
5.3 Coding

Reference
 CHAPTER ONE
1.1 INTRODUCTION
Over the years several efforts has been made to alleviate the
burden of result processing and transcript generation on the
desk officers who are in charge of the five departments that
made up the School of Engineering Technology both at the
Exams and Records and Statistics.
Adigwe P.K and Okoye P.V.C (1998) data processing is defined
as the entire process of converging or manipulating data into
definite and meaningful data information. The information
obtained at the end of the process is the result. Therefore
result processing can be seen as a continuous process of
converting data (which can be scores, grade points, credit units
etc) into definite and meaningful information which can be
either be statement of result or transcripts. The end point of
data processing activity by the administrative unit is the
product of basic documents and information (statement of
result or transcript) from basic data which can be (which can
be scores, grade points, credit units etc) for managements
use. In Federal Polytechnic Nekede, Owerri the result produced
informs the management about the performance of each
student in their various courses. These results contained are
used to check the students level of understanding in the entire
subject taught. In the course of research an intensive
investigation was carried out on how all the departments in the
School of Engineering of Technology (SET) performs its result
computation, processing and transcript. From my findings it
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appears that current method adopted needs improvement.

Introduction of computer into the system will do much required
magic in result processing. Structured system analysis and
design methodology will be applied in other to arrive to the
development of the new system thereby introducing the use of
Visual Basic dot net for the software development

1.2 BACKGROUND OF THE STUDY

It is an established fact that after every assessment,
examination or research work, a result must be obtained. In
every academic environment there is need to have results to
be aware of the students performance in order to generate the
students transcript whenever the need arises. To achieve this
here in this institution, it involves the registration of courses,
students personal data, examination score, records updating
and so on. The problem been faced now is how to carry out
these activities presently, the result processing and transcript
generation of the five departments that constitutes the School
of Engineering Technology (SET) are performed manually.

1.3 OBJECTIVE OF THE STUDY

The primary objective is to computerize, design and implement
software which will take care of result processing and transcript
generation for the five departments that made up the School of
Engineering Technology (SET). Also only authorized desk
officers are permitted to have access to the result of students.
This can be achieved by introducing a password.
1.4 SIGNIFICANCE OF THE STUDY
Research carried out in the five departments which constitute
the School of Engineering Technology (SET) shows that results
are still being processed manually as well as transcript
generation. This leads to various problems which include,
a) Insecurity of results.
b) Duplication of results.
c) Loss of results when files are been carried from one table
to the other.
d) Wrong calculations during computation.
e) Omission of results.

This project will achieve the following:

i) Increase in deficiency
ii) Easy detection and correction of errors.
iii) Reduce pressure of work on examination officers.
iv) Makes computation less labor intensive.
Hence, the need for the design of software and the
implementation in the processing of results and generation
of transcripts for the five departments of the School of
Engineering Technology cannot be over emphasized.

1.5 SCOPE OF THE STUDY

This project work covers the registration of courses and
computation of students examination score in order to
process their results and also generate their transcripts.
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1.6 LIMITATION OF STUDY

This project work is faced with a restricting factor, which
made the work impossible to go beyond this scope.
The restricting factor is this:
Inadequate supply of data from some departments.

1.7 DEFINITION OF TERM

a) SOFTWARE: these are sets of logically related instruction
given to the computer to perform specific tasks.
TRANSCRIPT: It is a paper that outlines all the courses, course
codes, grades and grade points for each se