Application/Petition for Correction of Clerical/Typographical Error in the First Name,

Nickname, Place of Birth, Day and Month of Birth or Sex of a Person

Ground/s:
1. The new first name has been habitually and continuously used by the petitioner and he
has been publicly known by that first name in the community; and
2. The change will avoid confusion.

Requirement/s:
1. Notarized Affidavit, subscribed and sworn to before any person authorized by law to
administer oaths, which should set forth facts necessary to establish the merits of the
petition and shall show affirmatively that the petitioner is competent to testify to the
matters stated. The petitioner shall state the particular erroneous entry or entries, which
are sought to be corrected and/or the change sought tobe made;

Supporting Document/s:
2. A certified true machine copy of the certificate or of the page of the registry book
containing the entry or entries sought to be corrected or changed;
3. At least two (2) public or private showing the correct entry or entries upon which the
correction or change shall be based;
4. Notice and Certificate of Posting*;
5. Certified machine copy of the Official Receipt of the filing fee;
6. Certification from law enforcement agencies that the petitioner has no pending case or
criminal record;
7. Other requirements as may be required by the LCRO.

Additional Requirement/s:
1. The petition for change of first name or nickname, or for correction of erroneous entry
concerning the day and month in the date of birth or the sex of a person, as the case may
be, shall be published at least once a week for two (2) consecutive weeks in a
newspaper of general circulation;
2. The petition and its supporting papers shall be filed in three (3) copies to be distributed
as follows: first copy to the concerned city or municipal civil registrar, or the consul
general; second copy to the Office of the Civil Registrar General; and third copy to the
petitioner.

In case of petition for correction of erroneous entry concerning the sex of a person, the
following accompanying documents are required:
1. Earliest school record or earliest school documents such as, but not limited to, medical
records, baptismal certificate and other documents issued by religious authorities;
2. Certification issued by an accredited government physician attesting to the fact that the
petitioner has not undergone sex change or sex transplant.

Where to file? Local Civil Registry Office

The civil registrar or the consul general shall examine the petition and its supporting
documents. He shall post the petition in a conspicuous place for ten (10) consecutive days
after he finds the petition and its supporting documents sufficient in form and substance.
Thereafter, he shall act on the petition and shall render a decision not later than five (5)
working days after the completion of the posting and/or publication requirement.

Statutory Basis: R.A. No. 9048, as amended by R.A. No. 10172 (AN ACT FURTHER
AUTHORIZING THE CITY OR MUNICIPAL CIVIL REGISTRAR OR THE CONSUL
GENERAL TO CORRECT CLERICAL OR TYPOGRAPHICAL ERRORS IN THE
DAY AND MONTH IN THE DATE OF BIRTH OR SEXOF A PERSON APPEARING
IN THE CIVIL REGISTER WITHOUT NEED OF A JUDICIAL ORDER AMENDING
FOR THIS PURPOSE REPUBLIC ACT NUMBERED NINETY FORTY-EIGHT)

The said law amended R.A. No. 9048, particularly Section 1 thereof and now allows the
concerned city or municipal civil registrar or consul general to change or correct without
a judicial order, clerical or typographical errors1 and change of first name or nickname,
the day and month in the date of birth or sex of a person where it is patently clear that
there was a clerical or typographical error or mistake in the entry.

Whereas before it was only clerical or typographical errors and change in the first name
or nickname of a person which may be changed or corrected by a city or municipal civil
registrar or consul general without a judicial order, R.A. No. 10172 now allows changes
or corrections in the month and date of birth and sex of a person, even without the person
petitioning the court.

1
Under R.A. No. 10172, a clerical or typographical error refers to a mistake committed in the performance of a
clerical work in writing, copying, transcribing or typing an entry in the civil register that is harmless and innocuous,
such as misspelled name or misspelled place of birth, mistake in the entry of day and month in the date of birth or the
sex of the person or the like, which is visible to the eyes or obvious to the understanding and can be corrected or
changed only by reference to other existing record or records: Provided, however, that no correction must involve the
change of nationality, age or status of the petitioner.