T4. Description of The Approach, Methodology and Work Plan For Performing The Assignment

Part1: Bidding Procedures
T4. Description of the Approach, Methodology and Work

Plan for Performing the Assignment
Bidding Document for O&M Management Contractor for the Addis Ababa Djibouti Railway
T4. DESCRIPTION OF THE APPROACH, METHODOLOGY AND WORK PLAN FOR PERFORMING
THE ASSIGNMENT
A) TECHNICAL APPROACH AND METHODOLOGY
1 OVERVIEW OF PROJECT AND SERVICE OBJECTIVES
2 COMMISSIONING AND PRELIMINARY OPERATION
3 SERVICE OPERATION
4 INFRASTRUCTURE MAINTENANCE
5 MAINTENANCE OF LOCOMOTIVES
6 SAFETY AND SECURITY
7 COMMEDCIAL ITEMS
8 IT SYSTEM AND MANAGEMENT
9. TECHNICAL AND POST SALE ASSISTANCE
10 DELIVERABLES
B) WORK PLAN
C) ORGANIZATION AND STAFFING
D) PROPOSED KEY PERFORMANCE INDICATOR (KPI) STANDARDS
T4. Description of the Approach, Methodology and Work Plan for Performing the Assignment
a) Technical approach and methodology
1 Overview of Project and service objectives
1.1 Overview of Project and infrastructure provision
Ethiopia-Djibouti Railway Network Project starts from the west at SEBETA which is to the southwest of
Addis Ababa, the Capital, running in the east through ADAMA, MIESO and border station DEWELE,
and then entering DJIBOUTI until finally arrives at DJIBOUTI port area. The entire line will be 751.7km
long, including 113km for the double-track railway from SEBETA to ADAMA and 638.7km for the single-
track railway from ADAMA to DJIBOUTI port area. The main line in Ethiopia will be 670.7km long, while
that in DJIBOUTI 81km long.
It is designed that 45 stations will be established along the entire line, among which 19 stations will be
established in the preliminary period, including 1 passenger station, 1 freight intermediate stations, 9
passenger-freight intermediate stations and 8 overtaking stations. A dispatching command center will
be provided in LABU and a dispatching disaster recovery center in NAGAD. A locomotive and rolling
stock depot and a train inspection and repair point will be provided in INDODE, and a locomotive
turnaround depot and a train inspection and repair point will be provided in NAGAD station.
In the communication system, both wired communication and wireless communication are adopted. The
information system includes electronic freight invoice system, electronic passenger ticket system,
passenger service information system, generic cabling system and automatic fire alarm system. The
signaling system is composed of 64D type semi-automatic block system, computer interlocking system
and newly-added CTC central dispatching system, as well as axle counting equipment furnished at
entrances of all stations along the route. The operation division will be electric division.
1.2 Basis of Compilation
1.2.1 Tender document of Procurement of Management Contract Services for Addis Ababa Djibouti
Railway system operation and maintenance issued by EDC
1.2.2 Design documents of Addis Ababa Djibouti Railway
1.2.3 Labor law and regulation currently applied in Ethiopia and Djibouti
1.2.4 Technical management regulation and specification of passenger and freight transportation
currently applied in China
1.2.5 Main technical standard

Gauge: standard gauge 1435mm
Railway class: national railway class II in China.
Number of main line: double-track line from Sebeta-Adama; single-track line from Adama-Mieso-
Djibouti
Design speed: maximum travelling speed of 120km/h for passenger train; maximum travelling speed of
80km/h for freight train
Minimum curve radius: 1200m in normal segment, and 800m in difficult segment
Centerline spacing: 4m
Limiting slope: 9, and 18.5 for dual-locomotive traction
Type of traction: electric traction
Type of locomotive: HXD1C locomotive as main line locomotive; diesel DF7G type as shunting
locomotive
Traction mass: 3500t
Effective length of receiving-departure line: 850m for single-locomotive, and 880m for dual-locomotive
Type of block: automatic block between stations
Number and type of existing locomotives and rolling stocks: 35six-axle 7200 kW HXD1C type electric
main line locomotives; 6six-axle 2200 kW DF7G type diesel shunting locomotives; 3025G type
passenger locomotives, including 20 hard-seat locomotives, 4 hard-berth locomotives, 4 soft-berth
locomotives and 2 dining cars; 1100 freight locomotives.
1.3 Service objectives
The Contractor shall be responsible for achievement of general objectives proposed by EDC within the
term of the Management Contract (MC). Under supervision by the Operations, Maintenance & Contract
Management Unit, the Contractor will assist the Client for engineering acceptance and equipment
commissioning, take over the entire railway and put into pre-operation and operation.
The target KPI value will be achieved during the operation period, assistance will be provided to
Ethiopian Railways Corporation in developing a comprehensive and effective railway transport system
mainly composed of operation organization system, passenger transport organization system, freight
transport organization system, etc; and by establishing the informative management system, the
competitive, safe and reliable freight and passenger transport service by railway can be delivered.
During the contract term, the contractor will provide local personnel with training on technology and
management, as well as practical operation, in order to ensure that Ethiopian Railways Corporation will
be equipped with a set of complete railway traffic operation management system and qualified team
that be capable of manage the railway independently.
1.4 Work content and overview of compensation

The management contractor will commence performance of the project provided that EDC will provide
the contractor with satisfactory office conditions and operation environment and creating satisfactory
training conditions and practice environment for the contractor during operation mobilization,
commissioning, preliminary operation and operation. According to notes of EDCs compensation plan,
during the entire contract period, the contractor shall be responsible for only operation management
along the entire railway line by appointing qualified workers and introducing advanced management
technologies in order to achieve the KPI values; The Contractor is responsible for prepare and provide
teaching materials, teachers and use existing training facilities to providing trainings to achieve the KPI
values expected by EDC; the contractor shall be responsible for only freight revenue level and other
auxiliary revenue level in order to reach or exceed the Break-even level as expected by EDC.
Therefore, it is necessary to identify the pre-condition for the services provided by the management
contractor the following shall be clarified:
1.4.1 Prerequisite for operation management

After the contract becomes effective, the contractor shall allocate qualified personnel to work in the
project as agreed at respective stages of involvement, mobilization, commissioning, preliminary
operation and operation. EDC shall be responsible for creating good office conditions and operation
environment for the contractor and providing the contractor with stable infrastructure, locomotives and
rolling stocks, information system and various maintenance facilities, equipment and tools in good
conditions. Therefore, all office and logistics facilities and equipment for the employees in the process,
including offices, PCs, office furniture, network, means of transportation for office and production
purposes and labor protective equipment, shall be responsibility of EDC (The contractor may submit a
plan to EDC for approval and procurement; or the contractor may submit a plan to EDC for approval,
and then the contractor will be responsible for procurement management at EDCs costs); during the
entire contract period, EDC shall be responsible for providing all energy (water, electricity, etc.), spare
parts of infrastructure and maintenance facilities, spare parts of locomotives and rolling stocks, daily
consumables, maintenance tools and equipment, etc. (The contractor may submit a plan to EDC for
approval and procurement; or the contractor may submit a plan to EDC for approval, and then the
contractor will be responsible for procurement management at EDCs costs); EDC shall employ the
security personnel along the whole railway line at its own costs, and the contractor shall be responsible
for management on security personnel for maintenance of the security system.
1.4.2 Prerequisite for capacity building

After mobilization, the contractor shall prepare and provide teaching materials, teachers, and use
existing training facilities, and propose capacity building program. While EDC shall be responsible for
accommodation and remuneration (if any) for all trainees. The contractor shall conduct recruitment and
employment as planned, providing trainees with theory training, practical training, evaluating on the
trainees and providing on-the-job training during the work period.
1.4.3 Freight and other auxiliary revenue

After the contract becomes effective, the contractor shall develop freight and other auxiliary revenue
proposals plans and conduct marketing activities in order to expand freight sources and thus to
increase revenues. During this process, the contractor is free to attract freight sources and develop
auxiliary businesses by employing marketing means and taking full advantage of infrastructure and
equipment. The contractor shall propose the procurement plan and budget of all supplementary
facilities and equipment for freight transport and auxiliary activities for EDCs approval, and EDC shall
be responsible for the procurement and provision, or, the Contractor shall procure on EDCs cost. Since
the Third Year of operation, freight revenues and other auxiliary revenues shall be incorporated into
EDCs evaluation of work-related incentives/punishment. That is when freight revenues reach or exceed
revenues at breakeven point, incentives of 8% of revenues from turnover and the management fee will
be awarded; no incentives or punishment but only management fee paid when freight revenues reach
80%-100% of expected revenues; penalization will be made when annual revenue realized in the range
of 60-79% of the break-even level; and EDC shall be entitled to terminate the Contract since the annual
revenue realized below 60% of the break-even level. And for other auxiliary revenues, incentives of
20% of the specific revenues will be provided).
2 Commissioning and preliminary operation

2.1 Involvement
Definition of involvement: collection of design data, construction data and acceptance standards for the
Project within the respective scope of jurisdiction, organization of relevant personnel to get familiar with
such data, cooperation with or assistance EDC in commissioning and acceptance of the Project, and
technical preparation according to EDCs arrangement.
Work content of involvement: preparation of involvement scheme. In accordance with the involvement
scheme, groups of personnel shall be allocated to prepare the survey outline, collect main technical
information for the Project, and get familiar with technical information; a preparation group from the
Contractor shall be sent to the office provided by EDC to establish the relationship with Ministry of
Transport, EDC officers and local governmental authorities.
Involved personnel: with coordination from EDC, personnel shall be allocated as scheduled in
accordance with table T9.
Involved time: one month before the commissioning phase of the line.
2.2 Mobilization
Within 20 days from the effective date of the management contract, the management contractor shall
submit a mobilization work plan to EDC, while commencing mobilization. EDC is required to provide the
management contractor with assistance and a cooperation work list. The management contractor shall
report the mobilization progress every week to EDC.
2.2.1 Management mobilization
Within 20 days from the effective date of the management contract, an advance preparation team from
the management contractor will arrive at the office reserved by EDC to keep contact with Ministry of
Transport, EDC officials and relevant local authorities. Within 30 days from the effective date of the
management contract, at least 8 members of top and middle management from the management
contractor shall be mobilized. Within 60 days from the effective date of the management contract, at
least 50 persons appointed by the management contractor for early involvement will be mobilized.
2.2.2 Logistics mobilization
Management contractor shall submit vehicle procurement plan to EDC for approval after the effective
date of the contract. Vehicles' fuel consumption and routine maintenance are at cost of EDC.
Number of Vehicles Needed During MC Period
No. Type Quantity Seats Remark
1 Pickup 60 5 Toyota 2.4
2 Minibus 20 17-19 Toyota
3 Bus 10 40 Local Brand
4 SUV 40 5-7 Toyota 5 of V8, 35 of V6
2.2.3 Technology mobilization

2.2.4 Production material procurement mobilization
Within 20 days from the effective date of the management contract, the management contractor shall
begin to implement the production material procurement mobilization plan. To ensure proper
maintenance of the line and equipment after the entire line is put into operation, procurement for labor
protective equipment, instrumentations, tools, equipment, daily consumables and emergency rescue
materials shall be implemented immediately. The management contractor shall sort out all railway
engineering contracts of EDC in order to verify the spare parts to be supplied by the suppliers,
determine the final spare part lists in individual contracts and specify delivery time of all spare parts.
The above materials shall be purchased with EDCs fund and be tracked and implemented by the
contractor.
2.5 Preliminary operation
After handing over the relevant sub-systems, preliminary operation shall start. The contractor plans that
with the trial operation for 1-2 months, stability of the newly-built operation and maintenance system
and its sub-systems in the whole line under different conditions shall be tested.
Prior to preliminary operation, the contractor shall prepare a detailed preliminary operation plan mainly
with regard to functionality of infrastructure, locomotives, rolling stocks and their interfaces, adequacy of
traffic management and railway operation organization mode and adequacy of infrastructure
maintenance organization mode. Specific implementation approaches, participants, technical
conditions, function display and related organization and cooperation procedures for preliminary
operation shall be developed, and by simulating the specific scenes, functions and service effects of
operation and maintenance shall be verified.
2.5.3.1 Prerequisite for preliminary operation
For smooth preliminary operation, the following works shall be completed: firstly, the contractor shall
provide sufficient strategies and preparations for management on preliminary operation based on the
best international railway system practice; secondly,. assets taken over are safe and available under
operation conditions; thirdly, the contractors key personnel responsible for operation and safety shall
be in place and they shall be experienced in implementation and capable of handling various
emergencies. Therefore, the contractor shall consider in advance all involved operation personnel, time
selection, equipment, logistics organization, specification and functionality and maintainability of the line
and rolling stock.
2.5.3.2 Acceptance of operation rules and systems
Operation rules and systems shall be accepted in the following aspects:
Completeness: means several all-around scene simulations involved with all the personnel and all the
processes and with full coverage shall be conducted for all matters related to operation so that all
personnel involved with operation and maintenance will be familiar with the operation process and skills
on their respective jobs and can handle various emergencies, and all infrastructures for operation and
maintenance and all software and hardware facilities and equipment for operation can be applied in the
simulated scenes to enable them to reach good conditions.
Effectiveness: means all activities implemented can achieve the expected effects, and problems found
can be satisfactorily settled, thus improving the implementation efficiency.
Applicability: means all preliminary operation proposals shall be applied to operation and maintenance
in the project, and comply with local service demand and local cultural and legal requirements.
Specificity: means all preliminary operation proposals shall be developed for specific objectives, under
which specific function drills and operation service simulation shall be conducted.
Compatibility: means all scene simulation and drills can include various operation requirements, require
cooperation between units and positions, provide interfaces between infrastructure, operation facilities
and software and hardware facilities managed by different departments, and achieve timely, true and
valid information transmission.
2.5.2.3 Verification of functionality for infrastructure, rolling stock and their interfaces
One of the main purposes is to verify functionality of the infrastructure, rolling stock and their interfaces
during implementation, including stability of the track, correctness of signaling and switch transition,
smooth communication, effective control in substation, normal conditions of contact line, good
conditions of locomotive, operating states of rolling stock, indication of train operation, communication
between the driver and the station and operation center, operation of passenger ticket and freight
invoice systems, normal operation of axle counting equipment, train route arrangement and shunting,
etc. In the verification, mainly presenting the availability of devices or facilities, timely intervention with
the equipment and operation process in the operation center, and effective integration of sub-systems
managed under complex conditions are reflected.
2.5.3.4 Verification of organization mode for traffic management and railway operation
The traffic management rules developed in the project shall be verified in their completeness and
compliance with operation service demand in the project. During implementation, modification
recommendations shall be proposed, including adequacy of service organization, appropriateness of
logistics organization proposals related to incidents, accidents and emergency rolling stock and
organization intervention.
By simulating the train operation, which is conducted in organization of passenger and freight transport
and maintenance of locomotives and rolling stocks, adequacy of passenger and freight transport
service, qualification of operation personnel, emergency response drills for emergencies or accidents
by operation personnel, and effectiveness of rolling stock maintenance organization shall be verified
and improved.
2.5.3.5 Verification of infrastructure maintenance
Infrastructure maintenance simulation is mainly for the purpose of effective running of existing
infrastructure and timely elimination of possible faults to the infrastructure in order to ensure normal
operation. It will reflect effectiveness of diagnosis functions used in the control room and operation point
and effectiveness of (preventive and corrective) maintenance organized, especially effectiveness of
emergent service organization (in intervention time, personnel qualification, technical equipment and
logistics proposal); recommendations shall be proposed on the type and quantity of infrastructure
maintenance machinery which ERS has not planned to invest in or finance, including equipment
necessary for short-term maintenance from the initial operation period and equipment necessary for
renovation and long-term maintenance of infrastructure; supporting facilities for personnel camping,
living, traffic and production, etc. shall be provided.
2.5.3.6 Verification of capacity of railway system
Capacity of the railway system refers to capacity of the system under both normal and abnormal
conditions along the entire line, mainly including the maximum freight and passenger carrying
capacities of the line. By simulating, traveling speed of passenger and freight trains, turnover time of
rolling stock and turnover of locomotive shall be determined, and preliminary train diagram planning
shall be determined, in order to verify compatibility of train movement under restriction conditions
related to electric traction system, block system, on-board system and characteristics of rolling stock.
2.5.3.7 Operation management
Within 3 months after mobilization, the contractor shall, based on physical conditions of infrastructure
provided by EDC and local conditions, carry out capacity analysis and capacity enhancement
allocation, and develop detailed and feasible passenger and freight train operation solutions, including
Dispute coordination procedure;
Priority criteria in case of crowded infrastructure;
Capacity allocation for maintenance;
Capacity optimization and operation during emergency;
Specific requirements on transport of dangerous freight.
2.5.3.8 Others
During preliminary operation, the contractor shall also perform the following works: a sufficient number
of trains with sufficient loads shall be operated to speed up the track settlement in order to facilitate
timely commercial operation of the line with nominal characteristics; continuous improvement and
modification of passenger and freight transport schedule; preparation of capacity building plan; design
of line safety management system in accordance with national regulations, and preparation of
infrastructure and rolling stock management plan and annual estimate proposal, development of
marketing and sales plan for passenger transport, freight transport and auxiliary service, etc.
2.5.4 Preliminary operation result report
At the end of implementing preliminary operation, the contractor shall summarize the implementation of
preliminary operation to provide EDC with a preliminary operation result report which includes all
processes and results, the contractors recommendations on changes in specifications or organization
based on verified data, recommendations on modification to key performance indicators (KPI),
favorable operation and cost recommendations for passenger and freight business planning, etc.
3 Service operation
Upon completion of preliminary operation, all systems and equipment will be ready for operation, and
with all jobs in place, conditions for formal operation are available. The Contractor will commence
formal operation in accordance with operation documents issued and time designated by EDC. Service
operation mainly includes operation of infrastructure and operation of trains.
3.1 Operation of infrastructure
The Contractor shall be responsible for management on sub-processes related to infrastructure
operation, mainly including schedule management, management on control room and operation point,
traffic management, shunting, operation planning for infrastructure maintenance, management on
emergencies during operation, training and support for operation skills, production report, etc.
3.1.1 Schedule management
There are 30 stations shows in the tender document, but the site visit results show only 19 stations are
completed at current stage. Therefore, the schedule is been planned based on 19 stations, the other 11
stations will be planned later when in the condition for opening.
Safe operation of the train;
Rapid and convenient transport of passengers and freight;
Economical and rational operation of locomotives and rolling stocks and arrangement of construction
and maintenance gap by taking full advantage of the carrying capacity;
Combination of train operation line and traffic flow;
Coordination and balance between stations and sections;
Rational arrangement of timetable for the crew;
The locomotive working diagram is a plan for operation of locomotives and should be prepared along
with the train diagram.
Passenger train operation plan
Section Passenger train marshalling Pairs Remarks
LABU~ADAMA 5 hard-seat trains 3 Pairs 1 inter-city train
LABU~DIRE 5 hard-seat trains + 1 hard-berth train + 1 1 Pair 1 inter-city train

DAWA soft-berth train
LABU~NAGAD 4 hard-seat trains + 1 dining car + 1 hard- 1 Pair 2 international trains

berth train + 1 soft-berth train
Standby, during 2 hard-seat trains + 1 hard-berth train + 1 Reserved for special

maintenance soft-berth train commercial train and
replacement during
maintenance
Total: 30 passenger trains
Passenger train: according to the number of passenger trains provided by EDC, it is planned that 1 pair
of international passenger trains shall be arranged between LABU-NAGAD, 1 pair of inter-city
passenger train between LABU-DIREDAWA and 3 pairs of inter-city passenger trains between LABU-
ADAMA. The operation proposal and schedule for passenger trains can be published to the public after
they are finalized, and they will remain valid for a certain period of time.
Freight train operation plan
Section Freight train marshalling Pairs Remarks
SEBETA~INDODE 2 District transfer train
INDODE~NAGAD Fixed-axis 3500T, 4 Pairs 1 pair of attaching and detaching
converted length 65 freight train, 3 pairs of through freight

trains
number of pairs of freight trains to be operated shall be determined based on the freight volume, and
the train diagram for preliminary operation shall be prepared based on allowable operation speed,
passenger and freight transport volume and infrastructure (number of passenger and freight trains) of
the line. Since freight transport is restricted by gathering of loading and unloading vehicles, the
operation schedule should not be published, but can be inquired by the freight bill in the freight
marketing system.
3.1.2 Management on control room and operation point

According to traffic rules and position setting, an operation center shall be provided in the infrastructure
department to be responsible for management on control rooms and operation points. The following
figure shows the organization mode:
Infrastructure dept.
Operation center
Traffic management Supervision & risk analysis dept.

dept.
Coordination management
equipment dept.
development
Planning &
Production coordination dept.
dept. in operation center
control dept.
Production
Level crossing operator

Station Traffic
management
director
master
Station
Regional
operation director
control expert
Production
manager
Equipment
assistant
master
Station
3.1.2.1 Management of operation center (control room)

An operation center is provided in the infrastructure department to serve as the transport production
command center of EDC. The operation director will represent the general manager to organize and
give instructions for daily transport, and he is responsible for organizing, commanding and coordinating
the departments and jobs related to transport in EDC for purpose of safe and well-organized transport
organization. Basic tasks of the operation director: correcting preparation and implementation of daily
transport plans, scientific organization of passenger flow, freight flow and vehicle flow, transport
balancing, exploitation of transport potential, improvement of transport efficiency, economic and rational
utilization of locomotives, rolling stocks and various transport equipment, organization of close
cooperation and coordinated functioning with departments related to transport, realization of train
marshalling plan, train diagram and transport proposal, improvement of economic benefits and
achievement of transport safety task and various technical indicators.
In the operation center, traffic management department is provided to be responsible for managing the
control rooms and stations, and a supervision and risk analysis department is provided to be
responsible for traffic management planning and device development.
In the traffic management department, a production coordination department is provided to be
responsible for resource allocation to ensure timely reporting, monitoring and data output so that
optimization measures can be proposed. Coordination department in the operation center is
responsible for dispatching command, operation command in the station and operation management at
the level crossing.
The production coordination department is mainly responsible for technical intervention and support,
comprehensive analysis and development of operation rules and regulations. Control experts with
different duties shall be provided.
The comprehensive analysis expert shall be responsible for:
Comprehensive analysis on transport indicators. He shall follow up and evaluate the completion of
indicators of transport quality, efficiency and benefits in order to exploit potentials, improve the efficiency
and carry out comprehensive analysis on transport indicators.
Participating in routine transport production meetings and other meetings related to transport
production in order to obtain knowledge about transport production on the day and keep respective
records.
Obtaining knowledge about transport production. He shall go to individual offices and operation
directors offices to know about problems with transport production, carefully analyze the reasons and
stipulate improvement measures.
Enhancing communication with the operation director in order to know about problems in transport
production, transport organization, smooth marshalling station and adjustment and modification to
marshalling plans, and to propose constructive recommendations and suggestions to related leaders.
Daily analysis and regular analysis on transport indicators. He shall carry out regular and special
analysis with regard to transport production organization within a specific period of time by collecting,
processing, summarizing, analyzing and feeding back related information, thus providing high-quality
analysis information for transport production organization in a timely and accurate manner. He shall
also be responsible for development of transport organization measures at all stages.
Establishing and completing all indicators, analysis information and accounts with regard to transport
production in order to have comprehensive knowledge about achievement of transport production
tasks.
The safety control expert shall be responsible for:
Stipulating and modifying the relevant safety management systems in the operation center, as well as
supervision on their implementation.
Cooperating with individual departments in development and modification of safety responsibility
scope and related safety responsibility evaluation methods for operation directors in the operation
center, as well as inspection and implementation of them.
Checking the observance of rules and regulations by operation directors of different jobs, and timely
correcting the violations and punishment in accordance with relevant regulations.
Communicating with EDCs safety supervision room, and timely confirming, instructing and correcting
the safety problems in operation directions of different jobs.
Checking and collecting various safety information in the operation center, and establishing the safety
problem library of operation center
Regularly checking the issuance of commands from operation directors, maintenance and recording of
operation directors command inspection information and account, and punishment as specified.
Leading and organizing related department to carry out joint inspection on operation directors
commands in order to achieve full coverage of inspection on operation directors commands.
Assisting in holding special safety analysis meetings, as well as record keeping and forming minutes
for such meetings.
Basic business training, employees visit to the site and technological training in the operation center
in order to improve business skills of personnel in the operation center.
Regularly notifying safety problems discovered during inspection and recommendations on awards for
person(s) preventing accidents.
The technical control expert shall be responsible for:
Leading the basic management on technologies in the operation center, , modification and
improvement of systems and measures in the operation center including Rules for Management in
Operation Center of Ethiopia-Djibouti Railway Network, modification, development, supplementation,
abolition, inspection and evaluation of temporary technical requirements and regulations (except those
for specialized operation directors).
Collecting and organizing information including train diagrams, review on operation director production
chart;
Application, management and repair of information equipment under management by the operation
center, management on consumables for the computer system and development, application,
upgrading and maintenance of application software systems in the operation center, as well as
modification to basic data in related information systems in the operation system.
Leading the technological education and training in the operation center; stipulating the training plans
for personnel in the operation center, organizing the basic business test, technological training, job
transfer test, placement test and certification test; managing related information, accounts and
operation directors exam question database.
Assisting in the integrated office to manage on-the-job training, continuing education, curricula
education, adult education and professional title application for personnel in the operation center.
Leading and organizing operation directors to regularly pay visits to the site, and managing operation
directors certificates.
Cooperating with the safety room in safety inspection and assessment on operation directors,
conducting the safety tackling activities and inspection, analysis and evaluation on safety critical points.
Cooperating with the special control room in organizing relevant personnel to study military transport
rules and regulations.
A traffic management director is provided in coordination department of the operation center to be
responsible for:
Organization of train operation on railways in Ethiopia-Djibouti, organizing and directing the train
operation directors and stations to organization train operation in accordance with the train diagram,
organization of late trains to recover the time lost, completion of loading, unloading, arrangement and
construction tasks specified in daily (shift) plans, improvement of train on-schedule rate.
Checking and directing the train operation director in train release, completion of charts, issuance of
staged plans every 3h or 4h and release of operation directors commands; supervision and inspection
on implementation and completion of key work by the train operation director, and establishment of
inspection and analysis account.
Maintenance of operation directors discipline, observance of commands from operation director of
upper level; inspection on compliance in individual units with operation directors commands and rules
and regulations, and notification of and settlement recommendations on consequences caused by
violations.
Rectification and analysis on stop outside signal, passenger train on-schedule and misconduct of
operation directors, as well as tracking of the rectification; daily collection, inspection and analysis of
train diagrams.
Inspection and notification of safety and on-schedule situations in individual units, correct and timely
settlement to problems during operation of the train in order to prevent accidents.
Management on transmission of related documents and telegrams. Related documents, telegrams,
operation directors command and key instructions shall be sent to the train dispatching console.
Based on demand in individual disciplines, the following positions shall be provided in the operation
center: plan operation director, train operation director, locomotive operation director, rolling stock
operation director, construction operation director, power supply operation director, freight operation
director, passenger transport operation director, statistics reporter and equipment monitor.
Regional operation directors with the following responsibilities shall be provided in coordination
department of the operation center:
Position Job responsibility Work content
Develop train Development of train operation plans for the future 24h based on
operation plans; information on primary train diagram, including determination of
adjust train train number, arrival and departure time in each station, operation
operation plans; route, etc. of the train; Adjustment to train operation plan 3h after
develop train the current time, including adjustment to arrival and departure
Plan attaching and time, train operation route, running of extra train or withdrawal of
operation detaching plans train, etc.; Determination of train marshalling plan in the starting
director station based on information on existing rolling stocks in the station
and demand for empty rolling stocks, etc.; Development of train
attaching and detaching plans based on train marshalling, demand
for empty rolling stocks and conditions of the station, according to
the plans, rolling stocks shall be detached in the station while
existing rolling stocks in the station shall be attached to the train.
Adjust train Adjustment to train operation plans within the coming 3h, including
operation plans; adjustment to arrival and departure time, train operation route,
issue staged plans; running of extra train or withdrawal of train, etc.; Issuance of
monitor train staged plan within the designated period of time to the station after
Train operation; prepare adjustment to the operation plan is completed; Timely adjustment
operation and issue to operation plans by monitoring train operation with dispatching
director operation directors monitoring programs and based on train operation; Preparation of
commands operation directors commands and issuance of such commands to
stations and other terminals. Receiving signed receipt after
issuance and monitoring on implementation of operation directors
commands.
Locomotive Develop Development of locomotive operation and return plans through

operation locomotive coordination with the plan operation director based on the adjusted
director operation and plan; review on maintenance plan reported in the locomotive depot
return plans; through coordination with the plan operation director in case of
review arduous transport workload; rational arrangement of locomotives
maintenance for tests, rescue and other special tasks in special situations, and
plans; know about development of operation and return plans for such special
dynamic locomotives.
distribution of
locomotives and
the locomotive
driver; coordinate,
settle and report
special situations
including accidents
and faults
Review and Review and approval of maintenance plans submitted in the rolling
approve stock depot, and necessary communication and coordination with
maintenance plans the plan operation director in case of urgent transport tasks;
submitted in the conveyance and countersignature of operation directors
rolling stock depot commands issued in the operation center which mention problems
and supervise their involved with rolling stock. Related personnel shall be notified of
Rolling
implementation related precautions after receiving such commands; contact the
stock
progress; plan operation director for sending rolling stocks requiring
operation
countersign maintenance to the rolling stock depot for maintenance;
director
operation directors arrangement of inspectors for maintenance of rolling stock staying
commands; in the station for long time.
cooperate with
other operation
directors in the
center.
Develop The construction operation director shall develop month and daily
construction plans; construction plans and submit them to the countersignature unit
coordinate with and main review unit for review and approval. Diagrams in the
cooperative units; plans approved shall be sent to terminals including the train
prepare and issue diagram; by coordinating with operation directors of maintenance,
construction power supply and other jobs and operation units, the construction
commands; operation director shall be responsible for key work and
Constructio
register and cancel communication, and he shall obtain knowledge about preparation
n operation
construction prior to operation in individual units; the construction operation
director
director shall generate construction commands based on the
developed construction plan, and issue them to terminals of
related units; the construction operation director shall register or
cancel construction operation, obtain timely knowledge about
construction progress, coordinate to settle problems during
construction, and provide confirmation and inspection after
completion of construction.
Power Be responsible for Operation director responsible for traction power supply along the
supply traction power entire line; having knowledge about operation of traction power
operation supply, electric supply along the entire ling, equipment state, utilization of
director power supply and maintenance gap, construction of slow operation plan; directing
equipment operation, trouble shooting and accident recovery for traction
operation; power supply equipment, guarantee of traction power supply for
cooperate with passenger transport and important material transport, correct
other operation issuance of switching and operation commands. The power supply
directors in the operation director shall be entitled to cut off power supply before
center; develop reporting in case of emergency which may endanger personal or
maintenance plan equipment safety; summary and review service interruption plans
for the next day, submitted by the power supply depot, and implementation of such
and issue power plans with close cooperation with the train operation director based
transmission and on the defined gap time and service interruption plans issued by
service interruption EDC. Efforts shall be made to improve the gap utilization rate;
commands coordination with related units for problems found, reporting to
relevant departments, and proposal of rational correction
recommendations; having knowledge about states and allocation
of engineering vehicles, and issuance of commands for operation
of non-first-aid repair engineering vehicles and maintenance
engineering vehicles; having knowledge about and assistance in
arrangement of operation of test train and detection train; proper
maintenance of original information during accident, and
participation in investigation and analysis of related accidents.
Reply to orders Reply to orders submitted in freight stations in charge (including

submitted in freight truck-load, container and less-than-truck-load) based on the
stations for rolling number of available empty rolling stocks, carrying capacity and the
stock allocation; number of rolling stocks applied for; having knowledge about the
allocate empty number of empty rolling stocks in each freight stations and
rolling stock appropriate allocation of empty rolling stocks in stations with small
distribution in each demand for such rolling stocks to stations with larger demand;
Freight freight station; having knowledge about container distribution in each freight
operation allocate empty station, and allocation of empty containers in freight stations
director container handling container business based on container demands in each
distribution in station; timely delivery of upper-level instruction and key
freight stations requirements to freight clerk in each shift, organization to achieve
handling container loading and unloading tasks and freight indicators specified in
business. monthly, ten-day and daily (shift) plans; enhancement of unloading
organization, and rational organization of loading and unloading
based on unloading capacity in each freight station to avoid
unloading backlog.
Passenger Accurate He shall be responsible for general organization of passenger

transport knowledge about transport, have accurate knowledge about attaching and
operation attaching and detaching, passenger flow, luggage loading and unloading, etc. of
director detaching and passenger trains, enhance close cooperation between jobs and
passenger flow of the station, and supervise ticketing in the stations in strict
passenger trains; accordance with the value on the ticket and the plan in order to
statistics and avoid serious over-load and to ensure safety and on-schedule of
analysis of on- the passenger trains and achievement of passenger transport
schedule and late tasks; he shall be responsible for statistics and analysis of
passenger trains; passenger trains which are on schedule or late, reasons for the
collection of lateness shall be checked with the personnel on duty in order to
information and determine whether it is due to negligence or not, which shall be
registration reported within the specified time; he shall enhance transport
accounts for organization, and develop attaching and detaching plans for
passenger passenger trains to be repaired in works or in depot, additional
transport; trains and marshaled passenger trains based on related
completion of 18 documents, telegrams, commands and instruction and plans
oclock report on submitted by the rolling stock department. Prior to 17 oclock, he
the passenger shall issue to related stations and depots commands for
trains and marshalling, attaching and detaching, detaining for repair or
summary and delivery to works of passenger trains. He shall make adjustment to
submission of such passenger train marshalling table based on the attaching and
reports. detaching plan; organize transport of a large group of passengers
as planned; check the passenger train attaching and detaching
plan and precautions. He shall have knowledge about departure,
operation, passenger flow, luggage, etc. of the passenger train,
and when the train is late, he shall organize to recover the time
lost, thus recovering normal operation; immediately report to the
traffic director upon receiving special train or special package

transport tasks, and carry out supervision on implementation in
related stations and sections for purpose of safety and
confidentiality; organize stopping, running of extra trains,
turnaround, change of route, retention and recovery of passenger
trains, and trains retained shall be checked for supply of foods and
drinks; complete passenger flow data and collect various
passenger transport information and registration account. Besides,
he shall complete the 18 oclock reports and make summary and
submit them.
Confirm and report Setting classification parameters for classification statistics;

transport statistics; verification of loading statistics, unloading statistics and freight
confirm and report statistics on basis of a day, a month, etc. which are supplied in the
freight system; verification of operation directors statistics including
classification existing rolling stock report, freight train detention time and
statistics; confirm dynamics report for freight train in the station which are generated
and report on basis of an hour, a day and a month in the system; verification
Statistics passenger of central management statistics including station work report and
reporter transport statistics. vehicle flow summary and report generated on basis of a month, a
quarter and a year in the system; verification of station statistics
including frequency analysis report, comprehensive production
indicator completion report, operation log and shunting locomotive
operation dynamics report for the station which are generated in
the system as required by the station; verification of adjustment
statistics results; reporting of statistics results to related
management departments; keeping records on statistics.
Know about real- Real-time monitoring on operation state of information equipment

time operation including server, work station, terminal, switch, router, disk array,
Equipment state of equipment; UPS, etc., and timely contact with the maintenance personnel or
monitor maintain manufacturer for equipment with fault or fault alarm; real-time
equipment. monitoring on operation state of key software modules, and timely
contact with the software developer for settlement in case of
abnormal conditions.
3.1.2.2 The operation center is a transport production command center in EDC, so emergency
response plans covering the following shall be developed to ensure safe railway transport production
under special conditions:
No. Name of plan No. Name of plan
1 Train (rolling stock) roll away response plan 2 Train and rolling stock fault response
plan
3 Rolling stock fault response plan 4 Train fire response plan
5 Response plan for dangerous situation of 6 Train overrun response plan

freight loading
7 Response plan for fault to line equipment 8 Response plan for fault to electrical
equipment
9 Response plan for fault to traction power 10 Response plan for fault to train rear
supply device
11 Response plan for fault to communication 12 Flood and typhoon protection plan
equipment of train radio operation director
13 Material transport organization plan 14 Snow, freezing and fog protection

plan
15 Plan for train operation in parts when forced 16 Train reverse plan when forced to
to stop in sections stop in sections
17 Accident rescue organization plan 18 Traffic accident response plan
19 Response plan for over-working driver 20 Organization plan for train operation
in reverse direction
21 Loading and unloading organization plan in 22 Attaching and transport organization

sections plan for failed rolling stock
23 Response plan in case someone climbing 24 Organization plan for train operation
onto train roof or casualty within the line to station without response for 5
minutes
25 Passenger train lateness response plan 26 Passenger train overload response

plan
27 Light rolling stock organization plan 28 Operation organization plan in

engineering line
29 Operation organization plan for establishment 30 Response plan for safe operation of
of temporary line service post super-long train
31 Response plan during phone call interruption 32 Transport organization plan for
military transport train
33 Out-of-gauge and over-weight freight 34 Dangerous freight transport

transport organization plan organization plan
35 Attaching and transport organization plan for 36 Response plan to ensure train
construction machinery and tools reception and departure safety
37 TDCS system fault and disable response plan 38 Anti-collision response plan for trains
39 Rolling stock and infrared system fault 40 Locomotive return response plan
response plan
3.1.2.3 Management and personnel organization in each station

