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A Comparasion of QAD SE and EE
Standard Edition vs Enterprise Edition
Tantik Rahaju
Agenda
General Concepts
Financial Comparation
Distribution EE enhancement
Manufacturing EE enhancement
Internal Control EE enhancement
INC-XVIII Tuesday, October 16th 2012 Pullman Jakarta Central Park - Indonesia Slide #2
Standard and Enterprise Financials
General Concepts
3
INC-XVIII Tuesday, October 16th 2012 Pullman Jakarta Central Park - Indonesia
Shared-Set Data
QAD EE
EE QAD SE
e.g. management
System-Wide Data currency, users, System-Wide Data
Shared-Set Data Shared-Set Data e.g. COA, suppliers,

customers,
Domain Domain Domain Domain Domain Domain

Data Data Data Data Data Data
e.g. base currency,
numbering,
Entity Entity Entity Entity Entity Entity Entity Entity Entity Entity
Data Data Data Data Data e.g. taxes, Data Data Data Data Data
numbering,
Multiple Currency
Dual Base Currency Single Base Currency
Process pay, receive money in Process ini any currencies, but
any currencies Pay and recieve money based
Extensive and detail on invoice and base currency
revaluation options Summary revaluation result
Exchange rate types for 1 Exchange rate type
different purposes:
Accounting
Budgets
Cash flow forecasts
Consolidation
Intrastat
Statutory
Tax
Multiple Currency
Record 3 types of currencies Record 2 types of currencies
for each data for each data
Base currency Base currency
Statutory currency Transaction currency
Transaction currency
In GBP
(transaction c In EUR
currency) (base In USD
currency) (statutory
currency)
For example, a German company keeps its books in EUR, reports into a US mother company and receives an
invoice from a UK supplier
Business Relation
Combine multiple Single debtor/creditor
debtor/creditor positions (addresses) positions
Allows for AR/AP netting
and inter-company
transactions
Customer/
Debtor
Customer/ Business
Debtor Relation
Corporate
Business Group
Customer/ Relation
Debtor
Business
Supplier/ Relation
Creditor
Corporate
Inter Business Group
Company 1 Relation
Inter Business
Company 2 Relation
Standard and Enterprise Financials
Financial Comparation
8
General Ledger
Multi entity, multi currency, Multi Multi entity, multi currency
Layer COA Structure :
COA Structure : Account
Account Sub-Account
Sub-Account Cost center
Cost center Project
Project Transaction Copy
Supplementary Analysis Fields
(SAFs)
Posting templates
Multi-stage period closing process
including period marks, closing
validations and reporting
Separate period for year-end
corrections
Extensive Drill-down of GL
General Ledger
Recurring Journal Entry Transaction copy
Bi-directional Microsoft Excel CIM-Load
integration for journal entries as Multi-GAAP reporting in different
well as for account setup entity
Alternate COA for Reporting Support IFRS Segment reporting
purposes with different entity
Multi-GAAP Reporting
Allocation module and
Supplementary Analysis Fields
to support IFRS segment reporting
Account Receivable
Netting between customers and Customer payment and Supplier
suppliers Payment
Combination of Invoice Print and Seperate Print and Post Invoice
Post Correction using Pending Invoice
Correction Invoice to link Credit Limit based on fixed
between correction and original Amount
invoice
Extensive and flexible credit
check
Based on percentage of turnover
Fixed credit limit
Maximum days of overdue
Option to overrule
Share credit limit of shared customers across
companies
Write-offs and open item

