Director, University Planning and Statistics

Department/Unit University Planning and Statistics

Faculty/Division Provost and Senior Vice-President
Classification HEW 10C
Work location Clayton campus
Date document created or updated 6 March 2017

Organisational context
Monash is a university of transformation, progress and optimism. Our people are our most valued asset,
with our academics among the best in the world and our professional staff revolutionising the way we
operate as an organisation. For more information about our University and our exciting future, please visit
www.monash.edu
The Provost and Senior Vice-President is the Chief Academic Officer of the University and is responsible
for: setting the university's academic strategy and priorities with view to improving the education and
research performance of the university; oversight of faculties, academic related portfolios and university-wide
centres and institutes; oversight of academic staffing including recruitment, development, reward and
recognition, policies and procedures; strategic leadership for the delivery of academic programs; identifying
and cultivating interdisciplinary areas of excellence and collaboration.
The objectives of University Planning and Statistics (UPS) are to:
improve and support the development of strategic, academic and operational planning and decision-
making processes within Monash;
monitor, review and report on the Universitys performance in its core activities;
to optimise student load planning to meet University goals and targets and Department of Education
requirements;
fulfil legislative and other essential reporting requirements to external bodies;
manage and administer core university surveys; and
provide statistical information and analysis within Monash to support strategic decision making.

Further information regarding University Planning and Statistics may be obtained from web site:
http://monash.edu.au/

Position purpose
The Director, University Planning and Statistics is responsible for leading a high performing team to support
the institutional planning, decision making and student evaluation framework. Through the provision of
institutional research and high level strategic insights they will enable clear evidence based decision-making
and the effective delivery of the Universitys planning and performance management objectives. In addition,
they will provide advice to the University community on Government legislation and policy, and contribute to
sector engagement.
Reporting line: The position will work with substantial autonomy and report to the Executive Director, Office
of the Provost and Senior Vice-President who will provide broad supervision
Supervisory responsibilities: Supervise five direct reports and provide oversight of a team of
approximately 14 staff ranging from HEW level 4 to HEW level 10
Financial delegation and/or budget responsibilities: Responsible for an operating budget of $2.5M

www.monash.edu1
Key responsibilities
1. Provide effective leadership and management of the University Planning and Statistics function ensuring
the needs of the Universitys senior management and governing bodies are met, services are customer
focused and add value and that there is a strong culture of continuous improvement and support for the
implementation of the Universitys strategy
2. Provide oversight of the student load planning and monitoring function, ensuring student load is planned
and monitored against the Universitys targets and the strategic aspirations of the University are
supported
3. Lead the provision of institutional research, analysis and expert advice to the Provost, Deputy Vice-
Chancellor (Education), Vice-Provost (Graduate Education), Vice-Provost (Learning and Teaching),
Executive Director, Provost Office and Faculty Senior Management to support decision making and
inform future priorities
4. Support the Universitys planning framework including the alignment, monitoring and review of strategic
plans in accordance with Focus Monash. Prepare and collate progress reports and key performance
indicator reports to Council, Academic Board and senior management
5. Undertake critical analysis of policy initiatives, performance assessment and related matters to inform
the decision making of senior management and the way they respond on issues concerning changes to
sector-wide policy or the operating environment
6. Coordinate the Universitys Commonwealth Government Funding Agreement process to align with the
Universitys strategy, prepare and review the Universitys Mission-based Compact and prepare the
University Commonwealth Grants Scheme Estimates of Commonwealth Supported places (EFTSL)
7. In partnership with e-Solutions, identify opportunities and contribute to co-design of reports, dashboards
and data for business intelligence reporting and predictive analytics

8. In collaboration with the Office of Learning and Teaching, manage core internal and external student
surveys for the University and associated analysis and reporting to deliver meaningful insights. For
example, Monashs Student Evaluations of Teaching and Units, or the national Quality Indicators of
Learning and Teaching (QILT) suite of surveys
9. Direct the continuous development and enhancement of the units data repository to ensure institutional
research and analysis projects remain relevant, add value, meet stakeholder needs, inform future
priorities and enable the unit to respond effectively to the external environment
10. Develop quality assurance policies and procedures to ensure data integrity and compliance with
statutory reporting requirements
11. Maintain strong external networks, particularly with the relevant Commonwealth Government
Departments, to ensure that the University is kept advised of issues and policy changes and is given
appropriate input into policy making at a national level

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Key selection criteria
Education/Qualifications
1. The appointee will have:
relevant post-graduate qualifications in business and extensive relevant experience, preferably in a
analytics environment, or
extensive experience and management expertise, or
an equivalent combination of relevant experience and/or education/training

Knowledge and Skills

2. Excellent understanding of the university environment, including organisational structures and
functions, developments and trends in the higher education and related sectors, in Australia and
overseas
3. Demonstrated understanding of government strategy, policy regulatory, reporting requirements and
funding methodologies affecting Australian universities
4. Knowledge of planning and management information processes and of the techniques involved in
planning, modelling and complex analysis
5. An understanding of systems to gather, manage, analyse and report information and knowledge
effectively, efficiently and ethically
6. Superior demonstrated analytical and problem solving skills and the ability to provide qualitative and
quantitative analysis and insights
7. Proven leadership and management skills, including the ability to supervise, guide and motivate
diverse groups of staff to agree and achieve outcomes in a complex operating environment and
sustain an innovative and customer focused professional team culture
8. Excellent interpersonal and written communication skills, including the ability to undertake complex
negotiations to achieve required outcomes
9. Strong client focus, with demonstrated ability to establish and maintain effective working
relationships with client groups and to work effectively across organisational boundaries
10. Advanced personal organisation with demonstrated ability to manage work-flow and apportion time
across competing priorities and to manage concurrent projects. High level of initiative and the ability
to self-manage
11. High level knowledge and understanding of admissions procedures and the principles and processes
involved in student load planning and monitoring
12. High level of computer literacy, with sound skills in a wide range of current business management
software packages, e.g. Microsoft Word, Excel, PowerPoint

Other job-related information

Work outside normal hours may be required from time to time.
Interstate travel may be required.

Legal compliance
Ensure you are aware of and adhere to legislation and University policy relevant to the duties undertaken,
including: Equal Employment Opportunity, supporting equity and fairness; Occupational Health and Safety,
supporting a safe workplace; Conflict of Interest (including Conflict of Interest in Research); Paid Outside
Work; Privacy; Research Conduct; and Staff/Student Relationships.