The station herein refers to the station to which operation commands from the operation center can be
directly given, i.e. stations along the railway line.
Classification of stations
Classification of stations by nature of operation:
Station specially provided for passenger transport in which passenger trains

from many places will be received and from which passenger trains will depart
to many places. Stations handling passenger transport business will be
Passenge
provided with passenger platforms, as well as lighting, broadcast equipment
r station
and water supply facility. If possible, the station shall be fenced; the
passenger station mainly deals with business related to departure and arrival
of passenger trains and provision of passenger service.
Station handling delivery of arrival freight and transport of freight to be

forwarded.
Station
Freight Freight stations shall be provided with necessary equipment for consignment,
station invoice production, enquiry and delivery, etc., as well as freight platform,
storehouse and freight lot, stock yard, container handling site, rain shed,
drainage, fire control, lighting, access road and fence, freight safety detection
and protection equipment.
Passenge Station handling both passenger transport business and freight business.
r and
freight
station
Classification of stations by nature of technical operation:
A series of operations to form rolling stocks or locomotives into a train

according to type and purpose of the train and nature of transport. They are
mainly shunting operation. The marshaled train must comply with marshalling
Marshalling
isolation conditions and restrictions specified in Railway Operation
station
Organization Rules; quality requirements set forth in train marshalling plan;
length and weight criteria for trains in each traction section specified on the
train diagram.
Station for uncoupling and marshalling of district trains. The district station
shall be provided at border between locomotive traction districts. In generally,
only arriving and departing trains in the district will be sorted. In the station,
District freight locomotive or driver will also be replaced, and the freight trains will be
station provided with technical maintenance and freight inspection and arrangement.
In the district station, receiving and departure trains and shunting yard,
shunting equipment, locomotive servicing and rolling stock maintenance
Station equipment will be provided.
Station provided in district between technical stations. Generally for handling

train receiving and departure , passing, overtaking and crossing operations
Intermediate
for trains, as well as shunting, loading and unloading operations for attaching
station
and detaching trains. In intermediate stations with busy passenger and
freight business, train departure and arrival operations are also provided.
Overtaking Mainly handling overtaking of trains, but not passenger or freight transport
station business.
Port station: station provided in the place where a port is located and special
for transfer of freight between shipment and railway transport.
Others Border station: railway station provided on the frontier. Besides domestic
passenger and freight transport, it also handles international passenger and
freight through transport.
Technical management and operation organization in stations shall be specified in Rules for Train
Operation in Stations which shall be developed and revised by the station master together with related
units in accordance with these regulations and related specifications. Rules for Train Operation in
Stations shall mainly cover use and management of technical equipment in stations; organization of
train receiving and departure, shunting, and passenger transport, freight and military transport related to
train operation; technical operation procedure and time criteria for trains; regulations for development
and implementation of operation plans; regulations for management on information system in stations;
carrying and sorting capacity of stations; technical information including station track plan with slope
indicated, horizontal and longitudinal sections within brake distance but beyond the home signal,
interlocking chart, elevation of contact wire in electrified section and position of phased insulator and
section insulator, etc.
Jobs and their responsibility in the station:
Provision principle: in stations handling passenger and freight transport business, station master,
station master assistant, freight clerk, shunting personnel coordinator, shunting coordinator and shunter
are provided; in other stations, station master and station master assistant are provided. In all stations,
security personnel and cleaners are provided.
The following table shows the respective job responsibilities:
Position Responsibility
Leading all personnel in the station to observe national policies, laws, transport
regulations, operation standards and labor disciplines in order to complete transport
production tasks with high quality; preparation, review and modification of Rules for Train
Operation in Station, and organization of developing production safety responsibility
Station systems in the station and teams; delivery of documents, telegrams and instructions with
master regard to production safety, timely discovery of problems or hazards in production safety
and settlement to them by taking respective measures; allocation of shifts and positions in
the station; regular joint inspections on train operating equipment with related
departments, supervision on settlement to problems or hazards within the specified time,
timely reporting of problems or hazards which cannot be settled.
Solely responsible for train operation in the team under leadership from the station
master, correct and timely settlement to problems in transport production, high-quality
completion of tasks; observance of rules and regulations including Railway Operation
Organization Rules and Rules for Train Operation in Stations; careful completion of
certificates and accounts, with related records kept; with unified direction from the train
operation director, performing train receiving and departure in strict accordance with Train
Station
Receiving and Departure Operation Standard by conducting all procedures and observing
master on
every terms to ensure on-schedule and safe operation of trains according to the train
duty
diagram; receiving and departing of military transport trains and key trains in strict
accordance with operation directors commands; correct and timely preparation of
shunting operation plans and having them be implemented to ensure rolling stock
attaching and detaching and freight taking and sending; whole-process monitoring on
shunting, decision making on and settlement to problems or emergencies during shunting
operations.
Performing the job under leadership from the station master on duty, correct and timely
preparation of train marshalling sequence table based on operation plan of the station
master on duty; shift handover to corresponding positions in accordance with shift
handover regulations established in the station, correct knowledge, completion and
Station checking of working conditions of detained rolling stocks and flow direction of empty and
master loaded cars, proper keeping of documents; handover of existing rolling stocks and data for
assistant attaching and detaching rolling stocks and working rolling stocks with the locomotive
driver and external freight personnel, correct and timely settlement to problems in work,
timely report to the station master on duty, correct completion and reporting of 18 oclock
report; completeness, soundness and cleanliness of tools and spare parts in the train
operation room, avoid entry of miscellaneous persons into the room.
Directing shunting in the team and braking with hand brake for hand shunting under
leadership from the officer on duty in the station; performance of rules and regulations
related to shunting and shunting operation plans, directing correct, on-schedule and safe
shunting, inspection on anti-rollaway measures for detained rolling stocks; accurate
Shunting knowledge about position, number, empty or loaded, flow direction and destination station
coordinator of rolling stocks detained, closing car and related restrictions; clear handover and
confirmation for detained rolling stocks, stowage in and out distance and wheel stopping
measures during shift handover to the corresponding positions on the site; safety of
shunting personnel in the team; keeping and maintenance of tools and spare parts in the
rest room.
Shunting On basis of daily/shift plan and production organization demand in the station,
personnel organization of shunting personnel in the team to convey and make arrangement for
coordinator plans, safety anticipation and division of labor, ensuring operation in strict accordance with
shunting operation standards; leading shunting operation, organizing shunting personnel
to safely complete shunting tasks on schedule; whole-process monitoring on shunting

operation, timely decision making for and settlement to problems or emergencies during
shunting; coordination and communication with the plan operation director, train operation
director and locomotive operation director to improve the production efficiency and to
complete production tasks; statistics and timely reporting of production indicators in train
operation part, analysis on abnormal production indicators and proposal of improvement
measures.
Careful performance of safety precautions and work arrangement in the shunting

operation plan issued or delivered by the shunting coordinator as instructed by the
shunting coordinator; operation in strict accordance with shunting standards and personal
safety operation standards, going to the position in advance, inspection on the train,
existing rolling stocks and protection against rollaway, shift handover, plane shunting test
prior to operation, safe completion of shunting tasks on schedule; protection against
Shunter
dynamic and static rollaway of all rolling stocks and trains detained in the station in strict
accordance with anti-rollaway requirements for rolling stocks in Rules for Train Operation
in Stations; installation and detaching of train rear device; keeping and handover in
accordance with Rules for Train Operation in Stations; management on shunting
equipment and spare parts, and their servicing, keeping, handover, patrolling and
inspection during shift handover, indoor cleanliness for shunting.
Solely responsible for freight transport organization and daily freight management in strict
accordance with railway transport policies under leadership from the station master;
organization of learning about documents, telegrams about freight business regulation,
delivery of instructions and enabling them to be implemented; establishment and
Freight improvement of freight accounts and management systems; review on service order
clerk submitted by the material unit and timely reporting plans to the freight operation directors
office, freight source marketing organization, knowledge about daily/shift plans; inspection
on loading quality, supervision on confirmation of loading quality, strict control on loading
and unloading of special freight and key freight in the station, participation in confirmation
of operation quality.
Security Care of railway facilities and freight, gate-keeping and guardianship, order maintenance in
personnel stations
Cleaner Cleaning to high criteria within the area of responsibility according to the contract
Jobs related to train operation in the control room and in stations required continuous operation around
the clock, and the specific shift system will be developed based on the workload.
3.1.2.4 Management on level crossing
There are 240 level crossings in the Project, which will be of great significance for safe operation and
operation efficiency of trains. It is recommended that attended crossings be provided in places where
there are crowded pedestrians and vehicles, 66 personnel shall attend these crossings, and
unattended crossing in places where there is no or few people. Management on operation of crossing
shall be responsibility of the operation center, while the comprehensive workshop of the infrastructure
department shall be responsible for management on maintenance of crossings. Management on
operation of crossings shall be explained at the following aspects:
Safety facility at level crossing
Attended Unattended
1. Railway crossing sign; 2. Protective stake; 3. 1. Railway crossing sign; 2. Stop and give way
Whistle board; 5. Guard room and office facilities; sign; 3. Protective stake; 4. Whistle board; 5.
6. Barrier with mark; 7. Radio telephone or bell Necessary automatic notification monitoring
equipment for the train; 8. Automatic notification equipment and wireless warning device.
and automatic signaling equipment, etc. for the
crossing
Operation instructions for guard at the crossing:

Keep looking out: attentively and carefully look out for the train in a convenient place, and keep
monitoring on vehicles, livestock and pedestrians to prevent them from blocking the crossing; if
possible, line monitoring device will be provided.
Forward notices: when any telephone notice of approaching train or any approaching train if found, stop
other work and appear on the scene, holding the signal flat or signal lamp.
Direct traffic at the crossing: after the train has passed, immediately direct vehicles and pedestrians at
the crossing to restore traffic.
Lower the barrier at appropriate time: lower the barrier at appropriate time in case of busy crossing, or
lower it appropriately earlier in bad weather.
Check the equipment: prior to arrival of the train, check the pavement, flange way and track at the
crossing for any obstacle which may influence safety of the train.
Greet the train: after the track at the crossing is confirmed to be free of any obstacle, the operator at the
crossing must stand in a safe place over 2m from the track and give the safety signal which is to be
removed after the train has passed.
Observe the running: while the train is passing, observe the train for any falling article to avoid being hit,
and watch running of the train to ensure there is no obstacle which may influence safety of the train.
Send the train: in case of no abnormal condition when the train is passing, give safety signal to the
conductor.
Confirm and raise the barrier: after safe passing of the train, confirm the telephone notice, and the
barrier can be raised only after there is no approaching train on the track and on its adjacent track.
Direct vehicles: after the barrier is raised, direct traffic of vehicles, livestock and pedestrians to pass the
crossing in turns in order to avoid blocking and to be ready for the next train.
3.1.3 Traffic management
Traffic management includes management prior to train operation, management on work related to train
operation, transport of dangerous substances, special transport and movement of maintenance
locomotive.
3.1.3.1 Management prior to train operation
In principle, trains running in the direction of LABU are up trains while those running in the director of
NAGAD are down trains, and they must be numbered in accordance with related specifications, with
combination of Arabic numbers for distinguishing natures of the train, i.e. even number for up trains and
odd number for down trains.
Trains shall be numbered as follows based on nature of transport and operation level:
Train International passenger train Train No.: 1001-1050

Passenger
train
Inter-city passenger train Train No.: 1051-1100
Military train Train No.: 8001-8050
Freight train Through freight train Train No.: 2001-2050
District freight train Train No.: 2051-2100
Refrigerated freight train Train No.: 2151-2200
Oil tank train Train No.: 2201-2250
Attaching and detaching Train No.: 2101-2150

freight train
Out-of-gauge freight train Train No.: 2251-2300
Transfer train Train No.: 2351-2400
Single Train No.: 5001-5050

locomotive
Railway Train No.: 5051-5100

service train
Rescue train To the accident scene, priority Train No.: 9001-9050

will be given
In the daily and shift train operation plan issued by the operation center, it is clearly specified that to
complete the transport production task, all stations and related departments are required to make
rational arrangement for train operation in accordance with the daily and shift train operation plan
issued by the operation center.
The following shows the work flow before the train leaves the station:
Plan operation director in operation

center develop train operation plan for
the next day
Train operation director in operation Train operation

center perform daily/shift plan and plan
immediately deliver it to each unit
Marshalling in marshalling station Train

based on existing rolling stock upon marshalling
receiving the plan
Document handover between train inspection and Technical operation

repair and freight departments and train crew after prior to departure
completion of marshalling
Ready for departure with crew receiving the train,

driver in place and reporting to train operation Train ready for
director in operation center departure
3.1.3.2 Management on work related to train operation

The train runs at intervals of the block section divided by block section between stations. The limit
between station and section shall be divided according to the following: 1) on the single-track line, the
centerline of the home signal post will be the limit between station and section between stations; 2) on
double-track line, the centerline of home signal post or station limit sign on the track will be the limit
between station and section between stations. The operation director and the station master on duty
must ensure there is line available for continuous train receiving. The passenger trains will be received
and will depart on the fixed track, without rolling stock detained on the main line. When any rolling stock
is detained on the receiving-departure line, it is only allowed to be detained in the intermediate station
and approval from the station master and from the train operation director has been obtained, with
turnout on both ends of the track turned to the position to which entry is impossible and locked (except
when track circuit is provided). The station will allow for continuous trains receiving and departure, and
trains are running in strict accordance with the train diagram. When CTC is changed to be station
control, the station master on duty will perform by himself block, route arrangement (including accepting
report on route ready), switching on/off signal, certificate handover, train receiving and departure,
instructions for train departure or train departure.
1. Accept departure
announcement I. Departure announcement 1.Departure announcement
I. Accept announcement
2. Receiving preparation
II. Clear signal 2. Clear signal
3. Confirm arrival siding
3.Departure preparation
II. Clear signal
4. Clear signal
Receive
train Departure III. Departure
(crossing) 4. Confirm departure conditions
5. Train approach
III. Receive train

5. Depart (as instructed)
6. Receive the train
6. Monitor the train

7. Train arrival (passing)
IV. Train departure

IV. Train arrival (passing)
8. Report 7. Report
During train receiving and departure, the train receiving and departing personnel who are required to
carry radio dispatching communication equipment and hold hand signal flag (lamp) shall stand in the
designated location to receive or depart the train, paying attention to the train running and freight
loading states and checking signals with the conductor. If the marker light in the rear of the passenger
train is found to be off, the conductor (or crew if no conductor is available) shall be notified for servicing.
When it is impossible to make a notification in automatic block section, the train shall be stopped for
servicing. Any abnormal loading state of the freight must be immediately settled; if the train rear device
of the freight train is found to be lost, immediately report it to the train operation director so that the train
can be stopped in the next station for settlement. When the train is approaching, entering or leaving the
station, the train receiving and departing personnel shall immediately report to the station master on
duty the train entry/exit (except those which can be confirmed on the equipment). After the train has
arrived, departed or passed, the station master on duty will immediately report to the adjacent station
and train operation director, and record it on the Train Operation Log (or observe related regulations
when computer report system is available). In case of excessively long or out-of-gauge train, single-
locomotive trailer and train rear device with light off, a report shall be sent to the adjacent station.
Operation personnel at the crossing will work similarly according to train receiving and departure
procedures.
3.1.3.3 Transport of dangerous substances
Transport of dangerous freight shall be planned and rationally arranged based on transport demand of
dangerous freight and allocation of railway power resources. During preliminary operation of Ethiopia
railway, management contractor of Ethiopia railway shall develop Rules for Management on Transport
of Dangerous Freight based on specific infrastructure and power resources of Ethiopia railway, and the
operation center shall develop Measures for Tracking Management on Transport of Dangerous
Substances.
3.1.3.4 Special transport
Special transport refers to the freight to be carried is of excessive length, excessive width, excessive
weight or concentrated weight, and railway transport can be carried out only with respective measures
developed. During preliminary operation of Ethiopia-Djibouti railway, management contractor of
Ethiopia railway shall develop Rules for Railway Transport of Out-of-gauge and Overweight Freight and
Railway Freight Loading Reinforcement Rules based on specific infrastructure and power resources of
Ethiopia- Djibouti railway for observance by the operation center and station.
3.1.3.5 Movement of maintenance locomotive
Although the infrastructure maintenance locomotive is still not equipped with train conditions, it will be
treated as the train when it is designated to be with a train number. Operation of the infrastructure
maintenance locomotive shall be incorporated in the construction plan, which is published in the
daily/shift operation plan by the operation center.
Prior to operation, the infrastructure maintenance locomotive shall have received the command issued
by the train operation director which covers the construction level, location, construction content and
construction time.
3.1.4 Shunting
Except arrival at, departure from and passing the station and running between sections, all movement
of the rolling stocks for some purpose are called shunting, including marshalling, uncoupling, attaching
and detaching, line transferring; taking out and placing in, track transferring, track servicing and
deployment of rolling stock; alignment, track transferring, depot entry/exit of the locomotive.
3.1.4.1 Shunting preparation
The shunting coordinator of the station shall be make leading efforts in shunting in the station.
The shunting coordinator shall be solely responsible for giving instructions for shunting. In case of
shunting with the leading locomotive, the station master assistant can give instructions.
The shunting leader must correctly prepare and arrange the shunting plan in a timely manner. The
shunting plan shall be arranged by using the shunting notice.
For shunting with the leading locomotive in the intermediate station, use the shunting notice attached
with a diagram.
The shunting leading and the shunting instructor must hand over the plan in person. In case of difficulty
in plan handover in person for the reason of equipment or in stations provided with shunting notice
transmission device, the handover means are specified in Rules for Train Operation in Stations.
The shunting instructor shall develop specific operation methods and convey in person to the
locomotive driver such methods together with precautions; he can convey them by himself or by an
appointed shunter to other related personnel. For specific convey means, refer to Rules for Train
Operation in Stations.
Shunting can be commenced only after the shunting instructor has confirmed that all related personnel
have understood the shunting plan.
3.1.4.2 Shunting
During shunting, the shunting personnel shall correctly display the signal in a timely manner, while the
locomotive driver and crew must careful confirm such signal and reply to the display.
When coupling the propelling rolling stocks, the distance signals for the 10th, 15th and 3rd rolling stocks
shall be displayed, or the rolling stocks will not be coupled. If there is no reply from the locomotive
driver, immediately display the stop signal.
When propelling the rolling stock, trial pulling will be required first. Someone will watch in the front of the
train and give timely signal.
When it is confirmed by the shunting instructor that there is trouble with the rolling stock detention
location, rolling stock detention position signal shall be displayed.
Shunting operation will not be carried out if there are fewer than 2 members of shunting personnel.
During shunting, in case of operation of single locomotive or traction locomotive, the locomotive driver
will be responsible for confirmation of the route; in case of operation of propelling locomotives, the
shunting instructor will be responsible for confirmation of the route. If it is hard for the shunting instructor
to confirm the route due to his location, he may appoint another person in the shunting team to carry
out confirmation.
The locomotives shall not be started without starting signal from the shunting instructor. But when the
single locomotive is returning to the turnout or the locomotive is entering or leaving the section, the
locomotives can be started according to the turnout open signal displayed by the shunter or the signal
displayed on the shunting signaling machine. In the case of no shunter or shunting signaling machine,
the shunting instructor will give starting signal to the locomotive driver after he confirms that the turnout
is open.
Shunting must be operated accurately to the speed and safety distance, and comply with the following:
During traction on the empty track, the speed shall not exceed 40km/h; during propelling, it shall not
exceed 30km/h.
For shunting of rolling stocks with passengers or explosives, compressed air, liquefied gas or out-of-
gauge goods inside, the speed shall not exceed 15km/h.
When approaching the coupled rolling stock, the speed shall not exceed 5km/h.
Shunting on the stub-end track must maintain a safety distance of 10m from the line terminal; when
the distance has to be closer than 10m under exceptional circumstances, strict control shall be imposed
on the speed.
When shunting electric locomotives on the track with contact wire terminal, the speed shall be
controlled, and the locomotive shall maintain a safety distance of 10m from the contact wire terminal.
Slow up as appropriately under abnormal conditions including bad weather.
3.1.5 Operation planning for infrastructure maintenance
Proper maintenance of infrastructure is a guarantee for safe operation of trains, so the plan operation
director in the operation center must plan daily infrastructure maintenance gap. The maintenance
center will submit maintenance plan based on the maintenance content, which, after reviewed by the
construction operation director, will be incorporated into the plan for the next day by the plan operation
director. The maintenance center will apply for commencement and completion of construction in
accordance with the plan.
3.1.5.1 Coordination between operation planning and maintenance planning
All infrastructure maintenance construction shall be operated in accordance with the plans. The
infrastructure department shall submit to EDC or HQ of the management contractor annual, semi-
annual, quarterly and monthly construction proposals and construction plans based on the maintenance
construction level.
Based on duration of construction block and shutdown of signaling, interlocking and block equipment,
the workload and extent of impacts on railway transport, construction of operating railways is divided
into 3 levels:
Major station reconstruction, new line introduction, improvement of

signaling, interlocking and block systems, electrification modification
Level-I resulting in closure of railway line for 6h and above or influencing
construction signaling, interlocking and block systems for 8h and above; major girder
replacement for railway line; construction of large structure over the
railway line resulting in closure of railway line for 2h and above.
Construction resulting in closure of railway main line for 3h and above or

shutdown of signaling, interlocking and block systems in the entire station
Maintenance (yard) for 4h and above; construction resulting in closure of railway main
construction line for 4h and above or influencing signaling, interlocking and block
Level-II systems in the entire station (yard) for 6h and above; construction of
construction girder replacement for railway line; construction of large structure over the
railway line resulting closure of railway line for 60min. and above but
within 2h; except maintenance of large railway maintenance machinery,
screening, replacement of rails and sleepers, and replacement of turnout
which do not influence train operation on the main line.
Level-III Construction except construction at levels I and II

construction
Preparation and approval of construction proposals: construction proposal refers to specific

arrangement developed for construction closure and material transport which will bring impacts on
normal operation of trains in order to coordinate the relationship between construction and transport, to
create necessary conditions for the construction and to minimize the interference with transport due to
construction. The construction proposal should contain the construction locations, items, date, closure
time, influenced scope and instructions about stopping, point changing, slowing down, route changing
and receiving trains by the pilot for trains so that coordinated actions by related department can be
conducted in order to ensure train operation safety and improve the work efficiency. The construction
proposals shall be developed by the performance unit, and reviewed and approved by the director and
related business departments.
Preparation and approval of construction plans: after approval has been obtained for the construction
proposal, the construction maintenance unit shall submit the construction plan to the operation center,
and it will be performed after production coordination. In general, plans for construction of levels I and II
will be reviewed jointly by EDC and the management contractor , while those for level-III construction
will be jointly reviewed and approved by the management contractor and the infrastructure department,
transport department and operation center, and then they will be formed into a document to be
performed by the infrastructure department, transport department and operation center.
3.1.5.2 Operation planning during operation
Based on the approved construction plans and transport proposals, the operation center shall prepare
month construction plans, issue daily construction plans, issue operation reveal operation directors
commands and construction operation directors commands according to the construction level, and
coordinate in organization of scheduled construction. Adjustment shall be made to the train operation
time in the daily/shift train operation plan so that sufficient construction gap can be allowed for to
ensure maintenance construction as scheduled.
3.1.5.3 Performance of maintenance during operation
All maintenance units shall be prepared for the construction in advance according to the monthly
construction plan in the operation center. Coordination meetings at different construction levels shall be
held by different levels of construction leading groups, checking availability of construction machinery
and tolls, materials, labor, transport organization proposals and safety measures and ensuring
performance of the construction proposal.
Prior to implementation of the maintenance construction plan, the construction director shall apply to
the station for key registration points based on the approved construction plan.
After receiving the order that the construction is permitted, the construction director must confirm the
starting and ending time for the construction, and provide reliable protection on the construction site
before giving instructions for commencement of construction. The construction director shall ensure to
leave the construction section within the time specified on the construction order.
During construction, the maintenance unit must keep contact with the station. When construction is
conducted with the construction train, communication with the train operation director shall be
maintained. There should be reliable communication between the construction site and the station and
operation directors office.
At the end of construction with closure of track, the construction director can eliminate the protection
signal and apply for completion of construction state after it is confirmed that the railway line and
equipment are under normal operation conditions. All the construction personnel are allowed to leave
only after normal passage of the train.
In case that the section cannot be open as scheduled or the train is not allowed to run at the speed
specified in the construction proposal under exceptional circumstances, the construction director shall
give prior notice to the station, requesting prolonged construction time or restriction of train running
speed.
For construction at train interval time, the construction director shall communicate with the train
operation director via the station, and construction can be commenced only after permission is
obtained.
For construction at the train spacing, the construction director shall enhance communication with the
station and station liaison to obtain accurate knowledge about train operation and construction time.
Construction at the spacing between the passenger train and the leading train shall be strictly
forbidden.
3.1.6 Degraded operation and emergency management
In case of degraded operation due to the infrastructure, i.e. the railway line including subgrade, bridge
and tunnel, the maintenance center shall submit an application and plan to the operation center, while
the operation center, in turn, shall be responsible for incorporating them into the transport proposals for
observance by individual transport units.
When degraded operation is required due to factors of related external units and government agencies,
CRE shall issue a document to the management contractor who will give instructions to the operation
center for degraded operation.
3.1.6.1 Degraded operation
Degraded operation refers to abnormal operations due to failure to locomotive and rolling stock, failure
to infrastructure, extreme weather and other reasons. In case of the above, the train operation director
in the operation center will immediately issue the degraded operation command to ensure safe
operation of the train.
Failure to infrastructure
In case of failure to the railway line, subgrade and bridge, the maintenance unit shall immediately report
it to the station and operation center and require degraded operation, while train operation director in
the operation center shall immediately issue degraded operation command and notify all operation
units; the maintenance unit shall be responsible for providing respective protection signs as required in
the section where degraded operation is needed, and if necessary, technicians shall be appointed to
guard on the site. Respective signal will be displayed to warn the locomotive drivers. The maintenance
unit must take measures to restore normal operation as soon as possible.
In case of failure to the power supply system and communication signal, the maintenance unit shall
immediately report it to the station and operation center and require degraded operation, while train
operation director in the operation center shall immediately issue degraded operation command and
notify all operation units; the maintenance unit shall be responsible for providing respective protection
signs as required in the section where degraded operation is needed, and if necessary, technicians
shall be appointed to guard on the site. Respective signal will be displayed to warn the locomotive
drivers. The maintenance unit must take measures to restore normal operation as soon as possible.
Failure to locomotive and rolling stock
Locomotive or rolling stock which is found to have any failure during operation must be immediately
stopped. The driver and the crew will check whether the locomotive and rolling stock can continue
running, and if not, immediately call for help; if they can continue running, request degraded operation
and report it to the next station which will report it in turn tot eh operation center. Train operation director
in the operation center shall immediately issue degraded operation command and notify the next station
and the driver and the crew on the train. The locomotive or rolling stock with failure will be settled after
the train arrives at the next station. If the rolling stock with failure cannot continue to run, the train
operation director will issue a special command to operate the train in parts.
Extreme weather
When there is extremely bad weather which may bring impacts on safe operation of the train, train
operation director in the operation center shall immediately issue degraded operation command and
notify all operation units.
3.1.6.2 Management on emergency
With regard to various emergencies and accidents including train collision, fire in the train, evacuation in
the train, emergency involved with dangerous substances and derailment, the infrastructure operation
center shall develop safety emergency response plans (refer to 3.1.2.2) in advance, and regular
exercises will be conducted. The required rescue facilities and equipment will be furnished by the
management contractor after the intervention based on the existing rescue facilities and equipment,
while conducting internal management and taking preventive measures, the operation center must
negotiate with representatives from all units involved with operation of the train, all units adjacent to the
railway network, local authorities and local or national emergency service (including firefighting and
rescue) institutions so that in case of the above emergencies, help to the greatest extent can be
obtained as soon as possible in order to minimize personal injury and loss.
3.1.7 Operation skill training and maintenance
Before employment, promotion or transfer to another job, the infrastructure operation personnel shall be
provided with qualification training for the proposed job, and he can work on the new job only after he
has been tested qualified in vocational skill evaluation and qualification test for the job and has obtained
the qualification certificate at the respective level and qualification for the respective job.
During employment for the job, the employee is required to participate in orientation training and
business tests for the job, as well as exercises for degraded operation and emergencies, and those
failing the tests will not be allowed to work on the position.
3.1.7.1 Training and test procedures for new-recruited personnel
Newly-recruited personnel in EDC must be provided with vocational skill training which is organized by
the management contractor and conducted to the specified period of time and courses.
After completion of vocational skill training and tested to be qualified in theory test, the new employees
will be allocated to individual operation units, where they will be provided with labor safety training for at
least 40h (24h for training by the operation unit, and 8h for training in the workshop and in the work
team respectively). After being tested to be qualified in the labor safety training, they will be provided
with orientation training. Those tested to be qualified in the orientation training will be allocated to
individual production positions for apprenticeship training for at least 3 months. During this period of
time, these new personnel shall participate in the vocational skill evaluation organized by EDC. Those
evaluated to be qualified will participate in the placement test organized by the operation unit after
apprenticeship training. The human resource department will issue an order for assignment to those
tested to be qualified in the placement test so that they can officially work in the new job.
Orientation training for new employees: vocational skill training by management contractor safety
training at center level safety training at workshop level safety training at team level
apprenticeship training skill evaluation placement test work on the job after being tested to be
qualified.
3.1.7.2 Personnel at the same type of jobs from lower level to higher level
Newly-recruited employees can be provided with job-transfer training or promotion training based on
the personal competence after having been working on the position for 6 months.
Prior to job transfer, the employee shall be provided with safety education for at least 24h (8h in
depots, workshops and teams respectively), and apprenticeship training for at least 3 months shall be
organized in the workshop.
Prior to promotion, the employee shall be provided with theory training for at least 50h, and after
satisfactory theory training, he will be provided with apprenticeship training for at least 3 months.
Employees to be transferred to another job or to be promoted shall be provided with vocational skill
evaluation by EDC. Those evaluated to be qualified will participate in the placement test organized by
the capacity building department on regular basis, and those physically unqualified for the position shall
be changed to another position. Occupational health examination shall be provided every year.
3.1.8The contractor shall conduct whole-process monitoring on the train in accordance with the
integrated transport management system, and carry out management based on the production report
generated in the system.
3.1.8.1 Train report
In the operation center, integrated transport management system with the following functions is
adopted: real-time record on train departure, arrival and transfer time, as well as comparison of the time
against the schedule (early, late, over-speed, etc.); real-time display of train locations, including train
identification, station identification, running section, station arrival and departure time, description of
report on late train and the time behind schedule, train with all/part of journey cancelled.
Statistics operation director in the operation center will submit daily train operation production report to
experts in the production coordination department for analysis and rectification.
3.1.8.2 Infrastructure report
An equipment monitoring operation director shall be provided in the operation center to be responsible
for daily monitoring on the infrastructure, generation of monthly infrastructure reports, regular technical
verification for all safety equipment and signaling system, statistics of abnormal conditions and
accidents and analysis of reasons. The infrastructure report shall be submitted to the maintenance
center in which adjustment will be made to the maintenance plan according to the infrastructure report.
3.1.8.3 Quality indicator
Basic operation quality indicators are mainly performance indicators with regard to production level and
punctuality. These quality indicators provide parameters for key performance indicators. The operation
center is responsible for statistics of the following indicators:
The number of trains cancelled every day

Production level
The number of trains added every day
indicator
Percentage of trains in operation among working trains
Average delay of working trains every day

Punctuality indicator
Percentage of late trains among working trains
Part1:Bidding Procedures
3.2 Operation of train

The contractor shall carry out management on operation of trains related to the infrastructure, mainly
including passenger transport service, freight service and shunting service. The following covers the
respective management.
Transport Department
Passenger Transport Department Freight Department
Schedule Operation Planning

Department
Operation Department
Department
Sales & Business Development
Operation Department Sales and business development

Department
Crew Scheduling
trains
Passenger transport
Train crew
Department
Crew Planning
trains
Freight transport
coordination team
Shunting
Team
Train Inspection
development
Marketing and
Sales: containers
Sales: others
Management
Operation
Planning

&
&
3.2.1 Management on locomotive and rolling stock depot

3.2.1.1 General requirements
Necessary arrangement and daily work content necessary for operation mainly include:
Economic and rational arrangement of traction by the locomotive and driving by the
Operation of
locomotive driver based on the train operation plan in order to improve the
locomotives
locomotive operation rate.
Locomotives in the depot shall be inspected and maintained, and they will be oiled,
Locomotive
sanded and provided with complete tools and spare parts to ensure them to reach
servicing
the operating state.
Passenger Passenger locomotives in the depot shall be cleaned, inspected and maintained,
locomotive and supplies in the locomotives will be arranged and replaced.
servicing
Sticking to the principle of attaching equal importance to repair and maintenance

and giving top priority to prevention, locomotives which have been in operation for
Regular the specified period of time shall be provided with regular maintenance in
maintenance of accordance with Locomotive Maintenance Operation Procedures, among which
locomotive electric locomotives will be provided with quarterly inspection, semi-annual
inspection and annual inspection, while internal-combustion locomotives with
auxiliary maintenance, minor maintenance and medium maintenance, etc.
Regular All types of rolling stocks which have been in operation for 2 years shall be repaired
maintenance of within the specified scope in accordance with Maintenance Operation Procedure for
rolling stock Rolling Stock Depot.
Maintenance of Inspection and repair of various maintenance equipment in the depot to enable them
maintenance to meet maintenance requirements for locomotives and rolling stocks.
equipment
Management on shift and training for related train personnel

Rational arrangement of on-duty train conductor, train attendants and locomotive drivers shall be
provided for purpose of strict control on the work time which, in principle, shall not exceed 8h in
passenger trains and 10h in freight trains. Work time beyond the 8h shall be treated as overtime or
days off may be taken later. The train crew can have a rest at least 4h in the railway apartment when
coming to DIRE DAWA station and NAGAD station. After returning to INDODE station, the crew can
have a rest at least 16h in his own place before the next duty.
The personnel are provided with daily amateur technology training based on the personnel training
plan, which, in principle, will be conducted at least 3 times every month and for at least 2h in each
training. The training mainly covers safety rules and regulations and specialized technologies.
The personnel shall be arranged in advance to participate in off-job training in different time and in
groups based on Annual Off-Job Training Plan for Employees developed by the capacity building
department. Off-job training is required to last at least 30h/year to ensure completion of existing job
orientation training.
Management on physical examination, work clothes and PPE of related personnel of the train
Personnel involved with the train shall be provided with annual occupational health examination, and
those examined to be unqualified for the occupational requirements shall be changed to other suitable
positions or suspended in the work. The management contractor will provide such personnel with work
clothes every year to ensure they are in uniform clothes to show image of the operation personnel. The
personnel will be provided with personal protective equipment as scheduled to ensure safe and
effective labor protection for them.
Management on facility
Management on locomotives and rolling stocks in operation shall be enhanced in the fleet, and they
shall be serviced, detected and maintained in accordance with Locomotive and Rolling Stock Operation
Management Procedure and Locomotive and Rolling Stock Servicing Procedure in order to such
locomotives and rolling stocks are in sound technical states. Locomotives and rolling stocks shall be
parked in accordance with specifications, with protective measures against rollaway taken and doors
and windows locked. If necessary, they shall be guarded by special personnel.
3.2.1.2 Special requirements on passenger and freight transport
Special requirements on the passenger train:
The passenger train shall be serviced with the positioning operation method after entering the servicing
shed. The service includes inspection and repair of the passenger train by the inspector; washing on
bottom and outside, cleaning inside, water supply, bedding replacement, adding meal materials and
waste collection by the cleaning personnel. After service, the rolling stock shall be provided with
measures against rollaway, and with doors and windows locked, it is to be returned to the passenger
station.
Servicing of information system for passengers on the train: the service personnel shall change the
content of the information system according to the operation section of the passenger train to comply
with requirements set by the train operation section.
The freight train requires no servicing in the depot, except technical operation in the departure station
to provide the freight train with inspection and temporary repair. Freight train which cannot be repaired
on the site will be sent to the depot for repair.
3.2.2 Train preparation
Preparation for the train mainly includes competence and position competency of personnel involved
with operation, related requirements on infrastructure and operation, specific requirements on
passenger and freight transport service.
All personnel involved with passenger and freight transport shall have been tested to be qualified and
be competent for their respective positions to ensure smooth implementation of work.
The passengers should know about laws and regulations on railway safety in the country, and the
railway transport division shall make clear safety rules to be observed by passengers in the form of
safety instructions; freight (dangerous freight, out-of-gauge freight, fresh and live freight) to be
transported shall be accepted, taken care of, stored and handled in accordance with safety regulation
for railway freight; all personnel involved with the operation shall ensure safety of the work environment;
safety of the locomotive system shall be consistent with locomotive operation and maintenance safety
regulations.
Operation infrastructures shall be installed, accepted, planned, operated and maintained in
procedures specified in the design.
Train refers to marshalled train which is connected with locomotives and provided with specified train
sign. Besides forming the rolling stock and locomotive, train equipment should include other equipment
and facilities for external and internal joint control on rolling stock and locomotives and to ensure safety.
Such equipment will be used for train operation, train braking and freight loading safety.
Train preparation is the key to normal operation of the train, and it is composed of several processes
and shall be provided with the following inspections and tests: the train must be suitable for the up and
down directions, train length, train weight and allowable technology and speed specified on the train
diagram; train brake requirements shall ensure sufficient brake performance and rolling stock incapable
of braking shall be restricted during marshalling, and any train in unexpected separation must be able to
be stopped with sound braking; preparation for passenger trains shall be made in the station where it
stays, with tests on air conditioning, cleaning, drinking water, sales, electronic display, audio and video,
in order to achieve better comfort for passengers; the freight trains shall be loaded as planned and
reinforced according to the load, and all doors and windows of all freight trains shall be closed, sealed
and locked; passenger trains shall be marshalled as they are fixed, while freight trains shall be
marshalled in groups arriving at the stations and in the required sequence for marshalling; train in
operation shall be provided with required documents including basic train information, record (on
passenger number and luggage, etc.), freight train marshalling sequence list, freight bill, freight invoice,
special freight certificate, quarantine certificate, free-of-charge certificate, various lists and delivery
documents; agenda information of the train shall be collected and completed by a special personnel,
including information on time for departure, staying, operation and arrival of the train.
3.2.2.2Specific requirements on passenger and freight transport service
In passenger transport service, safe channels shall be provided for passengers into and out of the
station, and if possible, workers will be appointed to provide guidance. Warning signs of safe access
shall be provided, and emergency channel shall be provided under special circumstances; passengers
are not to walk about in compartments of the train which is running, and they are required to place their
luggage as required.
In freight service, access roads for the freight to and from the freight yard, stock yard and storehouse
shall ensure safe and smooth logistics, and be provided with protective facilities against moisture, theft
and fire for the freight.
3.2.3Train operation
During train running, relevant personnel must execute the following safety specifications:
Related safety and security specifications such as Management System for Personal Safety of
Locomotive Drivers, Primary Operation Procedure of Locomotive Drivers, Operating Instruction of
Locomotive, Rest System of Locomotive Drivers, Measures for Preventing Overrunning Signal,
Measures for Preventing Coupler Failure, Measures for Preventing Stop at Slope, Firefighting
Measures for Locomotive, Anti-running Measures for Locomotive, Safety Measures for Operating
Vehicle on Rainy and Foggy Days, Safety Management Measures for Railway Crossings, Shunting
Operation Procedure, Train Operation Monitoring Procedure, Safety Manual for Locomotive Drivers,
Safety Manual for Train Chiefs and Safety Manual for Crews.
Technical characteristics of locomotive
Locomotive must reach applicable status, and main components and equipment shall be in good
conditions, conform to the regulations on application and maintenance of locomotive, and meet the
following requirements: the height between coupler center horizontal line and rail surface ranges from
815 to 890mm, and the interval of wheel flanges is 1,3533mm;
Vertical abrasion height of wheel flange is not over 18mm, without grinding; scratch depth of wheel
tread does not exceed 0.7mm; defect or peeling length on wheel tread does not exceed 40mm, and the
depth does not exceed 1mm; and abrasion height of wheel tread does not exceed 7mm.
Technical characteristics of vehicles
The vehicle shall be equipped with automatic brake and manual brake. Brake beam, lower link,
crossing rod, horizontal control rod and antiroll torsion bar of the vehicle must be equipped with security
device.
Passenger train shall be equipped with axle temperature alarm device; air for pneumatic brake system
shall be separated from that for pneumatic spring and other related devices; and the passenger train
shall be provided with emergency brake valve and pressure gauge inside, all of which shall be in good
condition.
Freight train shall be set with automatic empty and load brake equipment.
The interval of wheel flanges is 1,3533 mm.
Commercial plans and timetable restraints
During movement of the train, the driver shall operate according to the drawing requirements and
dispatching command, and trains shall run on schedule without unreasonable delay. For each delay,
explanation shall be provided, and the driver of train with unreasonable delay shall be punished
correspondingly.
Capacity of train-related personnel
Train-related personnel shall be healthy; master basic professional knowledge and skills; be familiar
with related safety rules and regulations; pass the examination and have relevant certificates.
Furthermore, the personnel are capable of operating in degraded conditions according to the
operational rules; communicating with traffic regulators and station with standard driving terms;
assisting relevant personnel in emergency treatment; providing assistance to passengers in case of
health and security needs; and informing security bodies timely in case of emergency.
3.2.3.2 Special requirements for passenger or freight service
As to the transportation of hazardous goods, the goods shall conform to transformation condition, the
technical data of transported goods shall be complete, the safety measures required shall be taken, and
the packing mark for hazardous goods shall be coated as specified; it is necessary to specially assign
personnel to escort in transportation, and the escorts shall have the certification issued by management
contractor . As to the goods for which humping is prohibited or speed limit is required during coupling, it
is necessary to hang the signboard "No humping" and "Speed-limit coupling" correspondingly; mark the
position of hazardous goods in Train Marshalling Sequence Table, so as to prompt related personnel to
control strictly during train shunting and running.
3.2.4 Management of cross border transportation
In case of cross border traffic, the Contractor must ensure compliance of transport with international
rules and implement cross border transit management according to coordination principle to facilitate a
seamless railway traffic between Ethiopia and Djibouti.
3.2.4.1 Strict national agreement for cross border transit shall be signed between Ethiopia and Djibouti
to specify the matters involving customs, safety, tariff, inspection and quarantine. The Contractor shall
be responsible for assigning management and technicians in railway border station, while other relevant
personnel shall be assigned by the two countries.
3.2.4.2 According to the design of railway between Ethiopia and Djibouti, set border station and cross
border field at DEWENLE, and provide special equipment and organization, as well as corresponding
management and operation personnel.
- Schematic Diagram of DEWENLE Border station
Goods yard
Border field
Goods yard
No drawings available
The organization and corresponding management and operation personnel: DEWENLE shall be
configured with station masters serving railway traffic; station master assistants, eight persons for
passenger and freight service (including cargo handover check), technical security personnel, security
guarders and cleaning workers. Armed organization, tariff organization, inspection and quarantine
organization as well as personnel quota are arranged and appointed by local government.
Cost increased due to frontier inspection shall be specified in the agreement signed by both
countries.
Equipment and facilities of DEWENLE Station shall pass acceptance inspection, commissioning and
test run before being received by new lines.
3.2.4.3 Transportation organization flow of DEWENLE Station
Telephone conversation between

station masters of the two countries
The transportation station

master of Ethiopia has
telephone conversation with
that of Djibouti at 7:00 (18:00)
every day to determine the
arrival time, quantity and
variety of trains
Receiving plan
Apply the superior for trains

according to the information
reported by both parties to
determine the arrival plan for
next day.
Determine the quantity

of handling trains on that
day, and formulate the
shunting plan for next
day.
Prepare day shift plan
Reception and Unmarshalling Moving in and Bill turnover Handling

departure out
3.2.4.4 Flow chart of through-freight traffic, vehicles and bill at DEWENLE Station
Entry Assembly and

inspecti departure
on Handover
handove
r
Vehicle
distribution
Exit
inspection
handover
Assembly and
departure
Station freight
Processin Station
g forwarding
Processing
Agency
Processin
g
Vehicle flow
Bill flow
Cargo flow
Joint inspection
department
Processin
g
3.2.4.5 Basic operation flow chart of international through-freight traffic import and export
Basic Operation Flow Chart of International Through-freight Traffic Import
Train Duty station master informs Ethiopia's handover Inform freight personnel of conducting
blocking personnel of receiving trains statistics
In case of problem, inform Ethiopia's

Ethiopia's handover personnel inform Djibouti's handover personnel receive trains and handover personnel of contacting
Djibouti's handover personnel. Djibouti's handover personnel to confirm
hand over bills with Djibouti's locomotive driver. jointly, then prepare commercial record or
reject reception.
Freight personnel
receive trains
Freight personnel receive trains
and conduct commercial
inspection
Ethiopia's handover personnel and Djibouti's handover personnel Check vehicle
conduct vehicle handover handover
Freight personnel check current vehicle inspection

results with bills Attached documents and bills, in case of missing, Djibouti's
personnel shall supplement and then receive trains
Translate bills and input into

Weigh, confirm by computer and fill into various computer
tables
Ethiopia's handover personnel and Djibouti's handover
personnel conduct handover signing Check cargo name, quantity, tag number,
box wagon, container seal number and box
number; in case of problems, inform the
Receiving & departure freight personnel send the handover personnel of preparing ordinary
bills to customs for confirmation. record to be signed by Djibouti's handover
personnel.
The customs returns the bills.
Agency company
retrieves the bills.
Agency company reports for examination and inspection,

and conducts customs declaration (paying related
expenses for customs declaration at the first time).
Warehouse after being confirmed by

Return the bills to bills room prior to 18:00 on that day, and provide import Freight personnel of the bills room the computer.
change flow sheet. accept the bills.
Form electronic list.
Meet reloading (loading) condition
Reload (load) at operating area.
Prepare commercial record for the scattered

weighed goods.
Form electronic report sheet according to the
vehicles quantity at operating area.
Freight personnel of the bills room select bills according to the

electronic report sheet provided in site.
Print the envelope by computer.
Import freight personnel review, the computer calculates incidental

expenses and prints freight bill.
Import freight personnel sort out bills, encapsulate

and check mutually.
Send the bills with departure conditions to the wagon number room
for handover with signature.
Marshall and dispatch trains according to

related regulations.
Basic operation flow chart of international through-freight traffic export
Trains arrival
Duty station master informs freight personnel and

station master assistants of receiving trains.
Station master assistants receive The freight personnel

trains and bills. receive trains.
Freight personnel pick up bills at

wagon number room.
Export freight personnel check bills, and Export freight personnel fill in bill
register bills in turnover sheet. deduction sheet.
Agency company retrieves

the bills.
Fill in release sheet.