adjustments
Customer activity dashboard
Customer Activity Dashboard
Includes Statutory Currency
Account Payable
Netting between customers and Customer payment and Supplier
suppliers Payment
Approving supplier invoices with Voucher status= Confirm and
document management and unconfirmed for level of approval.
workflow routing Supplier Hold Amount
New PO Receipts account and Expense Item receipt by system
Expensed Item Receipts account by domain
supplier Purchase Gain/Loss as Exchange
New Purchase Gain/Loss accounts Gain/Loss
by product line and currency
Transfer Variance account per
product line in Inventory Account
Maintenance
Write-offs and open item adjustments
Supplier activity dashboard
Account Payable Worlflow
Introduces Workflow for Financials
Costing
Standard Standard
Moving Average Moving Average
Periodic Costing (IFRS
compliancy requirements IAS-2)
FIFO/LIFO
Weighted Average
A new cost method for Inventory Valuation by calculating periodically item costs based on Inventory &
shop floor transactions using cost calculation methods like WAVG and FIFO according to
Local legal requirements (I19) and International Financial Reporting Standards (IFRS)
Fixed Asset
Additional GL Depreciation Books
Provide the ability to define primary and one or more
secondary posting books, each with their own GL
accounts
Supports depreciation both according to local GAAP and
US GAAP
Post amounts from secondary posting books
Difference relative to the primary posting book or
Full amount from the secondary posting book
Provide the capability to recalculate depreciation
based on the remaining life of an asset
INC-XVIII Tuesday, October 16th 2012 Pullman Jakarta Central Park - Indonesia 17
Enterprise Financials
Distribution Enhancements
18
Item Replacement, Up-Sell, Cross-Sell
Business Need
Customer service order-entry personnel have relied on
external systems to identify similar or replacement items for
items that are discontinued, alternate items for items that
are not available (up-sell), and additional complementary
items (cross-sell)
Solution
Maintenance applications for defining items for item
replacement (supersede), item up-sell, and item cross-sell
Controls for specification by site and customer, generic
replacements, exceptions, effective dates, and quantities
Application to sales quotation, sales order, pending
invoice, RMA, and material order maintenance functions
and their browses
Sales Order Maintenance: Up-Sell
Select
Up-Sell item
20
Customer Schedule Part Changeover
Item Replacement Implementation
for Customer Scheduled Orders
Plan Ahead for

internal part
changes
Tools to facilitate
picking/ shipping
of old vs. new
parts
Internal part
scheduled order
line expiration
21
Memo Type Defaulting
Business Need
For control purposes, provide the ability to permanently
identify an item as an expensed item (memo item) to
reduce errors and simplify order processes
Solution
New Field in Item Master Maintenance for Memo Order
Type to indicate an expensed item, for inbound customer
orders and outbound supplier orders
EMT Validation & Inventory Visibility
Improved validation of data and EMT setup during order entry
Available Quantities Browse in SO Line shows available stock
and supports selecting a site that can supply the item
EMT Network Report
New EMT Network Report showing the complete EMT setup in one view
Shippers and Inventory Movement
Business Need
Some countries require the use of shippers to document
and control, virtually every kind of inventory movement
between two different addresses
Previous versions of MFG/PRO support the capability to
create and print shippers for a limited number of
transactions, such as those used for shipping sales orders
and customer schedules
Solution
QAD Enterprise Edition provides the capability to create
shippers for the full range of functions that initiate the
movement of goods
Shippers
All inventory transfer Distribution Orders
functions Material Order
Work Order Maintenance
Component Issue Material Order
Repetitive Labor Shipments
Transaction Call Activity Recording
Repetitive Pick List RMA Maintenance
Transfer RMA Shipments
Backflush Transaction RTS Shipments
Rework Transactions
26
Customer/Supplier Transaction Blocking
Business Need
Need to restrict the level of engagement and kinds of
activity that can be performed with a customer or supplier
Solution
New functions and modified applications are provided to
block transactions for supplier or customers in programs for
Sales orders
Purchasing
Service/Support Management
Manufacturing Enhancements
28
Product Change Control Enhancements
Business Need
Product Change Control (PCC) module lacks
Support to copy existing product structures, routings, formulas or
processes
Efficient tools to deactivate a BOM
Control of all data for an item or item-site record
Solution
Enhancements to
Create a new product structure, routing, formula, or process within
PCC by selective copy from production tables or PCC data
Deactivate product structure, routing, formula, or process with a
minimum number of steps
Access production item or item-site planning, inventory, or cost data
from PCC
Obsolete Inventory
Business Need
Capabilities to monitor and disposition inventory
Monitor item usage
Identify improperly valued inventory
Assign depreciation rates
Book a provision or a reserve for depreciated items
Evaluate future demand for inventory
Solution
New functions provide the capability to
Analyze inventory and inventory consumption
Evaluate future demand for inventory
Calculate depreciation for future periods
Calculate and book reserves for inventory write-offs
Dynamic Time Fence in MRP
Business Need
Capabilities to control disruption of future receipts on
current planning periods
E.g. in case of mass change of Lead Time
Ability set Time Fence for all items at single site
Solution
A new field in MRP called Max Dynamic Time Fence
Optional method of preventing scheduled receipts far in the
future from affecting when new planned orders are created
When the Max Dynamic Time fence is greater than the Time
Fence defined for the item or item-site, the system uses the
Max Dynamic Time fence to calculate a time fence based on
the due date of the last order due within the defined period
Leave the Max Dynamic Time Fence field set to the default
value (0) to continue to use the current method of
determining the time fence based on the default value for
the item or item-site
Internal Controls
32
Internal Controls / Compliance
New functionality to improve Internal Controls:
Segregation of Duties and Access Control
User Update Restrictions
Credit Management Controls
Debit/Credit Separation in Sub ledgers
Several built-in provisions for easier compliance
Accounting periods control, closing procedures including
consistency checks
Accounting layers
System controls
Role Based Security
Define roles and their permissions
Assign roles to employees
Users can have different roles in different domains
User interface changes
can be role specific
Record Viewers
Some employees need to be able to find and
view detailed information about orders or
records, without being given the capability to
add or modify those orders or records
New functions are provided to allow people to
browse and view data for a
Customer
Supplier
Purchase order
Sales order
RMA
Work order
Segregation of Duties
Objective
Limit the duties of individuals to certain areas of responsibility
Minimize the ability of any individual to misappropriate company
property without collusion between individuals
Specify roles that are conflicting from a segregation
of duties perspective
Identify users that have any access rights that are
part of conflicting roles
User
Role A Conflicts Role B

