Organization and Human Resources

Organization and Human Resources

5 4 3 2 1
Educational qualifications and industry
experience are rigidly examined in hiring
personnel
Officers, management staff, and
members are given regular trainings on
cooperative operations and on trends and
innovations of the cooperative
organization.
Orientation program is given to new
employees and members on their
responsibilities
Personnel handbook/manual are given to
all personnel upon entry to the coop
organization
Reward and recognition is given to the
officers, management staff, and
members for their exemplary actions.
Disciplinary actions are given to erring
officers, management staff, and
members
There is enough manpower to attend to
the needs of the members.
A committee is set to screen and to
select applicants to fill up vacant
positions
Employees are well compensated
The vision and mission statement of the
cooperative is properly posted and
disseminated.
 Production & Operations

Production & Operations

5 4 3 2 1
Services and products offered by the
cooperative satisfy the needs of the
members
Services offered by the cooperative are
handled by competent
manpower/personnel.
Policies on granting of loans and credits
are strictly followed and implemented.
Amnesty program is given to delinquent
members
Reports are regularly prepared and
submitted
Financial statements are presented during
meetings or assembly.
Maintenance program on physical facilities
and tools and equipment is in place and
implemented
Appropriate tools, equipment, and facility
and the desired specifications are
purchased.
Appropriation for capital expenditures are
prepared and made available when
needed.
Canvass and requisition slips are prepared
prior to acquisition/purchase.
Policies on credit and loan collection are
strictly followed.
Furniture, fixtures, and equipments issued
to employees are covered by a
memorandum receipt.
Accountable officer or employee is
assigned for the receipt and maintenance
of acquired property and equipment.
Accountable personnel is assigned to check
incoming and outgoing inventories
 All inventories are checked against delivery
receipts and invoices.
Obsolete, damaged, and slow moving
items are reported to responsible
personnel
All shipments and deliveries are
accompanied by invoices and delivery
receipts
Inventory count is done by a separate
personnel other than the one in charge of
recording
Only the designated accountable personnel
have access to the store room
The store room is adequately secured

Marketing

Marketing

Designated personnel or officer is in

charge of the marketing program of the
cooperative.
Incentives are given to members and
employees in relation to the marketing
efforts of the cooperative.
Budget for sales promotion and marketing
strategies are approved and appropriated.
Marketing programs are regularly
evaluated and properly implemented by
designated officer.
Feedback mechanisms are designed to
determine the level of satisfaction of
clients/members.
Prices of goods and services (interest) are
comparable and can compete with the
industry.
Quality control measures are designed to
monitor and to check any deficiencies of
services and products offered to members.
Pricing policy on services and products
offered are regularly evaluated and
properly adjusted.
Products and services are undergoing
innovations and improvement.
Evaluation is made on the implementation
and result of the marketing activities of
the cooperative.

Finance

Cash Receipts
5 4 3 2 1
The treasurer/cashier & other employees
authorized to handle cash are bonded.
The treasurer/cashier & other employees
authorized to handle cash do not handle
the books of account.
All cash receipts are acknowledge with
pre-numbered official receipts.
Collections during the day are deposited
not later than the next banking day.
Employees other than the
treasurer/cashier authorized to receive
cash turnover daily to the latter all
collections together with copies of the
issued official receipts and the unused
ones.
The treasurer/cashier prepares a collection
report covering all collections during the
day.
Post dated checks are accepted as
payment but official receipt is issued only
at the date of check.
A petty cash / revolving fund is set up for
minor disbursements consisting of day to
day expenses limited to a certain amount
in accordance with board policies.
All disbursements except those that are
paid from the petty cash fund are paid by
checks.
Each check prepared is covered by a pre-
numbered cash voucher & supported by
documents.
All checks are issued in numerical
sequence.
All checks are made payable to specific
person or identity.
Unused check booklet are under the
custody of the accountant/accounting
head.
Signing of blank checks is strictly
prohibited.
Bank reconciliation is done monthly.
The audit committee audits all
disbursement transactions.
Disbursement from the petty cash are
covered by a pre-numbered petty cash
voucher and supported by documents.
A surprise audit by the audit committee of
the petty cash is done from time to time.
All loan transactions are made in
accordance with the duly approved loan
policy.
All loan applications are approved by the
credit committee except those of the BOD
members, senior officers which are
approved by the BOD en banc.
All loan disbursements are covered by a
promissory note signed by the borrower
and a co-maker.
Appropriate charge slips signed by the
member-purchaser cover credit purchases
from the cooperative store.
Aging of accounts receivable is periodically
done.

Invoices are checked for accuracy before

payment.
The bookkeeper is the only person doing
posting in the subsidiary ledger.
Schedules of payables are periodically
prepared.
Accrued expenses are settled immediately.
Grand Mean