Agency company reports for examination
and inspection, and conducts customs
declaration; and the customs affixes
release and inspection seals.
Agency company returns bills to the
transfer point export prior to 0:00 on that
day.
Have train
marshalling Export freight personnel conduct conversion through computer,
conditions. and note "XX" to facilitate train marshalling.
Conduct trains marshalling according to related regulations, and prepare

train marshalling sequence table (YT-I).
Export freight personnel send the cargo handover list, vehicles handover list
and train marshalling sequence table to the customs for release.
Deliver the released bills to the train

chief.
Organize departure.
3.2.4.6 Operation process of passenger crossing border

Besides normal technical operation in DEWENLE Station, passenger train shall undergo frontier
inspection, national inspection and customs inspection on passport and articles carried; and the station
is responsible for checking passenger ticket. Border crossing inspection and luggage inspection of
passengers shall follow the entry-exit process as below according to international conventions (refer to
the regulations of each country for specific operation).
Operation process of outbound passengers
After international through-traffic passenger train arrives, (1) train chief on duty submits customs
declaration for passengers to joint inspection unit. (2) Train crew is responsible for organizing outbound
passengers and crew staff (with passport and luggage) to get to the joint inspection hall for inspection
and disposal by each relevant department based on the sequence of inspection and quarantine, frontier
inspection and customs through the inspection bench orderly. After inspection, the crew is responsible
for organizing the passengers to return to the original compartment. (3) Passengers who buy tickets of
international through-traffic train at DEWENLE Station shall take passport and luggage to the joint
inspection hall (together with other passengers) according to the joint inspection request time (viz. train
arrival time) to handle exit formalities and get inspected, and then take the train with ticket after being
confirmed upon qualification. (4) Employees and locomotive drivers at DEWENLE Station shall get
inspected by joint inspection unit and exit for working according to Railway Employee's Cards and
Certificate for Entry-Exit Railway Employees prepared by the transfer point.
After all of the exit formalities are handled, Ethiopia's frontier inspection station assigns inspector to
guard along with the train to the frontier inspection duty points of both Ethiopia and Djibouti, and get off
at Ethiopia's frontier inspection duty point. The train runs continuously to Djibouti's frontier inspection
duty point, and then Djibouti assigns frontier inspection guarder to ALISABIEH Station in Djibouti.
After international through-traffic passenger train arrives at ALISABIEH Station, train crew organizes
passengers to get off and take luggage and passport to ALISABIEH Station to get inspected and handle
entry formalities, and then take the train to the destination.
Operation process of inbound passengers
After operation personnel who exit the country along with the train handle various formalities such as
train inspection and handover abroad, station master assistants assigned by the station handle
departure according to the driving instruction of ALISABIEH Station.
Frontier inspection guarders of both Ethiopia and Djibouti are responsible for the safety supervision of
trains within their own countries.
Train chief on duty submits customs declaration for passengers to joint inspection unit. Train crew is
responsible for organizing inbound passengers and crew staff (with passport and luggage) to get to the
joint inspection hall for inspection and disposal by each relevant department as per the sequence of
inspection and quarantine, frontier inspection and customs through the inspection bench orderly. After
inspection, the crew is responsible for organizing the passengers to return to the original compartment.
In case of the passengers with inconformity, the frontier inspection station shall detain and arrange
repatriation. Besides normal safety and security at DEWENLE Station, both of the countries shall
assign armed forces and judicial organ and personnel to maintain normal order at border station.
Common official language shall be jointly determined by both of the countries.
Operators shall have legal status specified by the country.
Both of the countries shall specify the cooperation matters in cross border agreement.
Railway employees who conduct cross-border transportation shall enter in and exit from frontier with
Certificate for Exit and Entry of Railway Personnel. When entering in or exiting from the other border
station, issue the railway employee's card with photo of himself / herself being pasted and Certificate for
Exit and Entry of Railway Personnel to the frontier organ for inspection.
Format of certificate:
Certificate for Exit and Entry of Railway Personnel
Station
No.
ToRailwayBorder station
Exit / Entry along with No. train or Walk on (date)
No. Name Year of birth Post Railway employee's card No.
Date: Border station master (signature and seal)

Personnel with Certificate for Entry-Exit Railway Employees shall obey the laws and related regulations
of the country involved, and can only stay within the border station boundary or the place designated
between border stations. The countries shall follow their own laws and regulations.
Methods for implementing other services such as mail service and packaging shall be formulated
based on actual situation; DEWENLE Station shall be capable of realizing remote communication, and
shall complete it before test run of railway; before DEWENLE Station works, all equipment reach the
running condition through commissioning, and the operators at each post shall be capable of operating
independently through training assessment.
Both Ethiopia and Djibouti shall set armed organization at the border station through agreement to
control emergency or terrorist attack within short time; Ethiopia and Djibouti set customs, veterinary and
plant quarantine organs as well as personnel services at DEWENLE upon negotiation; it is necessary to
formulate periodic statistical analysis report on hardware and software facilities at DEWENLE Station
during operation, conduct analytical research to improve and running efficiency, and conduct technical
coordination of locomotives and vehicles at DEWENLE Station.
Technical Operation Flow Chart of Vehicles
Arrival
Technical operation
To be dismantled, dismantling, and

dispatching
Reloading (loading) place
Unloading
To be taken
Marshalling Handling departure

formalities
Technical
operation
Departure toward XX
direction
Locomotive drivers are uniformly dispatched by the Contractor during unmarshalling and shunting of
DEWENLE; all of the commercial and service companies established at the border between Ethiopia
and Djibouti carry out cooperation based on their own functions; competent departments of Ethiopia
and Djibouti cooperate with the Contractor to issue traffic permit safety certificate to the railway trains
which enter in and exit from DEWENLE; various normative documents and regulations & rules under
the management of DEWENLE are prepared; the specification is applicable to train running, entrance
and exit, unmarshalling, shunting, technical inspection, exception handling, accident survey, safety and
security, etc.; the prepared specifications and documents are in bilingual and electronic form for both of
the countries; labor laws and regulations and work conventions are prepared by each country for
emergency and disease.
3.2.4.7 Rejection procedure for imported goods
Handover personnel receive the translated bills and check whether the bills are complete, whether the
matters filled in each column are correct, whether the reception condition is met, and whether there is
prediction, license and qualification certificate for the unplanned and special transportation. All special
goods such as hazardous goods and out-of-gauge goods without contracted record shall be rejected.
After bills review, the freight personnel mark "XXX" rejection in TMIS system, prepare rejection record
by batches for the rejected good on receiving-departure line, write off from the cargo handover list and
vehicles handover list, prepare common record and mark the rejection record number, deliver the
freight bill to related personnel and sign in "Rejection registration sheet".
After train receiving formalities are complete, the agency company submits application for train
receiving, sends it to the handover personnel to handle reception upon approval, notes the original
handover sheet number in the rejected train handover sheet, and sends it together with bills to the
customs for confirmation. Translate bills and input related data again, and the surveyor writes off "XXX"
sign in TMIS system.
After the agency company reports for examination and inspection, and conducts customs declaration
(customs declaration for the first time), return the bills to bills room prior to 18:00 on that day, otherwise
demurrage will be counted.
The bills room confirms handling restriction, customs formalities, license, qualification certificate, etc.
of the arrival or dedicated line.
Field freight personnel report train handling through their own computer system, import freight
personnel conduct output printing of the handling report sheet, freight personnel of the bills room select
bills according to the printed report, and deliver it to the import freight personnel.
Import freight personnel review, confirm and print freight bills.
In case of inconformity during customs inspection, stowing or unloading is required, and unmarshalling
is needed at DEWENLE;
Special department shall be established during operation preparatory period according to the
agreement between Ethiopia and Djibouti and the demand thereof;
Application devices such as computer in DEWENLE shall realize complete application function at
commissioning stage;
Locomotive crew, station personnel, cross-board train personnel and management, technicians and
operators in DEWENLE shall have safe operation capability and excellent language skill.
3.2.4.8 Disposal of emergency
Set up sound Emergency Response Method for Stranding and Blocking during the Travelling of
International Through-Traffic Passenger Train, Traffic Accident & Incident Disposal and Information
Transfer Method for Ethiopia-Djibouti International Through-Traffic Railway and Reporting System for
Outbound Emergency of International Train; in case of travelling accident at border station or border
station interval, the railway involved shall be responsible for rescue and repair at once; and the railway
of the other side shall assign rescue (equipment) train according to the request of accident section; and
the accident responsibility shall be undertaken according to national laws and railway rules of the
railway involved.
Note: All of the specifications and various processes above shall be described based on international
conventions; in view of the particularity of the railway, the frontier inspection of cross-border passengers
and goods will be more convenient.
3.2.5 Shunting service
Shunting service in train operation is consistent with that in infrastructure operation in terms of work
content, mode and method. It shall be noted that the shunting of locomotive at station shall not exceed
three couplers in principle; and the shunter shall be responsible for unmarshalling operation and
alignment loading of trains. All of the locomotive drivers shall follow the command of shunting leader
during shunting operation, obey single instruction of shunting commander and complete the shunting
service safely and efficiently. Shunting within locomotive depot is in the charge of Operation Division
under Procurement Maintenance Division.
3.2.6 Skill training and maintaining for train operation
Skill training and maintaining for train operation are substantially consistent with the content in 3.1.7. It
shall be noted that the training for train chief and train crew shall further include language training, thus
realizing communication with passengers and other railway network personnel; and shall master related
knowledge about infrastructure to meet the demand of train operation. Refer to T5 Capacity
Construction for specific training requirements and plans.
3.2.7 Production report
Train operation & production report mainly includes operation quality and data record.
Operation quality
For different contents and processes of passenger & freight service, the Contractor will prepare quality
monitoring procedure according to China's experience in operation to monitor and analyze the effective
operation of all related services, and eliminate man-made influence, so as to reduce or prevent
accidents which affect effective operation of network.
Data record
Ground monitoring system: record the date and time, identify trains, and support safety monitoring,
infrared detection and axle-counting detection;
The locomotive is installed with locomotive joint control device (LKJ) to fully record the running data of
train, including but not limited to the following data: date and time, interval mileage, signal transfer and
emergency stop in case of danger or "movement authorization termination", running train speed, all
isolation or coverage situations of on-board train control (signal) system, operation condition of audible
warning device, detection through on-board hot axle box detector, etc.. After the train returns, the driver
submits IC card to the driver coordinator, and the Maintenance & Procurement Department conducts
analysis of the data.
3.2.8 Fleet management
Locomotive crew fleet include passenger train fleet, freight train fleet and shunting fleet, and main
responsibilities of the fleet are as follows: manage locomotive, execute the train operation drawing
strictly, arrange locomotive operation and organize locomotive driver on duty reasonably, implement day
shift plan, complete transportation and production task, strengthen safety management, ensure driving
safety and personal safety, analyze tendentious and key problems in safety production monthly, find out
the reason, formulate preventive and control measures correspondingly; reinforce employees'
education management, provide training for employees, and improve the professional skills of drivers
constantly.
3.2.8.1 Fleet organization
Fleet organization is as follows:
Driver coordinator Driver coordinator Driver coordinator

(Passenger train)
(Freight train) (Shunting)
Driver head Driver head Driver head

of locomotive of locomotive of locomotive
Driver
Co-driver
Driver
Co-driver
Driver
Co-driver
3.2.8.2 Operation and management of locomotive

Routing and crew working system of locomotive
Passenger and freight locomotives adopt ring-type locomotive routing, and crew shifting system is
adopted; while locomotive for district transfer and shunting locomotive adopt responsible crew system.
Train drivers dormitory is respectively built in DIRE DAWA and NAGAD for locomotive drivers to rest.
Locomotive depot in Inode, locomotive turnaround depot in Nagad. Locomotive routing is as follows:
Ring-type routing
Locomotive diagram is as follows:
Tonnage rating
Freight train is subject to 3,500t with HXD1C dual-locomotive traction; in case of severe weather, the
railway management contractor shall determine the tonnage rating.
Locomotive operation analysis
Locomotive fleet carries out operation analysis such as routine analysis, monthly analysis, quarterly
analysis, annual analysis and thematic analysis on locomotive safety scheduling, day shift plan,
locomotive supply, (minor) auxiliary repair and temporary repair of locomotive, and fatigue operation of
train crew; and proposes corresponding improvement measures to increase the rate of operation.
Locomotive embarkation management
At early stage of operation, the management contractor formulates Management Measures for
Locomotive Embarkation for relevant personnel to execute it.
3.2.8.3 Safety management
Execution of basis system
Locomotive operation workshop shall execute the requirements of Regulations of Railway Technical
Operation, Operating Instruction of Locomotive, Safety Management Rules for Train Operation and
Processing Rules for Accident of Railway Operation strictly; follow Regular Meeting System for Fleet
Safety, Management System for Monitoring Record Device of Train Running, Safety Management
System for Driver Head, Rest System of Locomotive Drivers, Primary Locomotive Operation Procedure,
Outlook and Calling Response System, and Personal Safety and Electrical Railway Safety System; and
take safety measures to prevent train overrunning, tail chasing, coupler failure, stop at slope, fire and
running at severe weather.
Education and assessment
The fleet often provides safety education and regulations & rules education for locomotive drivers and
co-drivers to enhance their safety awareness and understanding of regulations & rules; and organizes
regulations & rules examination of drivers once half a year, and the personnel who fail to pass the
examination shall receive off-job training and shall not work until passing the examination.
3.2.8.4 Economic and rational arrangement of locomotive, and improvement of rocking stock
application
Driving coordinator arranges locomotive routing economically and reasonably according to the train
operation drawing and locomotive diagram, so as to avoid operation of single train and reach related
operation indexes.
Locomotive Monthly average Daily average Remarks

operational availability operational availability
rate rate
Main line locomotive 85% 80% Divide actual quantity of

running locomotives by
Shunting locomotive 80% 70% planned quantity of
running locomotives
Passenger train 85% 80%
Freight train 75% 65%
4 Infrastructure maintenance
4.1 Maintenance plan
4.1.1 Routine maintenance and updating of infrastructure
Infrastructure maintenance refers to routine maintenance and special maintenance of subgrade,
bridges and tunnels, housing construction, water supply and drainage, railway track, power supply,
communication, signal and security system of Addis Ababa - Djibouti Railway.
4.1.2 Setting of infrastructure maintenance organization
A comprehensive maintenance center is set for infrastructure maintenance, which has 1 overhaul,
engineering and machinery department and 2 comprehensive center and 6 comprehensive workshops
to take charge of all basic inspection and facilities maintenance. The overhaul, engineering and
machinery department is responsible for checking the track geometry and OCS status parameters by
track inspection car, analyzing and submitting the inspection conclusion to comprehensive maintenance
workshop for maintenance. The comprehensive maintenance center is responsible for comprehensive
maintenance involving many specialties such as track, power supply, communication, signal, subgrade,
structure and building; and there are 3 comprehensive maintenance groups. Comprehensive workshop
is responsible for regular inspection, checking and maintenance involving many specialties such as
track, power supply, communication, signal, subgrade, structure and building; and there are several
comprehensive inspection groups. (depends on section mileages and specialties)
Comprehensive maintenance center organization is set as follows:
Maintenance center
Overhaul, engineering and machinery dept.

maintenance workshop
comprehensive
INDODE
comprehensive
NAGAD
inspection workshop 1
Comprehensive
Comprehensive
Comprehensive
Comprehensive
Comprehensive
Comprehensive
inspection group
Comprehensive
inspection group
Comprehensive
inspection group
Comprehensive
inspection group
Comprehensive
inspection group
Comprehensive
inspection group
Comprehensive
inspection group
Comprehensive
inspection group
Comprehensive
4.1.2.1 Setting of comprehensive maintenance center

According to the project planning for Addis Ababa - Djibouti Railway under construction by EDC,
comprehensive maintenance center of the operation and management project is set at INDODE, and
the station refers to formal house built for construction project.
4.1.2.2 Workshop setting
According to the railway project planning implemented, there are totally 8 stations being set with
comprehensive maintenance workshops, which are respectively INDODE, ADAMA, METEHARA,
MIESO, DIRE DAWA, ADIGALA, DEWENLE, and NAGAD, the comprehensive maintenance workshop
is set in INDODE depot and ADIGALA depot, other stations have comprehensive maintenance
workshops, all workshop stations refer to formal houses built for construction project and suitable for
the operators to use and storage equipment and tools.
4.1.2.3 Group setting
According to the railway project planning implemented, comprehensive inspection group is set at the
station which is planned with comprehensive work area and the station which is set with comprehensive
maintenance workshop; the comprehensive inspection group is set toward intervals at both ends by
centering on the station, all of the group stations refer to the nearest stations; if the operation distance
is long, comprehensive transport vehicle or passenger and goods double-service trucks can be used for
transportation.
Comprehensive maintenance group is set with a team in charge of comprehensive maintenance of the
whole line relying on a set of large ballast bed regulator; and two teams in charge of comprehensive
maintenance of segmented railway relying on small ballast bed regulator. Comprehensive maintenance
group base is set in ADAMA, MIESO and ADIGALA, and the maintenance team of large ballast bed
regulator is set at MIESO. Comprehensive maintenance group uses track car and medium bus for
transportation, and each group is equipped with one or two boarding cars.
All workshop stations refer to formal houses built for construction project; if the tenderee cannot provide
enough formal house facilities for the Contractor, he shall provide substituted houses for the operators
to use.
4.1.3 Troubleshooting of infrastructure
An overhaul, engineering and machinery department is set for infrastructure to take charge of checking
the track geometry and OCS status parameters by using track inspection car, analyzing the defect
trend, judging according to the line and equipment defect, and submitting the inspection conclusion to
comprehensive maintenance workshop for planned maintenance.
The Track inspection car checks dynamic partial unevenness (peak management) of track, involving
track gauge, level, height, track alignment, twist of track, vertical vibration acceleration and horizontal
vibration acceleration. Dynamic quality of overall unevenness (mean value management) at line section
is assessed through track quality index (TQI).
The track inspection car detects the following items of catenary: height and slope of contact wire,
stagger value and midspan offset value of contact wire, impact force (hard point), contact pressure and
OCS voltage.
The comprehensive inspection workshop and group is responsible for conducting visual inspection of
track, power supply, communication, signal, subgrade, structure and building; measurement of small
instruments; and self inspection of equipment; judging the inspection results; and submitting it to the
comprehensive maintenance workshop for maintenance. The inspection workshop can repair
independently if competent.
4.1.4 Maintenance of infrastructure by specialties
Infrastructure to be maintained by the project Contractor mainly involves civil works, railway track,
power traction, signal device, power supply, data transmission and remote communication system,
safety and security subsystem and service facilities subsystem. According to EDC demand and
organization setting in Bidding Document, EDC integrates the infrastructure maintenance, in the bidder
country, and the specialties refer to separate systems for which the bidder proposes maintenance plan
independently.
4.1.4.1 Civil works
Type of
Description Frequency Remarks
maintenance
Checking and final cleaning of the water drainage system Periodic 4 months
State of the noise barriers and visual control Periodic 6 months
Visual inspection of the piles of bridges, abutments,

Periodic 6 months
expansion joints and bearings
Visual control of civil works Periodic 1 year
Inspection of civil works Periodic 1 year
Monitoring the stress state of the galleries Measures 1 year
Visual inspection of fence Periodic 6 months
4.1.4.2 Railway track
Type of
Description Frequency Remarks
maintenance
Control of the geometric parameters: gauge,

horizontal alignment geometry, vertical alignment
geometry, switch point geometry and railway
Monitoring Weekly
switchgear, cross-sectional level, twist, rail wear,
verification of rail defects with accelerometer
measures.
Temporarily
Ultrasonic control Monitoring Semi-annual
unavailable
Ultrasonic testing of turnout center Monitoring Annual
Monitoring of the power consumption for the rail track

Testing Permanent test
switching device
Monitoring of turnout running tracks Programmed Fortnightly
Recognition of the state of the rail track with walking

Programmed Monthly
inspection
Revision of the track Programmed Quarterly
On condition Presumably
Leveling
maintenance biennial
Corrective
Replacement of failed fasteners On event
maintenance
On condition
Replacement of corroded connections On event
maintenance
Corrective
Repair of broken rail On event
maintenance
Corrective
Replacement of damaged sleepers On event
maintenance
Update of rail and turnout on running tracks Plan updating 15 years
Update of ballast Plan updating 15 years
Update of all subsystems Plan updating 30 years
4.1.4.3 Communication system
4.1.4.4 Information system
4.1.4.5Signal system
Signal
equipment Maintenance content Unit Period Remarks
name
1. Check to make sure the mechanism and

column have intact appearance, stable
foundation, good varnish, and clear gauge
mark; and the mechanism has good locking;
2. Check whether the ladder is damaged;
3. Check whether the box shows any damage
or leakage; Once a
month
4.Check to make sure the box is locked
properly;
Enunciator Set
5. Clean the basic plane to ensure cleanness;
6. Replace bulb when main filament is
converted into auxiliary filament, make a record
and conduct test.
7. Measure input and output voltage of

transformer, and voltage at lighting end of main
and auxiliary filaments; and make a record; Once a
year
8. Test the conversion between main and
auxiliary filaments of bulb, as well as the alarm.
Signal
name
1. Check the turnout point closure and fat

edges, and judge whether the switch rail
crawling is out of limit;
2. Check whether the installation device is
damaged;
3. Check whether the gap mark of indication
rod varies;
4. Check whether there is external disturbance
Twice
to the equipment, and whether the locking
a
device is in good condition;
month
6. Check whether the foundation is damaged,
and whether the varnish is intact;
1. Dual-
7. Check whether the external bolt is loose,
locomotive
whether the cotter pin is complete and
traction turnout,
standard, and whether the wire coil is installed
each traction
Electric turnout well;
Set point refers to a
equipment
8. Clean and inject oil to the basic plane and group; 2.
equipment outside; Replace
dissectible pin
10. Check the clearance between quick-acting based on cycle.
claw and quick-acting piece, and the clearance
between movable and fixed contact stands;
and the depth of contact between movable and
fixed contact strips meets the standard;
11. Test to observe whether the action of the
Once
whole machine is abnormal; check whether the
two
carbon brush has any looseness or large spark;
months
12. Conduct flipping test, locking at 2mm, and
unlocking at 4mm; confirm the turnout
indication;
13. Check the action of shifting contactor;
14. Replace the dissectible pin.
Track circuit 1. Check the rail to make sure it has good Section Twice
insulated appearance and the rail gap is two
standard; months
2. Conduct insulated appearance inspection of
tie rod, turnout connecting rod, connecting
plate and installation device;
3. Check to make sure the lead wire at sending
& receiving ends, rail bond and turnout jumper
are intact, and the anti-mixing measures are in
good condition;
5. Check whether the box has damage or
leakage, and whether the locking device is in
good condition;
Signal
name
6. Check the bolts outside box are fastened

and in good condition;
7. Visit station watchkeeper to know about the
application;
8. Clean and inject oil to the basic plane and
equipment outside;
9. Replace poor insulation;
10. Replace broken lead wire and turnout
jumper, and add oil;
11. Conduct branch testing;
12. Open the choke transformer at electric
section for inspection.
1. Conduct appearance inspection of cable

routing and cable box (especially the cable
routing list, underground contact sign, warning
sign, culvert-crossing protection, construction
and other external disturbance ;)
2. Check whether the box is damaged, and
whether the foundation has damage or crack; Conduct
electrical
3. Check whether the embedding sign of cable Once a
Cable line Station characteristic
is intact; month
test once a
4. Check whether the external mounting bolt is year.
fastened;
5. Clean the basic plane and box outside;
6. Conduct plugging inspection of indoor cable
trench (slot);
7. Carry out electrical characteristic test.
1. Check whether the bolts of machinery have

looseness, crack or damage;
Once a
Axle sensor 2. Check whether the distance from rail surface Place
day
is out of limit;
3. Check the status of magnetic head.
Power supply 1. Check the display state of power supply Station Once a
panel panel and clean inside and outside of the day
panel;
2. Check and analyze the monitoring
information of power supply panel;
Signal
name
Use main panel

(A) in odd
3. Switch main panel (A) and standby panel (B) Once a month; and
regularly; month standby panel
(B) in even
month.
4. Check the parts inside power supply panel,

and fasten the wiring terminal;
5. Conduct switching test between main panel
and standby panel; and check the phase Once
sequence of the two ways of power supply; two
6. Check and test the earth line and lightning- years
proof elements, repair or replace the disabled
elements;
7. Carry out electrical characteristic test.
1. Check the change of counter number;

Console 2. Check the mouse and display; Once a
Station
display day
3. Visit station watchkeeper to learn about the
application of equipment.
1. Check the application status of various

equipment (relay, transformer, rectifier, etc.) to
make sure there is no exception, the equipment
are installed firmly, and the plug-in is in good
condition;
2. Check various fuses, capacitance resistance Once a
elements and lightning-proof elements to make day
sure there is no overheating phenomenon;
3. Make sure all signs are complete and the
Indoor
anti-loose measures are in good condition;
combined
frame, 4. Make indoor environment clean.
Station
composite
rack, branching 5. Check whether the type of various
cabinet, etc. equipment is correct, and whether the relay
contact is in good condition;
6. Check and test the earth line and lightning-
proof elements, and replace the disabled Once a
elements; year
7. Check and test capacitance resistance
elements and diode, and replace the disabled
elements;
8. Replace instrument periodically.
Signal
name
1. Check the system host (display state of

various running indicators on cabinet), the
connector of various circuit boards, fuse state,
power supply and console display state to
make sure there is no exception;
2. Check the working state of indoor relay to Once a
make sure there is no exception; day
3. Check the running condition , and keep the
case in good ventilated condition;
4. Check related alarm information of
maintenance unit to make sure there is no
exception;
Use main panel

5. Switch main panel (A) and standby panel (B) (A) in odd
(including power supply) of hot stand-by month; and
redundant system regularly ; standby panel
(B) in even
6. Reset and restart the system regularly, and Once a month. When
conduct switching between interlocking month switching
communication panel and communication port handle or
Computer of maintenance unit, and the switching between button, press at
interlocking main and standby power supply panels, CPU Station
"automatic
equipment boards, collecting boards and driving boards. switching
position".
7. Clean equipment, check the plug connector

and fasten each screw;
8 Clean the computer and UPS ventilated dust
screen;
9. Test equipment earth wire, lightning-proof
earth line and lightning-proof unit; and check
each wiring;
10. Check and test power supply equipment; Once a
11. Check and test capacitance resistance year
elements and diode, and replace the disabled
elements;
12. Calibrate the clock precision;
13. Check, test and inspect fuse capacity; and
repair and replace the fuse when necessary;
14. Replace and repair equipment based on
cycle..
Signal
name
1. Check the work states of CTC system host,

power supply and indication panel to make
sure there is no exception;
2. Check the work states of CTC system
extension (acquisitor and controller) to make
sure there is no exception;
Once a
3. Check the running of fan, and keep the case
day
in good ventilated condition;
4. Check each circuit board, plug connector,
fuse, power supply and display to make sure
there is no exception;
5. Make sure all of the wirings are orderly,
smooth and well bound;
6. Switch main panel (A) and standby panel (B)

regularly;
7. Conduct statistical analysis on each error
CTC system
code of maintenance terminal with error code Station
equipment
detection;
8. Pay attention to the inspection of display
information;
9.Check network management equipment;
10. Clean CTC extension and accessories,
Once
check the plug connector and fasten each
half a
screw;
year
11. Test equipment earth wire, lightning-proof
earth wire and each wiring;
12. Check and test power supply equipment;
13.Check the switch acquisition information;
14. Calibrate the analog testing data precision;
15. Sort out the stored files and release storage
space;
16. Calibrate the clock precision.
Locomotive 1. Test the insulation performance of Set Once

signal locomotive signal equipment; half a
equipment year
2. The height of induction coil installed on the
vehicle from rail surface conforms to the
regulation;
3. Conduct dust-proof inspection of the host
and annunciator;
4. Check the direction switch, junction box and
annunciator;
5. Test the sensitivity of locomotive signal and
Signal
name
alarm audible device;

6. Check to make sure the locomotive signal
equipment are fixed firmly and have good
vibration-proof performance;
7. Clean the equipment, and make the locking
device to be in good condition.
1. Check the connection between earth wire

and equipment to guarantee firm connection
and good contacting; Once
Earth wire Place half a
year
2. Test the resistance of earth wire, and make a
record.
4.1.4.6 Traction power supply system
Description Type Frequency
Visual recognition of the substation installation equipment Monitoring Monthly
Monitoring of battery voltage Test Permanent
Inspection of voltage level and current delivered Test Permanent
Inspection of transformer oil level and temperature, as well as

Test Permanent
automatic regulating performance of equipment under load
Inspection of the pressure of sulphur hexafluoride in the high-

Test Permanent
voltage switch tank of substation and line thereof
Measurement of insulation of cables, control structure and

Monitoring Annual
safety rope
Measurement of contact and step voltages Monitoring Quinquennial
Verification of the calibration of power switch protection Monitoring Annual
Visual inspection of the integrity of the equipment and of their

Monitoring Semi-annual
connections
Verification of the correct functioning of disconnectors, circuit

breakers and switches of substation
Measurement of the dielectric strength of the transformers oil Monitoring Annual
Repair /replacement of the computer systems On condition On event
Repair /replacement of the components On condition On event
Planned regen
Subsystem updating Over 30 years
eration
4.1.4.7 OCS system
Appearance, height, slope, stagger value and midspan

Monitoring Fortnightly
offset value of contact wire
Inspection of the contact lines at turnout Monitoring Fortnightly
Inspection of the contact line Programmed Quarterly
Quarterly (in the

Survey of the contact line Monitoring interval between two
repairs)
Cleaning of insulating components Programmed Quarterly
Inspection of isolating switch and phase separation Programmed Bimonthly
On the basis of the

Not measurements and
Maintenance "on condition" of the contact line
programmable warning signals of the
OCS inspection car
Corrective
maintenance
Repair of the continuity of contact line On event
Not
programmable
Planned
Updating of the contact line 15 years
regeneration
Planned
Updating of OCS equipment Over 30 years
regeneration
4.1.4.8 Power supply
Visual recognition check of the installations Monitoring Monthly
Monitoring of battery voltage Test Permanent
Inspection of voltage level and current delivered Test Permanent
Inspection of the fuel level of diesel engine Test Permanent
Inspection of the oil level and temperature Test Permanent
Inspection of the automatic energizing function of the

Test Monthly
uninterruptible power supply devices
Inspection of the diesel engine working Test Monthly
Measurement of insulation of power cables, control

Monitoring Annual
structure and safety rope
Verification of the protection calibration of the power

Monitoring Annual
switches
Visual inspection of the integrity of the equipment and of

their connections
Verification of the correct functioning of disconnectors,

circuit breakers and switches
Repair /replacement of the computer systems On condition On event
Repair /replacement of the components On condition On event
Planned
Subsystem updating Over 30 years
regeneration
4.1.4.9 Safety and security subsystem
Visual inspection and cleaning of elements Periodic Monthly
Functional verification, inspection of cables and

connections of the light signals introduced into the bypass Periodic 6 months
tunnel
Inspection of the electrical connections, parts connection

Periodic Annual
and relative calibration
Lubrication subsystem elements Periodic Annual
Visual inspection and functional verification Periodic Annual
Environmental conditions checking Periodic Annual
Test of mobile subsystems Periodic Annual
Inspection of subsystems On condition On event
4.1.4.10 Service facilities subsystem
Visual inspection and replacing of defected elements Periodic 3 months
Inspection of fixing and fastening of supporting

Periodic Annual
elements
Cleaning and lubrication of subsystem elements Periodic Annual
Inspection of electrical connection and tightening Cyclic Periodic Annual
Cleaning units filter Periodic Annual
4.2 Performance of maintenance plan

Infrastructure to be maintained by the project Contractor mainly involves civil works, railway track,
power traction, signal device, power supply, data transmission and remote communication system,
safety and security subsystem and service facilities subsystem.
4.2.1 Civil works
Main maintenance elements of civil works include building and related systems (water, sanitation,
HVAC, etc.), bridges, culverts and substructures, tunnels, embankments and ditches, railway platform
ditches, accesses, etc..
According to the maintenance content above, comprehensive inspection workshop and groups conduct
regular inspection of railway buildings, clear the drainage system, supervise sedimentation of bridge &
culvert structures and cracking of structures based on the maintenance cycle; and the comprehensive
inspection group repairs the defect according to actual condition.
4.2.2 Railway track
Main maintenance elements of railway track include rail, turnout, ballast bed, sleeper, fastener system,
track geometry and so on.
Taking small road maintenance tool as the main operation means, the inspection workshop and group
of each line shall independently complete temporary repair timely for the places where line geometry
exceeds the allowable deviation value of temporary repair and other places in poor conditions, so as to
ensure safe and stable train operation.
Comprehensive maintenance group, in view of the line change rules and characteristics, carries out
comprehensive maintenance of the lines according to the cycle as planned by taking the diagnostic
data provided by overhaul, engineering and machinery department as the basis; focusing on improving
track elasticity, adjusting track geometry and replacing and repairing invalid components; and taking
large road maintenance machinery as the main operation means, so as to recover intact technical
status of the line.
If the maintenance disturbs transportation, the former shall be conducted in train operation clearance,
or at louver (within the time reserved in train operation drawing for construction and maintenance); if the
time for maintenance at louver is not insufficient, the train operation time can be adjusted as required.
4.2.3 Communication system
Routine maintenance of communication system includes monitoring, inspection, detection, switching
and troubleshooting of the system and equipment, so as to make sure that the equipment always in
good status. Routine maintenance of communication system refers to "three-fixed and four-realizing",
i.e. respectively fixed equipment, fixed personnel and fixed maintenance cycle, realizing operation
institutionalization, realizing quality standardization, realizing detection modernization and realizing
maintenance technicalization.
4.2.3.1 Maintenance classification of communication system
Operator on duty of communication system conducts 24h monitoring of the equipment running status by
network management terminal, performs daily maintenance of center communication machine room,
and carries out proper disposal according to actual situation in case of warning information; the
communication system inspects the communication equipment at each station regularly every week,
and makes a record of the running status; according to the maintenance plan, it is necessary to conduct
primary maintenance (routine maintenance), secondary maintenance, tertiary maintenance (minor
repair) and medium repair of the communication system equipment.
Primary Maintenance Daily maintenance of communication equipment belongs to primary

maintenance cycle maintenance which shall be included in annual maintenance plan.
Check whether the equipment appearance is good, whether the

foundation is stable, whether the screw is fastened, and whether the
case and locking device are intact; check whether the external
connecting rod, part and pipeline of equipment are intact, whether the
Basic action is flexible, whether the equipment operates normally and
requirements steadily without noise, and whether the temperature rise is normal;
monitor and record the operating status and indication of equipment;
check whether the indication is out of standard; in case of exception,
calibrate and eliminate at once; clean the equipment surface and
ensure the surrounding is in good condition.
Secondary Monthly inspection and quarterly inspection of communication

Maintenance
maintenance equipment belong to secondary maintenance which shall be included
cycle
in annual maintenance plan.
Open to check the equipment regularly, clean the inside and outside
of the equipment, check and straighten the outgoing (incoming) lines
and terminals; test the voltage and current at sending & receiving
Basic
ends, conduct insulation inspection or testing; test and adjust key and
requirements
main parts of the equipment; fasten the rods, plug pins and screws at
action parts, clean the magnetic head and sensor, replace fuse
regularly and inject lubricating oil inside.
Tertiary Maintenance Annual inspection of communication equipment belongs to tertiary

maintenance cycle maintenance which shall be included in annual maintenance plan.
Conduct overall testing of mechanical property and electrical property

of equipment, measure the ground insulation of incoming line;
disassemble, inspect and adjust the main and key places and parts of
Basic equipment, replace the easily damaged parts and components;
requirements perform diagnosis and analysis on the equipment to which failure
once occurred to eliminate hidden risk; level, adjust and stabilize the
equipment foundation and case, and clear away the oil stain from
equipment surface.
Maintenance cycle of medium repair: medium repair of communication equipment can be conducted
once every three to five years according to equipment operation state, equipment quality and
maintenance cycle provided by the supplier. Medium repair of communication equipment refers to
repair, reinforcement and recovery of communication equipment according to the service cycle of
equipment, so as to make sure that the electrical property and mechanical property conform to
specified standards, and the equipment can be used safely and reliably till next medium repair or
overhaul.
4.2.3.2 Troubleshooting
Failure of communication system is mainly handled by maintenance center through dispatching,
operator on duty is informed of handling it, and related maintenance personnel shall judge the failure
property, reason and section timely and accurately, and minimize the failure influence based on the
principle "preliminary before specific inspection". When receiving the equipment failure during shift, the
operator on duty shall conduct breakdown rescue at once according to the failure processing procedure
of corresponding equipment to reduce failure extension. If the failure cannot be eliminated immediately,
it is necessary to take degrading mode or stop the equipment to avoid failure extension influencing the
operation.
4.2.4 Information system
Routine maintenance of information system includes monitoring, inspection, detection, switching and
troubleshooting of the system and equipment, so as to make sure that the equipment always in good
status. Routine maintenance of information system refers to "three-fixed and four-realizing", which are
respectively fixed equipment, fixed personnel and fixed maintenance cycle, realizing operation
institutionalization, realizing quality standardization, realizing detection modernization and realizing
maintenance technicalization.
4.2.4.1 Maintenance classification of information system
Operator on duty of information system conducts 24h monitoring of the equipment running status
through network management terminal, performs daily maintenance of center machine room, and
carries out proper disposal according to actual situation in case of warning information; the information
system inspects the information equipment at each station regularly every week, and makes a record of
the running status; according to the maintenance plan, it is necessary to conduct primary maintenance
(routine maintenance), secondary maintenance, tertiary maintenance (minor repair) and medium repair
of the information system equipment.
Daily maintenance of information equipment belongs to primary

maintenance which shall be included in annual maintenance plan.
Maintenance Routine maintenance involves the following equipment: server and
cycle work station, network equipment, large screen display, broadcast,
time display, dispatching station, ticketing terminal, freight terminal,
dispatching terminal and UPS.
Conduct data maintenance and data backup of each subsystem;

Primary check whether the equipment appearance is good, whether the
maintenance foundation is stable, whether the screw is fastened, and whether
the case and locking device are intact; check whether the external
connecting rod, part and pipeline of equipment are intact, whether
Basic
the equipment runs normally and steadily without noise, and
requirements
whether the temperature rise is normal; monitor and record the
running status and indication of equipment; check whether the
indication is normal; in case of exception, calibrate and eliminate
at once; clean the equipment surface and ensure the surrounding
is in good condition.
Monthly inspection and quarterly inspection of information

Maintenance
equipment belong to secondary maintenance which shall be
cycle
included in annual maintenance plan.
Open to check the equipment regularly, clean the inside and

