F4 CONTRA Cash Deposit Cash Withdraw

Contra Cr To Cash A/c Cr To Bank A/c

Contra Dr Bank A/c Dr Cash A/c
F5 PAYMENT Party Payment Expences Payment
PAYMENT Dr Party Name A/c Dr Expences A/c
PAYMENT Cr Cash / bank A/c Cr Cash / bank A/c
F6 RECIPT Party Receipt Income Receipt
RECIPT Cr Party Name A/c Cr Income Name A/c
RECIPT Dr Cash / bank A/c Dr Cash / bank A/c

F7 JURNEL Purchase Return Sales Return

JURNEL Dr Party Name A/c Dr Sales Return
JURNEL Cr Purchase Return Cr Party Name A/c

F8 SALES Cash Sales Credit Sales

SALES Dr Cash / bank A/c Dr Party Name A/c
SALES Cr Sales A/c Cr Sales A/c
F9 PURCHASE Cash Purchase Credit Purchase
PURCHASE Cr Cash / bank A/c Cr Party Name A/c
PURCHASE Dr Purchase A/c Dr Purchase A/c

Generally the journal entries to be used for depreciation on assets,

discount received and discount given and also for outstanding
expenses and prepaid expenses.
Example: For Journal Entry
Debit the Depreciation a/c and Credit the item (Building or Computer)
Important Shortcut keys of Tally:
Windows Functionality

ALT + 2 To Duplicate a voucher

To Add a voucher
ALT + A
To Alter the column in columnar report

To create a master at a voucher screen (if it has not been already

assigned a different function, as in reports like Balance Sheet, where it
ALT + C
adds a new column to the report).
To access Auto Value Calculator in the amount field during voucher entry

To delete a voucher
To delete a master
ALT + D To delete a column in any columnar report
(if it has not been already assigned a different function, as explained
above)

ALT + E To export the report in ASCII, Excel, HTML OR XML format

ALT + I To insert a voucherTo toggle between Item and Accounting invoice

ALT + G To select the Language Configuration

ALT + K To select the Keyboard Configuration

ALT + O To upload the report at your website

ALT + G To select language for TALLY.ERP 9 Interface

ALT + M To Email the report

ALT + N To view the report in automatic columns

ALT + P To print the report

ALT + R To repeat the narration in different voucher type

ALT + S To bring back a line you removed using ALT + R

ALT + U To retrieve the last line which is deleted using Alt + R

ALT+ V From Invoice screen to bring Stock Journal screen

ALT + X To cancel a voucher in Day Book/List of Vouchers

ALT + R To repeat the narration in different voucher type

CTRL + A To accept a form wherever you use this key combination, that screen
 or report gets accepted as it is

CTRL + B To select the Budget

CTRL + ALT + B To check the Company Statutory details

CTRL + C To select the Cost Centre. To select the Cost Category

CTRL+ E To select the Currencies

CTRL + G To select the Group

CTRL + H To view the Support Centre

CTRL + I To select the Stock Items

Ctrl + Alt + I To import statutory masters

CTRL + K To Login as Remote Tally.NET User

CTRL + L To select the Ledger. To mark a Voucher as Optional

CTRL + O To select the Godown

To abandon a form wherever you use this key combination, it quits

CTRL + Q
that screen without making any changes to it.

CTRL + R To repeat narration in the same voucher type

CTRL + Alt + R Rewrite data for a Company

CTRL + S Allows you to alter Stock Item master

CTRL + U To select the Units

CTRL + V To select the Voucher Types. To toggle between Invoice and Voucher

CTRL + K To login to Control Centre

To access Support Centre. Wherein you can directly post your queries on
CTRL + H the functional and technical aspects of Tally.ERP9, Shoper and
Tally.Developer.

Alt + Enter To view the Voucher display

Alt + S To view Stock Query report

Alt + Z To zoom in to the print preview to 100% screen

+ To zoom in to the print preview

To zoom out of the print preview

CTRL + Scroll wheel (Mouse
To zoom in to the print preview
Wheel)

SHIFT + Scroll wheel (Mouse

Wheel) / SHIFT + Right or Left To scroll horizontally left to right or right to left
arrow

Function Key Combination

F1 To select a company / At all masters menu screen

F1 To select the Accounts Button
F1 (ALT+F1): To select the Inventory Button
F1 (CTRL + F1): To select Payroll Vouchers to alter
F2 To change the current date / To select company inventory features At the F11(Features
Screen)
F3: To select the company / To select Company Statutory & Taxation features
F4: To select the Contra voucher
F5: To select the Payment voucher
F6: To select the Receipt voucher / At Accounting / Inventory Voucher creation and alteration
screen

