USER GUIDE

SAP EHSM-MOC
of
GAIL (India) Limited

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TABLE OF CONTENTS

1. Create Change Request .................................................................................................................................... 3

2. Review of Change Request by Coordinator ..................................................................................................... 7
3. MOC Approval ..................................................................................................................................................13
4. Release MOC for Execution and work Execution ...........................................................................................14
5. MOC Closer.......................................................................................................................................................17

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1. Create Change Request

Log on to EHS Management using T-Code NWBC

On NWBC screen click on the Role ZO_MOC_REPORTER (MOC REPORTER). Role menu for MOC Reporter shall
open.

Click on Create Change Request, a screen for change request: New will appear with list of change request types.
Click on link for change request you wish to create, a Change Request XXXX: New screen shall open in a separate
window

Fill the following data;

Object Information for MOC

Description: Specify short title of your MOC in Description field. It is a free Text and mandatory field
Type: Select from drop down values. E.g. Functional Location
Object: Search relevant Object using search criteria
Plant: Select from drop down values. Specify Plant in which MOC to be created

Specify Urgency for MOC using the parameters in Urgency section

Emergency: Select from drop down values

Shutdown Required: Select from drop down values
Statutory Clearance Required: Select from drop down values
Work Execution through: Select from drop down values

Specify Proposed date for various milestones in Proposed Date section

Duration / Reversal: Select Temporary or Permanent from drop down. Select the date if Temporary MOC
Approval: Specify planned Approval date from OIC/WIC
Start execution: Specify planned date for MOC work execution
Operational Start: Specify planned date for changes to be operational
Type of MOC: Specify Type of MOC (major/Minor) by selecting value from drop down

Change Definition

Detailed Description: Free text field to specify the details of proposed change
Impact of MOC on HSE: select from drop down
Proposed Solution: Free text field to specify the details of proposed solution
Notes: Free text field to specify additional notes, if any
Attachment and Links: Upload the relevant documents and Links for MOC

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Once all the data is filled, specify the MOC Coordinator in People Involved Section. It is very important that you maintain
Coordinator for further processing of MOC.
Note that the system shall pick up the details of person who is reporting the MOC in the system

The field marked * on the screen are Mandatory fields.

Click on Save and Submit button after filling the required information. A Workflow would be
triggered to coordinator informing the change request.

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Print Change request submitted

Reporter can take a print out of MOC submitted

2. Review of Change Request by Coordinator

Log on to EHS Management using T-Code NWBC

On NWBC screen click on the Role ZO_MOC_COORDINATOR.

Click on the Work List and then click on Change request Submitted. The list of submitted change requests shall be
displayed. Click on relevant change request for processing.

The Change Request will open with Evaluation Phase activity assiged to it.
Assign the responsible person for individual activity with due date for each.

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Select the individual activity and click on Notify to inform the responsible person about the assignment of work. A
workflow shall be triggered to responsible person

Execution of Activity by Responsible Person

Log on to EHS Management using T-Code NWBC

On NWBC screen click on the Role ZO_MOC_ACTIVITY_OWNER.

Click on the Work List and then click on Activity Assigned to me. The list of assigned activity shall be displayed. Click
on relevant activity for processing.

Execute the acitivity and enter the details in Detailed Description field, which is a free text field.

User may add additional notes for coordinator in Notes field, which is also a free text field. System also has provision
to assign related objects which may get affected due to this MOC. Also the User can attach any documents for
reference. Responsible person can add additional subacitvity from activity and assign person responsible along with
due date to it. The execution of sub acitivity will be similar to the activity.

Click on Complete button to complete the acitivity.

User can also take print out of the acitivity for reference.

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Completion of Evaluation Phase

Once all the Activities are complete. Coordinator shall complete the Evaluation phase.

Coordinator shall then add Approver for the MOC in the personal involved section. Coordinator then triggers Approval.

System shall trigger a workflow to Approver.

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3. MOC Approval

Log on to EHS Management using T-Code NWBC

On NWBC screen click on the Role ZO_MOC_APPROVER.

Click on the Work List and then click on Change request Awaiting Approval. The list of awaiting approval change
requests shall be displayed. Click on relevant change request for processing.

Review the change request. Approver has provision to resend change request for further details by clicking Resubmit
(Incomplete) button. Approver can also reject the change request by clicking Reject Button. In these
case a workflow shall be triggered to coordinator

Approver approves the MOC, a workflow shall be triggered to Coordinator.

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4. Release MOC for Execution and work Execution

After receiving the approval from Approver, Coordinator shall click on Release and Create activity button to release
the activities for execution

On saving the MOC, System shall automatically add relevant activities for execution of MOC based on selection of
MOC type.

Coordinator shall assign person responsible for individual activity along with due date.

Coordinator the click on Notify button by selecting individual activity to inform responsible of assignment of activity.
System shall send a workflow to responsible person.

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Responsible person shall open the workflow for activity assigned to him as specified in section Execution of activity by
responsible person of this document.

On completion of all the tasks, Coordinator will fill a closer check list in the form of questionnaire giving the details of
job completed.

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5. MOC Closer

After completion of all the activities and filling close out check list, Coordinator shall close the MOC

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