Secondary
outside of the equipment, check and straighten the outgoing
maintenance
(incoming) lines and terminals; test the voltage and current at
Basic
sending & receiving ends, conduct insulation inspection or testing;
requirements
test and adjust key and main parts of the equipment; fasten the
rods, plug pins and screws at action parts, clean the magnetic
head and sensor and replace fuse regularly.
Maintenance Annual inspection of information equipment belongs to tertiary

cycle maintenance which shall be included in annual maintenance plan.
Conduct overall testing of mechanical property and electrical

property of equipment, measure the ground insulation of incoming
Tertiary
line; disassemble, inspect and adjust the main and key places and
maintenance
Basic parts of equipment, replace the easily damaged parts and
requirements components; perform diagnosis and analysis on the equipment to
which failure once occurred to eliminate hidden danger; level,
adjust and stabilize the equipment foundation and case, and clear
away the oil stain from equipment surface.
Maintenance cycle of medium repair: medium repair of information system equipment can be
conducted once every three to five years according to equipment operation state, equipment quality
and maintenance cycle provided by the supplier. Medium repair of information system equipment refers
to repair, reinforcement and recovery of information equipment according to the service cycle of
equipment, so as to make sure that the electrical property and mechanical property conform to
specified standards, and the equipment can be used safely and reliably till next medium repair or
overhaul.
4.2.4.1 Troubleshooting
Failure of information system is mainly handled by maintenance center through dispatching, operator
on duty is informed of handling it, and related maintenance personnel shall judge the failure property,
reason and section timely and accurately, and minimize the failure influence as per the principle
"preliminary before specific inspection". When receiving the equipment failure during shift, the operator
on duty shall conduct breakdown rescue at once according to the failure processing procedure of
corresponding equipment to reduce failure extension. If the failure cannot be eliminated immediately, it
is necessary to take degrading mode or stop the equipment to avoid failure extension influencing the
operation.
4.2.5 Signal system
Signal system equipment is the key equipment to ensure railway safety, its maintenance refers to
combination of preventive and corrective maintenance and prevention shall be put first. Conduct
scheduled maintenance and take several measures during maintenance; carry out equipment failure
diagnosis at early stage according to the equipment state parameters, and transit to state maintenance
gradually.
4.2.5.1 Maintenance classification of signal system
Maintenance classification of signal system refers to "routine maintenance" (primary maintenance),
"cyclical maintenance" (secondary maintenance), "minor repair" (tertiary maintenance), "medium repair"
(quaternary maintenance), "overhaul" (quinary maintenance), "preventive test" (test) and
"troubleshooting" (corrective maintenance). "Medium repair" and "overhaul" are temporarily outsourced,
and so does the replaced failure module.
Daily inspection and weekly inspection belong to primary

maintenance which shall be included in annual maintenance plan.
Routine maintenance involves the following equipment: annunciator,
Maintenance
electric turnout equipment of station, track circuit, axle sensor, power
cycle
supply panel, interlocking machine, CTC integrated dispatching
system, various relays (including transformer, rectifier, fuse, etc.),
locomotive signal equipment and so on.
Primary Check whether the equipment appearance is good, whether the

maintenance foundation is stable, whether the screw is fastened, and whether the
case and locking device are intact; check whether the external
connecting rod, part and pipeline of equipment are intact, whether the
Basic action is flexible, whether the equipment runs normally and steadily
requirements without noise, and whether the temperature rise is normal; monitor
and record the running status and indication of equipment; check
whether the indication is normal; in case of exception, calibrate and
eliminate at once; clean the equipment surface, inject lubricating oil
as required and ensure the surrounding is in good condition.
Monthly inspection, quarterly inspection and semi-annual inspection

of signal equipment belong to secondary maintenance which shall be
included in annual maintenance plan. Periodical maintenance
Maintenance involves the following equipment: annunciator, electric turnout
cycle equipment of station, track circuit, axle sensor, power supply panel,
interlocking machine, CTC integrated dispatching system, various
relays (including transformer, rectifier, fuse, etc.), locomotive signal
equipment and so on.
Open to check the equipment regularly, clean the inside and outside
Secondary of the equipment, check and straighten the outgoing (incoming) lines
maintenance and terminals; test the voltage and current at sending & receiving
ends, conduct insulation inspection or testing; test and adjust key and
main parts of the equipment; fasten the rods, plug pins and screws at
action parts, clean the magnetic head and sensor, replace fuse
Basic
regularly and inject lubricating oil inside; during periodical
requirements
maintenance, test the electrical property of signal equipment
regularly, fill in the testing record and understand the electrical
property change; conduct quality inspection of the equipment quality
and operation quality half a year, assess and record the inspection
results, analyze and summarize before submission, so as to
guarantee the equipment quality conforms to maintenance standard.
Annual inspection of signal equipment belongs to tertiary

maintenance (minor repair) which shall be included in annual
maintenance plan. The minor repair involves the following equipment:
Maintenance
interlocking cabinet, CTC station subsystem, power supply panel,
cycle
printer, locomotive signal equipment, electric track switch,
annunciator, 25HZ phase detecting track circuit, cable path, interface
cabinet, combined cabinet, branching cabinet, etc.
Tertiary
maintenance Conduct overall testing of mechanical property and electrical property
of equipment, measure the ground insulation of incoming line;
disassemble, inspect and adjust the main and key places and parts of
Basic equipment, replace the easily damaged parts and components;
requirements perform diagnosis and analysis on the equipment to which failure
once occurred to eliminate hidden danger; level, adjust and stabilize
the equipment foundation and case, and clear away the oil stain from
equipment surface.
Quaternary Maintenance Medium repair of signal equipment belongs to quaternary

maintenance cycle maintenance, which can be conducted once every five years
according to equipment operation state, equipment quality and
maintenance cycle provided by the supplier.
Return the detachable and replaceable equipment on site to the

workshop for maintenance; maintain the equipment which are not
easily detached and replaced through field centralized maintenance;
conduct overall disassembly, repair, reinforcement and adjustment of
the signal equipment; repair and replace key and main parts, and
replace the obsolete equipment and apparatus; conduct overall
Basic testing and adjustment of the system to make sure the mechanical
requirements property and electrical property conform to maintenance standard and
meet the technical standards and requirements of original design;
medium repair of the signal equipment refers to repair, reinforcement
and recovery of signal equipment according to the service cycle of
equipment, so as to make sure that the electrical property and
mechanical property conform to specified standards, and the
equipment can be used safely and reliably till next medium repair.
4.2.5.2Signal testing
Regular testing of electrical property and safety property of signal equipment is important to
maintenance. Testing of signal equipment refers to routine testing (taken responsibility by each signal
group, completing the testing items of daily inspection, monthly inspection and maintenance place in
the record), level-I testing (taken responsibility by each signal group, completing the testing items of
quarterly inspection and annual inspection in maintenance plan) and level-II testing (taken responsibility
by technology group of signal workshop, cooperated by each signal group, completing the periodical
and temporary testing task and items of equipment). The signal testing at each level shall be included in
annual and monthly work plans according to the maintenance and testing cycles, and then conducted
as planned upon approval. Testing of electrical property shall be conducted by specified instrument and
testing equipment, wherein the instrument shall be calibrated and checked by metering mechanism
regularly, and the testing equipment shall be provided by the supplier. Testing of signal equipment shall
be conducted after equipment stops running, integrated testing shall be adopted, and it is necessary to
continuously improve the testing means and methods to ensure safe testing and operation.
4.2.6 Power supply system
4.2.6.1 Overview
Power supply system includes substation and OCS system. OCS. Maintenance of the power supply
system refers to "three-fixed and four-realizing", which are respectively fixed equipment, fixed
personnel and fixed maintenance cycle, realizing operation institutionalization, realizing quality
standardization, realizing detection modernization and realizing maintenance technicalization.
4.2.6.2 Maintenance classification of power supply equipment
Maintenance classification of power supply equipment refers to routine patrol maintenance (daily,
weekly, special patrol or monthly), minor repair (6-24 months) of ordinary equipment, medium repair (3-
10 years) of partial equipment, and overhaul (over 10 years) of individual main equipment. The
maintenance cycle will be prolonged in long term, and periodical maintenance will be gradually
cancelled, and corrective and state maintenance prevail.
Routine maintenance and maintenance requirements: check whether the equipment foundation is
stable, whether the mechanical fastener is good, whether the contact wire transition is smooth, whether
the casing is damaged and whether the sanitation is within reasonable range; check whether the
external connecting rod, part and pipeline of equipment are intact, whether the action is flexible,
whether the equipment runs normally and steadily without noise, and whether the temperature rise is
normal; check whether the height and stagger value of contact wire are within specified range; monitor
and record the running status, indication and reading of equipment; check whether the indication is out
of standard; in case of exception, calibrate and report for disposal at once; clean the equipment
surface, inject lubricating oil as required and ensure the surrounding is in good condition.
Maintenance requirements: open to check the equipment regularly, clean the inside and outside of the
equipment, check and straighten the outgoing (incoming) lines and terminals; check and fasten the
locating clip, sling, section insulator, central anchoring and cantilever of catenary, and record the results
in maintenance log; test the voltage and current at sending & receiving ends, conduct insulation
inspection or testing; test and adjust key and main parts of the equipment; fasten the rods, bolts and
screws at action parts, clean related parts and inject lubricating oil inside. Requirements for minor repair
(referring to quarterly maintenance, semi-annual maintenance and annual maintenance): conduct
overall testing of mechanical property and electrical property of equipment, test insulation resistor
based on procedures; disassemble, inspect and adjust the key parts of equipment, replace the easily
damaged parts and components; perform detection, diagnosis and analysis on the equipment to which
large failure once occurred to eliminate hidden danger; level, adjust and stabilize the equipment
foundation and case, and clear away the oil stain from equipment surface
Requirements for medium repair: maintain the detachable and replaceable equipment on site through
returning to the depot; maintain the equipment which are easily detached and replaced through field
centralized maintenance; fully disassemble, repair and adjust the equipment; repair and replace key
and main parts, and replace the obsolete products; conduct overall testing and adjustment of the
system, and make sure the mechanical property and electrical property meet the technical
requirements of original design.
Requirements for overhaul: carry out overhaul of system equipment when the mechanical wear of
equipment is out of limit, the strength is insufficient, electrical property does not conform to the
standard, cable and wiring are aging, equipment quality decreases and is unqualified, and the system
equipment is unqualified; conduct overhaul in combination with the elimination of large hidden danger
and technical transformation; use standard equipment and pattern devices for the equipment subject to
overhaul, and put the system equipment undergoing overhaul into service after completion acceptance.
4.2.6.3 Maintenance items of power supply equipment
Maintenance items Routine patrolling, meter reading and secondary troubleshooting of substation;
of substation secondary action detection and troubleshooting of GIS gas-pressure meter; and
equipment replacement of gas-pressure meter;
Routine patrolling, repair, maintenance, troubleshooting and high-voltage test of

high-voltage cable;
Routine patrolling, repair, maintenance, troubleshooting, high-voltage test,
secondary electrical function inspection and testing, electrical interlocking,
locking inspection and protection checking of GIS and earthing resistor cabinet;
CT and PT maintenance, testing, troubleshooting and replacement;
Routine patrolling, repair, maintenance, troubleshooting, secondary electrical

function inspection and testing, electrical interlocking, locking inspection and
protection checking of distribution transformer and traction transformer; and
preventive tests involving transformer ratio, DC resistance, insulation resistance
and voltage withstanding of transformer;
Routine patrolling, repair, maintenance and troubleshooting of traction DC

system equipment;
Relay protection checking of power supply and substation;
Maintenance, safekeeping, inspection and repair of testing equipment and

instrument; use, safekeeping, inspection and repair of inspection van.
Maintenance items Wire replacement of catenary;

of OCS equipment
Large-area failure and rectification;
Routine maintenance, patrolling on foot and by vehicle, and regular inspection of

catenary;
Cleaning of OCS and adjustment of contact pressure;
Maintenance of cantilever, sling, locating clip and central anchoring of catenary,

as well as abrasion measurement;
Troubleshooting;
Maintenance of isolating switch;
Maintenance of equal-current return cable terminal;
Maintenance of foreign current terminal.
4.2.6.4 Maintenance organization of power supply equipment

Maintenance of substation equipment
Preliminary maintenance of substation failure mainly refers to the combination of preventive
maintenance and periodical maintenance, which gradually turns to the combination of state
maintenance, corrective maintenance and free of maintenance for partial equipment in short and
medium terms.
Set up maintenance ticket system, apply for operation order and eliminate operation order based on
standard, provide complete self-inspection and mutual-inspection measures, and obey the operation
protection system strictly.
Maintain by combining equipment patrol with cycle schedule to ensure reliable running of equipment.
Refer to conventional methods of China's electricity industry and ask for the guidance of equipment
manufacturer for maintenance; determine the maintenance cycle of each equipment; conduct routine
patrol, maintenance and cleaning according to the running state; and carry out preventive test and
single and entire action test (relay protection system) based on the cycle, so as to ensure stable and
reliable operation of the system.
Maintenance of catenary
OCS is installed in ground, tunnel and bridge section, which is conducted in complex natural condition
and harsh environment and generates high-speed friction with train pantograph. The OCS belongs to
main travelling equipment without standby, and the state of OCS is directly related to the running of
train in main track, thus the maintenance of OCS is very important. It is necessary to implement the
combination of preventive and corrective maintenance; put prevention first, strengthen the state
detection of catenary, and turn corrective maintenance into preventive maintenance; furthermore, set up
complete maintenance system, improve the service quality of maintenance personnel, optimize
productivity organization, and improve maintenance level and quality.
Maintenance of OCS equipment refers to patrol, minor repair, medium repair, overhaul and emergency
repair. The power supply workshop only refers to patrol, minor repair, medium repair and small-range
emergency repair, while overhaul and large-range emergency repair of OCS shall be conducted by
outsourced organization.
Substation personnel are responsible for routine maintenance and repair of electric integrated
automation subsystem and control center of the substation (step-down station and traction hybrid
station), so as to ensure normal operation of substation equipment.
4.2.7 Maintenance equipment and tools for each specialty
According to the maintenance plan of each specialty, maintenance of infrastructure shall be provided
with main equipment and instruments as follows. After approaching, the Contractor cleans up the
maintenance equipment, spare parts and personal maintenance tools provided by EDC as well as the
spare parts left by the supplier; and provides EDC with a detailed list within commissioning period, and
puts forward investment plan for the insufficient part.
4.2.7.1 Civil works and track maintenance equipment
No. Machinery and equipment Unit Qty. Remarks
1 Track inspection car Set 1 Shared by the center
2 Heavy track car Set 3
3 Large track alignment tamper Set 1
4 Ballast regulator Set 1
5 Power stabilizer Set 1
6 Ballast screening machine Set 1
7 Turnout track alignment tamper Set 1
8 Crane track car Set 3
9 Track receiving flatcar Set 22
Convertible funnel ballast transport

10 Set 8
truck
11 Gravel loading track car Set 4
12 Shunting locomotive Set 1 Shared
13 Medium bus (19-30 seats) Set 6
Comprehensive transport vehicles

14 Set 20
(15 seats with carriage)
Passenger and freight double-

15 Set 20
service truck (5-seat 1T)
16 Pickup truck Set 12
17 Heavy truck Set 10
18 Crane truck Set 10
Generating and welding double-

19 Set 15
purpose machine
20 Generator (5-10kw) Set 12
21 Hydraulic diesel tamping machine Set 24
Hydraulic diesel turnout tamping

22 Set 12
machine
Internal-combustion impact tamping

23 Set 48
pickaxe
Internal-combustion vibration
24 Set 12
tamping pickaxe
Internal-combustion sleeper bolt

25 Set 20
wrench
Internal-combustion track bolt

26 Set 20
wrench
27 Hydraulic track aligner Set 120
28 Internal-combustion rail saw Set 20
29 Internal-combustion drilling machine Set 20
30 Hydraulic rail straightener Set 10
31 Rail gap adjuster Set 20
32 Hydraulic sleeper squarer Set 20
33 Gas welding equipment Set 20
34 Lighting equipment (large area) Set 20
35 Interphone Set 200
36 Rail flaw detector Set 8
37 Tacheometry Set 2
38 Level gauge Set 2
39 Common lathe Set 2
40 Shaper Set 1
41 Radial drilling machine Set 1
42 Electric air compressor Set 1
43 Single-side wood planer Set 1
44 Woodworking circular saw Set 1
45 Hydraulic rail bending machine Set 1
46 Welder Set 2
47 Rail grinding wagon Set 1 Generating and

welding double-
purpose machine
Generating and
Movable flash butt welding
48 Set 1 welding double-
equipment
purpose machine
4.2.7.2 Communication and information system
Configuration List of Wire Communication Instruments
Type No. Instrument Unit Qty.
1 SDH digital transmission analyzer Set 1

Exchange Transmission
2 2Mb/s digital data performance analyzer Set 3
3 PCM voice channel characteristics analyzer Set 1
4 Signaling analyzer Set 1

Data
5 MSTP Ethernet handheld multi-function analyzer Set 1
6 Optical cable identifier Set 3
7 Pipeline detector Set 3

Communication line
8 Optical power meter Set 3
9 Optical time domain reflectometer (OTDR) Set 3
10 Optical attenuator Set 9
11 Fusion splicer Set 3
12 Fiber connection combination tool Set 3
13 Optical source Set 9
14 Battery integrated tester Set 3

supply
Power
15 AC / DC clamp ammeter Set 3
Configuration List of Wireless Communication Instruments
No. Equipment Unit Qty.
1 Detachable screened room Pcs. 2
2 Wireless maintenance instruments Set 2
Integrated tester for wireless automatic

2.1 Set 2
detection
2.2 High-frequency digital oscilloscope Set 2
2.3 Feed-through type power meter Pcs. 4
2.4 Portable standing-wave meter Set 4
2.5 DC voltage-stabilized source Set 2
2.6 Multimeter Set 4
2.7 Megohmmeter Set 2
2.8 Earth resistance tester Pcs. 2
Configuration of Main Machines and Tools for Communication Information (sharing)

System
No. Equipment Unit Qty.
1 Handheld interphone Set 30
2 Double-cab tool wagon Set 8
4..2.7.3 Signal system
1 Test bed of safety relay Set 2
Integrated test bed of two-element two-

2 Set 2
position relay
3 Special tools series for relay maintenance Set 10
Maintenance adjustment frame of rotary

4 Set 2
relay
5 Casing assembly frame of safety relay Set 2
6 Disassembly and assembly station of relay Set 2
7 Armature tester of safety relay Set 2
8 Strip riveting machine of safety relay Set 2
9 Special workbench for relay maintenance Set 2
10 Test bed of electric switch machine Set 2
11 Test bed of reducer Set 2
12 Test bed of displacement contactor Set 2
13 Multi-function track switch tester Set 10
14 Shaft disassembly device of track switch Set 2
15 Special assembly stand for track switch Set 2
16 Detacher of track switch Set 2
17 Integrated test bed of transformer Set 2
18 Integrated test bed of choke transformer Set 2
19 Test bed of locomotive signal equipment Set 1
20 Code sending box of locomotive signal Set 2
21 Integrated test bed of frequency shift Set 1
Integrated test bed of circuit breaker and

22 Set 2
fuse
23 Track circuit shunting tester Set 10
24 Special frequency shift detector Set 21
25 Inductance and capacitance tester Set 21
26 Insulation resistance tester Set 21
27 Earth resistance tester Set 21
28 Lightning-proof element tester Set 21
29 25HZ track circuit tester Set 21
30 Wide-range AC clamp meter Set 21
31 DC clamp meter Set 21
32 Digital multimeter Set 21
33 Cable failure tester Set 21
34 Standard track circuit shunting tester Set 21
35 Failure tester of track circuit Set 21
36 Rail insulation tester Set 21
High-precision digital multimeter for

37 Set 21
maintenance of power supply panel
38 Phase meter Set 21
Details are
listed
39 Routine (emergency rescue) operation tools Set 126
attached
separately
40 Hydraulic line lifter Set 110
41 Drill Set 20
42 Cable connector Set 21
43 Head lamp for night work Set 110
44 Laptop for testing Set 21
4.2.7.4 Power supply system

Substation
Meeting the preventive test

1 Electrical test car Set 1
requirement
Tester of substation secondary Meeting the preventive test

2 Set 1
equipment requirement
DCC-D type includes printer

Data acquisition unit of electric
3 Set 1 AST286 for acquisition and
parameter computer
processing device
PC9 measurement range ixio-

4 Digital microhmmeter Set 2
5n-2xio3n power supply dc 9V
KGF-200 output voltage 0-

5 Transistor DC high-voltage tester Set 1
200kV
6 High-voltage AC bridge Set 1 QS1 type
7 High-voltage capacitance bridge Set 1 QS19A type
WJG-1 precision 1.0,

8 Microcomputer AC electricity tester Set 2 measurable voltage, current
and power factor
ZJ-1 measurement range 1.

9 Vacuum degree detector Set 2
333-1.013X105Pa
Multi-function relay protection

10 Set 1 S40
testing device
Automatic ratio measuring AQJ-IB measurement range 1.

11 Set 1
instrument 0000-9999. 9,0. 1 level
Programmable insulated oil voltage

12 Set 1 IIJ-1 maximum voltage 60-80kV
withstanding tester
KG-2 measurable opening &

High-voltage switch parameter
13 Set 1 closing time, speed and
measuring instrument
synchronization
14 Vacuum oil filter Set 1 ZJY100 flow >100L/min
15 Computer Set 1 IBM386 or 486
16 Multimeter Set 20
17 Head lamp for night work Set 20
18 Laptop for testing Set 5
OCS
Production emergency command

1 Set 1 Beijing Jeep 213 type, 5 seats
vehicle
2 Heavy track car Set 2 GC220
Highway-railway rescue vehicle of

3 Set 1 12 seats, speed 85km/h
OCS
4 OCS wiring vehicle OCS Set 1 JW-3
5 OCS mounting vehicle OCS Set 1 DA12
Including 16t crane, work

6 OCS rescue vehicle OCS Set 1
vehicle and barrow
7 OCS patrolling vehicle Set 1 10 items can be detected
8 OCS inspection vehicle Set 1
9 Insulator washing vehicle Set 1 Live washing
Load weight: 5t; maximum

10 Heavy truck Set 2
speed: 90km/h
Ranging: 40m, temperature:

11 Far infrared thermometer Set 4
400C
4.3 Management of tools and spare parts

All tools and spare parts for maintenance facilities are under the management of the Contractor. After
commissioning period, EDC delivers infrastructure, spare parts and tools to the Contractor, and
insufficient parts shall be listed by the Contractor in the primary investment plan and submitted to EDC
for approval, and the Contractor is responsible for procurement and management as planned upon the
fund provided by the EDC. During formal operation, the Contractor puts forward procurement plan for
infrastructure and spare parts by stages based on the maintenance plan, then submits it to EDC for
approval, and the Contractor is responsible for procurement and management as planned upon the
fund provided by the EDC.
5 Maintenance of locomotives
5.1 Organization of locomotive maintenance:
Procurement Maintenance Division is under the Transportation Department to be responsible for the
management of depot and maintenance of locomotives.
The organization is as follows:
Maintenance and
Procurement Division
Engineering
Maintenance and
Procurement Division
INDODE
NAGAD
Maintenance
Maintenance
Station
Station
Department
Maintenance
Logistics
Department
Operation
Department
Planning
Department
Production
Department
Maintenance
Logistics
Department
Operation
Department
Planning
Department
Production
5.1.1 Responsibility of Maintenance and Procurement Division:
It is responsible for maintaining and repairing locomotives and related maintenance equipment of
Ethiopia- Djibouti railway; establishing sound maintenance technology text, operation flow and safety
management rules of locomotives and related maintenance equipment, and organizing the
implementation; conducting maintenance of maintenance equipment within the railway depot;
performing failure statistics and quality analysis of locomotives and related maintenance equipment;
cooperating with the supplier to rectify the locomotives and related maintenance equipment; completing
the mechanical processing of partial parts of locomotives and related maintenance equipment; and
completing the management of outsourced repair and transformation of locomotives and related
maintenance equipment.
5.1.2 Type of maintenance and repair
Equipment maintenance and repair often refers to preventive and Periodical maintenance on the
purpose of keeping the equipment always to be in good operating conditions and realizing maximum
utilization rate. And reasonable maintenance mode shall realize minimum maintenance cost under the
premise of achieving the purposes above.
Locomotive maintenance of Ethiopia-Djibouti railway refers to the combination of scheduled
maintenance (preventive maintenance) and unscheduled maintenance (corrective maintenance), and
the former shall prevail.
As a work repeated regularly based on fixed interval and maintenance range, scheduled maintenance
mainly refers to preventive maintenance on the purpose of inspecting existing technical performance
and recovering original technical performance of the locomotive. Scheduled maintenance of locomotive
is conducted regularly based on the operation time or running kilometer of locomotive, which can be
divided into the following types based on the scope of maintenance:
5.1.2.1 Maintenance of shunting locomotive
Regular maintenance plan of DF7G diesel shunting locomotive
Regular maintenance plan of shunting locomotive is as follows:
No. Level of repair Maintenance cycle Repair time
1 Auxiliary repair 3 months 1 day
2 Minor repair 6 months 2-3 days
3 Medium repair 2.5-3 years 5-7 days
4 Overhaul (field repair) 7-8 years 30 days
Medium repair of DF7G internal-combustion locomotive

Scope of medium repair of shunting locomotive is as follows:
No. Parts Maintenance content Remarks
Exchange and maintenance of booster, cylinder jacket, cylinder

1 Diesel engine cover, piston connecting rod unit, combined regulator, fuel
injection pump, lower part of fuel injection pump, fuel injector, etc.
Maintenance of gearbox, universal shaft, main engine oil pump,

Auxiliary driving auxiliary engine oil pump, fuel transfer pump, cooling water pump,
2
device heat exchanger, radiator, intercooler, filter, cooling fan, traction
motor fan, etc.
3 Running gear of Disassembly, cleaning and painting of bogie; disassembly,

locomotive inspection and maintenance of wheel set, axle box, axle box
suspension device, traction rod device, foundation brake gear,
axle suspension bearing, gearbox and traction motor suspension

device.
Inspection of each girder, traction rod seat, traction buffer seat

and side-bearing seat of the locomotive; inspection of poor
4 Locomotive body
condition inside the locomotive, and recovery; disassembly and
maintenance of coupler.
Disassembly and maintenance of traction motor, startup

generator, compressor motor, AC auxiliary generator, cooling fan
5 Motor
motor, fan motor and small motor (such as fuel pump motor and
air heater motor)
Disassembly, cleaning and assembly of electric control contactor,

Electrical
electromagnetic contactor, combined contactor, DC contactor,
6 instrument and
switch, locomotive driver controller, silicon rectification unit,, etc.;
line inspection
and maintenance of wire, storage battery, air conditioner, etc.
Maintenance of air compressor and air brake system (self-locking

valve, single valve, relay valve, distribution valve, etc.);
Compressed air
7 replacement of each rubber parts; repair and replacement of
system
electric and pneumatic windscreen wipers and air whistle, as well
as one-way valve, train coupling cock, etc.
The scope of repair with interchangeable component during medium maintenance of shunting
locomotive is shown in the table below:
No. Name of accessory Qty. Remarks
1 Diesel engine unit 1
2 Elastic supporting rubber 4
3 Main engine oil pump 1
4 Low-temperature water pump 1
5 High-temperature water pump 1
6 Booster 2
7 Combined regulator 1
8 Upper part of fuel injection pump 12
9 Lower part of fuel injection pump 12
10 Fuel injector 12
11 Piston connecting rod unit 12
12 Cylinder head 12
13 Cylinder jacket 12
14 Lubricating oil filter 1
15 Fuel fine filter 1
16 Fuel coarse filter 1
17 Startup gearbox 1
18 Startup universal shaft 1
19 Cooling fan 2
20 Fuel transfer pump 2
21 Heat exchanger of engine oil 1
22 Single section of radiator 38
23 Intercooler 2
24 Auxiliary engine oil pump 2
25 Framework 2
26 wheel set 6
27 Automatic brake valve 2
28 Independent brake valve 2
29 Relay valve 1
30 General shutoff valve 1
31 Distribution valve 1
32 Action valve 1
33 Traction motor 6
34 Synchronous traction generator 1
35 Startup generator 1
36 Excitation tachogenerator (CSR Sifang Co., Ltd.) 1
37 Auxiliary AC generator 1
38 Air pump motor 2
39 Fuel pump motor 1
40 Startup motor of engine oil pump 1
41 Fan motor 2
42 Cooling fan motor 2
43 Locomotive driver controller 1
44 Switch 2
45 Electro-pneumatic contactor 6
46 Field weakening contactor (CSR Sifang Co., Ltd.) 2
47 Traction rectifier cabinet 1
48 Voltage regulator (or intelligent charging monitor) 1
49 Stepless speed regulating electronic box (CSR Sifang Co., Ltd.) 1
50 Storage battery 12
Medium repair process of DF7G diesel shunting locomotive is as follows:
Brake system
General assembly
of locomotive
Locomotive in Coupler and

depot damping device
Electric
Diesel engine and apparatus test
auxiliary device
Locomotive
cleaning Main generator Brake test
Traction motor
Inspection in Disassembly and Water resistance
maintenance of locomotive
depot test
Bogie
Pilot operation
End Locomotive
delivery
5.1.2.2 Maintenance of main track locomotive

Planned maintenance of HXD1C electric locomotive refers to quarterly inspection, semi-annual
inspection, annual inspection, biennial inspection and shop repair.
Regular maintenance plan of HXD1C electric locomotive is as follows:
No. Level of repair Maintenance cycle Repair time
1 Quarterly inspection 3 months 1 day
2 Semi-annual 6 months 2-3 days

inspection
3 Annual inspection 1 year 5-7 days
4 Biennial inspection 2 years 5-7 days
5 Shop repair 6-8 years 30-45 days
Annual inspection and biennial inspection of HXD1C electric locomotive are as follows
Maintenanc
e of lower
large parts
Disassem
Cleaning bly of
Maintenanc
of the main e of
whole equipment traction
locomotive motor and
wheel set
Disasse
mbly of Maintenanc
e of bogie
bogie
Performan Pre- Disassembly Cleaning of Maintenan Low- Test of brake

General Weighing
ce test of inspection of locomotive locomotive ce of parts assembly of test of pressure test
entry of body and
locomotive locomotive
section locomotive parts
Maintenanc
e of main
transformer
Maintena
nce of
electric
parts
High- Raining test Inspection of Test run of Locomotive End

pressure gauge locomotive delivery
test
List of HXD1C locomotive tooling equipment for stage I is as follows:
Applicable parts Scope of Quantity

No. Name Specification and model
or processes application required
Disassembly,
assembly and
Line
integrated
1 Laptop (computer) Dell maintenance
commissionin
and calibration
g of
locomotive
2 Electric glue 600ml sausage type of Locomotive Disassembly, 1

injection gun SKMEC maintenance, assembly and
installation of
wind tunnel, integrated
and commissionin
improvement of g of
adaptability of locomotive
sand box heater
Disassembly
and installation
of air channel
hose,
Disassembly,
disassembly
assembly and
Ingersoll Rand and installation
Pneumatic integrated
3 of air- 4
screwdriver LA413-EU commissionin
conditioning
g of
host, and
locomotive
disassembly
and installation
of side wall
shutter
Disassembly
and installation
of air channel
hose,
Disassembly,
disassembly
assembly and
Ingersoll Rand and installation
Pneumatic ratchet integrated
4 of air- 4
wrench 1099XPA commissionin
conditioning
g of
host, and
locomotive
disassembly
and installation
of side wall
shutter
Disassembly,
Assembly,
assembly and
disassembly
integrated
5 Pneumatic wrench K55-8 and installation 2
commissionin
of traction
g of
flange
locomotive
Disassembly,
assembly and
Professional audio
Norbar 550-1500 part No.: Maintenance of integrated
6 ratchet wheel 1
I14002 (300-1000Nm) cowcatcher commissionin
torque wrench
g of
locomotive
Disassembly,
assembly and
Ethylene glycol Filtering of integrated
7 1
filter ethylene glycol commissionin
g of
locomotive
Disassembly,
Drying and
assembly and
Wujiang WDoven Electric dehumidification
Electrothermal integrated
8 Heating Equipment Co., Ltd. of oil pipe of 1
blowing dry box commissionin
800*1500*1000 main
g of
transformer
locomotive
Disassembly,
assembly and
Test bed of Zhuzhou Sanyuan Railway
Pipeline integrated
9 pipeline leakage Mechanical and Electrical 1
leakage test commissionin
test device Co., Ltd.
g of
locomotive
Disassembly,
assembly and
Efficient bipolar Filtering of integrated
10 ZJA-50DH 1
vacuum oil filter transformer oil commissionin
g of
locomotive
Disassembly,
assembly and
Disassembly /
Hydraulic lifting integrated
11 Oroup (R04010010 1500KG) installation of 2
flatcar commissionin
cowcatcher
g of
locomotive
18V lithium battery Disassembly,

wrench For assembly and
disassembly integrated
12 (with a standby Dayou 5703.1 4
and assembly commissionin
battery for each of parts g of
one) locomotive
12V lithium battery Disassembly,

wrench For assembly and
13 (with a standby Makite 4
battery for each of parts g of
one) locomotive
For Disassembly,
disassembly assembly and
Double-shear fork-
and installation integrated
14 type electric lifting Oroup (R04020032) 1
of cowcatcher, commissionin
flatcar
coupler, traction g of
seat and battery locomotive
Disassembly,
Disassembly assembly and
For
tooling (including integrated
15 Non-standard disassembly of 1
two oil cylinders) commissionin
buffer
of coupler buffer g of
locomotive
Disassembly,
Hydraulic detacher
For assembly and
(including two oil
16 cylinders and two WPTA1304-30 1
sets of
of traction rod g of
horseshoes)
locomotive
Disassembly,
assembly and
Ethylene glycol Measurement of
integrated
17 concentration LCC3T cooling fluid 1
commissionin
detector freezing point
g of
locomotive
Disassembly,
208A ratchet assembly and
Screwing of
wrench with integrated
18 60-340Nm cooling tower 1
removable audio commissionin
bolt
at the head g of
locomotive
Disassembly,
assembly and
Maintenance of
integrated
19 Adjustable inverter S0-150V10A electric 1
commissionin
equipment
g of
locomotive
Disassembly,
assembly and
Portable vacuum Pipeline integrated
20 FC6130/01 Philips 1
cleaner maintenance commissionin
g of
locomotive
Disassembly,
assembly and
NTC cable mark printer C- Maintenance of
integrated
21 Wire mark printer 500T / Toshiba B-452-TS22- electric 1
commissionin
CN equipment
g of
locomotive
Disassembly,
assembly and
Maintenance of
Pressing pin integrated
22 ASTRO 621205 electric 1
clamp commissionin
equipment
g of
locomotive
Disassembly,
assembly and
Maintenance of
integrated
23 Electric cutter REC-50 electric 1
commissionin
equipment
g of
locomotive
Disassembly,
assembly and
Maintenance of
PST TOOLS/CO-AL- integrated
24 Manual cutter electric 1
CABLE32mm commissionin
equipment
g of
locomotive
Disassembly,
assembly and
SB2237 intelligent Maintenance of
integrated
25 circuit resistance Shanghai Fluke main and 1
commissionin
tester auxiliary circuits
g of
locomotive
Disassembly,
assembly and
Insulation integrated
26 Fluke meter 1550c 1
detection of line commissionin
g of
locomotive
Disassembly,
assembly and
Maintenance
High-power Chaobao vacuum cleaner integrated
27 and cleaning of 1
vacuum cleaner CB15 commissionin
vehicle
g of
locomotive
Disassembly,
assembly and
Steel pipe cutting RIDGID614 type dry cutting Pipeline integrated
28 1
machine saw retooling commissionin
g of
locomotive
Disassembly,
assembly and
Parts integrated
29 Torque wrench 860N.m 3
installation commissionin
g of
locomotive
Disassembly,
assembly and
Parts integrated
30 Torque wrench 30-150N.m 3
g of
locomotive
Disassembly,
assembly and
Parts integrated
g of
locomotive
Disassembly,
assembly and
Parts integrated
g of
locomotive
Disassembly,
assembly and
Parts integrated
g of
locomotive
Disassembly,
assembly and
Parts integrated
g of
locomotive
Disassembly,
assembly and
Parts integrated
g of
locomotive
Disassembly,
assembly and
Parts integrated
g of
locomotive
Disassembly,
assembly and
Hydraulic torque 3MXTA (including 55 socket Parts integrated
37 1
wrench heads) installation commissionin
g of
locomotive
Disassembly,
assembly and
Double-end Parts integrated
38 27--30 3
wrench installation commissionin
g of
locomotive
Disassembly,
assembly and
39 30--32 3
g of
locomotive
Disassembly,
assembly and
40 32--36 3
g of
locomotive
Disassembly,
assembly and
41 41--46 3
g of
locomotive
Disassembly,
assembly and
42 50-55 3
g of
locomotive
Disassembly,
assembly and
Disassembly
integrated
43 Single-end wrench 60 and installation 2
commissionin
of parts
g of
locomotive
Disassembly,
assembly and
Disassembly
integrated
commissionin
of parts
g of
locomotive
Disassembly,
assembly and
Disassembly
integrated
commissionin
of parts
g of
locomotive
Disassembly,
assembly and
Disassembly
integrated
commissionin
of parts
g of
locomotive
Disassembly,
assembly and
Disassembly
integrated
commissionin
of parts
g of
locomotive
Disassembly,
assembly and
Disassembly
integrated
commissionin
of parts
g of
locomotive
Disassembly,
assembly and
Disassembly
integrated
commissionin
of parts
g of
locomotive
Disassembly,
assembly and
Disassembly
Open-end wrench integrated
50 36 and installation 2
head commissionin
of parts
g of
locomotive
Disassembly,
assembly and
Disassembly
head commissionin
of parts
g of
locomotive
Disassembly,
assembly and
Disassembly
head commissionin
of parts
g of
locomotive
Disassembly,
assembly and
Disassembly
head commissionin
of parts
g of
locomotive
Disassembly,
assembly and
Disassembly
head commissionin
of parts
g of
locomotive
Disassembly,
assembly and
Disassembly
head commissionin
of parts
g of
locomotive
Disassembly,
assembly and
Disassembly
head commissionin
of parts
g of
locomotive
Disassembly,
assembly and
Disassembly
head commissionin
of parts
g of
locomotive
Disassembly,
assembly and
Disassembly
head commissionin
of parts
g of
locomotive
Sling for vehicle

59 Sling ring length: 4,800mm Vehicle lifting Vehicle lifting 2
lifting
Disassembly,
assembly and
Disassembly
Four-hook nylon integrated
60 2t*2m and installation 4
sling commissionin
of parts
g of
locomotive
Disassembly,
assembly and
Disassembly
Double-hook nylon integrated
61 1.5t*2m and installation 2
sling commissionin
of parts
g of
locomotive
Disassembly,
assembly and
Disassembly
Endless lifting integrated
62 2t*2m and installation 2
rope commissionin
of parts
g of
locomotive
Disassembly,
assembly and
Disassembly
Sling of main integrated
63 Self-made and installation 1
transformer commissionin
of parts
g of
locomotive
Placement of Bogie
64 Bogie sling 15T*6M 4 pieces 1
balance wheel transport
Disassembly,
assembly and
Storage rack of Disassembly of integrated
67 Non-standard 2
drier drier commissionin
g of
locomotive
Disassembly,
assembly and
Storage rack at Disassembly of integrated
68 Non-standard 2
bathroom bathroom commissionin
g of
locomotive
Three-dimensional
Maintenance of Storage of top
69 storage rack of top Non-standard 1
top cover cover
cover
Secondary
Disassembly,
disassembly,
Storage rack of maintenance
70 Non-standard maintenance 1
top cover and assembly
and assembly
of top cover
of top cover
Disassembly, Disassembly,
Four-hook sling of maintenance maintenance
71 Non-standard 1
top cover and assembly and assembly
of top cover of top cover
Secondary Secondary
Rechargeable
73 5703 disassembly of disassembly 2
impact wrench
top cover of top cover
Disassembly,
assembly and
Weighing test bed integrated
74 GCS-180-CL 1
of locomotive commissionin
g of
locomotive
Disassembly,
assembly and
Ground power
integrated
75 supply system for YX0455 1
commissionin
workshop
g of
locomotive
Disassembly,
assembly and
Locomotive
integrated
76 protection testing YX0612 1
commissionin
device
g of
locomotive
77 Raining test bed Self-made Disassembly, 1
assembly and
integrated
commissionin
g of
locomotive
Disassembly,
assembly and
Locomotive integrated
78 Non-standard 1
clearance mark commissionin
g of
locomotive
Disassembly,
assembly and
integrated
79 Multimeter MF47 1
commissionin
g of
locomotive
Disassembly,
assembly and
integrated
80 Megohmmeter ZC-7 1
commissionin
g of
locomotive
Disassembly,
assembly and
integrated
81 Digital multimeter VC9807A+ 1
commissionin
g of
locomotive
Disassembly,
assembly and
82 1550C 1
resistance tester commissionin
g of
locomotive
Disassembly,
assembly and
Digital pressure integrated
83 DPI705 1
indicator commissionin
g of
locomotive
Maintenance,
High pressure hot Cleaning of measurement
84 C13/180 1
water cleaner electric parts and testing of
parts
85 Overturning Customized Assembly of Maintenance, 1

platform of high-voltage measurement
and testing of
isolating switch isolating switch
parts
Maintenance,
Pantograph
Assembly of measurement
86 maintenance 2
pantograph and testing of
workbench
Customized parts
Maintenance,
Three-dimensional Storage and
measurement
87 storage rack of transport of 1
and testing of
pantograph pantograph
Customized parts
Maintenance,
Overturning Assembly of
measurement
88 platform of main main circuit 1
and testing of
circuit breaker breaker
Customized parts
Press-fitting
equipment of Buffer
89 Non-standard Buffer 4
buffer coupler pressing
yoke
Eight storage and Storage and

90 transport racks of Non-standard Traction fan transport of 8
traction fan traction fan
Six storage racks Storage of

91 of cooling tower Non-standard Cooling tower cooling tower 6
ventilator ventilator

92 Non-standard Cooling tower 6
of cooling tower cooling tower
Disassembly
and
Multi-purpose
93 FSC 1.6Q Front window maintenance 1
tapping machine
of front
window
Electric glue Maintenance

94 310ml barrel type Glass 3
injection gun of glass
Maintenance,
Voltage
Portable voltage measurement
95 5KV withstanding of 1
withstanding tester and testing of
electric parts
parts
Double-hook wire Hoisting of

96 3t Hoisting of parts 4
rope parts
Four-hook wire Hoisting of

rope parts
Sling 1 with Hoisting of

through pin parts
Battery capacity
Battery Battery
99 measuring RN-DF11050C 1
maintenance maintenance
instrument
Battery charging Battery Battery

100 PZDK-8F-110/10 1
tank maintenance maintenance
Rubber joint press Maintenance

101 1
machine of traction rod
Magnetic particle Flaw detection Flaw detection

102 TCL-1 1
flaw detector of parts of parts
Magnetometer 02010-4mT mutatis Flaw detection Flaw detection

103 1
mutandis of parts of parts
Ultraviolet Flaw detection Flaw detection

104 1
radiation meter of parts of parts
White light Flaw detection Flaw detection