F7: To select the Journal voucher / At Accounting / Inventory Voucher creation and alteration
screen
F8: To select the Sales voucher / At Accounting / Inventory Voucher creation and alteration
screen
F8 (CTRL+F8): To select the Credit Note voucher /
F9: To select the Purchase voucher
F9 (CTRL+F9): To select the Debit Note voucher
F10: To select the Reversing Journal voucher
F10 (Ctrl + F10): To select the Memorandum voucher
F11: To select the Functions and Features screen
F12: To select the Configure screen

Must Read: How to set or print mailing name in Tally ERP

Special Key Combination

ALT + 2: To Duplicate a voucher

ALT + A: To Add a voucher / To Alter the column in columnar report
ALT + C: To create a master at a voucher screen / To start Auto Value Calculator in the
amount field during

Voucher Entry Shortcut Keys of Tally

ALT + D: To delete a voucher / To delete a master / To delete a column in any columnar

report
ALT + E: To export the report in ASCII, HTML OR XML format
ALT + I: To insert a voucher (To toggle between Item and Accounting invoice)
ALT + L: To select the Language Configuration
ALT + K: To select the Keyboard Configuration
ALT + O: To upload the report at your website
ALT + L: To select language for Tally Interface
ALT + M: To Email the report
ALT + N: To view the report in automatic columns
ALT + P: To print the report
ALT + R: To remove a line in a report
ALT + S: To bring back a line you removed using ALT + R
ALT + U: To retrieve the last line which is deleted using Alt + R
ALT+ V: From Invoice screen to bring Stock Journal screen
ALT + W: To view the Tally Web browser.
ALT + X: To cancel a voucher in Day Book/List of Vouchers
ALT + R: To Register Tally
CTRL + A: To accept a form
CTRL + B: To select the Budget
CTRL + ALT + B: To check the Company Statutory details
CTRL + C: To select the Cost Centre / To select the Cost Category
CTRL+ E: To select the Currencies
CTRL + G: To select the Group
CTRL + I: To select the Stock Items
Ctrl + Alt + I: To import statutory masters
CTRL + L: To select the Ledger / To mark a Voucher as Optional
CTRL + O: To select the Godowns
CTRL + Q: To abandon a form
CTRL + R: To repeat narration in the same voucher type
CTRL + Alt + R: Rewrite data for a Company

Gateway of Tally Shortcut Keys of Tally

CTRL + S: Allows you to alter Stock Item master

CTRL + U: To select the Units
CTRL + V: To select the Voucher Types (To toggle between Invoice and Voucher)

ALT + F4: To select the Purchase Order Voucher Type

ALT + F5: To select the Sales Order Voucher Type / To view monthly and quarterly
report
ALT + F6: To select the Rejection Out Voucher Type / To change the Sales Order Voucher
Type
ALT + F7: To select the Stock Journal Voucher Type / To accept all the Audit lists
ALT + F8: To select the Delivery Note Voucher Type / To view the Columnar report

Special Function Key Combination

ALT + F1: To close a company/ To view detailed report/ To explode a line into its details/
To select Inventory vouchers to alter
ALT + F2: To change the period
ALT + F3: To select the company info menu / To create/alter/shut a Company

Must Read: How to Create Multiple Payment POS Invoice in Tally ERP
Ledger Voucher Shortcut Keys of Tally

ALT + F9: To select the Receipt Note Voucher Type

ALT + F10: To select the Physical Stock Voucher Type
ALT + F12: To filter the information based on monetary value
Ctrl + F1: To select payroll vouchers for alteration
CTRL + ALT + F12: Advanced Config.