Access right Access right
Access right Access right
. .
Restricts the use of selected QAD functions to data
related to specific items, sites and locations
Applied in functions that do:
Inventory Receipts
Inventory Shipments
Inventory Transfers Edition
Examples:
A user is restricted from performing a sales order shipment
for item XYZ
A user is restricted from performing a transfer from location
Quarantine
Provides the capability to restrict certain
transactions for selected suppliers and customers
For example:
Disable transactions for suppliers or customers
that have become inactive
Disable transactions for customers that have
credit problems
Disable transactions for suppliers that have
quality problems
Miscellaneous Enhancements
39
Product Line Realignment
Business Need
For accounting purposes, need to update product lines and
product line accounts for items, so
All related documents such as sales orders, purchase orders, and work
orders are updated for product line and account information
Adjusting transactions are created for inventory
Changes are transactions applied within an appropriate accounting
period
Solution
New applications provide
Ability to copy product lines and detailed product line accounts to
create new ones
Ability to replace product lines wherever they are referenced in the
system
The system automatically updates open orders and creates
adjustment transactions
Site-Specific Item Data
Business Need
In a multi-site environment, there is a limited ability to
specify default values for fields that are unique to an item
and location, such as location or memo type
Solution
Ability to specify additional site-specific defaults such as
stocking and inspection locations, shelf-life, and memo
type
Restricts the use of selected QAD functions to data
related to specific items, sites and locations
Applied in functions that do:
Inventory Receipts
Inventory Shipments
Inventory Transfers
Examples:
A user is restricted from performing a sales order shipment
for item XYZ
A user is restricted from performing a transfer from location
Quarantine
Record Viewers
Business Need
Some employees need to be able to find and view
detailed information about orders or records, without being
given the capability to add or modify those orders or
records
Solution
New functions are provided to allow people to browse and
view data for a
Customer
Supplier
Purchase order
Sales order
RMA
Work order
Unicode Support
Enterprise Edition fully supports Unicode:
Store combinations of characters that
traditionally required separate code pages
Easier global deployment
Complete Configurability of

Screens
Add, Move and Delete fields
Change columns, sorting and layout for user, role or
system
Easy Customization
Each table in Financials has 35 free user defined fields that
can be added to any screen without requiring any
customization
Special customization layer in the architecture
Easy connection to any in- or outside system using industry
standard interfacing methods such as Web services
XLS and XML Import / Export
E.g.: XLS for maintenance of COA, customers, suppliers,
budgets
E.g.: XLS for transaction entry of journal entries
E.g.: XML for automated upload of exchange rates
Bi-directional Excel
Integration
And more.....
Thank you
48

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A Comparasion of QAD SE and EE

Standard Edition vs Enterprise Edition

Shared-Set Data Shared-Set Data e.g. COA, suppliers,

Domain Domain Domain Domain Domain Domain

Write-offs and open item

Includes Statutory Currency

Plan Ahead for

Role A Conflicts Role B

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