105 0-50000 mutatis mutandis 1
illuminometer of parts of parts
Air & water

pressure test bed
106 JCRG-1 Hose test Hose test 1
for locomotive
hose
Disassembly,
assembly and
107 1550C 1
resistance tester commissionin
g of
locomotive
Disassembly,
assembly and
Digital pressure integrated
108 DPI705 1
indicator commissionin
g of
locomotive
Disassembly,
assembly and
Traction power
integrated
109 supply of YX0428 1
commissionin
locomotive
g of
locomotive
110 Adjustable AC YX0434 Disassembly, 1

power supply assembly and
integrated
commissionin
g of
locomotive
Disassembly,
assembly and
Handheld digital integrated
111 Fluke 125 1
scopemeter commissionin
g of
locomotive
Disassembly,
assembly and
integrated
112 Fluke multimeter Fluke 289 1
commissionin
g of
locomotive
Disassembly,
assembly and
Fluke digital integrated
113 Fluke 1550B 1
insulation tester commissionin
g of
locomotive
Disassembly,
assembly and
Fluke digital cable integrated
114 Fluke DTX-LT 1
analyzer commissionin
g of
locomotive
Disassembly,
assembly and
Speed signal integrated
115 YX-XH 1
generator commissionin
g of
locomotive
Disassembly,
assembly and
Fluke 9040 phase Three-phase AC0~500V, integrated
116 1
sequence detector 40~60Hz commissionin
g of
locomotive
Disassembly,
assembly and
Fork-type digital integrated
117 FLUKE T5-600 1
multimeter commissionin
g of
locomotive
118 Handheld spring NK-100 Disassembly, 1

dynamometer assembly and
integrated
commissionin
g of
locomotive
Disassembly,
assembly and
Extraction tool integrated
119 11-7345 1
(wire feeder) commissionin
g of
locomotive
Disassembly,
assembly and
GE Druck digital integrated
120 DPI705 1
pressure indicator commissionin
g of
locomotive
Disassembly,
assembly and
G1/4 quick
integrated
121 coupling at test G1/4 part No.: C105707/1 1
commissionin
port
g of
locomotive
Disassembly,
assembly and
RS-232 serial data DB-9 double-head, line integrated
122 1
line length: 10m commissionin
g of
locomotive
List of HXD1C locomotive tooling equipment for stage II is as follows:
Maintenance,
Test bed of
Main circuit measurement
1 vacuum circuit 1
breaker and testing of
breaker
parts
DC power supply Maintenance,

with stabilized Testing of measurement
2 ZN-150-6 1
voltage and electric parts and testing of
current parts
Maintenance,
Far infrared high-
Drying of measurement
3 temperature test GS-15-3 1
electric parts and testing of
chamber
parts
Maintenance,
Voltage
Withstand voltage measurement
4 CS 2674-100 withstanding of 1
tester and testing of
electric parts
parts
5 Test bed of single SB-B Circuit breaker Maintenance, 1
and three-phase measurement

automatic switch and testing of
microcomputer parts
Maintenance,
Voltage
DC voltage measurement
6 CS2672-100 withstanding of 1
electric parts
parts
Maintenance,
Rechargeable wire measurement
7 EK15/50 Crimping of lug 1
crimpers and testing of
parts
Maintenance,
Detection of
Triple frequency measurement
8 HCBP11 0-600v high-voltage 1
power generator and testing of
transformer
parts
Maintenance,
Detection of measurement
9 Microhmmeter PC9A 1
parts
Maintenance,
Instrument measurement
10 1
Avometer verification and testing of
calibrator DO30-G1 parts
Maintenance,
Instrument measurement
11 1
Precision pressure verification and testing of
gauge parts
Rotary DC resistor Maintenance,

box Instrument measurement
12 1
verification and testing of
ZX25a parts
Portable DC Maintenance,
double-arm bridge Instrument measurement
13 1
verification and testing of
QJ44 parts
Maintenance,
14 1
Megohmmeter 500V 500M parts
Maintenance,
15 1
Megohmmeter 2500V 1000M parts
16 Test bed for jym-1 Verification of Maintenance, 1
measurement
calibration of watt-
watt-hour meter and testing of
hour meter
parts
Maintenance,
Variable-frequency 15kva 0-440v Detection of measurement
17 1
power supply 0-60hz electric parts and testing of
parts
Inverter pulse MIG

Framework
18 arc welding MIG-500 Framework 1
maintenance
machine
Cantilever-type Coupler
19 BZ 1T Coupler 1
fixed column crane maintenance
Multi-function flaw
Coupler
20 detector of rotating XJD-2500 Coupler 1
maintenance
magnetic field
21 Coupling machine Self-made Buffer Buffer test 1
Maintenance
22 Sleeve preloader EO-KARRYMAT Stone sweeper of stone 1
sweeper
Maintenance
Maintenance of
Pneumatic rivet of walking
23 SWT990 walking board 1
nut board and
and console
console
Three-dimensional
Framework
24 measuring NHL-803420 Framework 1
detection
machine
Test bed of wheel Wheel rim Test of wheel

25 rim lubricating For locomotive detection lubricating rim lubricating 1
device device device
Cleaning of Cleaning of
26 Cleaning machine PX-40 1
parts parts
High-pressure Cleaning of Cleaning of

27 PX40A 1
cleaning machine parts parts
Fastening of Fastening of
28 Electric wrench 5703 1
parts parts
Fastening of Fastening of
29 Electric forklift TBB10-16,1T 1
parts parts
Industrial vacuum Maintenance

30 BF584A-3 Sand box 1
cleaner of sand box
Rechargeable Fastening of Fastening of

31 Makite 6918D 5
wrench parts parts
Eight storage and Storage and

32 transport racks of Non-standard Traction fan transport of 8
traction fan traction fan
16 transport cases Transport of

33 Non-standard Traction fan 16
of traction fan traction fan

34 of cooling tower Non-standard Cooling tower cooling tower 6
ventilator ventilator

35 Non-standard Cooling tower 6
of cooling tower cooling tower

Traction motor
36 of traction motor Non-standard traction motor 12
fan
fan fan

37 Non-standard Air drier 10
of air drier air drier
10 storage racks Storage rack

38 Non-standard Drier 10
of drier of drier
Composition of Seat
39 Seat 1
support maintenance
Transport tooling Transport of

Harmonious
40 of harmonious Non-standard harmonious 4
absorber
absorber absorber

Harmonious
41 of harmonious Non-standard harmonious 4
brake
brake brake

42 Non-standard Grease tank 2
of grease tank grease tank

43 Non-standard Sand box 4
of sand box sand box

44 Non-standard Axle box link 4
of axle box link axle box link
Transport of
Transport tooling
45 Non-standard Axle-box spring axle-box 4
of axle-box spring
spring

Secondary
46 of secondary Non-standard secondary 4
spring
spring spring
Storage stand of Storage of

Stone sweeper
47 stone sweeper Non-standard stone sweeper 2
rack
rack rack
Framework
Framework
48 distribution tooling Non-standard Framework 8
distribution
(I)
Framework
Framework
49 distribution tooling Non-standard Framework 8
distribution
(II)
Storage tooling of Storage of

50 Non-standard Pipeline 4
pipeline pipeline
Transport tooling Transport of Transport of

51 of sander and Non-standard sander and sander and 1
wheel sprayer wheel sprayer wheel sprayer

52 Non-standard Accessories 2
of accessories accessories

53 Non-standard Pins 1
of pins pins
Distribution tooling Distribution of

Harmonious
54 (I) of harmonious Non-standard harmonious 2
stone sweeper
stone sweeper stone sweeper

Harmonious
of harmonious harmonious
55 Non-standard locomotive 4
locomotive spring locomotive
spring cushion
cushion spring cushion
Shipment tooling
Shipment of
56 (six) of traction rod Non-standard Traction rod I 6
traction rod I
I
Loading frame Loading frame

57 (six) of traction rod Non-standard Traction rod II of traction rod 6
II II
Storage tooling
Storage of
58 (six) of traction Non-standard Traction seat 6
traction seat
seat
Transportation box Transportation

Oil pressure
59 II (two) of HXD1 oil Non-standard box of HXD1 2
damper
damper oil damper
Transportation box Transportation

Oil pressure
60 I (four) of HXD1 oil Non-standard box of HXD1 4
damper
damper oil damper
Two storage
Storage stand Storage stand
stands (brake unit
61 Non-standard of brake of brake 2
placer) of brake
calipers calipers
calipers
62 Brake test tooling Non-standard Brake test Brake test 1
Storage tooling of Storage of Storage of

63 Non-standard 4
pipeline pipeline pipeline
Storage tooling of Storage of

Harmonious
64 harmonious Non-standard harmonious 16
suspender
suspender suspender
Transport of
Transport tooling Harmonious
harmonious
of harmonious electric
65 Non-standard electric 4
electric locomotive locomotive
locomotive
brake unit brake unit
brake unit
Storage stand
Storage stand of
66 Non-standard Spring of spring 4
spring cushion
cushion
Spring storage Spring storage

67 Non-standard Spring 4
trolley (four) trolley
Two storage
Storage stand
stands (brake unit
68 Non-standard Brake calipers of brake 2
placer) of brake
calipers
calipers
Double-hook wire Hoisting of

rope parts
Four-hook wire Hoisting of

rope parts
Sling 1 with Hoisting of

through pin parts
Outside 0-25 Coupler

72 Coupler 1
micrometer inspection
Outside 0-25 Maintenance

73 micrometer Window wiper of window 1
wiper
Outside 25-50 Maintenance

74 micrometer Window wiper of window 1
wiper
75 Bore dial indicator 35-50 Window wiper Maintenance 1

of window
wiper

76 Coupler 1
Dial indicator 0-5 Coupler

77 Coupler 1
inspection
Bore dial indicator 18-35 Maintenance

78 Small parts 1
of small parts
Vernier depth 0-300 Coupler

79 Coupler 1
gauge inspection
Bore dial indicator 50-160 Coupler

80 Coupler 1
inspection
Vernier caliper 0-200 Detection of

81 Air compressor air 1
compressor
Vernier caliper 0-150 Coupler

82 Coupler 1
inspection
Vernier caliper 0--300 Coupler

83 Coupler 1
inspection

84 Coupler 1
Outside 25--50 Coupler

85 Coupler 1
Outside 75--100 Coupler

86 Coupler 1

87 Coupler 1
inspection
Screw gauge (plug Pipeline Pipeline

88 G1/4 1
gauge) maintenance maintenance
Torque wrench 30-150N.m Pipeline Pipeline

89 1

90 Coupler 1
inspection
Height calipers 0-300 Accumulator Maintenance

91 tank of accumulator 1
tank
92 Level gauge 200200mm Accumulator Maintenance 1

tank of accumulator
tank
Maintenance
Front window
93 Digital multimeter of front 1
glass
window
Maintenance
Front window
94 Megohmmeter 500V of front 1
glass
window
Maintenance
Electric Floor and built-
95 of floor and 2
screwdriver in board
built-in board
Maintenance
Portable electric Floor and built-
96 of floor and 2
drill in board
built-in board
List of HXD1C locomotive tooling equipment for stage III is as follows:
Thread plug M24 Traction seat Maintenance

1 1
gauge of traction seat
Thread plug M16 Framework

2 Framework 1
gauge maintenance
Thread plug M201.5 Traction seat Maintenance

3 1
gauge of traction seat
Vernier caliper 0--300 Framework

4 Framework 1
maintenance
Outside Maintenance
5 micrometer of traction 1
300400 Traction device device
Inside micrometer Maintenance

6 of traction 1
50600 Traction device device
Vernier caliper 0-200 Maintenance

7 of traction 1
Traction device device
Vernier caliper 0-300 Maintenance

8 of traction 1
Maintenance
9 Torque wrench 8-60N.m of traction 1
0-300 Framework
10 Framework 1
Vernier caliper maintenance
Maintenance
11 Accessory of accessory 1
Vernier caliper 0-150 device device
Vernier height Framework

12 Framework 1
gauge maintenance
Maintenance
Single body inside
13 200-225 Accessory of accessory 1
micrometer
device device
Maintenance
Single body inside
14 150-175 Accessory of accessory 1
micrometer
device device
Maintenance
15 Vernier caliper 0-300 Accessory of accessory 1
device device
Maintenance
16 Torque wrench 20-100N.m Accessory of accessory 1
device device
Maintenance
17 Torque wrench 20-100N.m Accessory of accessory 1
device device
Maintenance
18 Torque wrench 8-60N.m of traction 1
Maintenance
19 Torque wrench 150-800N.m Unit brake 1
of unit brake
Cross vernier Framework

20 Framework 1
caliper maintenance
Thread plug Framework

21 Framework 1
gauge maintenance
Framework
22 Digital caliper Framework 1
maintenance
Framework
23 Leveling ruler Framework 1
maintenance
Traction seat Maintenance

24 Vernier caliper 1
of traction seat

25 Framework 1
gauge maintenance

26 Framework 1
gauge maintenance
Vernier depth Framework

27 Framework 1
gauge maintenance
Framework
28 Vernier caliper Framework 1
maintenance
Ultraviolet Flaw detection Flaw detection

29 UV-A 1
radiation meter of parts of parts
Plug gauge for Framework

30 Framework 1
wire thread sleeve ST24*2 maintenance

31 M20 Framework 1
gauge maintenance

32 M242 Framework 1
gauge maintenance
Assembly of
sand box /
installation of
33 Torque wrench 300-1000N.m Bolt torque 2
primary
suspension
device
Installation of
motor
suspension
device
Leakage test
Assembly of air Leakage test
35 tooling of air Self-made 1
pipeline of air pipeline
pipeline
Double-shear fork-
Installation of Installation of
36 type electric lifting OROUP R04020032 1
traction device traction rod
flatcar
Assembly of
Hydraulic torque motor
37 499-4160N.M Bolt torque 1
wrench suspension
device
38 Pneumatic wrench 2925RBP Installation of Installation of 6

primary fastener
suspension
device /
installation of
traction device /
assembly of
motor
suspension
device /
assembly of
sand box
Installation of
traction device,
installation of Installation of
39 Pneumatic wrench 2141P 3
primary fastener
suspension
device
Assembly of
brake unit /
assembly of
wheel
protection pipe /
installation of
stopper /
installation of Installation of
40 Pneumatic wrench 2135PIMAX 5
stone sweeper / fastener
installation of
primary damper
/ installation of
split-phase rack
/ installation of
accessory
device
Installation of
stone sweeper /
installation of air
pipeline /
assembly of
wheel flange Installation of
41 Impact wrench 18V lithium battery 5703.1 6
device / fastener
installation of
stone sweeper
device /
installation of
traction device
Placement of Bogie
42 Bogie sling 15T*6M 4 pieces 1
balance wheel transport
HXD1 series bogie Handover of Bogie

43 Self-made 1
sling bogie transport
Assembly of Installation of
44 Sling for sand box Self-made 1
sand box sand box
Installation of Installation of
45 Sling for unit brake Self-made 1
unit brake unit brake
46 Sling for motor Self-made Placement of Installation of 1

wheel set balance wheel motor wheel
set
Placement of Installation of
47 Self-made 2
Motor jack balance wheel bogie
Axle support for Placement of Installation of

48 Self-made 6
bogie assembly balance wheel bogie
Bogie locating Placement of Installation of

49 Self-made 24
tooling balance wheel bogie
Maintenance,
Voltage
Portable voltage measurement
50 100kv withstanding of 1
electric parts
parts
Maintenance,
51 Arrester test bed TE-BZT 1
arrester and testing of
parts
Maintenance,
Test bed for digital Detection of measurement
52 HGQ-1 1
transformer transformer and testing of
parts
Detection of Maintenance,
Rotating speed photoelectric measurement
53 JZ-1 1
test bed tachometric and testing of
transducer parts
Maintenance,
Pantograph test Test of measurement
54 WSDG-3G 1
bed pantograph and testing of
parts
Maintenance,
Test bed for high- Detection of
measurement
55 voltage current 1000A current 1
and testing of
transformer transformer
parts
Maintenance,
Test bed for Detection of
measurement
56 locomotive driver YX0129 locomotive 1
and testing of
controller driver controller
parts
Maintenance,
Check table for
Verification of measurement
57 locomotive JJS-3 1
speedometer and testing of
speedometer
parts
Test bed for unit Test of unit

58 Non-standard Unit brake 1
brake brake
Weighing and
Test bed for static spring Weighing of
59 ZXJY07-00 1
load of bogie adjustment of bogie
bogie
Assembly of air
pipeline
Assembly of
brake unit /
assembly of
wheel
61 Torque wrench 20-100N.m protection pipe / Bolt torque 3
assembly of
wheel rim
lubricating
device
Assembly of air
pipeline /
62 Torque wrench 8-60N.m installation of Bolt torque 3
accessory
device
Assembly of
brake unit /
assembly of
wheel
protection pipe /
installation of
stopper /
installation of
stone sweeper /
installation of
primary damper
/ installation of
primary
suspension
device /
installation of
split-phase rack
/ installation of
accessory
device /
installation of
stone sweeper
Installation of
traction device
5.1.2.3 Vehicle maintenance

Regular maintenance classification of vehicles (passenger train and freight train) refers to depot repair
and shop repair. And the maintenance plan is shown in the table below:
No. Maintenance classification Vehicle Maintenance cycle Repair time
1 Depot repair Passenger train 2.5 years 5-7 days
Freight train 2 years 3-5 days
2 Shop repair Passenger train 8-10 years 35 days
Freight train 6-8 years 30 days
5.1.3 Unscheduled maintenance

Unscheduled maintenance (train operation maintenance) refers to troubleshooting or the maintenance
for damage to locomotive parts caused by other train operation accidents.
In case of locomotive failure, conduct corresponding tests and inspection to ascertain specific failure,
and repair or replace corresponding parts upon judgment to recover normal technical status of the
locomotive. And conduct tracking or test the testing line when necessary. The maintenance scope is
determined according to actual failure, and no fixed maintenance time is specified.
5.1.4 Responsibility of maintenance workshop
Maintenance workshop of locomotives in Indode depot and Nagad turnaround depot of locomotives are
responsible for the maintenance of locomotives (auxiliary repair and medium repair of DF7G; quarterly
inspection, semi-annual inspection, annual inspection and biennial inspection of HXD1C locomotive)
and vehicles (passenger train and freight train), as well the train operation maintenance of locomotives.
During the maintenance of locomotives, the Contractor shall submit the plan of spare parts and various
maintenance tools and equipment required for locomotive maintenance to EDC for approval according
to the requirements of routine repair and periodic maintenance, and then the Contractor is responsible
for procurement and management as stipulated upon the capital provided by the EDC. Enough skilled
maintenance personnel shall be appointed based on actual demand.
When the locomotives are in warranty period, according to the supply contract, the maintenance and
replacement within the service scope of supplier shall be proposed to the supplier timely to ensure
normal operation of locomotives. In case of locomotive failure, it is necessary to conduct accident
analysis, and EDC shall provide assistance when required.
Maintenance facilities for locomotives shall be provided by EDC, which are mainly used for Indode and
Nagad depots. The Contractor shall assign personnel for utilization, maintenance and safekeeping.
During the commissioning of maintenance equipment, the Contractor will participate in the
commissioning and handover together with EDC to make sure the maintenance equipment conform to
the technical requirements and feature good performance.
5.2 Main characteristics of locomotives
Main characteristics of locomotives in our understanding refer to the amount of locomotive
maintenance, the Contractor will provide sufficient maintenance personnel according to the
maintenance equipment to make sure that the transportation equipment can be repaired timely; control
the consumption of materials and accessories strictly to save the maintenance cost, shorten the repair
time, maintain good technical performance of the equipment, improve the utilization rate of transport
equipment, meet the use demand of transportation vehicles for Ethiopia railway, and maximize the
benefit of Ethiopia railway company. Current maintenance amount of locomotives is as follows:
5.2.1 Maintenance of locomotives
35 HXD1C electric locomotives and 6 DF7G shunting locomotives.
5.2.2 Maintenance of passenger train
30 passenger trains (20 hard-seat trains, 4 hard-sleeper trains, 4 soft-sleeper trains and 2 dinning
trains).
5.2.3 Maintenance of freight train

1100 freight trains (220 box wagons; 130 open wagons; 40 hopper wagons; 550 platform wagons; 10
refrigerator wagons; 110 tank wagons; 20 centre sill wagons and 20 double pneumatic vans).
5.3 Management of spare parts
During the contract execution, the Contractor shall be responsible for purchasing and managing spare
parts according to the requirements of EDC, providing and storing all necessary spare parts (including
maintenance consumables). Furthermore, it shall allow the representative of EDC to conduct audit and
inspection of the storing level, storage and use.
Since spare parts are the foundation for equipment maintenance, the quality thereof is directly related
to the safety of personnel and property and the service life of equipment, and reasonable storage is an
important approach to ensure normal operation of equipment and reduce procurement cost and storage
fund, strict management is required for spare parts.
Management of spare parts refers to the monitoring of the whole process from procurement plan to
inventory check of the spare parts, including procurement plan, procurement, checking and
warehousing, distribution and inventory check of the spare parts. The management process of spare
parts is as follows: procurement plan, procurement of spare parts, checking and warehousing,
safekeeping, distribution and inventory check.
5.3.1 Procurement plan for spare parts
At the end of each quarter, the locomotive maintenance unit submits the plan of spare parts for
locomotive maintenance after half-year to the spare parts management department according to the
plan for locomotive maintenance, and the spare parts management department proposes procurement
plan for spare parts according to the maintenance unit's plan of spare parts and existing spare parts
inventory. It is necessary to follow the principle of ensuring normal maintenance of locomotives, saving
procurement cost and reducing storage fund when proposing the procurement plan; at the same time,
mark the name, model, specification, quantity, metering unit and related technical parameters. And then
submit it to EDC after getting approval of the general manager.
5.3.2 Procurement of spare parts
Purchasers organize purchasing according to the procurement plan for spare parts approved by EDC.
During procurement of spare parts, the procurement personnel shall purchase in strict accordance with
the procurement method measures of materials and parts, select the supplier with good reputation to
realize reasonable price, good quality and timely shipment. The contract drafted shall be submitted to
EDC for signing, both of the supplier and EDC shall execute the contract, the Contractor shall be
responsible for enhancing communication between the two parties, and urge to fulfill the contract as
soon as possible.
5.3.3 Checking and warehousing
Purchaser and keeper of spare parts shall conduct checking and warehousing of the purchased spare
parts in strict accordance with the name, model, specification and quantity thereof; when warehousing,
it is necessary to detect the quality of spare parts (including certificate verification), and the unqualified
are prohibited. After warehousing, the management personnel shall register it timely.
5.3.4 Safekeeping
Material keeper (spare parts keeper) shall classify the warehoused spare parts, store and keep
properly, so as to ensure the spare parts will not deteriorate, mildew or damage during warehousing
period.
5.3.5 Requisition and distribution
Spare parts recipient of maintenance workshop shall fill in the stock requisition according to the
maintenance plan, after being approved by the director of maintenance workshop, get the spare parts
from warehouse with the approved stock requisition. The spare parts keeper distributes spare parts to
the recipient based on the approved stock requisition, and registers it timely.
5.3.6 Inventory check
The Contractor formulates regular inventory checking system of spare parts (monthly inventory and
annual inventory), the spare parts keeper conducts inventory checking regularly to make sure that the
quantity of depot spare parts is correct. The inventory checking time is as follows: monthly inventory,
last two days of each month; annual inventory, from December 26 to 31 of each year. After each
inventory check, it is necessary to verify the actual quantity with account quantity; in case of
inconformity, conduct analysis, ascertain the reason and take corrective measures to realize account-
physical consistence, account-goods consistence and account-account consistence; and report the
inventory checking result to the competent department of spare parts.
6 SAFETY AND SECURITY
6.1 Safety
For Railway Operation Corporation, serving as an enterprise to offer infrastructure maintenance and
passenger and freight services, its construction of safety management system and height of safety
management starting point are the most direct embodiment of operation management and service
levels. One of the most important tasks of the Operation Enterprise is to construct an operation safety
system and to improve operation safety level. To realize common safety targets (CSTs), national safety
rules and common safety methods (CSMs), the Operation Corporation establishes and executes a
complete safety management system according to EDC requirements prior to official operation, so that
a mature safety management system is provided at initial operation stage to ensure operating safety.
The following content is mainly included:
Safety policy
Implement the policy of safety first, prevention oriented and comprehensive control and implement the
system of safety production is everybodys duty to ensure operation and production safety
Safety target
Control ordinary running responsible accidents and eliminate accidents with major running
responsibilities or above; control staff mortality (annual) within 1.
Safety procedure
At early operation stage, the Operation Corporation will, according to actual situation of local railway
transportation and production, organize all experts of all professions such as railway transportation to
prepare the following main safety management procedures of Railway Operation Corporation, to ensure
operation safety:
SN Name of Procedure
1 Working procedures of Operation Corporation Safety Production Committee
2 Safety production analysis procedures
3 Safety production target management procedures
4 Technical regulation management procedures
5 Labor safety management procedures
6 Accident (failure) management procedures
7 Safety information management procedures
8 Equipment quality control procedures
9 Field operation control procedures
10 Safety production junction part management procedures
11 Safety production emergency disposal and accident rescue management procedures
12 Safety specialized control management procedures
13 Safety production hazard source control procedures
14 Safety pre-warning management procedures
15 Internal safety assessment procedures
Risk evaluation methods and control measures

The basis and principles of risk evaluation are the list of hazard sources; relevant laws, regulations,
standards and other requirements; safety previously that ever occurred and their rectification; interests
and requirements of parties concerned (especially passengers and staff); the true-false judgment
method, accident tree analysis method, event tree analysis method and possibility & consequence
combination analysis are mainly used in a combined way according to the basis and principles of risk
evaluation and combining actual conditions of Operation Corporation.
Evaluation steps: the Security Department is responsible for organizing departments to identify hazard
sources, evaluate their risk and determine the hazard sources that have occurred or possibly occurs
during each production activity; all shifts shall identify hazard sources at the areas within the jurisdiction
and the workshop safety officer shall organize professional engineers, formen and part-time safety
officers to evaluate hazard sources by using the Hazard Source List and Risk Evaluation Table with
evaluation methods, summarize and form a list of workshop hazard sources, and report it to the
department concerned; after summary, the department reports the list to Security Department. The
Security Department summarizes all Hazard Source Lists of each department of Operation Corporation,
reports them to management representative, and releases them with the approval.
Risk control: the general principle is to select proper and adequate control measures according to
results of risk assessment - different risk ratings and cost-effective principles.
Safety training
The Capacity Building Department of Operation Corporation shall prepare an annual training plan to
respectively deliver safety education and post skill education to new staff and in-service staff, so that all
special-type operators work with certificates.
Safety information management and records
The Safety & Quality Department shall set up a management system for Table for Overview of Railway
Traffic Accident (Equipment Failure) and Table for Basic Situation of Railway Traffic Accident in order to
standardize statistics, analysis, summary, reporting and custody work. Timely fill in Table for Basic
Situation of Railway Traffic Accident and ensure to complete it correctly after the accident is settled. The
Operation Center shall timely and truthfully fill in the Table for Overview of Railway Traffic Accident
(Equipment Failure), build register books to conduct statistical analysis, and establish a management
system. The relevant specialized departments of Operation Corporation shall establish a register book
for the Table for Overview of Railway Traffic Accident (Equipment Failure) to analyze and summarize
accidents of this system monthly, half-yearly or yearly, prepare corresponding corrective and preventive
measures and implement them.
Remarks
Accident Number of derailed

grade Direct economic trains and time of
Casualties Others
losses train operation
interruption
Derailment of over 18
passenger
trains(couch) and
Resulting in over interruption of railway
Resulting in a
extraordinarily 30 deaths; operation for over 72
direct economic
serious Resulting in over hours; derailment of /
loss of over
accident 100 serious over 60 freight
USD20,000,000
injuries trains(wagon) and
interruption of railway
operation for over 72
hours
passenger trains and
derailment of over 60
freight trains;
derailment of over 4
Resulting in over
Resulting in a and below 18
10 and below 30
direct economic passenger trains and
Major deaths; Resulting
loss of interruption of railway /
accident in over 50 and
USD10,000,000~ operation for over 48
below 100 serious
USD20,000,000; hours; derailment of
injuries;
over 10 and below 60
freight trains and
interruption of railway
operation for over 48
hours.
Resulting in over 3 and below 18
Resulting in a
and below 10 passenger trains;
direct economic
Serious deaths; Resulting derailment of over 10
loss of /
accident in over 10 and and below 60 freight
USD2,000,000~
below 50 serious trains; interruption of
USD10,000,000;
injuries; railway operation for
over 24 hours.
General Derailment of below 4

accident Resulting in 2 Resulting in a passenger trains;
Obsolescence of 1 or
deaths; Resulting direct economic derailment of over 4
serious damage of over 2
A in over 5 and loss of and below 10 freight
passenger trains, serious
below 10 serious USD1,000,000~ trains; interruption of
damage of over 1 locomotive
injuries; USD2,000,000; railway operation for
over 10 hours.
B Resulting in 1 Resulting in a Resulting in Detaching 1 passenger train,

death; Resulting in direct economic interruption of railway serious damage of 1
below 5 serious loss of operation for over 4 passenger train, moderate
injuries; USD500,000~ hours, interruption of damage of 1 locomotive
USD1,000,000; the passenger train
for over 4 hours and
derailment of 2-3
trains;
Train collision: derailment

Resulting in of freight trains; fire of the
interruption of railway train; explosion of the train;
Resulting in a
operation for below 4 train collision; departure of
direct economic
C / hours, interruption of trains to the occupied
loss below
the passenger train section; attaching trains to
USD500,000
for below 4 hours and the occupied section; route
derailment of 1 train; attaching and departure of
trains not ready etc
Shunting conflict; shunting

D / / /
derailment; switch split etc.
Note: The accident grades are classified according to the accident severity. Accidents with casualties
due to railway accidents reaching the accident grade are directly classified as the accident grade. Direct
economic losses (economic losses directly resulting from accidents, such as loss cost of infrastructure
equipment; loss cost of cargos; rescue and medical treatment of injured personnel; obsolescence and
repair cost of collided locomotives) due to railway accidents reaching the accident severity value are
classified as the accident grade; Train derailment and interruption of railway operation resulting from
railway accidents reaching the accident severity values are classified as the accident grade; Other
railway accidents due to violation of rules without serious casualties or interruption of railway operation
can be classified as general accidents according to the nature of the accidents.
Reporting of accidents, events and hazards

In case of an accident or event or a hazard, the relevant people on site shall report to the departments
concerned and responsible persons immediately in a timely, correct and complete manner level by
level, and no department or body is allowed to delay, fail to report, falsely report or conceal it; the
security responsible person of Operation Corporation shall report it to EDC relevant responsible person.
The first, subsequent and final reporting system is executed for accidents.
The main content of accident reporting includes: time, place and interval (line name, kilometers, meters)
where the accident occurs, line conditions, accident-related units and staff; type, number, locomotive
model, location, towed vehicles, tons, measured length and running speed of the train involved in the
accident; number of passengers and casualties, gender, age and rescue situation, whether foreigners
are involved; name of cargos, loading conditions, inflammable and explosive conditions; number of
derailed trains, damage of line equipment, etc.; impacts on railway train operation; preliminary judgment
of accident causes, measures adopted after the accidents occurrence and its control.
Investigation, analysis and preventive measures
Accident investigation and handling: the Safety & Quality Department is responsible for organizing an
investigation team to investigate and handle accidents. According to accident handling authority, the
Accident Handling Authority Department organizes and establishes an accident investigation team,
which is made up of the people who have expertise required during accident investigation but no direct
interest relationship with the accident (the labor union workers shall be invited in case of casualties); the
team leader acts as the responsible person of investigation team. The responsibilities of the team are:
figure out the process and causes of accident, and casualties; determine the accident responsible
person; propose accident handling advice and suggestions about preventive measures; prepare a
written Accident Investigation Report. The investigation team shall search for physical evidence,
accident facts, witness materials, etc. According to authorities, the related authorities will prepare
Railway Traffic Accident Confirmation Letter and submits it to the unit concerned after getting approval.
Judgment of accident liability: the accident is divided into liability accident and non - liability accident;
the accident liability is divided into full liability, primary liability, important liability, secondary liability and
equal liability.
Accident handling: realize four do not let offs during accident handling, i.e. do not let off if the accident
cause is not figured out; do not let off if the responsible person of accident is not punished; do not let off
if no education is delivered to accident responsible persons and the masses; do not let off if the no
preventive measures is established. After the accident is settled, it is required to announce handling
results in public.
Statistical analysis of accidents: the Safety & Quality Department shall set up a management system for
Table for Overview of Railway Traffic Accident (Equipment Failure) and Table for Basic Situation of
Railway Traffic Accident in order to standardize statistics, analysis, summary, reporting and custody
work. Timely fill in Table for Basic Situation of Railway Traffic Accident and ensure to complete it
correctly after the accident is settled. The Operation Center shall timely and truthfully fill in the Table for
Overview of Railway Traffic Accident (Equipment Failure), build register books to conduct statistical
analysis, and establish a management system. The relevant specialized departments of Operation
Corporation shall set up a register book for the Table for Overview of Railway Traffic Accident
(Equipment Failure) to analyze and summarize accidents of this system monthly, half-yearly or yearly,
prepare appropriate corrective & preventive measures and implement them.
Construction of emergency response plan system
Prepare all-level emergency response plans specific to possible public emergencies, natural disasters,
equipment accidents and failures based on concrete railway operation characteristics and preliminary
hazard source analysis, including:
SN Emergency response plan
1 Earthquake emergency response procedures
2 Severe weather emergency response procedures
3 Emergency response procedures for collapse of structures along the line
4 Emergency response procedures for epidemic situation of infectious diseases
Emergency response procedures for serious public security or criminal events such as
5
robbery, gang fighting at railway stations or trains
6 Fire (explosion) emergency response procedures
7 Emergency response procedures for delayed arrival of large-area passenger trains
8 Emergency response procedures for large-area power failure
9 Emergency response procedures for high passenger flow
10 Emergency response procedures for substation fire
11 Emergency response procedures for flood (water logging) at railway station
12 Emergency response procedures for line ponding (regional water logging)
13 Emergency response procedures for shunting point failure at main line or auxiliary line
14 Emergency response procedures for breakdown of wireless communication system
15 Emergency evacuation and restoration procedures
16 Emergency response procedures for rail and equipment failure
17 Emergency response procedures for train collision at main line or auxiliary line
Emergency response procedures for sticking of wheels or axles of trains at main line or
18
auxiliary line
19 Emergency response procedures for train derailment at main line or auxiliary line
20 Emergency response procedures for failure of catenary
21 Emergency response procedures for breakdown of dedicated transmission system
Emergency response procedures for running organization with telephone blocking

22
method
23 Emergency response plan for production accident
24 Emergency response plan for special-type equipment
25 Emergency response plan for dangerous chemicals accident
26 Emergency response plan for rescue in case of failure of engineering vehicle
27 Emergency response plan of power dispatching
28 Emergency rescue plan for locomotive vehicle
29 Emergency rescue plan for train traffic control
30 Emergency rescue plan for automation system
31 Emergency response plan for rail system
32 Emergency response plan for ticket issuing and checking system
33 Emergency rescue plan for OCS system
34 Emergency rescue plan for communication system
35 Emergency rescue plan for signal system
36 Emergency rescue plan for electro-mechanical equipment
37 Emergency response plan for waybill system
38 Emergency rescue plan for substation system
Internal security audit

At early operation stage, the Operation Corporation will prepare safety assessment methods for all
units, regularly organize relevant departments to provide internal audit by making safety inspection
tables, and analyze and check whether the safety management system is effective.
6.1.1 Implementation of safety management system
6.1.1.1 Definition of railway safety policy
Implement the policy of safety first, prevention oriented and comprehensive control and implement the
system of safety production is everybodys duty to ensure operation and production safety. At early
operation stage, the Operation Corporation will organize management and technicians to compile and
issue post and safety duties for all posts and departments, such as Post Duties of General Manager,
Safety Duties of General Manager, Post Duties of Safety & Quality Department, Safety Duties of Safety
& Quality Department, Post Duties of Safety & Quality Manager, Safety Duties of Safety & Quality
Manager, which all departments, units and posts shall strictly execute to realize dual duties for one
post, so that all staff participates in safety management.
6.1.1.2 Instructions for railway operation
The railway operation is to change displacement of passengers and freights and the necessary means
of realizing such displacement is train operation. The composition and operation of trains is the main
work of Operation Management Department.
Work flow sheet of railway freight
Work To Be Elements
No. Execution Mode Execution Staff Execution Site
Executed Required
1 Application for Freight system Freight Freight Freight room at

freight order plan software operation salesman delivery station
procedure
2 Approval of freight Freight system Freight Operating Freight room at

order plan software operation plans in railway delivery station
procedure schedule
3 Establishment of Freight system Freight Freight worker Freight room at

loading plan software operation delivery station
procedure
4 Confirmation By telephone or Freight Freight Freight room at

in other ways operation salesman delivery station
Of freight order
procedure
5 Loading Vehicle and Freight Freight worker/ Goods line at

handling operation stevedore delivery station
machinery procedure
6 Fare settlement Freight system Freight Salesman Freight room at

software operation delivery station
procedure
7 Train marshalling Locomotive Shunting Locomotive Delivery station

operation driver, shunter
procedure and station-
masters
assistant
8 Dispatching Locomotive and Train operation Locomotive Interval

vehicle procedure driver
9 Unloading plan Freight system Freight Freight worker Freight room at

software operation arrival station
procedure
10 Waybill Freight system Freight Salesman Freight room at

preparation software operation arrival
procedure
11 Unloading and Vehicle and Handling Freight worker Freight room at
delivery handling operation arrival

machinery procedure
Work flow sheet of railway passenger transportation
Work To Be Elements
NO Execution Mode Execution Staff Execution Site
Executed Required
Ticketing and
Passenger work Ticket lobby of
1 Sell tickets reserving system Ticketing officer
flow station
software
Passenger
Security check at Safety inspection Waiting hall of
2 transportation Security officer
entrance device station
operation flow
Passenger
Waiting hall of
3 Wait for trains transportation Security officer
station
operation flow
Passenger
transportation Station
4 Getting aboard Passenger train Conductor
operation platform
procedure
Locomotive
Locomotive driver, train
Locomotive and
5 Travel operation inspector, train Interval
passenger train
procedure chief and
conductor
Passenger
Get off the train to transportation Conductor and Station
6
go out of station operation security officer platform
procedure
Shunting work flow sheet
Work To Be Execution
NO Elements Required Execution Mode Execution Site
Executed Staff
Station-
Shunting Shunting operation Transfer room
1 CTC system software masters
plan procedure at station
assistant
Station-
masters
Shunting operation Shunting operation assistant,
2 Plan sending Station
notice procedure shunter and
locomotive
driver
Shunting Vehicle and wheel Shunting operation

3 Shunter Station line
preparation stopper procedure
4 Shunting Locomotive, vehicle Shunting work Shunter and Station line
locomotive
operation and wheel stopper procedure
driver
Train operation work flow sheet
Work To Be Elements
NO Execution Mode Execution Staff Execution Site
Executed Required
Train pre-
Train inspection Station receiving-
1 departure Train inspector
procedure departure line
preparation
Station master
Train operation assistant, Station receiving-
2 Departure
procedure locomotive driver departure line
and train chief
Train operation
procedure, and Regional
primary operation operating officer
3 Train operation Interval
procedure of and locomotive
locomotive conductor
conductor
Station master
Train operation assistant and Station receiving-
4 Meeting a train
procedure locomotive departure line
conductor
6.1.1.3 Plan and implementation

Operation drilling: operation drilling is a key job before starting trial operation, and also a crucial link to
ensure smooth operation. A drilling scheme shall be prepared based on the drilling plan and drilling
shall be carried out based on the scheme. The emergency plan drillings can be conducted in the form
of classroom explanation, desktop exercises, and drillings at operation site, etc. The operation drilling is
mainly launched level by level based on the established plan system, and it shall cover all posts and all
possible emergencies on the principles of all staff participates, close to actual combats and exercise
our team. Improve adaptability to changes and implementation capability of operation staff through
operation drilling.
Drilling Items
Main Responsible
NO Drilling Item
Department
1 Drilling of control high passenger flow at station Operation Center
2 Fire drilling at station Operation Center
3 Drilling of emergency evacuation of passengers at station Operation Center
Drilling of the station receiving a bomb threat and unknown

4 Operation Center
poisonous gas or finding suspicious objects
5 Drilling of train failure Operation Center
6 Drilling of traction power supply system failure Operation Center
Main Responsible
NO Drilling Item
Department
Safety & Quality

7 Fire drilling on a train
Department
Safety & Quality

8 Drilling of rescuing a flooded station
Department
9 Drilling with telephone blocking method Operation Center
Safety & Quality

10 Rescue drilling of train derailment
Department
11 Drilling of OCS broken or failure Operation Center
Safety & Quality

12 Drilling of communication transmission system failure
Department
13 Drilling of shunting point failure Operation Center
Safety & Quality

14 Rescue drilling of train failure
Department
Safety & Quality

15 Drilling of train entry and exit (combined with timetable drilling)
Department
16 Manual timetable drilling at running interval in case of operation Operation Center
17 Timetable drilling during whole-line testing Operation Center
18 Timetable drilling (including drilling of train entry and exit) Operation Center
Preparation of operation drilling scheme and training

