Blank Audit Checklist

Area/process audited Office Administration and Office Supplies provision Audit no

Client / Organization Audit date

No Requirements Ref Doc Activity/ Comments / Objective Evidences

Compliance
Rating

A Follow Up and Review of Previous Audit Findings

1 Verify that electronic file to record all PR and PO being issued has been ISO 9001:2000
implemented?
CMW-005
2 Has CMW-005 been publish to highlight the handling of invoice supplier to
relevant parties?

3 Has duty and responsibility for admin been formally documented?

B Capital Expenditure

1 Verify that all capital expenditure items has been reviewed and approved CFW-009
1 by GM using CFF-044?
CFF-044

2 Verify that purchasing of goods categorised as capital expenditure above CFW-009

IDR 5,000,000 is approved using Capital Asset Purchase/Disposal
Application?

3 Verify that all capex has been assigned by a serial number? CFW-009

C Purchasing

1 Verify that all purchase initiated by using purchase requisition form ? PPF-090
Verify that the PR has been assigned with a unique number and registered
by Purchasing Officer?
Verify that all quotation is attached in the PR?

Key to Rating: 10 Satisfactory / Comply, 5 - Improvement required, (Observation), 0 - Unsatisfactory (Nonconformance), N/A - Not Applicable
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Compliance
Rating
2 Verify that all purchase order is numbered, registered, and issued by PPF-049
Purchasing Officer?
Verify that a copy of standard terms and conditions attached?
Verify that a copy of PO retained by Purchasing Officer?
Verify that all PO has include the requirements for invoicing?

3 Are all purchases less than $ 100.00 transacted by petty cash? CMW-005

4 Verify accounts receive project numbers for petty cash purchases? CMW-005

5 Verify accounts receive project numbers for petty cash purchases? CMW-005

6 How are defective goods returned to the supplier and what method is used CMW-005
to inform the supplier?

7 Verify that stationary stock control is performed?

D Leasing

1 What documents are raised when negotiating leases and how are accounts CMW-005
advised on leasing agreements (for item more than $ 5,000.00)?

2 Control of leasing e.i. the contract and expiry date?

Key to Rating: 10 Satisfactory / Comply, 5 - Improvement required, (Observation), 0 - Unsatisfactory (Nonconformance), N/A - Not Applicable
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No Requirements Ref Doc Activity/ Comments / Objective Evidences

Compliance
Rating
E Invoices - Supplier

1 Verify copies of invoices are checked against PO? CPF-004

2 Verify draft and final invoices are approved by authorized personnel prior CPF-004
to payment?

3 Establish if invoices are being paid in a timely manner? CPF-004

4 Verify that the Admin Dept. conduct supplier selection & evaluation? ISO 9001:2000
Clause 7.4.1

F Travel

1 Verify that all travel initiated by a travel request? CPM-048

CPF 033

2 Verify travel insurance for International travel?

3 Verify travel tracking order management in the travel management web?

4 How to control the travel expenses? Whether is it using companys or

personal expenses?

Key to Rating: 10 Satisfactory / Comply, 5 - Improvement required, (Observation), 0 - Unsatisfactory (Nonconformance), N/A - Not Applicable
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No Requirements Ref Doc Activity/ Comments / Objective Evidences

Compliance
Rating

G Asset Management

1 Do all assets have been registered and maintain well?

Verify how to identify assest?

2 Do all assets traceable for its location?

3 Any disposed assets in the last 6 mo? If yes has asset disposal form used
properly?

H Training

1 Does the auditee feel that they have received adequate training to perform ISO 9001 :2000
their job?
CST-006

J Process/System Improvements

1 What improvements do you feel can be made to the system? CQF-009

Auditor to calculate Actual and Possible scores from the audit and fill in box below * Possible score to include only those questions applicable.

Actual score

Possible score *

% (Actual/Possible) x 100

Key to Rating: 10 Satisfactory / Comply, 5 - Improvement required, (Observation), 0 - Unsatisfactory (Nonconformance), N/A - Not Applicable
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Auditor notes

Key to Rating: 10 Satisfactory / Comply, 5 - Improvement required, (Observation), 0 - Unsatisfactory (Nonconformance), N/A - Not Applicable
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