RESPONSIBILITIES

The Institutional Head/District Director will:

designate the Security Intelligence Officer as primary police liaison. In cases where the
Security Intelligence Officer in the community is unavailable, the Area Director or Parole Officer
Supervisor will assume these responsibilities

ensure that responsibilities as outlined in CD 800 Health Services are adhered to.

PROCEDURES

For any staff member who comes across a possible scene of a crime:

the priority will be the preservation of life by ensuring appropriate medical attention

access to the scene will then be controlled to the extent possible until the appropriate
security staff member assumes responsibility for the crime scene.

In the case of an apparent attempted suicide, or suicide, or a death resulting from unknown
causes, the provisions of this policy with respect to the protection of the incident scene and
protection of evidence will apply until it is determined not to be a crime scene.

The police will be contacted in cases where an offender is found dead.

A community staff member will, to the extent possible, control access to the scene until police
take over.

In the case where a computer is considered as possible evidence in a crime, both the Chief, IT
Client Services, and the Manager, Information Technology Security, will be notified immediately.
The latter will provide direction on the proper protection of any computer-based evidence in
cooperation with the Security Intelligence Officer, until the investigation is handed over to other
authorities.

Response to Medical Emergencies

All medical emergencies will be responded to in accordance with CD 800 Health Services.
Protecting the Scene of a Crime

Pursuant to CD 600 Management of Emergencies:

the interests and well-being of staff and members of the public at large must be
safeguarded, and

offenders will be treated in a safe, secure and humane fashion.

A possible scene of a crime must be treated with the utmost care so as to not contaminate or
destroy evidence. The following minimum protocol will be adhered to in order to protect the
scene of a crime:

establish a perimeter to protect the scene

evacuate non-involved persons

prevent unauthorized persons from entering the crime scene or contaminating any evidence

prevent any damage or further damage

maintain an accurate "scene log" to record the names and the times of everyone who enters
and/or leaves the scene

for court purposes, record names and times of any individuals who enter the scene who do
not have a bona fide requirement to do so and advise the Correctional Manager of this fact

maintain control of the scene until relieved by a designated officer or by police

when another officer arrives to assume control of the scene, verbally confirm this as a fact
and record the time and the person's name and rank.

Preservation of Evidence

The following steps will be taken to preserve evidence:

do not move anything unless absolutely necessary

to the extent possible, avoid contaminating evidence

photograph or video record the scene as well as individual objects before moving anything
 protect forensic evidence from the elements

record and identify any evidence found or moved (i.e. what, where, by whom and when)

maintain evidence in possession of the person who seized it until it can be handed over to
police or properly stored using the Contraband/Unauthorized Item Seizure Tag (CSC/SCC 0482)

keep each piece of evidence separate from other pieces of evidence in order to prevent
cross-contamination

use a paper bag for blood-stained items

isolate witnesses from each other and from other persons, and record their statements on
the Statement/Observation Report (CSC/SCC 0875) (see Instructions (CSC/SCC 0875-01) for
completing the form)

do not disturb a computer when it is part of an incident scene, and immediately notify both
the Chief, IT Client Services, and the Manager, Information Technology Security

when a computer is part of an incident scene and there is an apparent attempt to alter
computer evidence (such as a rapidly blinking hard drive access light), turn the computer off as
quickly as possible and protect it from contamination

when a cell phone or other mobile device(s) is part of an incident scene, take precautions to
safeguard the information on the device by turning off the device as quickly as possible,
removing the SIM card (if applicable) and contacting the Assistant Deputy Commissioner,
Institutional Operations

secure range tapes and Main Communication Control Post recordings following a suicide or
any other incident that is likely to result in a national investigation.

Transfer of Responsibility

Responsibility for protection, preservation and continuity of evidence ceases when the scene
of the incident and/or the evidence is taken over by the investigative body (i.e., the police or the
Security Intelligence Officer). When evidence is handed over to any law enforcement agency and
prior to leaving the scene of the incident, the Security Intelligence Officer (or staff member
performing the security intelligence function) will ensure a Transmittal Note and Receipt (GC
044A) form is completed and signed by both parties.

ENQUIRIES
 Strategic Policy Division

National Headquarters

Email: Gen-NHQPolicy-Politi@csc-scc.gc.ca

Commissioner,

Original signed by:

Don Head

ANNEX A: CROSS-REFERENCES AND DEFINITIONS

CROSS-REFERENCES

CD 568 Management of Security Information and Intelligence

CD 568-8 Authority for Use of Surveillance Equipment

CD 600 Management of Emergencies

CD 800 Health Services

DEFINITIONS

Crime scene: the location where an illegal act may have taken place or a location wherein
evidence of a crime may be located.

Cross-contamination: the adulteration of one piece of evidence by another piece of evidence

(e.g. the transfer of blood, cloth fibres or hair from one article to another).

Evidence: anything that tends to prove or disprove an alleged fact.

Forensic evidence: evidence arrived at by scientific or technical means.