The preparation of drilling scheme is preliminary work of operation drilling and also a fundamental and
crucial job in the whole process. The Main Responsible Department prepares a drilling scheme and
reports to the in-charge person for approval. After finalizing drilling scheme, organize operation staff to
conduct systematic training for such scheme.
Preparation and implementation of operation drilling plan
Prepare plans from simple to complicated, point to plane and small to large according to expected joint
commissioning schedule of system equipment and in the premise of satisfying opening targets. Before
commissioning and handing over equipment system, emphasize drilling at each station section and
carry out it at different zones, and focus on those drillings that have small scope of influence and
involves fewer system devices in order to exercise the adaptability to changes of staff at each station
section. After handing over devices, pay attention to drilling of comprehensive items.
Assessment of operation drilling effects
Summarize drillings and assess drilling effects to improve professional quality of operation staff
continuously, enhance psychological quality and strengthen breaking-in among all posts. Meanwhile,
modify and improve the plan system and institutional system to gradually improve field management.
Fire safety management
For fire safety management of Operation Corporation, under the leadership of companys safety
management committee, set up a fire safety management network on the principles of networking and
segmentation to conduct network management, fulfill fire safety duties and guarantee fire safety.
Implement the principle of who manages production must manage safety, who is in charge shall
assume full responsibility and Safety Production Responsibility System of Operation Corporation;
general manager is the first responsible person of fire safety of Operation Corporation, who shall
assume full responsibility for fire safety work. The departments of Operation Corporation shall
implement the safety responsibility system and determine fire safety responsibility system level by level,
define post fire safety duties and determine responsible persons of fire safety at all levels and posts.
The concrete measures: based on local regulations, set up voluntary fire detachments, prepare
necessary fire-fighting equipment and define an emergency collection place in case of fire; provide
relevant fire-fighters with operation training and assessment specific to key fire-fighting equipment; after
starting operation, pay special attention to hazardous material management, fire prevention
management, maintenance of fire-fighting facility, operation of fire-fighting facility, evacuation passage,
fire-fighting drilling, fire-fighting posts working with certificates, etc.; establish a fire-fighting facility patrol
system, define the fire safety responsibility department of stations and rolling-stock bases of the whole
line to carry out fire drillings for stations and rolling-stock overhaul foundations.
Operation preparation and assessment
Prior to operation launching, organize relevant senior experts of railway operation to assess operation
preparation and verify whether the launching conditions are met.
Safety management institution of railway transportation
The Railway Operation Corporation establishes safety management institutions of railway
transportation according to such four levels as decision, supervision, execution and implementation, so
that all staff can participate in safety management.
Decision layer (all functional departments of management contractor)
Supervision layer (Safety & Security Department of management

contractor)
Execution layer (all departments and branch offices)
Passenger transport safety

Execution layer (workshops, work teams and staff)
Out-railway safety
Personal safety
Running safety
Freight safety
Train safety
The decision level refers to the Railway Operation Corporation and its functional departments, and it is
mainly responsible for establishing safety policies, target tasks and plan arrangement of annual
transport safety work, issuing rules & regulations, commands and provisions about train operation,
ensuring methods of installation, application, management and repair of safety technology equipment,
checking safety work effect of all units, etc.
The supervision level refers to Safety & Quality Department of Railway Operation Corporation and it is
mainly responsible for supervising and checking the execution of safety production policies, target
tasks, rules & regulations, commands and instructions by all departments and units inside the
Operation Corporation; implementation of rules & regulations, commands and measures about driving
safety issued by the Corporation; supervising how relevant departments strengthen quality and safety
management; participating in investigating and handling train operation accidents.
The execution level refers to the Operation Department, Infrastructure Maintenance Department and its
functional departments, and it is mainly responsible for establishing safety management targets and
implementation schemes, plans and measures of each department to accomplish safety targets and
tasks of Operation Corporation; preparing, changing and improving safety rules and regulations of the
departments concerned according to transport safety codes and relevant requirements of Operation
Corporation, and reporting to the superior department for approval; strengthening safety foundation
construction and launching safety breakthrough and safety joint control activities.
The execution level refers to workshops, work teams and staff. All workshops set up concrete safety
targets and safeguard measures according to safety target management requirements of superior
departments, issue them to work teams and individuals, urge and check implementation of safety
targets and safeguard measures, carry out analysis and evaluation, and find out weak links to improve
work and prevent occurrence of safety accidents.
Safety management of railway transport site
Strengthen control of operation safety at transport and production site, and focus on three points
respectively of standardized operation, operation in abnormal cases, and operation at system junction
part.
Control on standardized operation: three-level joint control is implemented for the department,
workshop and work team at transportation and production site, to improve standardization self- control
capability of work team, strictly observe operation standards and systems and enhance the staffs
consciousness of executing operation discipline, labor discipline and standardized operation, so that
the operation objects, methods, processes, procedures, time and slogans at transportation site are all
standard to improve safety control capability at transportation and production site.
Operation control in abnormal case: since some operation standards cannot be implemented and
special provisions are required in abnormal case, the corresponding measures and methods are
adopted based on operation characteristics in such case to strengthen management of field operation,
and define applicable scope, key links, main control points, standard requirements and monitoring
personnel in the form of control card, in order to provide programmed, systematic and strict operation
processes in abnormal case.
Joint control at junction part: the railway transport is a link formed by several units and departments,
which jointly participate in work or management and are interrelated with and restrained by each other,
so the operation standards, procedures and measures receiving joint control of relevant departments
are established to strengthen assessment of joint control. The operators of all departments shall carry
out self-control and mutual control, and provide control at junction part by using hardware facilities like
rolling stock and locomotive.
Preparation of rescue materials and building of rescue teams
Preparation of rescue materials: respectively prepare rescue-dedicated materials, tools and instruments
by special functions, such as vehicle rescue locomotive, special rescue vehicle in case of vehicle
failures, vehicle recovery tools, rescue vehicle for power supply and catenary, rescue and command
vehicle, etc. Set special storage places and establish a special account for rescue materials.
Building professional rescue teams: The Railway Operation Corporation establishes rescue command
and information transmission processes. Each department shall set up its own professional rescue
team. Prior to operation, carry out drillings and trainings repeatedly to improve the capability of
disposing emergencies.
Safety education of staff
Three-level safety education: set up a department-workshop (station)-work team 3- level safety
education system for newly-recruited staff in order to carry out theoretical, professional and operational
trainings. The training content includes: general knowledge about driving safety, professional
knowledge about safety production, safety precautions of concrete operation, practical operation of fire-
fighting equipment, etc.
Professional technical education: execute working after being trained and other different levels of
employees education for the main jobs that have complicated technologies and strict operating
procedures or have direct relationship with life and property safety, such as locomotive driver, station
master assistant, shunter, etc. For special-type posts, the staff must work with certificates and it is not
allowed to use low-position staff to substitute for high-position staff.
Post skills training: continuously improve the operating skills of existing staff through employees
education, on-the-job drillings or in other ways, to meet requirements of post skills standards.
Safety education
Deliver targeted and seasonal knowledge education to transportation staff with respect to driving safety,
personal safety and safety operation of new technologies and equipment according to characteristics of
railway transport and safety production policies of safety first and prevention oriented.
6.1.1.4Risk identification and analysis, and implementation and risk analysis of preventive measures
(see table below)
Comprehensively eliminate safety problems and potential safety hazards, find out safety
hazard sources and establish scientific safety risk points by centering on management,
Risk personnel, operation, equipment, environment, etc. and highlighting high-risk links and
identification key posts during passenger and freight transport, shunting operation, train operation and
other work based on basic information of accident and failure,, monitoring and testing,
repair and inspection, daily safety inspection, etc.
Firstly, carry out further analysis on typical problems such as two disciplines (operation
discipline and labor discipline) of staff, potential operation hazards, equipment quality,
etc. via work team meetings, regular workshop meetings, department meetings; for key
personnel, equipment, work teams and workshops that frequently encounter problems,
Risk analyze and find out root causes, and provide specific control on risks; secondly,
analysis regularly identify, analyze and evaluate risks, report to superiors level by level according
to Feedback and Tracking Table of Risk Information and incorporate new risk points into
the risk problem base in case of new risk points, changes of risk points, insufficient or
invalid risk control measures, centralized occurrence of risk point problems, obvious
potential hazards, etc.
The safety risk is divided into 4 ratings, I, II, III and IV, for which, the Safety Risk Control
Table is prepared respectively to define main control measures and posts of safety risks;
prepare the Post Cue Card according to Safety Risk Control Table to establish detailed
Preventive preventive measures specific to risk points at operation links. Take standardized
measure operation as the most important link of safety risk control, and provide guidance, explicit
instructions and control on post operations in the whole process according to Post
Operation Instruction and Cue Card of Post Safety Risk, so that all staff can participate in
control of safety risks to eliminate safety risks on site and solve them at posts.
Strictly fulfill safety production responsibilities; all departments and units shall strengthen
the post responsibility system to avoid safety risks. Provide strict management of rules
and regulations, focus on solving complicated problems existing in the systems, methods
and measures, timely update technical regulation information, and avoid safety system
Risk control
risks by strengthening source management of rules and regulations. Strictly control
access of key personnel, and avoid safety qualification risks by focusing on training of
key-post personnel and controlling access-system sources. Provide strict product access
management, and avoid safety equipment risks by controlling product quality sources.
he risk assessment is conducted respectively in comprehensive and special ways. The

comprehensive evaluation is conducted by all units and departments every half a year to
completely clear up the Safety Risk Control Table, supplement and modify risk and
Risk control measures and urge continued improvement of safety risk management. The
assessment special evaluation is conducted according to key safety risk points, which are determined
by all departments of Operation Corporation based on this system, and safety risk
activities launched; the evaluation situation will be announced inside Operation
Corporation to urge modification.
6.1.2 Application of safety management system

At preliminary operation stage, the Operation Corporation organizes relevant experts of railway
operation and infrastructure maintenance to prepare relevant procedures and safety manuals for all
posts, and formulate safety plans, etc.
6.1.2.1 Relevant application safety procedures
No. Name of Procedure Main Responsible

Department
1 Primary operation procedures of locomotive conductor Transportation

Division
2 Freights operation procedures Transportation

Division
3 Passenger transportation operation procedures Transportation

Division
4 Shunting operation procedures Transportation

Division
5 Timetable management procedures Transportation

Division
6 Train operation monitoring procedures Transportation

Division
7 Staff training management procedures Capacity Building

Department
8 Staff skills assessment procedures Capacity Building

Department
9 Staff recruitment procedures HR Department
10 Capital budget & control management procedures Budget & Control

Department
11 Passenger train servicing operation procedures Transportation

Division
12 Locomotive servicing operation procedures Transportation

Division
13 Purchasing procedures of materials and spare parts Infrastructure

Division
14 Use and control procedures of materials and spare parts Infrastructure

Division
15 Locomotive operation management procedures Transportation

Division
16 Auxiliary repair procedures of internal-combustion locomotive Infrastructure

Division
17 Minor overhaul procedures of internal-combustion locomotive Infrastructure

Division
18 Intermediate overhaul procedures of internal-combustion locomotive Infrastructure
Division
19 Quarterly inspection procedures of electric locomotive Infrastructure

Division
20 Half-year inspection procedures of electric locomotive Infrastructure

Division
21 Annual inspection procedures of electric locomotive Infrastructure

Division
22 Two-year inspection procedures of electric locomotive Infrastructure

Division
23 Spot repair procedures of box car Infrastructure

Division
24 Spot repair procedures of covered (uncovered) gondola car Infrastructure

Division
25 Spot repair procedures of covered (uncovered) hopper car Infrastructure

Division
26 Spot repair procedures of flat car Infrastructure

Division
27 Spot repair procedures of refrigerated car Infrastructure

Division
28 Spot repair procedures of tank car Infrastructure

Division
29 Spot repair procedures of centre-beam car Infrastructure

Division
30 Spot repair procedures of double-deck auto carrier Infrastructure

Division
31 Spot repair procedures of carriage with hard sleepers Infrastructure

Division
32 Spot repair procedures of carriage with hard seats Infrastructure

Division
33 Spot repair procedures of carriage with soft berths Infrastructure

Division
34 Spot repair procedures of dining car Infrastructure

Division
35 Primary operation procedures of train inspector Transportation

Division
36 Operation procedures of line maintenance Infrastructure

Division
37 Operation procedures of OCS maintenance Infrastructure

Division
38 Operation procedures of communication and signal maintenance Infrastructure

Division
40 Operation procedures of engineering vehicle intermediate overhaul Infrastructure

Division
41 Goods handling procedures Transportation

Division
42 Operation procedures of mechanical equipment maintenance Infrastructure

Division
43 Locomotive acceptance procedures Infrastructure

Division
44 Vehicle acceptance procedures Infrastructure

Division
45 Station running operation procedures Transportation

Division
6.1.2.2 Safety manual

The safety manual mainly includes: business description, safety target, safety plan, safety assessment, safety
management, standard operation process, evaluation, etc.
No. Name of Manual Main Responsible

Department
1 Safety manual of general manager HR Department
2 Safety manual of budget & control manager HR Department
3 Safety manual of human resources manager HR Department
4 Safety manual of Capacity Building Department manager HR Department
5 Safety manual of safety & quality manager HR Department
6 Safety manual of Infrastructure Division manager HR Department
7 Safety manual of managers of Infrastructure Division and Infrastructure

Commercial & Operational Planning Department Division
8 Safety manual of operation management unit manager HR Department
9 Safety manual of operation manager of Infrastructure Division Infrastructure

Division
10 Safety manual of infrastructure maintenance manager Infrastructure

Division
11 Safety manual of heavy maintenance and machinery - engineering Infrastructure
manager Division
12 Safety manual of passenger manager Transportation

Division
13 Safety manual of operation manager of Transportation Division Transportation

Division
14 Safety manual of passenger sales manager of Transportation Transportation

Division Division
15 Safety manual of passenger planning & operation management Transportation

manager of Transportation Division Division
16 Safety manual of freight manager Transportation

Division
17 Safety manual of freight operation manager of Transportation Transportation

Division Division
18 Safety manual of railway timetable operation & planning manager of Transportation

Transportation Division Division
19 Safety manager of freight/sales & business development manager of Transportation

20 Safety manual of freight/marketing sales & development manager of Transportation

21 Safety manual of counter sales manager of Transportation Division Transportation

Division
22 Safety manual of other sales managers of Transportation Division Transportation

Division
23 Safety manual of maintenance and purchasing manager of Transportation

24 Safety manual of engineering maintenance & purchases manager of Infrastructure

Infrastructure Division Division
25 Safety manager of light/medium/scheduled & cleaning maintenance Infrastructure

manager of Infrastructure Division Division
26 Safety manual of production device technical manager of Infrastructure

27 Safety manual of workshop head of Infrastructure Division Infrastructure

Division
28 Safety manual of equipment department leader of Infrastructure Infrastructure

Division Division
29 Safety manual of works foremen of Infrastructure Division Infrastructure

Division
30 Safety manual of equipment maintenance technician of Infrastructure Infrastructure

Division Division
31 Safety manual of equipment maintenance worker of Infrastructure Infrastructure

Division Division
32 Safety manual of ET and ETS workshop head of Infrastructure Infrastructure

Division Division
33 Safety manual of ET and ETS maintenance technician of Infrastructure

34 Safety manual of ET and ETS maintenance worker of Infrastructure Infrastructure

Division Division
35 Safety manual of security department workshop head of Infrastructure

36 Safety manual of security department worker of Infrastructure Infrastructure

Division Division
37 Safety manual of signal and TLC workshop head of Infrastructure Infrastructure

Division Division
38 Safety manual of signal and TLC maintenance technician of Infrastructure

39 Safety manual of signal and TLC maintenance worker of Infrastructure

40 Safety manual of head of Infrastructure Division and Diagnostics Infrastructure

Department Division
41 Safety manual of technical manager of Infrastructure Division and Infrastructure

Diagnostics Department Division
42 Safety manual of diagnosis specialist of Infrastructure Division and Infrastructure

Diagnostics Department Division
43 Safety manual of traffic management head of Infrastructure Division Infrastructure

Division
44 Safety manual of coordinator of Infrastructure Division and Operation Infrastructure

Center Division
45 Safety manual of regional operating officer of Infrastructure Division Infrastructure

Division
46 Safety manual of traffic management officer of Infrastructure Division Infrastructure

Division
47 Safety manual of production control coordinator of Infrastructure Infrastructure

Division Division
48 Safety manual of production control manager of Infrastructure Infrastructure
Division Division
49 Safety manual of production control specialist of Infrastructure Infrastructure

Division Division
50 Safety manual of regulator of Infrastructure Division Infrastructure

Division
51 Safety manual of station master of Infrastructure Division Infrastructure

Division
52 Safety manual of station master of Infrastructure Division Infrastructure

Division
53 Safety manual of station master assistant of Infrastructure Division Infrastructure

Division
54 Safety manual of level crossing operator of Infrastructure Division Infrastructure

Division
55 Safety manual of commercial offer manager of Transportation Transportation

Division Division
56 Safety manual of commercial offer specialist of Transportation Transportation

Division Division
57 Safety manual of passengers crew scheduling leader of Transportation

58 Safety manual of freights crew scheduling leader of Transportation Transportation

Division Division
59 Safety manual of passengers planner of Transportation Division Transportation

Division
60 Safety manual of freights planner of Transportation Division Transportation

Division
61 Safety manual of ticketing officer coordinator of Transportation Transportation

Division Division
62 Safety manual of ticketing officer of Transportation Division Transportation

Division
63 Safety manual of passengers driving crew coordinator of Transportation

64 Safety manual of freights driving crew coordinator of Transportation Transportation

Division Division
65 Safety manual of cabin crew coordinator of Transportation Division Transportation

Division
66 Safety manual of drivers head of Transportation Division Transportation

Division
67 Safety manual of driver manager of Transportation Division Transportation

Division
68 Safety manual of passengers train chief of Transportation Division Transportation

Division
69 Safety manual of freights train chief of Transportation Division Transportation

Division
70 Safety manual of conductor of Transportation Division Transportation

Division
71 Safety manual of shunting coordinator of Transportation Division Transportation

Division
72 Safety manual of shunter of Transportation Division Transportation

Division
73 Safety manual of maintenance head of Transportation Division Transportation

Division
74 Safety manual of maintenance technical manager of Transportation Transportation

Division Division
75 Safety manual of maintenance technical head of Transportation Transportation

Division Division
76 Safety manual of maintenance technical worker of Transportation Transportation

Division Division
77 Safety manual of cleaning team head of Transportation Division Transportation

Division
78 Cleaner safety manual of Transportation Division Transportation

Division
79 Safety manual of rolling stock registration manager of Transportation Transportation

Division Division
80 Safety manual of maintenance process analyst of Transportation Transportation

Division Division
81 Safety manual of maintenance system programmer of Transportation Transportation

Division Division
82 Safety manual of audit operator of Transportation Division Transportation

Division
6.1.2.3 Safety plan

At preliminary operation stage, the Operation Corporation will prepare a safety plan according to railway
operation and infrastructure conditions, and issue it to departments for execution. The safety plan
mainly includes safety policies, safety targets, key points of safety work, safety assurance measures,
etc.
6.1.2.4 Safety report
The safety reports of Operation Corporation submitted to EDC are special accident and event reports
and annual safety reports.
Format of special accident and event safety report
Brief introduction: briefly introduce the composition of an accident investigation team, accident
investigation and holding of accident analysis meeting, and simply describe the accident;
Accident overview: including time and place of accident, number and type of train, casualties, number
of derailed trains, instauration, opening time, time of breaking main line of delayed train, what accident
is caused, etc. Describe in a concise way.
Accident investigation: comprehensively investigate and describe operating process of workers,
material status and accident handling process; describe respectively if many objects or things are
involved.
Accident cause: carry out comprehensive analysis on three aspects respectively of direct cause,
indirect cause and management, point out relationship between accident cause and responsible unit,
and cite the violated laws, regulations, rules, provisions, standards, agreement, agreed clauses or brief
summary; respectively describe by units if many units are involved.
Accident loss: it refers to direct economic loss caused by accidents; since the loss amount cannot be
finally approved and affirmed for various reasons when the accident confirmation letter is issued, the
following is currently added: according to preliminary statistics, the economic loss caused by this
accident is RMB xxx ten thousand and the final economic loss shall be subject to the approved
amount.
Accident identification: point out the clauses cited for nature and liability cognizance of accident and
distinguish from direct, indirect and management liabilities. If more than one unit is involved, please
describe respectively by unit, and indicate the units that shall bear full, major, key and equal liabilities;
for equal liability, note what this equal liability is applied to, and proportion of accident loss shall be
borne.
Treatment suggestions for responsible unit and person of accident
Accident lessons: accident lessons shall be increased for driving accidents of Class C or above.
Accident precautions and modification measures and suggestions
Annex (to be provided with relevant annexes by scanning): schematic picture of accident scene, photos
of accident scene, attendance table of accident investigation and analysis meeting, railway traffic
accident confirmation letter, handling and reporting table of railway traffic accident, reply of accident
investigation and handling comment, and report of accident investigation and handling comment;
photos must be original but other materials can be copies.
Annual safety report
After operating and managing for one year, the Operation Cooperation shall submit an annual safety
report to EDC, including: content summary; enterprise profile; enterprise institutional framework;
introduction to annual operation and production of enterprise; enterprise safety (implementation of main
management means and measures adopted for operation safety management, and various safety
indicators); safety work plan of the next year.
6.1.3 Monitoring the effectiveness of the safety management system
6.1.3.1 Conducting analysis and safety auditing
The Safety & Quality Department of Operation Corporation organizes personnel to evaluate the safety
of Transportation Unit and Infrastructure Maintenance by using the safety checklist analysis method in
accordance with Internal Safety Assessment Procedures. After evaluation, an evaluation report is
formed, mainly containing whether the safety management system is sound, whether the safety
management foundation is perfect, whether the safety production system is executed, whether safety
analysis policy is effective, whether safety process control is efficient, whether safety supervision and
check is implemented, whether safety culture construction is strengthened and whether safety effects
are good; establish relevant corrective and preventive measures according to evaluation results to be
executed by relevant departments and units.
6.1.3.2 Check that the sub-systems are well operated and maintained according to safety provisions
The Safety & Quality Department of Operation Corporation organizes personnel to evaluate the safety
of Transportation Unit and Infrastructure Maintenance Unit regularly with the safety checklist analysis
method in accordance with Internal Safety Assessment Procedures. After evaluation, an evaluation
report is formed, mainly containing whether the safety management system is sound, whether the
safety management foundation is perfect, whether the safety production system is executed, whether
safety analysis policy is effective, whether safety process control is efficient, whether safety supervision
and check is implemented, whether safety culture construction is strengthened and whether safety
effects are good; establish relevant corrective and preventive measures according to evaluation results
to be executed by relevant departments and units.
After putting into operation, the Operation Corporation starts managing the monitoring system and the
Safety & Quality Department carries out accident statistical analysis and submits a safety report to EDC
Supervision Department one year later. The safety report must provide the following statistical data:
Safety Effect Indicators
Accident-related indicators
1. Total times of accidents and following various accidental shutdowns, and relative train
kilometer-times
Relative Train
No. Type of Accident Times Ratio
Kilometer-Times
Train collision (including collision of

1
obstacles inside clearance)
2 Train derailment
Level crossing accident (level crossing

3
pedestrian accident)
Personal injury (excluding suicide) caused

4
by mobile rolling stock
5 Suicide
6 Fire of rolling stock
7 Times of other accidents
Tota

l
2. Total number of serious casualties caused by various accidents, and relative train kilometer-
times
Quantit Relative Train

No. Category Ratio
y Kilometer-Times
1 Passenger casualties
2 Employee (including staff and contractors)
casualties
3 Casualties of level crossing users
4 Casualties of unauthorized railway section
5 Other casualties
Tota

l
Indicators related to emergencies and potential accidents
Quantit Relative Train

No. Type of Accident Ratio
y Kilometer-Times
Broken rail, buckled rail and dangerous

1
side signal
2 Signal transmitted from dangerous area
Broken wheel or axle during running of

3
rolling stock
Indicators related to accident results
No. Type of Accident
1 Compensation cost of deaths and the injured
Loss cost caused by compensating the loss of passengers, staff and third-
2
party properties and damage compensation (including environmental damage)
3 Cost of replacing or repairing the damaged rolling stock and railway facilities
Cost of delaying, disturbing and changing transport lines (including extra cost
4
of staff and loss of future revenues)
Tota

l
Total working hours lost by staff and Contractor Total man

Ratio
due to accidents hours
Indicators related to infrastructure and technical safety of its implementation
Length of the operated rail with

1 Total length (km) of rail Ratio
automatic train protection (ATP)
Train kilometers of the

2 Total train kilometers Ratio
operation system with ATP
3 Total number of level crossings Total length (km) of rail Ratio
4 Number of unattended level Number of attended level Ratio
crossings crossings
Indicators related to safety management
Proportio
Times of internal audit Times of required audit
n
6.2 Security
The security system is an important part of safety system and the scope of security management is
defined as below: manage security procedures, protect railway workers and passengers from influence
of criminal events, and prevent railway assets and goods from being robbed or damaged; manage
internal security staff; manage the relationship between local and national police departments.
6.2.1 Implementation of security provisions
6.2.1.1 Organizations and functions
The security bodies shall be set up as follows:
Infrastructure
Maintenance Division
Security Maintenance Railway Police Station

Workshop
Security team of contractor
Security team of each station
Security team of rolling-stock
Station police office
Train police team
Patrol team
Security team of each
headquarters
section
The infrastructure Division has a security maintenance workshop, whose functions are as follows:
Manage internal security staff, and be responsible for assignment of security staff;
Be responsible for performance evaluation of all security teams;
Be responsible for preparing and implementing occupational skill training plans of all security teams;
Be responsible for supervising the management of security facilities and equipment by security teams;
Be responsible for handling varied security problems submitted by all security teams;
Be responsible for contacting Railway Police Station, assisting in law enforcement and maintaining
public security of railway operation.
The Security Maintenance Workshop has security teams for each station and each workshop, which
executes concrete security procedures to ensure that they are operated effectively; in case of any
finding a potential public security hazard, timely contact the police office and patrol team under Railway
Police Station for disposal.
It is recommended for Ethiopia and Djibouti to set up the Railway Police Station, and affiliated police
offices, patrol teams and train police teams responsible for implementing joint defense for public
security, handling various public security events and emergencies, maintaining the railway operation
order and protecting railway assets from damage and their functions are as follows:
The Railway Police Station is established by local police agencies, serves railway operations and also
gives attention to management of local public security;
The Railway Police Station sets up a police office at the designated station, taking responsibility for
social public security of the station, around the station and along the station;
The Railway Police Station arranges passenger train police to provide onboard services to ensure
security on train and handle emergencies;
The Railway Police Station sets up a patrol team to patrol the station without a police office and areas
along the station, to ensure safety of railway assets;
The Railway Police Station is responsible for handling public security events and emergencies related
to railway;
The Railway Police Station is obligated to supervise the work of security team;
In case an emergency cannot be handled timely, please contact local or national police departments
and cooperate with the police to handle it.
6.2.1.2 Security measures of station
Security scope of station: it refers to safety guarantee in the scope of fixed buildings of station, including
passengers and railway workers at the station, station lines, rolling stock at the station, fixed station
facilities and equipment, yards, facilities and equipment for passengers and freights, etc. The station
security guards are responsible for safety of people, facilities and equipment at the station, and timely
contacting the stations police office or patrol team in case of an emergency, as follows:
Set up a security room at the station, which is responsible for electronic monitoring of key areas in the
scope of station; assign persons to handle it once a suspicious phenomenon is found;
6.2.1.2Be responsible for maintaining good ticketing order at passenger ticketing hall, and ensuring
people line up to buy tickets to avoid impact on booking office;
Be responsible for safety check at entrance to prevent inflammables, explosives and other dangerous
goods access into the station;
Be responsible for maintaining the order at waiting hall to ensure all people line up to enter the station;
Assist in maintaining the passengers order of getting on and off trains to ensure all people line up to
get out of the station;
Be responsible for freight yard safety: check for ingress and egress of freight yard, safety of goods
inside freight yard, normal office order of freight room, etc.
6.2.1.3 Security measures for headquarters, rolling stock section and comprehensive maintenance
workshop
Provide security teams at headquarters, rolling stock sections and comprehensive maintenance
workshops respectively, to be responsible for maintaining office order and ensuring safety of office staff
and facilities and equipment, as follows:
Execute closed management; provide 24-hour monitoring at several key parts of office area, and the
security guards will take actions immediately once abnormalities are found;
The staff go in and out all workplaces by scanning employees cards, and external visitors cannot be
released until they register their valid certificates and the security guard confirms with interphone;
Regularly patrol all key areas;
Handle various emergencies.
6.2.1.4 Train security measures
Provide train police on passenger trains to cooperate with train crew to protect the personal and
property safety of passengers; the freights train will assign patrol police from time to time to check extra
train crew and provide guard all the time. In case the goods are stolen, the Railway Police Station is
responsible for tracking the case and trying to solve it as soon as possible.
6.2.1.5 Financial security
The railway revenues are mainly from passenger and freight businesses; in addition to handing-over
safety, databases and other technical support, cash security seems to be very important, described as
follows:
Safety of ticket revenue at passenger station: the passenger ticket revenue at passenger stations is
cash, so a cash management system must be established for cash at ticket windows to reasonably
assign shifts, so that the cash received can be deposited into a local bank on that day; the pay-upon-
arrival service window at exit is incorporated into unified management of ticket windows at station.
Concrete cash management provisions can be established according to specific requirements of local
banks and escorting.
Safety of revenues on passenger train: the compensation fare and other service revenues on
passenger trains receive unified management of train chief; after the train arrives, the train chief
protects cash under the company of train police and hands over it at the designated place.
Safety of freight revenues: after acceptance of freight, freight revenues are mainly subject to bank
transfer and only a little cash is allowed. The cash management is consistent with that of cash revenues
from passenger service.
Safety of other service revenues: bank transfer is mainly adopted according to actual situation, and
measures will be prepared for necessary cash trade according to actual conditions.
6.2.2 Management of security facilities and equipment
6.2.2.1 Management of internal security guards
The internal security guards refer to full-time security personnel of Corporation and the full-time security
personnel hired. The specific management is as follows:
At early stage, the full-time security guards are mainly Chinese personnel, responsible for setting up,
running and improving security system; the security workshop shall be set up at Infrastructure Division
and staff shall be assigned as required by the security system.
Each security team is responsible for the implementation of concrete security measures. Each security
team assigns staff for shifts according to work quantities and the local people shall be mainly hired as
full- time security guards to promote cooperation with local communities.
Management of security teams: set up a strict shift-relief system and a strict guard and patrol system,
taking responsibility for monitoring and recording the area under administration, and timely handling
security events.
During pre-job and on-the-job periods, the Capacity Building Department delivers regular trainings to
security teams, and summarizes shift exchange each day to continuously improve security capacity.
6.2.2.2 Continuously strengthen contact with local and national police departments
Railway is the national infrastructure and public transit facility, which shall receive local and national
protection to avoid damage. The Security Defense Division of Railway Corporation sets up a police
office, whose staff is managed by the permanent personnel assigned by National Police Bureau and
serves for railway operation and maintenance institutions.
Establish the relationship between local and national police departments, and announce local security
emergency telephone number and address of receiving places. All the police timely once a criminal
case appears.
With the development of passenger and freight businesses, repeatedly request the National Police
Bureau to increase the number of police offices along the line, improve external security measures of
railway operation and enhance security means, to timely send police to handle emergencies.
Regularly invite local and national police departments to visit Operation Corporation and ask them to
propose security suggestions, to continuously improve security level combining with local and national
police.
Develop anti-terrorism and anti-riot emergency drillings in combination with local and national police
departments to continuously strengthen the contact with local and national police departments.
6.2.2.3 Management of security facilities and equipment
It is an effective way to execute security tasks to select, use and manage advanced security facilities
and equipment, in order to effectively execute security procedures and ensure realization of security
targets. For the characteristics of railway infrastructure and particularity of railway operation, it is
recommended to manage security facilities and equipment as follows:
Closed management: all sections, headquarters, trains, stations and freight yards are fixed office and
work sites; bounded by vehicles, fences and other facilities, work or operation must be conducted at the
designated areas. Therefore, it is only required to manage entrance and exit and strengthen patrol
inside the areas.
Strict access system: all units go in and out by swiping employees cards, and external visitors cannot
be released until they register their valid certificates and the security guard confirms with interphone; for
access into stations, people have to show t tickets and get through safety monitoring equipment to
prevent inflammables, explosives and other dangerous goods entering into stations; for access into
freight yards, freight bills shall be presented; passengers have to get on the train with tickets, etc.
Strengthen security facilitates and equipment: it is recommended to set 24-hour monitoring
equipment at key areas and public areas, and the security guards monitor 24 hours, handle it
immediately a problem appears, and reserve image and video materials as credentials. It is
recommended to install HD X-ray foreign matter detecting system at passenger stations to detect
luggage of all entry passengers to avoid dangerous goods access into stations and trains. Besides, it is
recommended to provide security guards with the most advanced safety defense equipment that is
allowed in China, to improve their security defense ability.
Carry out effective management to security facilities and equipment: prepare an emergency treatment
plan and provide timely repair in case the gates, fences, elevators, lamps, sensing devices, monitoring
devices, communication devices and other relevant security facilities and equipment fail.
7 Commercial items
7.1 General description
The Contractor will maximize its ability to develop the market. The business must be conducted by
adjusting measures to local conditions and giving full consideration to the characteristics of two
segments of freights and passengers, and established the management and development for facilities
and equipment.
For freight service, the Contractor will be committed to the development of market and the activities to
be performed, and set up sound local management institutions and modes.
Concerning to the passenger service side, EDC will provide, in detail, direction lines of the activities to
be implemented, so the Contractor will have to focus on operational and management tasks.
Except providing freight and passenger services, the Contractor will also focus on additional services
that are different from transportation services, and will develop auxiliary services to increase revenues.
7.2 Passenger transportation service description

7.2.1 Service description
7.2.1.1 Passenger service on Addis Ababa-Djibouti railway corridor is divided into two different service
types: Intercity trains and international trains. Each station will be provided with a sufficient number of
ticket windows based on the people flow density.
The railway transport of passenger is subject to the workflow below:
Organize for
Sale
of tickets
departure
Security check
Service
on the train

Organize to wait for
Organize to get
the train
aboard
7.2.1.2 Customer Care System and Complaint Management System

Information desks will be set up to provide consultations and receive complaints. See Section 7.2.5.5
for more details.
7.2.2 Task survey
The Contractor will revise the timetable outlined by EDC and change the service management
according to the line conditions, type of the existing passenger trains and the actual passenger traffic
and so on. During the early phase of running, it is recommended to run three pairs of intercity trains
between LABU and ADAMA, one pair of intercity trains between LABU and DIRE DAWA and one pair of
international trains between LABU and NAGAD.
The ticket price can be generated automatically in the ticketing system. The pricing policies will be co-
formulated by EDC, Ministry of Transport and relevant government sectors.
Meals, drinks, etc. to be sold by the dinning car before running will be determined based on local food
prices and will be changed as local prices change.
When running, the contractor will continuously improve passenger service to the publics satisfaction
based on actual conditions and passengers opinions and suggestions.
7.2.3 Promotion and propagation
The contractor will draw up a package of continuous and specific promotion procedures focusing on
long-term life styles and habits applicable to target customers before running. The contractor will
publish the timetable of Passenger coaches, price list and flow chart to take a train through network,
television, broadcast, newspaper, posters, short messages, etc.
7.2.4 Ticket management
Tickets will be managed by the procedure below:
Formulate a ticket distribution and

recovery plan and print ticket
(Transport and Production Department)
Release
record
Recov
ery
record Check
Recovery
record
Receive, issue and allocate Sale;
(Sales and Business Recovery of returned,
Development Department) invalid and polluted
Rele
ase tickets
recor (each station)
d
7.2.4.1 Business rules

Sale of tickets
Distribution channel: ticket windows in each station, railway ticket agency (locations to be determined),
mobile terminals for replacement ticket.
Mode of payment: cash first.
Ticket type: domestic ticket, cross-border ticket: soft berth, hard berth, hard seat and standing-room-
only tickets.
Sellable ticket types from ticket windows in stations: full fair, children ticket, group ticket (to be
determined); those from railway ticket agencies: full fair, children ticket
Group ticket (discount ticket)
Proposal I: one ticket free when booking 20 tickets; one more ticket free with each increase of ten
tickets when booking more than 20 tickets.
Proposal II: 5% of discount for each ticket when booking 20 tickets or above.
Group ticketing (sale, endorsing and returning) is only allowed in ticket windows of stations.
Currency to buy tickets
All tickets on sale will be paid by a local unified currency.
Ticket selling configuration
Pre-sale of tickets is available; all channels can only sell tickets within the pre-sale period.
Ticket selling transaction
Ticket selling transaction is required be paid in lump sum.
Ticket refund
Get a refund in cash for a ticket through any windows for refunding in a station; where refunding is
required due to any reasons of the passenger, a certain proportion of handling charges will be charged;
where it is caused due to any reasons of the railway, no handling charges will be charged.
Buy a ticket after the normal time
The ticket bought on the train will be paid in cash only; seat types available to be bought after the
normal time include hard seat, standing-room-only, hard sleeper and soft berth.
Endorse a ticket
Where a passenger is unable to take the train or replace the seat type on time due to his or her own
reasons, he or she may go to one of the dedicated windows for endorsing. Cash will be the only mode
of payment when endorsing a ticket. Each ticket is only allowed to be endorsed once. When endorsing
a ticket, it is only allowed to change the train number, departure date and seat type. Endorsing may be
carried out in any one of the stations belonging to the country where the original ticket issuing station is
located. The current for endorsing shall be the same as that for payment. Endorsing may be conducted
2 hours before the desired train departs or within 1 hour after the train departs.
Rules for ticket faces
The following information is to be printed on tickets: identifier of cross-border tickets, issuing location,
departure date, time, departure station, train number, destination station, price, ticket type, seat
information, seat type information (including hard seat, hard sleeper, soft berth, standing-room-only), full
ticket number and two-dimension code.
The ticket number at the bottom of each ticket is generated by the rules as: 5-position issuing station
code + 3-position window number + 6-position accounting date (YYMMDD) + 7-position printed number.
Ticket price defining rules
Rules Descriptions Remarks
Valuation type Inter-station price as the basic

price
Ticket price Denominated price= inter- 1. Seat type price rate: set based on the seat type
formula station price * seat type price (hard seat/soft seat/hard sleeper/soft berth/
rate * ticket type price rate standing-room-only of hard seat/ standing-room-
only of soft seat)
2. Ticket type price rate: set based on the ticket
type (full fare/children ticket/group ticket)
3. Seat type price rate and ticket type price rate
are determined by EDC.
Rounding to In case of decimals in a price,

decimals in a they may be rounded to:
price
0.00~0.290.00
0.30~0.790.50
0.80~0.991.00
Price unit The price will have 2 decimals,
such as $105.50.
Sustainability and availability of ticket

A passenger ticket selling management information system will be applied, which consists of an
operation management sub-system and station ticketing sub-system. The operation management sub-
system is mainly dedicated to providing passenger ticket business services (ticket selling, returning,
buying after the normal time, endorsing and pick-up services in the on-line mode and ticket selling,
returning and pick-up services in the emergency mode), managing and maintaining the global
parameters of the overall ticketing system and supplying background application services and data
management support to terminals including STS. In the meanwhile, it is responsible to receive train
running commands from the operation center, generate a train running chart based on the latest
commands, update the seat database synchronously in a timely manner, calculate the ticket price of
various types, provide complete and accurate data resources to each station and provide transaction
service, identity authentication services and basic data download services to the ticket selling sub-
system of stations. The station ticket selling sub-system endows ticket selling windows with business
functions so as to allow conductors to finish ticket selling, endorsing, returning and replacement
transactions and so on and allow them to basically operate the ticket printers in coordination with ticket
businesses to ensure the continuity, safety and availability of tickets.
7.2.5 Passenger transportation management
7.2.5.1 Passenger transportation organization
Management of train service quality
Train service quality: to be promoted and checked from such aspects as security order, equipment
and facilities, service spares, outfit, civilized service, emergency disposal, train operation, personnel
quality and basic management. The details will be prepared and completed by the Ministry of Transport
before operation.
Management of passenger train doors: Before operation, the Ministry of Transport shall work out
Management Rules for Passenger Train Doors from the aspects of door opening when stopping,
closing when starting to move, locking and four-door check before leaving a platform, checking before
the train arrives at a station, train stopping at a station, operation of the front door of the first passenger
coach or the rear door of the last passenger coach.
Organization and management of getting on or off: Before operation, the Ministry of Transport shall
work out Organization and Management Rules for Getting On or Off from the aspects of reasonably
defining responsibilities of various posts, standardizing the train handover and confirmation system at a
station, strengthening platform organization, strengthening door organization, mutual inspection and
mutual control over doors, strengthening early warning on passenger flow, avoiding trains from
exceeding the seating capacity, accidental injury regulations, the reverse side of trains, departure
management, etc.
Passenger service revelation management and audio/video management
Passenger service revelation management: Service revelation shall make the most of electronic signs
for publicity; where no electronic sign is available, billboard on the ground or walls shall be adopted for
publicity.
The service revealed in the ticket lobby at least includes the following items.
Departure timetable of all passenger trains to be stopped at the station: mainly announcing the
1 departure time from the station, destination station, ticket price, flag stops, etc. The station may
change the column of flag stops to flag stops together with ticket price of hard seat as required.
Transfer timetable of key stations: mainly announcing the departure and arrival timetable. The
2
station may add the whole journey price of hard seat to the destination time column.
3 Hints for railway travellers
Ticketing information for railway passengers: established in combination with the charging
4
standard of passenger transport incidentals
Abstract of station service quality standard for railway transport of passengers: established in
5
combination with the conductor service standard
Bulletin board: The bulletin content shall be simple and clear. Avoid using railway terms if possible.
In principle, bulletins can be removed 30 days after implementation; other temporary bulletins
6
(such as any train influenced by heavy rain or the pre-sale period adjusted) shall be removed
timely after implementation (recovery).
7 Others: information like no smoking, line of elevation for children.
The service shown in the waiting hall at least includes the following 5 items:
1 Safety tips: Standard for Defining Controlled Knives, Warm Prompt, catalog of prohibited articles
and abstract of laws and regulations for checking of passengers belongings. Safety tips shall be
fixed on the floor at the entrances of the waiting hall.
2 Hints for railway travellers: combined to the safety instructions for railway passengers.
3 Abstract of railway passenger station service quality standard: combined to the service standard for
passenger clerk and station master on duty
4 Safety hint for escalators: stations with escalators shall attach tips to both sides of escalators by a
high-precision sticker process or fix them on the floor at an obvious position of the entrance of
escalators.
5 Others: hints like do not lie down, no smoking, line of elevation for children.
The service shown at the exits of a station is notes for compensation fare which are combined to the
charging standard of passenger transport incidentals. The notes are fixed on the floor at corresponding
positions of each exit. Stations without a compensation fare room at each exit may set up one in the
ticket lobby.
Audio/video management: covering rules for the main playing content, management when using the big
screen at entrances and small ones on the ticket windows for advertising publications, announcement
when any train delays, playback of music works, examination and approval of audio/video playing in
stations and trains, audio/video arrangement in stations/trains, etc.
Compilation and management of water filling scheme for passenger trains
Water Filling Scheme for Passenger Trains and Management Rules shall be prepared well by the
Ministry of Transport before operation to ensure filling water timely.
Fire-control management on stations and trains
Apply the guideline of putting prevention first and combining prevention with fire-fighting, implement
the requirements in Railway Fire Control Management Methods and establish complete Regulations on
Fire-fighting and Safety and Management, Safe Operation Rules for Fire-fighting Equipment and pre-
proposal on fire-fighting and emergency evacuation. Set up a fire-control and safety leading group,
convene fire prevention meetings at regular intervals, organize and coordinate the fire prevention works
and study to solve significant problems in fire safety.
Fully apply the level-by-level responsibility system on fire safety and the fire protection responsibility
system of each post. Clearly divide the area of fire safety responsibility and clearly define the
responsibilities on fire-fighting facilities. Implement the fire protection and inspection system with the
focus on: fire-fighting facilities and fire symbols in proper positions and in sound conditions; service
conditions of fire and electricity; unblocking of emergency exits and escape routes; sound conditions of
emergency lighting; on-duty conditions of personnel for key fire-fighting positions. Inspection records
will be established.
The workplace of passenger transport will be provided with a sufficient number of fire-fighting facilities
as required which will be checked and maintained at regular intervals. Such facilities shall meet national
standards; otherwise, they shall meet industrial standards.
The plane layout of stations and workplaces, fire barriers, fire resistance rating, safe evacuation,
emergency lighting, warning marks, smoke control and evacuation and fire-fighting facilities and
apparatuses will be in strict accordance with relevant national and parent companys fire technology
standards. The waiting rooms, concourse, ticket lobby and passenger passages will be equipped with
emergency lighting and evacuation indicatory signs and the evacuation exits will be kept unblocked.
Evacuation exits, emergency exits and fire-fighting truck passage in various workplaces will be kept
unblocked and the fire and smoke bays and fire separation distance will reach the fire technical
requirements.
Carry out fire source and power management strictly as required. Take fire protection measures. Do not
place or connect up electrical circuits without authorization. Do not break rules or regulations when
using any electric appliance. Do not overload power. Guard against fire caused by aging of any
electrical equipment or circuit.
Establish and perfect a fire safety training, education and emergency drill system; carry out emergency
drill quarterly as scheduled; staff of passenger transport will be trained on fire control knowledge before
taking their positions; only after getting the three-getting and three-capability "and passing the
examinations can they take up their positions.
Measures to investigate and intercept flammable and explosive hazardous substances will be strictly
implemented to trains in passenger stations. Security check for any hazards will be carried out as
stipulated. That the inspection testers for hazardous articles are in sound conditions and running
normally will be guaranteed.
Fire safety propaganda shall be strengthened o trains in passenger stations. Do not allow smoking in
any places which smoking is prohibited. No belongings will be allowed to block any fire-fighting access.
Do not use any fire-fighting apparatus or facilities if without approval.
Various units of the passenger transport system shall set up fire safety groups and volunteer fire
brigades by levels. The conductor shall be the captain of the volunteer fire brigade of a passenger train
while the railway policeman director and the train crew members shall be the alternate captains; each of
such brigades has a command team, evacuation team, fire-extinguishment team, the wounded rescue
team and alert team with definite responsibilities.
Fire prevention requirements shall be implemented. Passenger trains shall strictly carry out the three-
check system. Fire prevention inspection to key positions such as the five coaches and one room
shall be strengthened and recorded during operation.
The specific method shall be compiled by the Transportation and Production Department before
operation.
Safety management of passenger transport
It covers operation safety, food safety, labor safety, passenger traffic equipment safety, passenger traffic
construction safety, etc. The specific details shall be compiled by the Ministry of Transport before
operation.
Passenger transport data account management
The passenger account data mainly includes:
Account: report forms and handover certificates, etc. to be completed.
Documents: messages of passenger transport regulations, management system, operation process, job
responsibilities, etc.
Account is to be under centralized management by the passenger transport competent department.

