CHAPTER 8: CONSTRUCTION REPORTS
PARTICULAR FORM
I. WORK PROGRESS REPORTS
1.0a. Monthly, 24-Hour Weather Rose
1.0b. Builders Work Progress
1.0c. Electrical System Work Progress
1.0d. Sanitary/Plumbing Work Progress
1.0e. Fire Protection System Work Progress
1.0f. Elevator Transport Work Progress
1.0g. Air Con & Ventilation Work Progress
2.0 Daily Construction Report
3.0 Monthly Manpower Loading Report
4.0 Monthly Equipment Loading Report
5.0 Monthly Safety Statistics
II. PROJECT CONTROL REPORTS
1.0 Letter of Transmittal
2.0 Minutes of Meeting.
3.0 Request for Information.
4.0 Dunning Letter
5.0 Field Order Form
6.0 Field Instruction
7.0 Submittal Item Status
8.0 Submittal Summary Status
9.0 Initiator Change Order Request
10.0 Change Order Authorization
11.0 Change Order Summary Status
12.0 Budgeted vs. Committed Cost
PURPOSE
To document hourly weather condition of the whole
day for the whole month
To document the daily builders work progress,
equipment in use, personnel at the site and the field
condition on that day
To document the daily electrical work progress,
equipment in use, personnel at the site and the field
condition on that day
To document the sanitary/ plumbing work progress,
equipment in use, personnel at the site and the field
condition on that day
To document the fire protection system work
progress, equipment in use, personnel at the site and
the field condition on that day
To document the elevator transport progress,
equipment in use, personnel at the site and the field
condition on that day
To document daily air con and ventilation work
progress, equipment in use, personnel at the site and
the field condition on that day
To document daily work progress, equipment in use,
personnel at the site and the field condition on that
day
To monitor and document the contractors monthly
manpower loading and development on a week basis
To monitor and document the contractors monthly
equipment loading and deployment on a weekly
basis
To document the man hours lost or affected by
accidents during a period
To provide a checklist of actions on the documents
being sent
To document minutes of meeting
To document request for information
To follow up pending issues
To be used when issuing an emergency instruction
affecting contract provision only and should be
followed with an issuance of a formal change order
To issue instructions or orders that are not in conflict
with the plans and specifications and without cost
implications. Otherwise, use field order forms.
To document the flow and submittal of drawings and
similar documents
To summarize and monitor, on a periodic basis, the
various items being submitted by the contractor for
action/approval by the designers and/or the owner
To describe proposed changes and their justification
and to authorize issuance of a change
To provide contractual means for making changes
from original plans and specs
To document the nature and overall cost of change
orders to the project
To summarize the contract cost (budgeted against
committed) per item
13.0 Project Cost Status
14.0 Contract Cost Summary
15.0 Application and Certificate for Payment
III. MATERIAL REPORTS
1.0 Purchase Requisition
2.0 Requisition Summary
3.0 Owner-Supplied Materials Purchased/
Delivery Status
4.0 Owner-Supplied Materials Consumption
Report
5.0 Concrete Field Testing Data Sheet
6.0 Test for Cement
7.0 Noncompliance Notice
8.0 Concrete Pouring Record
9.0 Concrete Curing Record
10.0 Rebar Test Result
11.0 Batch Plant Inspection Report
12.0 Weekly Report of Concrete Aggregates
Test
13.0 Report of Compressive Tests of Concrete To regularly document the quality and strength of
14.0 Monthly Record of Noncomplying Tests
15.0 Certificate of Substantial Completion
IV. FINAL STAGE REPORTS
1.0 Affidavit of Release of Liens
2.0 Affidavit of Payment
3.0 Final Waiver of Lien
4.0 Consent of Surety
5.0 Contractors Certificate of Completion
To determine the total projected commitment and
budget cost and its variances
To summarize the contract cost per contractor of a
particular project
To facilitate the application for and payment of the
contractors works accomplished during the reported
period
To document the type, nature, quality and cost of
various items that need to be procured
To summarize all the items requisitioned in the
project
Documentation of all Owner-Supplied Materials
(OSM) Request/ Purchase Order (PO) Delivery
To document consumption vs. delivery and enable
the Construction Manager to take appropriate action
in case of underrun or overrun
To monitor the quantity and environment of concrete
sampled at the site
To document the physical and chemical properties of
a particular brand of cement being used
To provide a written notice of deficiency and to
demand for corrective action
To document the date of start and end hours of any
problems encountered, and any instructions issued
during the concrete pouring
To document and monitor the curing of concrete
being used
To document and monitor the quality of the
reinforcing steel bars used in the project
(a) To monitor and document the quantities and
conditions during concrete batching
(b) To document the moisture of aggregates being
used
To monitor and document the quality of aggregates
used
concrete being used
To document the nature and number of
noncomplying testing works
Establishes a specific date that will allow project
acceptance and occupancy and final payment even
though minor tasks remain to be completed
To submit in a sworn statement that the lien releases
or waivers attached include all parties also have lien
rights
To document Contractors sworn statement that he
has satisfied all of his financial obligations to his
employees, suppliers, and subcontractors
To protect the owner from lien claims
To document the consent of the Surety Company on
the Contractors Final Payment
To inform the Owner and his Engineer or Architect
that project is believed to be completed and ready
for inspections