Final entries (closing entry) in Tally ERP 9

Adjustment Items : I) To Provide for outstanding Expenses
Adjustment Entries : Expenses account (concerned) (a) Dr
To Outstanding expenses account (b)
Effect to be shown in
Profit & Loss a/c : (a) Debit side as an addition to the concerned a/c
Balance sheet : (b) Liabilities Side

Adjustment Items : II) To Adjust Prepaid expenses

Adjustment Entries : Prepaid Expenses account (a) Dr
To Expenses account (concerned) (b)
Effect to be shown in
Profit & Loss a/c : (a) Debit side as deduction from the concerned exp.a/c
Balance sheet : (b) Asset Side

Adjustment Items : III) To Adjust Income Earned but not received

Adjustment Entries : Outstanding Income account (a) Dr
To Income account (concerned) (b)
Effect to be shown in
Profit & Loss a/c : (b) credit side as and addition to the concerned Income a/c
Balance sheet : (a) Asset Side

Adjustment Items : IV) To Adjust Income Received in Advance

Adjustment Entries : Income account (concerned) (a) Dr
To Income received in advance account (b)
Effect to be shown in
Profit & Loss a/c : (a) credit side as deduction addition from income a/c concerned
Balance sheet : (b) Liabilities Side
Adjustment Items : V) To Write off Bad Debt
Adjustment Entries : Bad Debt A/c (a) Dr
To Debtors account (b)
Effect to be shown in
Profit & Loss a/c : (a) Debit side
Balance sheet : (b) Asset Side, as a deduction from sundry debtors
Adjustment Items : VI) To Provide for Doubtful Debt
Adjustment Entries : Profit and Loss A/c (a) Dr
To Reserve for Doubtful Debt A/c (b)
Effect to be shown in
Profit & Loss a/c : (a) Debit side
Balance sheet : (b) Asset Side, as a deduction from sundry debtors
Adjustment Items : VII) To Provide for Discount on Debtors
Adjustment Entries : Profit and Loss A/c (a) Dr
To Reserve for Doubtful Debt A/c (b)
Effect to be shown in
Profit & Loss a/c : (a) Debit side
Balance sheet : (b) Asset Side, as a deduction from sundry debtors
Adjustment Items : VIII) To Provide for Discount on Creditors
Adjustment Entries : Reserve for Discount on Creditors A/c (a) Dr
To Profit and Loss A/c (b)
Effect to be shown in
Profit & Loss a/c : (a) Credit side
Balance sheet : (b) Liabilities Side, as a deduction from Sundry Creditors
Adjustment Items : IX) To Provide for Depreciation on a permanent asset
Adjustment Entries : Depreciation A/c (a) Dr
To (concerned) Asset A/c (b)
Effect to be shown in
Profit & Loss a/c : (a) Debit side
Balance sheet : (b) Asset Side, as a deduction from the concerned assets.

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Adjustment Items : X) To adjust interest on Proprietors Capital

Adjustment Entries : Interest on Capital A/c (a) Dr
To Capital A/c (b)
Effect to be shown in
Profit & Loss a/c : (a) Debit side
Balance sheet : (b) Liabilities Side, as addition to Capital
Adjustment Items : XI) To adjust interest on Drawings
Adjustment Entries : Capital A/c (a) Dr
To Interest on Drawing A/c (b)
Effect to be shown in
Profit & Loss a/c : (a) Credit side
Balance sheet : (b) Liabilities Side, as deduction from Capital
Adjustment Items : XII) For Goods used as free samples
Adjustment Entries : Free Samples A/c (a) Dr
To Purchases A/c (b)
Effect to be shown in
Profit & Loss a/c : (a) Debit side
: (b) a deduction from Purchase A/c in the Trading A/c.
Adjustment Items : XIII) Goods used as statonery in office
Adjustment Entries : Printing and Stationery A/c (a) Dr
To Purchases A/c (b)
Effect to be shown in
Profit & Loss a/c : (a) Debit side of profit & loss A/c
: (b) a deduction from Purchases in the Trading A/c.
Adjustment Items : XIV) Loss of stock by fire etc. insured and claim admitted
Adjustment Entries : Insurance Claim A/c (a) Dr
To Trading A/c (b)
Effect to be shown in
Profit & Loss a/c : (b) Credit Side of Trading A/c
Balance sheet : (a) Asset side as Insurance Claim
Adjustment Items : XV) Loss of stock partially insured and admitted by insurance Co.
Adjustment Entries : Insurance Claim A/c (a) Dr
Loss by fire A/c (b) Dr
To Trading A/c (c)
Effect to be shown in
Profit & Loss a/c : (b) Debit Side of Profit & Loss A/c
(c) Credit Side of the Trading A/c.
Balance sheet : (a) Insurance Claim on the Asset side
Adjustment Items : XVI) Loss of stock by fire uninsured
Adjustment Entries : Loss by fire A/c (a) Dr
To Trading A/c (c)
Effect to be shown in
Profit & Loss a/c : (b) Debit Side of Profit & Loss A/c
(c) Credit Side of the Trading A/c.