When without approval from the competent department, no unit or department is allowed to set an
account.
Where an additional account is required for a train in a passenger station because of any production or
safety needs, a written application shall be submitted to the passenger transport competent department
for approval and filing before setting up.
The setting of account data shall be scientific, reasonable, simple, practical, easy to operate, pragmatic
and advantageous to production.
The account data will be under a three-level management (passenger service office, workshop and shift
team).
The account data shall be printed as specified, placed in proper positions, managed by dedicated
personnel and put in order. Regulations shall be modified and commands in messages shall be
abstracted timely and correctly; bills, report forms and data shall be completed properly, clearly and
accurately and kept in sound conditions within the given time.
The setting to account data shall be subject to the following requirements: the account filing cabinet set
by any station trains shall not occupy any space for passengers and have no influence on safety; the
passenger transport shift shall only carry the accounts required by the train when on duty and submit
them to the fleet when off duty for preservation by classes as the given period of time; history accounts
shall be stored in the fleet; data shall be kept in workshops/teams; where any concerns filed safety or
service data, the shift shall prepare an electronic recording for reference. Off-site shifts in some stations
may be provided with paper materials; where an electronic account is set up, each workshop/fleet and
shift shall appoint special personnel to take charge of it (type in timely as the given format, modify
corresponding data and text to make sure the account data accurate, complete and effective and make
backups in case of loss due to virus attack); information technologies shall be applied actively to
gradually realize paperless station account.
7.2.5.2 Management of shunting crew
Shunting Crew is composed of the conductor, train crew, waiters/waitress and salespersons in the
dining car, train inspectors, train policemen, etc. and dedicated to conducting passenger service works
under the centralized leadership of the conductor. For each position, the contractor will draw up a strict
position responsibility and operation procedures to ensure service quality. In the meanwhile, the
following jobs shall be done well:
Apply passenger train underbody supervision and management
When a train is parked,, the crew members on the train are responsible for supervision inside while the
affiliated unit of the place where the train stops is responsible for supervision outside.
Bedding use management
Bedding on passenger trains refers to hard sleepers, hard seats, soft berth, soft seats, linen products
required in the dining car, etc., mainly including bedding articles (quilt cover, sheet, pillowcase, quilt,
cotton-padded mattress, pillow inner, sleeper cover, backrest cover, backrest towel and bedding), cap
sleeves (tea table cloth, seat cover, headrest cloth and side seat cover), curtains (shade curtain, sheer
and cotton check cloth for boarding car) and carpets (aisle carpet and compartment carpet) and so on.
The acquisition and use management of bedding are the responsibility of the Ministry of Transport. The
specific management method shall be completed by the Ministry of Transport before operation.
Cleaning and servicing works of passenger trains
According to the principle of separation of cleaning in stabling areas and by the crew members, the
rolling-stock section and back-turning section of passenger trains will be respectively cleaned and
serviced. The cleaning on the way to the destination will be finished by crew members.
For specific management rules, the Ministry of Transport shall complete the Management Rules for
Passenger Train Cleaning and Servicing.
Safety management and oil dirt cleaning management of the dining car
The Ministry of Transport shall finish the compilation from the key aspects of equipment safety
management, operation safety management and food safety management, etc. before operation.
7.2.5.3 Revenue management
The contractor will compile Revenue Management Regulations, Management Rules for Received
Notes of Passenger Transport, Management Method for Freight Rate and Passenger Transport
Incidentals, Revenue Audit Management and Inspection Management Method, Note and Cash
Management Method, etc. in the earlier phase of operation to ensure the security of revenues and
cash.
7.2.5.4 Customer service management
Passengers shall pass the inspection by safety testing fixtures at the entrance of a
station; check for hazardous articles;
Display the train number board and coach sequential number guide card;
Services
when Announce the train number, departure time, the platform to be stopped at and stops in
entering a route;
station
Organize passenger to reach the platform in queue and wait for the train on the platform
in queue;
Clean the ticket entrance timely when the train leaves;
Hang passenger message boards to the specified positions.

Make an inspection tour in the waiting room, introduce service items, answer
passengers questions and pay more attention to significant passengers.
Management Ensure the supply of boiled water in the waiting room.

for waiting Replace the train number based on the train operation conditions; organize passengers
rooms to get aboard in order and punch the tickets one by one.
Listen attentively to the opinions of passengers and accept their supervision.
Keep the environment clean and carefully implement the rules like no smoking, no
spitting and no littering, etc.
Security personnel shall take up their quarters as the advance notice about trains to
check the platform for any barriers and ask miscellaneous personnel to go away.
Display the platform upon which the train is to be stopped, departure time, compartment
direction, etc.
Organize passengers to wait for the train in queue in advance, guide passengers to
walk through overpasses and tunnels safely, make sure passengers standing within the
white lines, do a good job in safety propaganda, always stay aware of the dynamic
conditions of passengers, prevent the passengers from slipping into or climbing trains
Platform or crossing any tracks and meet and see off each concerned train on time.
management
Assist screw members in organizing passengers to get on/off the train in order and pay
more attention to significant passengers.
Strengthen publicity and guide passengers who have gotten off to exit through the exit
passages safely to prevent convection.
After the departure bell rings, organize people who see off the train to walk within the
safety line.
When a train exits the station, ask miscellaneous personnel and irrelevant vehicles to
go away from the platform and then clean the platform.
Exiting Display the on-schedule and behind-schedule information of all concerned trains to the
public based on the operating conditions of trains.

management
Organize passengers to exit in queues.
Introduce the service shift, service area and service items.

Contact the operation division and the staff on the platform at any time for the trains on-
schedule or behind-schedule information, blocking, arrival and track occupation
conditions.
Announce the trains to be arrived in advance to notify various concerned positions to
get ready to receive such trains.
Cooperate in servicing works; broadcast safety, health and travel common sense,
information for passengers, etc. according to the broadcast plan.
Provide good services for passengers waiting for the train and make sure publicity and
Broadcast
organization works when receiving a train on the platform.
management
Broadcasting when meeting a train: broadcast the departure station, platform track to
be entered and indicate to meet a train.
Broadcasting when seeing off a train: announce stopping selling tickets, broadcast
safety precautions, notify passengers to get on the train and play music to see off the
train.
Announce timely when a train is to arrive behind the schedule; if it is late over 30min,
make an apology through broadcast.
Know well and master the performance of broadcast equipment and faithfully implement
the operational process.
Face towards passengers and welcome their enquiries.

Answer the telephone and answer their questions.
Management Sell platform ticket and timetable and convenience items.

of Contact the broadcast, ticketing, planning and passenger transport offices as scheduled
information to master the train operation, passenger transport plan, ticket sale organization and
desk passenger getting on/off conditions, etc.
Update relevant data of the query system automatically in a timely manner.
Make sure to complete and amend all messages about regulations timely.
Specific management methods, regulations for shifting of duty, standardized operation procedure and
requirements, etc. about passenger management shall be completed by the Ministry of Transport
before operation.
7.2.5.5 Emergency response plan
Before operation, the Ministry of Transport shall work out corresponding emergency response plan
according to the following information to make sure the passenger transport works developing
smoothly.
No. Content No. Content
Fire and/or explosion on any passenger Abnormal noise and/or unusual situation of
1 10
train the train when running
Fire and/or explosion on any passenger

2 11 Door failure
station
Sudden enlarging of the passenger Any passenger jumps out or falls from the
3 12
flow, large area of delay train.
After a passenger train stops, it is

4 13 Any emergent behavior seems abnormal.
required to shift it or change its line.
Temporarily changing to arrival-

5 departure track; not stopping at a 14 Any passenger has food poisoning
platform
Passenger train in danger when running

6 15 Acute epidemic situation
on the way
Spring crushed because the train is

Emergency disposal when the air
7 over occupied (hook difference beyond 16
conditioning system of the train fails
the limit)
A coach uncoupled from the locomotive

Emergency disposal in case of any failure
8 for some reasons when the train is 17
of the DC locomotive
running
The axle temperature alarm apparatus Emergency disposal to the passenger

9 18
gives an alarm ticket sale and booking system
7.3 Freight service

7.3.1 Task description
Regarding to freight service, the contractor will thoroughly study and analyze the market before
operation, also refer to the freight flows potentially estimated by EDC, identify potential market targets
and select potential clients. In addition, the contractor will establish and perfect a freight service agency
and management method to maximize the fright revenue based on its management experiences on
freight service and existing facilities and equipment on the freight yard and in combination with local
actual conditions.
The contractor will negotiate and sign contracts with the clients, based on Standard Scheme of
Contracts provided by EDC; on the basis of the potential flow of goods and the Contracts acquired, the
contractor will set out a timetable to be used and will submit it to EDC or directly to the operation center.
In parallel, the contractor will establish a charge policy, defining non-discriminatory prices to be applied
indifferently to all clients, taking into account different goods and clients requests.
Regarding to the price definition, EDC and local government will adopt the cost orientation and take into
account the prices applied by the various competitors. When operating, the contactor will operate
according to the determined price definition.
7.3.2 Task survey
7.3.2.1 Stipulate an annual marketing and sales plan
When the contract comes into effect, the Ministry of Transport shall organize relevant units to conduct
field visit and study the actual situation at each freight station site and the freight transport demands for
the cities to which the freight stations belong and outline the first marketing and sales plan based on the
predicted freight traffic flow and submit it to the general manager for approval and then to EDC if
approved. The annual marketing and sales plan on freight shall be completed in 3 months after the
management contract works begin.
The annual marketing and sales plan covers: analyzing the marketing environment, assessing the
opportunities and obstacles of enterprises, aiming at the target market, setting marketing and sales
combined strategy, setting a specific marketing plan, risk assessment and countermeasures, etc.
7.3.2.2 Freight timetable
4 pairs of freight trains (3 pairs of through freights ones and 1 pair of pick-up freights ones) are
estimated to be opened between INDODE and NAGAD in the earlier phase. The specific freight
timetable will be made by the Ministry of Transport within 5 months after the management contract
works begin according to the specific local circumstances, freight quantity demanded by corresponding
cities, forecasts of demand flows of the alternative modal road estimated by Ethiopian Railways
Corporation and the potential demand on the railway route currently active between Addis Ababa and
Djibouti. Then it will be submitted to the general manager for approval; if approved, it will be submitted
to EDC.
7.3.2.3 Calculation rules of freight
Only bulk cargo and containers are to be delivered in the earlier phase before official operation.
Breakbulk cargo will be transported as well when conditions are met.
Only bulk cargo and containers are to be carried in the earlier phase before official operation. Breakbulk
cargo will be transported as well when conditions are ripe.
Computing method of the unit weight freight of goods: freight per ton of goods fully loaded on a train =
basic price of goods + basic transportation price X freight kilometers; freight per container of goods =
basic price of goods + basic transportation price X freight kilometers.
The basic price of goods means the guaranteed minimum price per unit weight goods to be transported,
irrelevant to the freight kilometers; the basic transportation price means the transportation price of unit
weight goods per kilometer; freight kilometers mean the kilometers between the departure and
destination stations.
The source of the basic price of goods and the basic transportation price is the railway freight rate table
which includes items of category, goods price number, basic price of goods, basic transportation price,
etc. The category covers two freight types, full-load and container.
The goods price number is related to product name. Each name has a full-load goods price number and
container goods price number. Each goods price number is corresponding to a batch of names with the
same freight rate. The full-load types include Dry Bulk, Liquid Bulk, General Cargo and Live animals
and so on; containers can be divided into 8-feet ones, 9-feet ones, 20-feet ones and 40-feet ones.
The charged weight of goods is to be determined by the following principle: in case of full-load freight
type, subject to the carrying capacity (cargo weight not exceeding the carrying capacity); in case of
using containers, the weight of each container shall not exceed the loading capacity of each container.
The basic price of goods and the basic transportation price in the freight rate table are to be localized
based on the local price structure and shall be determined by EDC and local government. The freight
rate table is subject to the format shown below:
Railway freight rate format sheet (for reference)
Basic price of goods Basic transportation price

Goods price
Category
number
Unit Standard Unit Standard
Full load 1 /ton /ton*kilometer
2 /ton /ton*kilometer
Refrigerator
/ton /ton*kilometer
wagon
8-feet
/container /ton*kilometer
container
9-feet /container *
/container
container kilometer
Container
20-feet /container *
/container
container kilometer
40-feet /container *
/container
container kilometer
7.3.2.4 Freight marketing process

The freight marketing process mainly includes make-to-order, accepting for carriage, transportation and
arrival & delivery:
Make-to-order
Various consigners
Freight transport office

Consigners apply for delivers freight bills and
transportation and complete delivery orders to the
consignment note consigner.

of each freight station
Cargo clerk creates orders after
accepting the cargo and report Receive the order and make an
before 18:00 of the very day official reply, determine the loading
time.
Freight operating
officer
Accepting for carriage
Each consigner
Transport goods to the station and

deliver them to cargo clerk; pay off
the freight and miscellaneous Freight transport office
charges. delivers freight bills and
delivery orders to the
consigner.
Freight transport office of each

freight station
Transportation
Freight transport office of the

departure station After loading, freight clerk
report before 18:00

delivers freight bills and Freight operating officer
delivery orders to the
consigner.
Make a day-shift plan based on the

Planning operating officer demands of the freight operating
officer
Train operating officer

Notify the departure station to pick up
and transport the goods and
incorporate in the exiting train numbers
Train from the departure Departure station

station to the destination
station
Destination station
Arrival & delivery
Freight transport office of

the destination station
Present certificates to receive

goods to the freight transport
notify the consigner to
receive goods; the office and pay off miscellaneous
cargo clerk and fees; inspect receiving goods.
consigner arrange
arrival delivery and
cargo delivery.
Consignee
7.3.2.5 Publicity and service promotion

Each freight yard shall be provided with information desks, responsible for consultation and enquiries
about freight transport (including enquiry of goods position), promoting sales of goods through public
media; continuously collecting opinions and suggestions from customers and adopt practicable ones to
promote freight service. The contractor will strictly apply the published freight price to all Clients in a fair
and non-discriminatory way.
7.3.2.6 Logistics service
Because of the particularities of railway, goods to be transported by railway may have to be secondarily
transferred by vehicles. In order to meet the demands proposed by customers and attract them, a truck
organization (may be taken up by a third party) may be established in the dock gang to provide door-to-
door delivery service.
7.3.3 Freight transport management
7.3.3.1 Basic rules and regulations
A freight transport management system shall be set up to strengthen freight transport management.
Before operation, the Ministry of Transport shall at least complete the compilation of the following basic
rules and regulations:
1 Regulations for Railway Freight Traffic 16 Railway Container Transportation Rules
Management Regulations for Railway Railway Container Transportation

2 17
Freight Transportation Management Rules
Loading and Reinforcing Rules for Railway Railway Container Transportation

3 18
Cargo Management Regulations
Management Rules for Railway Dangerous Railway Fresh and Live Goods Transport
4 19
Goods Rules
List of Dangerous Goods for Railway Settlement Rules for Loss of any Railway
5 20
Transport Goods
6 Regulations for Handling Stations of 21 Management Rules for Railway Freight
Railway Dangerous Goods Transport Rates
Transport Rules for Railway Out-of-gauge Railway Freight Marketing Management

7 22
and Overweight Goods Method
Management Regulations for Construction Management Method for the Application

8 Clearance along the Transit Lines for 23 of Railway Freight Measurement and
Railway Out-of-gauge Goods Safety Testing Equipment
Security Technology Management Rules Management Method for the Application

9 for Railway Loading and Unloading 24 of Video Monitoring System mounted on
Operation Railway Wagons
Organization and Management Rules for Management Method for the Application
10 25
Railway Loading and Unloading Operation of Railway Rail Weighbridge
Management Rules for Handling Rules for Sealing and Unsealing of

11 26
Machinery in Railway Transport Wagons and Containers
Technical Specifications for Railway Management and Maintenance Method

12 Handling Machinery Maintenance 27 for the Railway Waybill Information
System
Statistical Rules for Railway Handling Storage Space Management and Use
13 28
Operation Method in Railway Freight Yard
Management Rules for Application of Implementation Measures for Railway

14 Reach Stacker for Freight Containers 29 Real Product Transportation
Management
Management Rules for Railway Freight

15
Check
7.3.3.2 Operation standard

Before operation, the Ministry of Transport shall at least draw up the following operation standards to
standardize freight operations:
10 Operation of Standard Wheel-type

1 Single-bucket Loader for Railway
Loading and Unloading
Standard to Accept Carriage of Goods 11 Operation of Small Standard Forklift for

2
Railway Loading and Unloading
Loading Operation Standard for Field 12 Operation of Standard Chain-bucket

3 Freight Clerk Loader and Unloader for Railway
Loading and Unloading
Unloading Operation Standard for Field 13 Standard Manpower Operation in

4
Freight Clerk Railway Loading and Unloading
Operation Standard for Delivery of Goods 14 Operational Manual of Loader Weighing

5
Device
Standard Operation Procedure of Railway 15 Operating Instructions for Open Wagon

6
Loading and Unloading and Unloader of Excavators
Stacking Standard for Goods Transported 16 Management Rules for the Transport of
7 by Railway Railway Out-of-gauge and Overweight
Goods
Standard Bridge-type and Gantry Crane 17 Management Rules for Transport

8 Operation for Railway Loading and Telegram regarding Railway Out-of-
Unloading gauge and Overweight Goods
Standard Whirley Crane Operation for 18 Containerized Shipment Standard in

9
Railway Loading and Unloading Railway Stations
7.3.3.3 Emergency response plan

Before operation, the Ministry of Transport shall at least establish the following emergency response
plan
Emergency response plan in case of Fire Emergency Rescue Flow for Flood
1 7
in Railway Goods Yard Control of Goods Loading
Emergency response plan in case of Emergency Disposal Flow of Dangerous

2 Railway Out-of-gauge Goods 8 Goods
Transportation Accidents
Contingency Plan in case of Railway Freight Train Operation Accident Survey

3 Dangerous Goods Transportation 9 and Treatment Flow
Accidents
Emergency Rescue Plan for Flood Control Freight Safety Information Treatment
4 10
of Goods Loading System Flow
Emergency Disposal Flow for Out-of- Emergency Command Diagram in case

gauge and Overweight Goods of Derailment and/or Overturn of
5 11
Passenger Train (Transport and
Production Department)
Emergency Disposal Flow for Fire in Rescue Command Instruction Flow in the
6 Goods Yard 12 Field of Overturn of Passenger Train
(Transport and Production Department)
7.3.3.4 Operation instruction

Before operation, the Freight Department shall complete the following operation instructions to ensure
the freight quality:
Freight post Carriage Accepting Instructions for Loading Operation Instructions for Freight Staff
operation Service Staff working Outside
instructions
Goods Delivery Instructions Receiving and Delivery Operation Instructions
Cargo Inspection Operation Unloading Operation Instructions for Freight

Instructions Staff working Outside
Centralized Monitoring Instructions Container Activities Description and Quality

on Cargo Inspection Safety Standard
Loading and Unloading Standardized Bridge-type and Gantry Crane Standardized

Operation Instructions Operation Instructions
Dust Suppression Instructions for Standardized Operation Instructions for Reach

Coal Transportation Stacker for Freight Containers
Standardized Operation Instructions Standardized Operation Instructions for Open

Loading and
for Whirley Crane Wagon and Unloader of Excavators
unloading
standardize
Standardized Operation Instructions Standardized Operation Instructions for Manual
d operation
for Wheel-type Single-bucket Loader Unloading of Bulk Cargo
instructions
Standardized Operation Instructions Standardized Operation Instructions for Mobile
for Common Manual Packaging of Belt Conveyor
Unit Goods
Standardized Operation Instructions

for Small Forklift
20m and 24m prestressed girder Wire rod by open wagon
25m, 75m and 100m long steel rail Petroleum drill and exploitation equipment
XX Special Railway Steel Plate Consolidated Cargo in Box Wagon
Coil steel loading quality flow signing Bulk Cargo in Open Wagon by Wheel-type
sheet Single-bucket Loader
Loading and
reinforcing Glass by open wagon Bulk Cargo in Open Wagon
standardize
d operation Steel scrap by open wagon Steel rail seat frame original train attached with
instructions revertive device
Coke by open wagon Bulk cargo by open wagon of dynamic rail

weighbridge measuring
Vertical coil steel by open wagon Steel rod by open wagon
Open wagon fully loaded by

deformed steel bar
7.3.3.5 Management flow for key jobs

Before operation the Ministry of Transport shall set up management flows for the following key jobs:
No. Level Type Workflow
Transport Special 1. Management and control flow for loading and reinforcement
1
and management scheme of cargo
Production
2 department 2. Management and control flow for dangerous goods
transport safety
3. Management flow for out-of-gauge and overweight goods

3
transport
Safety 1. Equipment failure investigation and treatment flow (freight

4
management transport)
5 Freight 1. Regular safety meeting workflow

Departmen
t 2. Transport safety production information disposal flow-
6
freight transport
3.Quarterly study, determination and release flow of safety

7
risk (freight transport)
8 4. Safety risk early warning release workflow- freight transport
5. Professional management and evaluation workflow on

9
quarterly freight system (freight transport)
10 6. Safety problem deep analysis workflow (freight transport)
7. Potential safety hazard checking and controlling workflow

11
Safety (freight transport)
management
8. Safety pre-warning management workflow (freight
12
transport)
9. Workflow of special programs to address safety problems

13
(freight transport)
14 10. Half-year safety assessment workflow (freight transport)
11. Passenger train safety information workflow (freight

15
transport)
12. Accident, failure and significant safety information disposal

16
flow (freight transport)
13. Railway traffic accident investigation flow (freight

17
transport)
Special 1. Approval process for dangerous goods to be transported as

18
management general freight conditions
2. Approval process for trial shipment of dangerous goods of

19
new name and new packages
3. Conclusion and signing flow for safety agreement on

20
consigned dangerous goods
21 4. Approval limiting flow for the restrictions of the business

scope of dangerous goods handling stations
5. Out-of-gauge and overweight goods transport telegram

22
approval flow
23 6. Cargo bogie verification flow
7. Freight measuring and safety check and monitoring

24
equipment construction management flow
8. Modification workflow to the restrictions of the business

25
scope of the railway freight station (freight transport)
26 9. Freight yard colocation workflow (freight transport)
10. Handling workflow of the container handling station

27
(freight transport)
11. Management process for overhaulsof freight transport

28
equipment
29 12. Process for compensation of lost cargos
30 13. Treatment flow for significant and major freight accidents
31 14. Management process for equipment rehabilitation projects
15. Potential labor safety hazard checking and controlling

32
workflow (freight transport)
16. Video and monitoring data analysis and management

33
workflow (freight transport)
34 17. Handling machinery check and evaluation flow
18. Handling equipment failure investigation and processing

35
flow
36 19. Handling equipment accident survey and processing flow
37 20. Flood protection workflow (freight transport)
38 21. Fire emergency disposal flow (freight transport)
39 22. New line safety assessment workflow (freight transport)
23. New line safety pre-assessment workflow (freight

40
transport)
24. Technical regulations fees, repair, supplement and

41
construction workflow (freight transport)
42 Comprehensiv 1. Freight service quality complaint processing flow

e management
43 2. Joint part management workflow (freight transport)
3. Major works supervising and handling flow (freight

44
transport)
7.3.3.6 Revenue management

The contractor will compile Revenue Management Regulations (freight transport), Freight Revenue
Bills Management Rules, Freight Rate and Miscellaneous Expense Management Method, Freight
Revenue Audit Management and Check Management Method, Freight Papers and Cash Management
Method, etc. for the sake of the revenue and cash safety in the earlier phase of operation.
7.4 Auxiliary Services
The Business and Development Planning Department is responsible for the management of auxiliary
services. Specific implementation plans will be completed by the contractor before operation.
7.4.1 Passenger transportation station
Passenger stations may provide hotel and catering services, sales of newspapers and periodicals,
agency of accommodation and travel, bus ticket, steamer ticket and air ticket; leasing of advertising
space and porter services.
7.4.2 Freight station
Freight transportation stations may provide cargo handling services. The contractor is responsible for
technical services. The handling personnel, maintenance of handling machineries and operators will be
provided by a third part. Fright stations may provide shops and catering services, set up a motor
squadron to offer door-to-door transport services and rend out idle spaces and warehouses.
7.4.3 Passenger train
Passenger trains may provide goods for sale (excluding those supplied by the dining car), sales of
newspapers and periodicals, agency services of accommodation and travel, bus ticket, steamer ticket
and air ticket; the dining car may provide drinks like coffee and foods. Service items like fixed
multimedia playing may be supplied as well.
7.4.4 Marketing and sales plan
When the contract comes into effect, the contractor will organize relevant units to conduct field visit and
study the actual situation at each freight station site and the freight transport demands for the cities to
which the freight stations belong, local business conditions and price of commodities and so on. Then
the contractor will outline a marketing and sales plan covering business mode, expected income,
required investment, financing and economic returns, risk assessment and response, concrete
implementation schemes, etc. based on the above conditions and submit it to the general manager for
approval and then to EDC if approved.
The annual marketing and sales plan on auxiliary services shall be completed within 3 months after the
management contract works begin
8 IT System and management
8.1 IT systems for line management
During the commissioning and pre-operational phases, the Contractor will check the railway
transportation management system, passenger ticket selling system, CTC signal control system,
tourism service system, and office network system, be aware of all the lacks of equipment, machineries,
IT hardware and software, test the system functions, safety and performance to guarantee the line
operation and the management of the services.
At present the railway transportation management system, passenger ticket selling system and CTC
signal control system in the information system of the line have been configured with train schedules
and timetable planning system, wagon and train movement control system, maintenance management
system, ticketing, billing and cash collection system, etc.
To utilize the above mentioned IT system within the scope of the, the management contractor will
developed or purchase needed software during the operation.
8.2 Management
The contractor will carry out management within the scope of the contract according to the descriptions
and compensation scheme specified in the contract. The contractor will conduct management from two
aspects: management to achieve the contract target and the revenue and expenditure control of the
contractor. In order to achieve the contract management objectives, staff dispatched by the contractor
to the site shall be qualified for the work and the number of dispatched staff shall satisfy the basic
requirements for operation, maintenance and training. The output technologies and management shall
combine with local and China railway management modes to become applicable to local operation and
maintenance. Local staff shall be trained as quickly as possible for different jobs. From the perspective
of the contractors own income, the contractor shall dispatch works based on the actual needs so as to
minimize the quoted offer; strengthen the project management, realize various KPI, guarantee fixed
incomes, expand freight marketing and other services to generate profits and strive to maximize the
variant incomes. Therefore, the contractor shall set up a budgeting and control flow and do the following
management works in order to ensure effective management.
8.2.1 Budget plan
When the contract comes into effect, the Financial Budge Control Department will organize other
departments, in cooperation with production units, to compile a budget plan and then submit it to the
general manager and then to EDC if approved. On the basis of the requirements in different phases, it
can be divided into three stages: the first stage refers to the earlier stage of commissioning and
operation after engineering involvement, i.e. the first three months upon implementation of MC during
which the first annual budget plan is to be drawn up to estimate the incomings and outgoings from the
aspects of infrastructure, passenger transport, freight transport, auxiliary services and safety guarantee,
etc. based on preliminary understanding on the infrastructure functions and actual operation demands;
the second stage refers to the two months after the first budget plan, during which variance analysis is
to be conducted based on the actual passenger and freight volume to provide a revised budget plan;
the third stage is to compile the budget plan of the next year based on the implementation situation of
the last years budget plan and the actual operation and maintenance conditions every year.
8.2.2 Investment Plan
When the contract comes into effect, the Budge Control Department will organize other departments, in
cooperation with production units, to compile an investment plan and then submit it to the general
manager and then to EDC if approved. It can be divided into two stages: the first stage is before the
official operation, during which the contractor will conduct preliminary evaluation to determine whether
the operation requirements are met based on the commissioned and received infrastructure, IT system,
rolling stock, etc., propose rectification and improvement plans to facilities or equipment below the
operation requirements and draw up an investment plan three months later the start of the activities of
the MC and make investments in place before official operation; the second stage is after the official
operation, during which the contractor will, according to the infrastructure functions learned before
operation, define facilities and equipment which can restrict the long-term operation or is with
incomplete functions and thus needs to be further improved though they meet the basic requirements
for operation, and; investment projects that need to be continuously improved and expanded after
operation. The investment plan of the next year shall be compiled based on the progress of the one of
the last year every year to continuously perfect various railway facilities, equipment and service
systems under operation and maintenance.
8.2.3 Operational Plan
When the contract comes into effect, the Ministry of Transport will organize relevant departments to
compile an operational plan and then submit it to the general manager and then to EDC if approved.
The first operational plan will be prepared within three months after the start of the activities of the MC;
a Passenger timetable will be provided by EDC and further completed by the contractor; a freight
timetable will be presented by the contractor based on the estimated freight volume five months later
the start of the activities of the MC.
After the first Operational Plan, the planning organization will be executed on a yearly basis and will be
submitted six months before the end of each year of the MC.
8.2.4 Business Plan
The Budge Control Department will organize relevant departments, in cooperation with production units,
to prepare a business plan and then submit it to the general manager and then to EDC if approved
twelve months from the start of the activities of the M.C. On the basis of the business development
conditions and development planning of the first year, the contractor will prepare a five years Business
Plan of the line management. This document will be coordinated with all other planning documents
(budget plans, investment plan, operational plan, operating plan, marketing plan, capacity building plan
and handover plan) and give the guidelines for the whole period of the MC. The Plan will be at least
detailed for operation, Passenger, Freight, infrastructure maintenance, rolling stock maintenance,
capacity building and technical staff handover, etc.
8.2.5 Infrastructure and Maintenance Plan
The Infrastructure Department will organize the relevant units to prepare an infrastructure and rolling
stock maintenance plan and then submit it to the general manager and then to EDC if approved within
three months after the start of the activities of the MC. The Purchase Maintenance Department is
responsible for presenting a locomotive and train maintenance plan based on the repair program. The
comprehensive maintenance workshop is responsible to present a infrastructure and track maintenance
plan, a maintenance plan for signal, communication, IT system and other electromechanical device, a
maintenance plan for facilities of the overhead line system and power distribution stations based on the
repair program, and; verify the maintenance plan of various section according to technical standards,
supplement and complete the maintenance plans and submit them to the general manager for
approval.
8.2.6 Marketing and Sales Plan
The Ministry of Transport, Budget Control Department and Business Planning Department will jointly
compile a marketing and sales plan within three months after the start of the activities of the MC and
submit to the general manager for approval and then to EDC if approved. After the start of the contract,
staff of the three departments will carry out field visit and study the actual situation of the site of each
passenger/freight station and the passenger/freight transport demands for the cities to which the
passenger/freight stations belong and service demands around stations and then prepare a first
Marketing and Sales Plan based on the estimated passenger/freight volume and other potential
services. The marketing plan will be adjusted constantly during operation. A five-year marketing and
sales plan will be prepared at the end of the first years operation and then will be implemented.
8.2.7 Capacity building Plan
The Capacity Building Department will organize other departments, in cooperation with production
units, to compile a capacity building plan and then submit it to the general manager and then to EDC if
approved twelve months from the start of the activities of the M.C. The Plan contains at least three
performance areas to be carried out: flanking of EDC key managers, training on the job of the young
EDC managers and complete training of EDC operational employees. The contractor will try to prepare
a training plan based on requirements for different specialties, positions and times, provide software
and hardware facilities and equipment for training as soon as possible, create a good training
environment, satisfy the demands for local staffs physical and psychological health, reach the training
goals as quickly as possible and allow local employees who have been trained and qualified to take up
their positions.
8.2.8 Handover Plan
The Human Resources Department will organize other departments, in cooperation with production
units, to compile a handover plan and then submit it to the general manager and then to EDC if
approved ten months from the start of the activities of the M.C. The Plan mainly covers the gradual
substitution of grass-roots staff in the first 2 years, substitution of managers in the third year and that of
fright and senior managers from the 4 th to the 6th year. In the meanwhile, technical documents of
corresponding positions will be handed over gradually.
8.2.9 Technical and After-sale Assistance
In accordance to the paragraphs outlined above the Contractor will prepare and submit the planning
documents as follows within the specified time period:
PLANNING DOCUMENT SCHEDULE
Budget Plan (first year of MC) Three months from the start of the activities of the
MC
Investment Plan Three months from the start of the activities of the
MC
Freight Timetable Five months from the start of the activities of the
MC
Operational Plan (Revised Timetable for Six months before the end of each year of the MC,
Passenger and Freight services) starting from year 2
Five years Business Plan at least detailed for Twelve months from the start of the activities of
Infrastructure, Passenger, Freight and Auxiliary the MC
services
Yearly Budget Plan at least detailed for Three months before the end of each year of the
Infrastructure, Passenger, Freight and Auxiliary MC, starting from year 2
services
Maintenance Plan Infrastructure Three months from the start of the activities of the
MC
Maintenance Plan - Rolling Stock Three months from the start of the activities of the
MC
Marketing and Sales Plan (Freight, Passenger and Three months from the start of the activities of the
Auxiliary Services) MC
Capacity building Plan Three months from the start of the activities of the
MC
Handover Plan Ten months from the start of commercial operation
9 Technical and Post Sale Assistance

9.1 Technical Assistance
9.1.1 The Contractor will provide EDC its management technique and operating skills of the state of the
art during the performance of the contract.
9.1.2 The contractor will provide assistance to employees of EDC in terms of the software and
hardware, etc. of the infrastructure and operation facilities by time phasing and work types after the new
line is accepted.
9.1.3 The contractor will purposefully provide assistance to all concerned personnel of EDC as planned
during operation based on the agreement specified in the contract.
9.1.4 When building the capacity, the contractor will train the trainees from basic theory and basic
practices to assure an effective transfer skill.
9.1.5 Particular emphasis will be placed on the train working technical management and freight
management in terms of technical assistance. That the staff of EDC becomes capable of running
independently within the term of the contract.
9.2.1 After the termination of the operation and maintenance agreement, the contractor will, in
accordance to the provisions of the agreement between EDC and the Contractor itself, will remain
available and priority to provide a after-sale assistance for operation and maintenance of the line.
9.2.2 The contractor can provide post-sale assistance to EDC at any time if so requested. The
assistance providers will be the management and technical experts that have been seconded to EDC
or, in case of unavailability, experts with at least the same level of experience and seniority.
9.2.3The binding period for the after-sale assistance is of two years. The Contractor will sign a two-year
post-sale assistance agreement with EDC. Upon termination of the agreement, renewal option for EDC
for another two year period will be discussed with the contractor.
9.2.4 In its commercial offer the Contractor will have to specify the unit costs (monthly fee) offered for
the activation of the experts.
10 DELIVERABLES
10.1 Standard of deliverables
The contractor will provide EDC a package of deliverables (including report and file content) neatly
bound, up to the higher standards, in proper formats, with clear signs, project name, purchase number
and date.
10.2 Content of deliverables
Reports: Inception Report, Audit Report, Safety Report, Operations Report, Key Performance Indicator
Report, Monthly Progress Report and Completion Report.
Documents: Budget Plan, Investment Plan, Freight Timetable, Operational Plan, Five Years Business
Plan, Yearly Budget Plan, Maintenance Plan Infrastructure, Maintenance Plan - Rolling Stock,
Marketing and Sales Plan, Capacity Building, Plan Handover Plan, Procurement Plan and Financial
Disbursement Schedule.
b) Work plan
We will prepare work plans for the project in different phases and for different fields in advance,
complete the working mechanism and get ready in advance so as to better serve the operation and
maintenance. Various nodes in different periods of time are planned in the table below:
Number of
No. Time Project node Engineering involvement
participants
In the trial
operation
phase, the
contractor will
Start passenger/freight trains and enter the
get all
trial operation phase. In this phase, a small
concerned
August number of passenger/freight trains will be
personnel
-December, put in use at the beginning and the number
1 Trial operation involved as
2016 (5 months will be increased gradually. We will urge
agreed in the
in total) construction units and suppliers to
tender to start
complete the remaining works and
operation and
equipment problems.
maintenance
services and
capacity
building.
2 May-July, 2016 Trial run Assets transfer: start to transfer assets with In the earlier
(3 months in (earlier phase EDC and begin to receive assets; prepare phase of
total) of operation) a preliminary operation plan operation, the
contractor will
Earlier phase of operation: carry out drills of
dispatch 1,500
timetables, various simulated failures, employees to

ticketing and large passenger flow control carry out
before operation based on the preliminary various
operation plan; simulate the scenes of operation drills
various types of work and stabilization of and trial run in
the subgrade settlement when a loaded order to get
train is accelerating; run various assets; ready for the
start maintenance over the infrastructure; official
propose rectification requests; supervise operation.
and urge suppliers to make sure timely
correction
Cooperation with EDC in review on EPC During the

contractors and rolling stock suppliers commissioning
commissioning plans, and proposal of phase, the
rationalization recommendations; contractor will
participation in all commissioning-related allocate at
meetings, cooperation with EDC in least 400
checking commission work and progress, employees for
and proposal of necessary measures and field
recommendations; cooperation with EDC in commissioning
review on EPC contractors and rolling of individual
stock suppliers reports on sub-system systems.
commissioning and integrated tests and
commissioning.
March- April,
3 2016 (2 months Commissioning Inspection focus: compliance of
in total) compatibility of sub-systems with operation
requirements; compliance of sub-systems
with safety requirements; availability of
sufficient required equipment, IT hardware
and software systems; availability of
equipment operation instructions and spare
parts.
At the end of commissioning, the
Contractor shall submit a commissioning
result report, covering defects in the line,
defects in equipment, machinery and IT
software and hardware, and defects in
operation instructions and spare parts.
4 February, 2016 Engineering Engineering involvement: In accordance In the

involvement with the involvement scheme, groups of engineering
and personnel shall be allocated to prepare the involvement
mobilization survey outline, collect main technical phase, the
information for the Project, and get familiar contractor will
with technical information; a preparation dispatch at
group from the Contractor shall be sent to least 90
the office provided by EDC to establish the employees to
relationship with Ministry of Transport, EDC the project
officers and local governmental authorities. site.
Mobilization: timely report to EDC on
mobilization progress. Mobilization mainly
covers personnel mobilization, equipment
and facility mobilization, technology
mobilization, production material
mobilization.
1 Engineering involvement plan

After contract signing, conduct engineering involvement in advance to get ready for commissioning and
the earlier phase of operation based on the defined starting time. The engineering involvement will be
started before commissioning. An engineering involvement plan will be prepared as follows according to
the current project progress:
1.1 Prepare domestic mobilization
Recruit qualified domestic experts, technicians, operators, etc. and finish all preparations for the project;
organize experts in different fields to prepare a commissioning and operation (earlier phase) plan,
takeover plan and acceptance standards of various infrastructures, software and hardware facilities,
rolling stock and various devices.
1.2 Prepare the mobilization on the project site
Establish an expert group and a management group as soon as possible, dispatch them successively
to the project site to follow the project progress, check the project progress and conditions of various
facilities and equipment on the spot and keep in contact with the domestic expert group and,
continuously perfect the preliminary work plan of the domestic expert group; carry out logistics survey
for follow-up employees, arrange well office facilities and accommodation, etc. for subsequent
personnel; enter EDC headquarters, build relationships with EDC officers, Addis Ababa and Djibouti
government, the Ministry of Communications, etc. for the performance of the contract responsibilities.
2 Commissioning and preliminary operation plan
2.2 Pre-operation work plan
Pre-operation starts immediately after commissioning, and mainly includes the simulation of various
working scenes, drills under various emergency conditions. In addition, the techniques and functions
are improved and the preliminary technical parameters are accumulated during pre-operation to lay a
solid foundation for formal operation. Major work in pre-operation is as follows.
2.2.1Start and manage line operation.
2.2.2 The management contractor shall put forward the investment plan for improvement of the
operation management system to EDC according to the pre-operation management practice and
inspection.
2.2.3 Continuously improve the railway operation and maintenance management system, including
management procedures, rules and methods.
2.2.4 Put forward and implement the procedures to strengthen safety management, and promote the
establishment of the national railway safety laws and regulations.
2.2.5 Put forward the measures to reduce operation and maintenance costs.
2.2.6 First revise the key performance indicators (KPI).
2.2.7 Put forward the measures to improve the freight marketing organization and increase the freight
revenue.
2.2.8 Make the plan of auxiliary service and value-added service of passenger and cargo
transportation.
2.2.9 Put forward the measures to strength the management of passenger transport organization and
improve the passenger service level.
2.2.10 Prepare the plan of infrastructure and rolling stock management.
2.2.11 Prepare the annual budget scheme and business development budget scheme of infrastructure
maintenance and operation of the Addis Ababa-Djibouti line.
2.5.12 Prepare the capacity building plan.

