CSI OVERVIEW

Core System Integrator -

For Post Office Operation
Guided by
Postmaster General
Sambalpur Region, Sambalpur-768001
 CSI Overview
Centralised Database, Uniform work culture,
Online Software.
Applicable for operative offices as well as
Administrative offices.
Sequential work flow from Lower office/official to
higher office/official and the reverse.
HO-SO-BO accounting network removed each
office is an independent unit.
Changes in operational work culture
Internet connectivity (sify connection) the base
of success.
 CSI Overview

Pre- Dynamic- Post-

Migration Migration Migration
Activities Activities Activities
 CSI Overview
Hardware Readiness

AV/AD Readiness

DCT Portal Entry

Pre-Migration
Activities Software Installation

MAC ID/IP Address

Sharing with TCS

POS-Verification

Training to staff
 Balance(GL) Transfer for all Offices

CSI Overview Inventory balance on the day of roll

out.

AR balances BNPL outstanding,

Advance customer, PDA, franking
machine etc.
Dynamic-Migration
Activities
Accounts payable security deposits,
EMD deposits etc.

Meghdoot discontinuation

POS / SAP Login with Employee ID

CSI Overview Software maintenance

Work flow in Operational

Offices

Work flow in Administrative

Offices

Post-Migration Activities Work flow in

Accounts/Subaccounts

Branch Office Accounting

Non-CSI Office Accounting

DAP Account Submission

CSI Overview
Meghdoot CSI
Point of Sale POS (Point of Sale)

Despatch BO (Back Office)

Subaccounts SAP (System Application Products)

Treasury

SB CASH DPMS (Delivery Postman

Management System)
Postman
SSS (Staff Scheduing System)
Speednet F & A (Finance and Accounting
System)
eMO
Communiication DB Start, Daily Sync, High Sync
Modules
 Modules
Back office Module for Supervisor/ Treasurers/
Despatch.
POS Module- Single platform for all the counter
operations.
Synchronizations Role
DPMS Module- Comprehensive Postmen Package.
F&A Module- Core Accounting.
SSS Module Set Begin/End and Staff Scheduling
HRMS Module Purely self explainable HR
package.
Single Sign On (SSO) Software
 Day Begin / End

Back Office Staff Scheduling System

PO Begin PO End Set Begin Set Close

Shift Begin in POS Staff Scheuling

Module

Shift End in POS

Modiule

PO BEGIN in BO module automates SET Begin in SSS Module. But Reverse is not true

PO END in BO module and SET END in SSS module both required in day end.
 PO Begin by Supervisoor BO Module

Counter Allocation by
BO Module
CSI Overview Supervisor

Shift Begin by Operator

POS
Module
Counter activities by POS
Operator Module
Balance Transfer by Operator POS
to Supervisor Module

Supervisor verification BO Module

POINT OF SALE
POS
Submit Account by Operator
Module
POS
Shift End by Operator
Module

Supervisor Verification BO Module

Balance Transfer by
BO Module
Supervisor to F&A
PO Accounts Submission by
BO Module
Supervisor

PO End by Supervisor BO Module

CSI Overview
CSI Overview
 CSI Overview
Counter IPVS

IPVS
BO Artices
Collection of (Import)
Articles Non CSI IPVS
Offices (Import)
Return / IPVS
Redirect Artices (Return)
DESPATCH
IPVS -> Bag
(BO -> IPVS) Bag Close
Close
IPVS -> Bag
Bag Despatch
Despatch
IPVS ->>
Reports
Reports

If Temporary Bags are not closed or articles are kept in Despatch

Window then PO END is not Possible
 CSI Overview Accountable Articles

eMO

Window Delivery

Ordinary Mail
POSTMAN
BO Delivery
(SAP->
DPMS)
Supervisor Approval

Treasury
Miscellaneous
Address Verification
Reports
Online Pickup
 CSI Overview Bag Receive
Deposited Articles
Accountable Bag Open
Articles Return /
Redirected Articles
Articles
sorting
POSTMAN BO Artices
Issue to
Postman
Beat
Articles
Postman
Beat wise A/c
Submit Return
Issue articles to
BO

BO Articles
Returns
 CSI Overview View/Update
Electronic MO
Money
Return /
Order Redirected Articles
eMO sorting

Issue to Beat Articles

POSTMAN Postman
Postman Ordinary
Return Mails
Supervisor
Treasury
Approval

Beat wise A/c Cash Payment Cash Return

Submit A/c
Submit to Postman from
Postman
CSI Overview
 Finance and Accounts
One of the Vital component in CSI.
Replaces Meghdooth Treasury, Subaccounts, SB Cash
Modules comprehensively in Online mode.
F & A Module is build in universally used best
accounting application called SAP ( Systems
Applications and Products).
Manages cash and inventory balances of office.
All the transactions taken place in other modules of CSI
will integrate in F&A Application.
All kinds of Financial and Auditing reports can be
generated in this Application.
 Finance and Accounts
Each office is identified by a unique ID called Facility ID
The offices are further identified as Profit Center, Cost
Centre and Fund Centre based on the transaction effect.
These are mapped to Facility ID.
HO, SO and BOs are Profit Center and Cost Centre

DO , RO and COs are always will be Cost Centres

When a transaction is an expenditure, the PO will accept

the transaction as Cost Centre.
When it is an income then the PO will process the
transaction as a Profit centre
When money is received from the Customer then the
transaction will be for Profit Centre.
 Finance and Accounts
Profit CSI
Office
Center Account

Treasurers
DOP Cash 4867100010
Cash

Counter
POS Cash 4867100011
Cash

TRANSIT Transit
4867100000
Cash Amount
 Finance and Accounts
Voucher Posting
In General three types of Vouchers are to be Posted:
1. Treasurer Cash Receipts/Payments (type in SAP is SK)
2. Postal Banking Transaction (type in SAP is PB)
3. Postal Life Insurance (type in SAP is PL)

There are three methods of Posting Vouchers

1. F-02
2. FB50

Type 40 for Debit and 50 for Credit

For All Receipts/Deposits, Receipts GL Accounts are to be Credited (50) & POS
Cash (for PL & PB type transactions)/ DOP Cash (for SK type transactions) is to
be Debited (40)
For All Payments/Withdrawals, Payment GL Accounts are to be Debited (40) &
POS Cash (for PL & PB type transactions)/ DOP Cash (for SK type transactions)
is to be Credited (50)
Finance and Accounts
Treasurer Cash Receipts/ Payments

Receipts Payments

40 - DOP Cash 40 - Payment (GL)

50 - Receipt GL 50 - DOP Cash

Finance and Accounts (SB Cash)
Postal Banking & Postal Life Transactions

Receipts Payments

40 - Withdrawal
40 POS Cash
GL Accounts

50 - Deposit GL
50 - POS Cash
Accounts
 Finance & Accounts

Cash & Bank Voucher Posting Material Management Reports

GL Posting (SB Store in Location TCB for each Profit

Cash/Cheque Request
Cash) Center

Excess Cash Remove from Daily Account for

Accounts Payable
Location each Profit Center

Accounts Stamp Balance for

Drawn from Bank
Receivable each Profit Center

Cheque Balance for

Bank Remittance Vendor Payment
each Profit Center

Profit Center Balance= TCB + Stamp Balance + Cheque Balance

SO Balance= SO Profit Center Balance + BOs Profit Center Balance
HO Cash Book= HO Profit Center Balance + SOs Profit Center Balance
CSI Overview
 THANK U
Core System Integrator -
For Post Office Operation
Guided by
The Postmaster General
Sambalpur Region, Sambalpur-768001