2.5.13 Put forward the economical and applicable configuration scheme for daily maintenance and
overhaul of the line.
2.5.14 Put forward the scheme for passenger and cargo transportation adjustment in accidents.
2.5.15 Set up the train operation organization under abnormal operating conditions such as failure of
equipment and facilities.
3 Service operation plan

Each center and department of the project shall develop the detailed annual work plan and decompose
work on a monthly basis according to the local recruitment, equipment conditions and tasks.
3.1 Capacity building plan
The management contractor shall develop and submit one capacity building plan to EDC three months
after start of management contract activities. In the capacity building plan, different training plans and
methods shall be adopted for the following personnel (main management personnel, young
management personnel and operation staff of EDC). The main management personnel of EDC shall
assist EDC to select the management personnel of similar posts, and organize the short-term visit and
learning of theoretical knowledge of railway management in China. The selected young management
personnel of EDC shall receive post training to quickly get familiar with relevant professional and daily
operations. Operation staff of EDC shall be provided with sufficient time for theory learning and actual
operation, and follow masters in corresponding posts.
The capacity building department shall give full considerations to the suggestions of the operating unit
and labor management unit, analyze the demand information and fully take into account the urgent
demands of future railway construction of EDC for capacity building, actively strength the contact and
cooperation with railway colleges and accordingly put forward the plan for investment in capacity
building facilities.
See Section T5 for the specific work plan.
3.2 Safety plan
In the stage of formal operation, set up the safety concept of being fully responsible for respective
posts, gradually develop the safety culture, establish the railway safety production responsibility
system, implement the one-vote veto system for safety production, conduct safety training and
publicity, improve the emergency plan and risk management, and organize drills of key items on a
regular basis. The safety quality department shall assess the safety of each department and division on
a quarterly basis and analyze and check whether the safety management system is effective. Conduct
the annual assessment and analysis every year, summarize the annual safety responsibility accidents,
and develop and submit the annual safety report to the supervisory authority of EDC. (See Section 6 of
Item a) in this chapter for the specific work plan.)
3.3 Operation plan
3.3.1 Train operation organization plan
After the project is started, each center and department of the operating company shall develop the
detailed annual work plan and decompose it on a quarterly basis, according to the local recruitment,
infrastructure conditions, passenger and cargo transportation capacity investigation and the following
work. The analysis of operation shall be strengthened, and the day shift shall be planned on a daily
basis to ensure the fulfillment of daily plans. Reliable measures shall be taken promptly in case of any
delay to reduce the extension of delay.
3.3.2 Overall goals of 6-year strategic planning of operation
In the planning stage, efforts shall be made to provide safe, reliable and high-quality passenger and
cargo operation services for Ethiopia and Djibouti and establish and improve the Ethiopian-Djibouti
railway transportation operation system, including the operation organization system, passenger
transportation organization system, cargo transportation organization system, maintenance
organization system, safety guarantee system, resource development, human resource management,
financial operation, training management, commercial operation management system. In addition, the
information management system shall be set up to improve the overall management level.
See Section 3 of Item a) in this chapter for the specific work plan.
3.4 Commercial plan
The contractor shall strictly implement the technical approach and method proposed in commercial
matters during operation management, and continuously improve the passenger and cargo
transportation service and develop auxiliary services in operation to provide better services for local
people.
See Section 7 of Item a) in this chapter for the specific work plan.
3.5 Rolling stock maintenance plan
The good mechanical performance of rolling stock is an important guarantee for completion of railway
transportation plans. In order to recover good mechanical performance, rolling stock must be
maintained as scheduled.
The locomotives (HXDIC electric locomotives and DF7G shunting locomotives) and trains (passenger
and freight trains) used in the project are maintained regularly according to the operating time, the
auxiliary repair of vehicles has been eliminated and only the depot repair and shop repair are required,
depot repair shall be started two years after the trains are put into operation. Therefore, no
consideration shall be given to regular maintenance of trains during pre-operation (i.e. the first and
second year of operation) of the project, and only the locomotives shall be maintained on a regular
basis.
According to the pre-operation plan of the project, five pairs of passenger trains shall be operated every
day, requiring 4 HXD1C locomotives; four pairs of freight trains shall be operated every day, requiring
16 HXD1C locomotives, and 5 DF7G shunting locomotives shall be required in the whole depot.
Therefore, 20 HXD1C locomotives and 5 DF7G shunting locomotives shall be operated during pre-
operation of the project.
According to the locomotive operation in pre-operation of the project, the corresponding locomotive
maintenance plan is as follows.
Locomotive Maintenance Plan in Pre-operation (the first year of operation) of Ethiopian Railway
Unit: set
Item HXDIC DF7G
Quarterly Half-a-year Annual Auxiliary Minor repair

maintenance maintenance maintenance repair
January to 0 0 0 0 0
March
April to June 20 0 0 5 0
July to 0 20 0 0 5
September
October to 20 0 0 5 0
December
Notes: 1. The time in the table is calculated from the time when locomotives are put into operation.
2. As no the locomotives do not meet maintenance requirements in the first three month, no
maintenance plan is prepared from January to March.
3.6 Infrastructure maintenance plan
According to the experience of the bidder and the current general practice in the country, the integrated
infrastructure maintenance plan of the project is developed according to the total carrying capacity of
the line and the specific conditions such as the actual equipment conditions, line conditions (such as
sections with concentrated small-radius curves, large slopes, tunnels, etc.), transport conditions (such
as sections with concentrated transportation of coal, sand, mining materials and other bulk cargoes)
and natural conditions (such as wind-blown sand hazard area). Appropriate adjustment shall be made
based on the actual operating conditions in a certain period.
See Section 4.1 of Item a) Technical Approach and Method in this chapter for the detailed patrol
inspection, maintenance and updating cycle plan.
4 Plan revision
The contractor shall revise the plan according to the actual conditions in case of any delay or change
caused for objective reasons along with the progress of tasks.
c) Organization and staffing
1 Organization
1.1 Organization design principles
1.1.1 Introduce the advanced management experience of the contractor in traffic operation, and
establish the operation management mode and modern enterprise management system according to
the local conditions.
1.1.2 While achieving the goal of safe and high-quality operation, minimize the management levels,
simplify the organizations and optimize the staffing to ensure high efficiency of operation.
1.1.3 Design the production operation system according to the principle of combining professional and
regional management, to improve the overall efficiency of management.
1.1.4 Estimate post staffing according to the requirements of the local labor law.
1.1.5 Make full use of local resources and social forces, and strive to reasonably reduce the operating
costs year by year during contract execution.
1.2 Company organization
According to the requirements and the conventional railway management system of China, the
contractor shall, after winning the bid, establish the organization in which General Manager bears full
responsibility, to implement effective management of the project.
1.2.1 Organization
The organization chart is as follows.
Company organization
General Manager
Safety Quality Department Human Resources Department
Budget Control Department Capacity Building Department
Transport Department Infrastructure Department
Passenger Transport
Department Freight Maintenance & Operation Center Maintenance
Department Purchase Department Center
Organization of Infrastructure Department
Infrastructure Department
Business & Operation Planning

Department
Operation Center Maintenance Center
Traffic Management Department Supervision and Risk Analysis Overhaul, Engineering and
Department Machinery Department
Integrated Maintenance Shop 1-10

Coordination Department of Operation
Center
Department
Production Coordination
20 stations
Regional Operation Director
Traffic Management Director
Level crossing operator
Equipment Department
Planning and Development
Equipment Department
Rail and Civil Engineering
Department
ST & STS Equipment
Department
Security Maintenance
Maintenance Department
Signal & Communication
Organization of Transport Department
Transport Department
Passenger Transport Freight Department Manager of Purchase

Department Maintenance Department
Schedule Operation Planning Engineering maintenance

Manager and purchase
Department Sales & Business Development
Operation Sales and business
Department development NAGAD
INDODE
station
Management Department
Planning & Operation
station
Crew Scheduling Department
Passenger transport trains
Crew
Crew Planning Department
Department
Signal & TCL Equipment
depot
Train inspection and repair
Shunting team
Department
Planning
Department
Maintenance Logistics
Department
Planning
Department
Production
Logistics Department
Maintenance
Department
Production
Sales: containers
Sales: others
Marketing and business

development
1.2.2 Responsibilities of General Manager

General Manager shall be responsible for all business as well as the following coordination
management:
Ensure the coordination and efficiency of infrastructure and operating activities of the operating unit.
Ensure the completion of all tasks under the management contract.
Cooperate with EDC to realize goods effects and solve problems.
Supervise and guarantee the performance of all working units.
Ensure the compliance with national safety regulations and implementation of the safety management
system.
1.2.3 Responsibilities of functional departments
1.2.3.1 Responsibilities of Budget Control Department
Be responsible for financial matters, accounting, planning, comprehensive budgeting and control
management; design, planning, organization and implementation of the administrative and financial
control system; formulation of financial specifications, accounting, budgeting and cost management,
capital management, asset management and centralized management of contracts, laws and statistics;
planning, purchase, logistics, reception, distribution and storage management of all materials (including
spare parts); contact with EDC to ensure the purchase and supply of materials for operation,
maintenance and production; disposal of internal and external public relations. Tasks shall include the
economic prediction, preparations of annual plans, five-year business plans, budgets, investment plans,
etc.
1.2.3.2 Responsibilities of Human Resources Department
Be responsible for human resource management, establishment of the employee performance
management system, building and improvement of the organization, planning of human resources
(annual recruitment plan and labor costs), performance evaluation, rewards and punishments,
management of labor disciplines, attendance and working hours, administration, logistics guarantee
and disposal of specific staffing affairs. Tasks shall include: ensure the improvement and modification of
current procedures by means of appropriate analysis and structural process operations to determine
the changing organization demands of the external environment; supporting the procedures for
recruitment, selection and hiring of employees and the procedures for talent recruitment and
management to attract, select, discover, keep and promote human resources; ensuring the formulation
of strategic technology and capabilities of high-quality staff (to create values for customers); managing
and guaranteeing the collective coordination, labor relations and compliance with national labor policies
and laws; completing the internal management tasks; ensuring the implementation of the policies for
internal communication and employee participation (to develop and enhance the enterprise value and
mission) to spread knowledge and form good practice; ensuring, organizing and managing the health
and safety procedures meeting local regulations; ensuring the effective integration of business
processes; developing the measures for management of the process performance to continuously
monitor and take necessary improving measures; and determining the handover plan and assisting
General Manager to implement this plan.
1.2.3.3 Responsibilities of Capacity Building Department
Be responsible for local recruitment, selection and training in Ethiopia and Djibouti, skill and
management training, evaluation and certificate issuing management. Assist EDC to establish and
manage the training center, and implement the theory training and on-the-job training for local
employees via the training center. Tasks shall include: ensuring the effective implementation of the EDC
staff training process; particularly analyzing and determining training requirements of different business
goals; promoting the education-oriented concept to strengthen the technological knowledge, high
degree of dedication, innovation and participation (organization and development procedures); ensuring
the effective learning and development intervention so that staff obtain the required techniques and
capabilities and realize the current and future plans; determining the procedures for performance
management (in corresponding stages) by supervising and promoting the performance of the business
department in the middle and at the end of a year to enhance the performance; and determining the
capacity building plan and ensuring the implementation of this plan.
1.2.3.4 Responsibilities of Safety Quality Department
Be responsible for management of the safety, technology, quality and environmental control;
development and supervision of implementation of railway safety policies and railway safety
regulations; implementation of the safety management system for the safety of assets entrusted by
EDC to the operating company; development and implementation of the safety strategy and procedures
to create a safe and stable environment for customers and employees; close cooperation with local and
national police authorities to deal with emergencies with the management scope; analysis and safety
audit activities; development and updating of rules for operation of relevant units and guidance over
development of implementation procedures; determination of qualifications and training courses of
employees in charge of railway safety; planning, coordination and implementation of conformity
assessment of fixed facilities and rolling stock (supervision procedures); implementation of quality goals
and verification of standard definitions of application procedures to develop and monitor the system
from the perspective of cost reduction and ensure the quality of the process and products/services; and
promotion of the spreading of quality culture of the supplier/contractor to improve the system
effectiveness and subsequently improve the quality of products/services and work.
1.2.4 Responsibilities of Production Department
1.2.4.1 Responsibilities of Transport Department
Be responsible for freight organization, passenger transport organization, implementation and
management of rolling stock maintenance and procurement and establishment of the operation
organization system according to the above operation organization. All production divisions of the
Transport Department are mobile operating units and main revenue units of the project.
Passenger Transport Department: be responsible for operation of the passenger ticket system; sales
and development of passenger tickets; management of the customer service system; management of
the passenger transport trains; crew management of passenger trains; passenger transport planning
and development; technology safety of passenger trains, etc.
Freight Department: be responsible for operation of the freight system; freight marketing planning and
development; container sales and management; cargo transportation; loading and unloading of all
cargoes, technology safety of freight trains; management of freight trains; shunting management, etc.
Maintenance & Purchase Department: be responsible for depot management; rolling stock
maintenance; cleaning and servicing of passenger and freight trains; management of spare parts of
locomotives; locomotive servicing, etc.
1.2.4.2 Responsibilities of Infrastructure Department
It shall be responsible for infrastructure operation and maintenance and include the operation center
and maintenance center.
The Production Control Department under the operation center shall be responsible for operating
technology management, planning and coordination; management of station crew; control of
dispatching and command system; management of level crossing operation. The Supervision & Risk
Analysis Department under the operation center shall be responsible for plan adjustment.
The maintenance center shall include the integrated maintenance shops and Large Maintenance
Machinery Department. The integrated maintenance shops shall be responsible for implementing
maintenance of power supply, communication, signal, rail, infrastructure, mechanical and electrical
equipment, ICT and other facilities, establishing the maintenance system, and preparing the
maintenance flow chart and operational standards. The Large Maintenance Machinery Department
shall be responsible for diagnosing infrastructure maintenance, preparing the plan and supervising the
plan implementation.
2 Staffing
2.1 Staffing principles
2.1.1 Post setting principles
The posts shall be set in strict accordance with the professional business demands, responsibility
requirements and professional requirements. The completeness of posts shall be guaranteed. The
workload of each post shall meet the employee capability requirements. While meeting the demands of
daily operation and maintenance, attention shall be paid to reduction of labor costs.
2.1.2 Shift setting principles
The regular day shift system, double-shift system, three-shift system and four-shift system may be
adopted according to the operation requirements and the working time requirements of various
specialties and specified in the local labor laws. The system of regular day shifts and weekend
attendance shall be implemented for the majority of management personnel; and the system of
alternating shifts for production and logistics personnel. The normal rest time of all employees shall at
least meet the requirements of local laws and regulations.
2.1.3 Gradual transition from Chinese employees to local employees
The Chinese party shall be responsible for management of the project and continuous upgrading
training of local employees in accordance with the contract requirements during execution, so that local
employees can independently manage the project after expiration of the contract. Therefore, the
operation and management of the Chinese party shall be gradually changed into those of local
employees in the following six years.
2.2 Staffing requirements
The labor demands and distribution are as follows.
(Subject to the final personnel allocation table and commissioning preparation personnel table)
Refer to T8
d) Proposed key performance indicator (KPI) standards

In order to evaluate the contract execution of the contractor, EDC proposed 12 performance evaluation
indicators, as described below.
1 Calculation of KPI standards
1.1 Safety/operation indicators
A number of safety/operation indicators are put forward, and only one key variable of each item shall be
evaluated comprehensively.
1.1.1 Safety indicators
According to the requirements of EDC, the events causing interval shutdown as a result of accidents in
operation shall be incorporated into the safety indicator, including the following accidents or events:
train collision, including collision against obstacles within the boundary; train derailment; level crossing
accidents, including pedestrian accidents; employee accidents caused by rolling stock in operation,
excluding suicide; suicide; rolling stock fire; others. The safety factor shall cover various factors such as
the accident responsibility, range, probability, etc. Safety matters cannot be evaluated fairly only based
on the number of accidents. It is recommended for EDC to develop the railway accident disposal rules
according to the Regulations on Emergency Rescue, Investigation and Disposal of Railway Traffic
Accidents and the Rules for Railway Traffic Accident Investigation and Disposal of China, and evaluate
the safety indicator according to the accident liabilities, accident nature and workload. It is suggested
that the safety indicator should be calculated in the following two aspects.
1.1.1.1 Division of accident liabilities
Accidents are divided into liability accidents and non-liability accidents.
For non-liability accidents, the operation and maintenance unit (contractor) shall bear no liability, and
the liability ratio shall be 0.
Accident liabilities shall be divided as follows: full liability, meaning the operation and maintenance unit
is fully liable for the accident and the liability ratio is 100%; major liability, meaning the operation and
maintenance unit is mainly liable for the accident and the liability ratio is more than 50%; important
liability, meaning the operation and maintenance unit bears the majority of less than 50% of liability and
the liability ratio is 30% to 50%; secondary liability, meaning the operation and maintenance unit bears
the minority of less than 50% of liability and the liability ratio is less than 30%; and equal liability,
meaning the operation and maintenance unit bears the same liability as other units involved in the
accident.
1.1.1.2 Accident nature
According to Section 6 of Item a) in T4, accidents are divided into extraordinarily serious accidents,
major accidents, serious accidents and general accidents. General accidents are further divided into
accidents of class A, B, C and D. The higher the accident class is, the more losses and greater
influence it will incur, and the more percentage points will be given to it. General accidents have higher
probability but will bring smaller influence, therefore, their points are low. The recommended points are
as follows: 50 points for extraordinarily serious accidents, 10 points for major accidents, 2 points for
serious accidents, 0.4 point for Class-A general accidents, 0.2 points for Class-B general accidents, 0.1
point for Class-C general accidents, and 0.05 point for Class-D general accidents.
1.1.1.3Calculation of safety indicator
Calculation shall be made with the weight method based on the above criteria. Assuming an annual
safety value of 100, obtain the safety point from 100 minus accident points, and then multiply 100% to
obtain the annual safety indicator.
The following table shows the accident statistics:
Type of Number of Each accident Accident Total accident Remarks

accident accidents point liability points
percentage
Extraordinarily
serious
accident
Major accident
Serious
accident
Class-A
general
accident
Class-B
general
accident
Class-C
general
accident
Class-D
general
accident
Total
For example, suppose 1 serious accident, 6 class-A general accidents, 12 class-B general accidents,
24 class-C general accidents and 48 class-D general accidents occurred in the year, then the weighted
accident points shall be 1*2-0.4*6-0.2*12-0.1*24-0.05*48=11.6, thus, safety indicator in the year (100-
11.6) /100*100%=88.4%.
1.1.1.4 Setting of annual safety indicator
According to the experience in operation of new railways, the accident rate is high in a few years at the
beginning of operation of new railways, especially in areas where no railways were built before. In
particular, the casualties beyond railways and collision of local vehicles and livestock against trains
occur frequently. Therefore, it is recommended to set a relatively low safety indicator in the first year of
the contract period and adjust it subsequently. Based on the careful considerations of the contractor,
the safety indicator K1 is set to be no less than 90 for the first year and will be modified according to the
subsequent load (train kilometer).
1.1.2 Infrastructure indicators
Infrastructure refers to the subgrade, bridge, culvert, tunnel, railway, communication, signal, power
supply, housing, mechanical and electrical equipment, IT system and other stationary facilities. It is one
of the goals of infrastructure maintenance to ensure good conditions of infrastructure and meet the
requirements of normal operation. The definitions of EDC for the key performance indicators of
infrastructure availability are as follows: cancel the number of marshaled trains for infrastructure
management; cancel the train counting and total number; and associating the total number with the
number of marshaled trains, which are understood by the contractor as follows.
1.1.2.1 Definition of responsibility for cancellation of train operation caused by infrastructure failure
In case of cancellation of train operation as a result of improper or non-prompt infrastructure
maintenance or infrastructure failure caused by errors in management, the contractor shall be
assessed. For the infrastructure damage or failure caused by force majeures (earthquakes, floods and
landslides) or artificial destruction (terrorist organizations, anti-governmental arms, etc.), the contract
shall bear no responsibility.
1.1.2.2 Calculation of infrastructure unavailability caused by contractor management

In case of infrastructure failure, the contractor shall immediately implement the emergency rescue plan
and recover train operation as quickly as possible. The measures taken to ensure normal train
operation in case of infrastructure failure shall not be included in the unavailability indicator. The
infrastructure unavailability indicator in a year is calculated by dividing the number of canceled trains as
a result of infrastructure failure by the planned number of trains. Assuming that the availability indicator
is 100%, the availability indicator in a year is calculated by deducting 100% by the corresponding
unavailability indicator.
1.1.2.3 Setting of annual availability indicator of infrastructure
Train operation may be affected by facility failure after completion of a new line, especially during
settlement of the subgrade. Therefore, it is recommended to set relatively low infrastructure availability
indicator limits for the first year of the contract period and adjust it subsequently. Based on careful
considerations of the contract, the infrastructure availability indicator K2 is set to be no less than 98%
for the first year.
1.1.3Service indicator
The service indicator refers to the operation of passenger transport and freight trains as scheduled. The
passenger transport and freight management unit must operate trains according to the released
operating schedule, and shall not cancel trains without permission. Therefore, the service indicators of
the passenger and freight trains are defined separately.
1.1.3.1Passenger train operation indicator
If the planned passenger trains are canceled as a result of improper management of the passenger
train operation management unit, such as inappropriate crew, passenger train failure, non-prompt
organization of passengers to get on and off trains, etc., the non-operating train indicator of the current
year is calculated by dividing the number of canceled passenger trains by the planned number.
Assuming that the total value of the passenger train operation indicator is 100% in a year, the points of
passenger train operation shall be calculated by deducting 100% by the points of non-operating trains.
Based on careful considerations of the contractor, the operating train indicator K3 is 99% in the first
year.
1.1.3.2 Freight train operation indicator
If the planned freight trains are canceled as a result of improper management of the passenger train
operation management unit, such as inappropriate locomotive driver or crew, freight train failure, non-
prompt organization of loading and unloading, etc., the non-operating train indicator of the current year
is calculated by dividing the number of canceled freight trains by the planned number. Assuming that
the total value of the freight train operation indicator is 100% in a year, the points of freight train
operation shall be calculated by deducting 100% by the points of non-operating trains. Based on careful
considerations of the contractor, the operating train indicator K4 is 98% in the first year.
1.2Business indicators
1.2.1 Passenger transport indicators
Main passenger transport indicators are applied: punctuality rate, meaning the train departs and arrives
punctually; accessibility, meaning the number of ticket office windows opened in working hours.
1.2.1.1 Punctuality rate indicator
The punctuality means the error of departure and arrival time of passenger trains is 5min, otherwise,
the passenger trains will be considered later. The annual delay rate indicator shall be calculated by
dividing the number of late trains by the planned number of trains. Assuming that the total value of the
punctuality rate of a year is 100%, the points of the punctuality rate shall be calculated by deducting
100% by the delay rate. Based on careful considerations of the contract, the operating train indicator K5
is 90% in the first year, and shall be adjusted subsequently.
1.2.1.2 Accessibility indicator
According to the definitions of EDC, the accessibility refers to the total number of ticket office windows
opened to the public in all passenger transport stations during working hours. The contractor shall
recommend the set total number of open windows to EDC according to the total number of ticket office
windows and actual ticket sales of stations. The accessibility indicator shall be calculated as follows:
(the set total number of opened windows of one year-the number of windows closed for the contractor
reasons)/the set total number100%. Based on careful considerations of the contractor, the operating
passenger train indicator K6 is 98% in the first year.
1.2.2 Freight indicators
EDC selected two key freight indicators, i.e. train load coefficient and effective train speed, to motivate
the contractor to enhance market development and continuously increase the freight revenue.
1.2.2.1 Train load coefficient
The train load coefficient is defined by EDC as the result of dividing the cargo weight by the total
carrying capacity of the train. As the freight is charged based on the train weight, the load coefficient
defined by EDC only affects train marshaling and is not associated with freight revenues. Therefore, this
coefficient is used to assess the organization of heavy trains by the contractor, so as to increase the
freight revenue and reduce waste of transport resources.
The uplink, i.e. from Djibouti to Addis Ababa, involves heavy train flow. The initial predicted capacity is
3.98 million tons, and the average loading capacity in the port is 200 trains per day. Assuming that the
average carrying capacity is 55 tons, the load coefficient is 78%. Based on careful considerations of the
special vehicles (locomotive maintenance vehicles, double-level automatic loaders, etc.), containers
and necessary empty trains, the uplink load coefficient K7 is 65% in the first year.
The downlink, i.e. from Addis Ababa to Djibouti, involves light train flow. The initial predicted capacity is
1.51 million tons, and the average loading capacity is 40 trains per day. More than 200 empty trains are
required in the port, and over 160 empty trains return, therefore, the average load coefficient is 15%.
Considering the freight unbalance in different seasons and the importance of return of empty trains, the
contractor recommends to only take into account the uplink load coefficient and not to assess the
downlink load coefficient.
1.2.2.2 Effective train speed
EDC definition: the effective train speed is calculated as follows: (the difference between the train
departure time and arrival time, including the stop time but excluding the stay at borders)/the rated train
speed. It is used to measure the ratio between the sum of all recorded effective speeds and the rated
speed in the schedule.
According to the understanding of the contractor, the effective train speed refers to the ratio of the
actual freight train speed to the train speed in the train working program. The actual train speed is
calculated as follows: train mileage/(the difference of train departure time and arrival time). The set train
speed is calculated as follows: train mileage in the train working program/(the difference of the planned
departure time and arrival time). The ratio has great influence on the time of technical operations of
freight trains in each station yard (including the time of setting-out, alignment and other shunting
operations), and is closely associated with the skills of relevant shunting personnel. Based on careful
considerations of gradual substitution of Chinese employees by local employees and cultivation of
employees in the first three years, the effective train speed K8 is 80% in the first year.
1.3 Capacity building indicator
Capacity building is key to the management contract. As for assessment, EDC shall establish an
independent committee to test and supervise the employee qualifications. Four indicators of the
contractor shall be assessed by EDC: training, technology transfer, skill transfer and handover
progress.
1.3.1 Training indicator
As for training, test results are selected by EDC as the final evaluation indicator, which is defined as the
ratio of the operation employees passing the test and the total number of employees participating in the
test. According to the understanding of the contractor, the qualified local employees are recruited to
participate in the training organized by the contractor, including the theory and practice, and the training
indicator is the ratio of the employees passing the examination to those participating in examination.
According to the training experience related to railways, the qualification rate of theory examination is
larger than that of practice examination. Therefore, it is recommended to divide the training indicator
into KA theory indicator and KA practice indicator. As few local employees are engaged in railway-
related work, training shall be started from zero, and a long-term constant training process shall be
required. Based on careful considerations of the contractor, statistics shall be conducted once a year.
The annual KA indicator is calculated as follows: dividing the number of employees passing
examination by the total number of employees participating in examination. The annual KA indicator is
85% for theory training and 80% for practice training.
1.3.2 Skill transfer indicator
According to the requirements of EDC and our understanding, EDC will arrange young management
personnel to work with the management personnel of the contractor, accumulate practical experience in
the work and substitute the corresponding personnel of the contractor 42 months after the contract
takes effect. The young management personnel shall have enough theoretical knowledge, and be
arranged by the contractor to assume different management tasks within 42 months so as to improve
their capabilities in comprehensive management. The item to be assessed by EDC for the contractor
shall be the ratio of the young management personnel resigned in the first stage (Y1-Y3) of the
management contract period to the total number of employed young management personnel. According
to the experience in employment of Chinese management personnel, the proportion of employees
resigned as a result of personal interest, adaptability, salary, etc. in the first is the largest in the first
year, followed by the second year and third year (basically stable). Therefore, the contractor shall
determine the indicator of the first year and modify that of the following year accordingly. The
satisfaction indicator refers to the ratio of the on-the-job young management personnel to the total
number of the employed young management personnel. Based on careful considerations of the
contractor, the KB is 80% in the first year, and will be modified subsequently.
1.3.3 Technology transfer indicator
According to the requirements of EDC and our understanding, the technology transfer indicator mainly
focuses on the technology for special rail operation activities. The number of local IT system operators
represents the EDC improvement of operation technology and increase of knowledge of EDC
employees. Therefore, the posts of IT operators shall be defined at first: transport dispatching and
command system operators, including the operation leader, station head and station head assistant;
passenger ticket system operators, including ticket sales coordination personnel and ticket sales
personnel; customer service system operators, including crew heads and members of passenger
transport stations; freight system operators, including marketing personnel and freight personnel; rolling
stock program maintenance personnel, etc. The number of local employees operating the IT system
shall be increased year by year according to the system training cycle and operating requirements. On
the average basis, the KC indicator is 15% in the first year, 50% in the second year, 80% in the third
year and 90% in the fourth year. The KC indicators of the five and sixth year are the same as that of the
fourth year (as the freight sales system operators of the contract will work continuously in the whole
contract period).
1.3.4 Handover indicator
The handover plan shall be submitted in the last 10 months of the management contract period,
therefore, this indicator shall be determined according to the specific handover plan. In case of any
delay, both parties shall jointly develop the specific handover plan. The handover plan is only predicted
here. The handover indicator refers to the ratio of the actual handover number to the planned number of
one year. Based on careful considerations of the contractor, the KD value is 95% in the first year and
will be modified subsequently.
1.4 Proportions of personnel
Proportions of nationality shall be observed when hiring local staff as the requirement of EDC, but the
specific KPI value will be negotiated with the EDC after the intervention.
2 Summary of KPI standards
According to the above setting and calculation methods, 13 indicators are summarized as follows:
Railway Operation KPI
FIELD
MATTER VARIABLE INDICATOR% REMARKS

Safety/operation
Safety Accident, K1 90 See 1.1.1 for the calculation method

and standards.
90
Infrastruct Availability, K2 98 See 1.1.2 for the calculation method

ure and standards.
Service Operating train 99 See 1.1.3.1 for the calculation method

(passenger and standards.
transport), K3
Service Operating train 98 See 1.1.3.2 for the calculation method

(freight), K4 and standards.
Business
Passenger Punctuality, K5 90 See 1.2.1.1 for the calculation method

transport and standards.
Accessibility, K6 98 See 1.2.1.2 for the calculation method

and standards.
Freight Load coefficient, K7 65 See 1.2.2.1 for the calculation method

and standards.
Effective speed, K8 80 See 1.2.1.2 for the calculation method

and standards.
Contract Execution KPI
FIELD MATTER VARIABLE INDICATOR (%) REMARKS
Capacit Training Test results, KA 85 for theory and See 1.3.1 for the calculation method
y 80 for practice and standards.
building
Skill Employee 80 See 1.3.2 for the calculation method
transfer satisfaction, KB and standards.
Technology Employee skills, 15 in the first year See 1.3.3 for the calculation method
transfer KC and standards.
50 in the second
year
80 in the third
year
90 in the fourth
year
Handover Plan 95 See 1.3.4 for the calculation method

implementation, and standards.
KD
3. Calculation of annual integrated KIP evaluation value

Complete the following table at the end of each year according to EDCs requirements.
Item Indicator Setting Completion Completion Weight Weighted

point deviation % percentage point
%
Safety Accident, K1 90 20
Infrastructure Availability, K2 98 10
Service Operating train 99 5

(passenger
transport), K3
Operating train 98 5
(freight), K4
Passenger Punctuality, K5 90 5
transport
Accessibility, 98 5
K6
Freight Load 65 5
coefficient, K7
Effective 80 5
speed, K8
Training Test results, KA 85 for 10

theory
and 80
for
practice
Skill transfer Employee 80 5

satisfaction, KB
Technology Employee 15 in the 5

transfer skills, KC first year
50 in the
second
year
80 in the
third
year
90 in the
fourth
year
Handover Plan 95 10
implementation
, KD
Proportions of personnel 10
Total / 100
Calculation method: completion deviation=completion point/setting; weighted point=completion

deviation weight percentage. Add all the 13 weighted KPI points together to obtain the integrated KPI
evaluation value.
EDC shall evaluate fixed expenses of the contractor based on the integrated KPI evaluation value. The
following shows the recommendations:
Classification The 1st year The 2nd year The 3rd year The 4th year The 5th year The 6th year
Integrated NA 80 95 100 100 100

KPI
evaluation
value
Notes: in the 1st year, mainly preparation, such as commissioning and preliminary operation, is involved,
so evaluation is not applicable; in the 2 nd year, KPI has been revised, and main workers are gradually
replaced, so it is recommended that the integrated KPI evaluation value should not be lower than 80; in
the 3rd year, the KPI value is stable, and main middle management are gradually replaced, so it is
recommended that the integrated KPI evaluation value should not be lower than 95; in the last 3 years,
perfet the integrated KPI evaluation value by gradually increase it to 100% and above.
Innovation and improvement highlights in the technical bid

1. The operation management system proposed by the management contractor is a proven effective
operation management system based on the experience during its over 40 years performance in
China, and it is particularly applicable for transportation on new railway lines and training for employees
engaged in various jobs. The operation system proposed by the management contractor is more
suitable for the type of main railway line in the Project, and it can help to rapidly train EDCs local
employees who are competent for their respective jobs.
2. The management contractor has proven railway safety management systems and schemes. The
management contractor will supply a railway safety management system which is provided with proven
practical system supports from classification of accidents, division of responsibility, settlement to
accidents, emergency rescue to safety management schemes, safety training and safety systems to
ensure safe operation, thus avoiding and reducing accidents. Since facilities and equipment used in the
ADDIS ABABA-DJIBOUTI railway are substantially manufactured in China, the safety management
system proposed by the management contractor is more suitable for local conditions and can be easily
implemented in EDC.
3. With regard to capacity building, the management contractor is focusing on talent development. With
training on theoretical knowledge and field hand-on operations, local employees being trained can put
into practice what they have learned so that they can quickly be competent for their new job after
passing the evaluation. With field teaching and concentrated re-training during their service, the
employees can be constantly improved in their skills and be promoted. The management contractor will
bring a platform for better development of local employees who will be competent for their respective
jobs in as short time as possible with apprenticeship training.
4. With regard to management on commercial matters, the management contractor has a proven
marketing and sales system. The management contractor will supply a set of commercial management
technologies, and based on physical conditions in EDC, passenger transport service suitable for ADDIS
ABABA-DJIBOUTI railway will be provided. From the train diagram recommended by the management
contractor, all passenger trains depart in the morning and arrive in the evening, which is more
convenient for traveling of passengers; for freight management, besides technical guarantee, efforts to
development of source of goods are enhanced, including station marketing, container marketing and
team marketing, all for purpose of bringing railway transport means into daily life of local people.
5. With better understanding of KPI indicator, the management contractor has proposed specific
calculation methods for individual KPI indicators, and with rational defined scope and division of labor, it
can help subsequent implementation and evaluation, in order to ensure effective supervision on
operation with KPI.

T4. Description of The Approach, Methodology and Work Plan For Performing The Assignment

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T4. Description of The Approach, Methodology and Work Plan For Performing The Assignment

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Part1: Bidding Procedures

T4. Description of the Approach, Methodology and Work

1.2.5 Main technical standard

1.4 Work content and overview of compensation

1.4.1 Prerequisite for operation management

1.4.2 Prerequisite for capacity building

1.4.3 Freight and other auxiliary revenue

2 Commissioning and preliminary operation

No. Type Quantity Seats Remark

1 Pickup 60 5 Toyota 2.4

2 Minibus 20 17-19 Toyota

3 Bus 10 40 Local Brand

4 SUV 40 5-7 Toyota 5 of V8, 35 of V6

2.2.3 Technology mobilization

Section Passenger train marshalling Pairs Remarks

LABU~ADAMA 5 hard-seat trains 3 Pairs 1 inter-city train

LABU~DIRE 5 hard-seat trains + 1 hard-berth train + 1 1 Pair 1 inter-city train

LABU~NAGAD 4 hard-seat trains + 1 dining car + 1 hard- 1 Pair 2 international trains

Standby, during 2 hard-seat trains + 1 hard-berth train + 1 Reserved for special

Total: 30 passenger trains

Section Freight train marshalling Pairs Remarks

SEBETA~INDODE 2 District transfer train

INDODE~NAGAD Fixed-axis 3500T, 4 Pairs 1 pair of attaching and detaching

converted length 65 freight train, 3 pairs of through freight

3.1.2 Management on control room and operation point

Traffic management Supervision & risk analysis dept.

Level crossing operator

3.1.2.1 Management of operation center (control room)

Position Job responsibility Work content

Locomotive Develop Development of locomotive operation and return plans through

Reply to orders Reply to orders submitted in freight stations in charge (including

Passenger Accurate He shall be responsible for general organization of passenger

traffic director upon receiving special train or special package

Confirm and report Setting classification parameters for classification statistics;

Know about real- Real-time monitoring on operation state of information equipment

No. Name of plan No. Name of plan

3 Rolling stock fault response plan 4 Train fire response plan

5 Response plan for dangerous situation of 6 Train overrun response plan

equipment of train radio operation director

13 Material transport organization plan 14 Snow, freezing and fog protection

17 Accident rescue organization plan 18 Traffic accident response plan

21 Loading and unloading organization plan in 22 Attaching and transport organization

25 Passenger train lateness response plan 26 Passenger train overload response

27 Light rolling stock organization plan 28 Operation organization plan in

33 Out-of-gauge and over-weight freight 34 Dangerous freight transport

3.1.2.3 Management and personnel organization in each station

Station specially provided for passenger transport in which passenger trains

Station handling delivery of arrival freight and transport of freight to be

Classification of stations by nature of technical operation:

A series of operations to form rolling stocks or locomotives into a train

Station provided in district between technical stations. Generally for handling

The following table shows the respective job responsibilities:

to safely complete shunting tasks on schedule; whole-process monitoring on shunting

Careful performance of safety precautions and work arrangement in the shunting

Operation instructions for guard at the crossing:

Train International passenger train Train No.: 1001-1050

Military train Train No.: 8001-8050

Freight train Through freight train Train No.: 2001-2050

District freight train Train No.: 2051-2100

Refrigerated freight train Train No.: 2151-2200

Oil tank train Train No.: 2201-2250

Attaching and detaching Train No.: 2101-2150

Out-of-gauge freight train Train No.: 2251-2300