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CHECK LIST

1) Factories Act, 1948

 Renewal of License on or before 31st December, of every year.

 Annual returns on or before 25th January, of every year.

 Pereiodical examination for lifting materials, chains, ropes lifting tackles,

hoist.

 Periodical testing of Utilities like,

 Compressors
 Boilers
 DG
 Revolving machines
 Pressure plants
 Humidication plants.
 Pollution testing certification.
 Transformers.

 The following registers shall be maintained.

 Form 5 - Certificate of fitness.

 Form 10 - Over Time.
 Form 11 - (Notice of periods of workers for adult worker
And children)
 Form 29 - Particulars of rooms in the factory
 Form 12 - Register of Adult Workers.
 Form 15 - Register of Leaves.
 Form 18 - Accident report / ESI
 Form 26 - Accident Book.
 Form 7I - Record of white washing & paintings.
 Form 35 - Register of trained workers.
 Form 36 - Register of lifting fitting clothes.
 Form 37 - Register of lifting materials.
 Form 38 - Report of examination of lifts and hoists.

2) MINIMUM WAGES ACT, 1928

 Wages slips - Form 11

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3) E.S.I.ACT, 1948

 Wages ceiling Rs.7,500/- has been enhanced recently upto Rs.10,000/-

(Basic+DA+VDA+All Alowances)
 Employee Contribution - 1.75%
 Employer Contribution - 4.75%
 Monthly Challans amount shall be paid on or before 21st of every month.

Half yearly returns shall be submitted as follows:

S.No. Contribution Period Correspondence Period Submission of Returns

1. 1st April to 30th September 1st January to 30th June 11th November
Of the year following. Of the year following.

2. 1st October to 31st March 1st July to 31st December 12th May
Of the year following. Of the year following.

1. Form-01 Employers Register Form

2. Form-1 Declaration Form Employees details,

Address, nominee
submitted within 10days
to the local office from
the date of joining.

3. Form-3 Return of declaration form Covering letter for the

Declarations.

4. Form-1B Change in the family particulars Wherever changes will

Be there he can submit
fresh nomination.

5. Form-6 Return of Contributions. This is to be submitted

to the Regional Office
along with six challans
on periodically.

6. Form-16 Accident Reports. Filled in triplicate one

Copy to local office, one
Copy to IMO/IMP and
Third is office copy.
(For ordinary course of
Accidents 48 hours and
For death immediately.)

7. Form-28 Abstentation Initiated by the local

Office to be filled in by
the employer and return
to the local office.

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8. Form-32 Rate form This form will be calcu-

late disablement
benefit should be
submitted along with
the accident report.

9. ESIC-37 Certificate of reemployment/ This card will be helped

Continuing employment. to the insured person
for receiving medical
Benefit and sickness
benefit.

10. Form-53 Application for change Change of dispensary.

11. ESIC-71 Wages/Contributory Record. This may be helped us in

Contribution particulars
in absence of return of
contribution.

12. Form-72 Application for duplicate Duplicate card.

Identity card.

13. Form-86 Certificate of employment This is meant for

Issued to I.P. by employer. Temporary identity card
to till receive the original
card.

14. Form-105 Certificate of entitlement for This is meant for out

Medical treatment. Station/temporary of his
family.

Registers to be maintained under the Act.

 Form-7 - List of employees.

 Form-15 - Accident Book.

For Filing of Returns

 Inspection Book.
 Return of declaration forms.
 Return of contribution.
 Correspondence file.
 Accident Reports file.
 Rubber stamp/Female.
 Address stamp.
 Employer code stamp.
 Authorization stamp.

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For ESI Inspection the following records should be produced.

 Attendance Register.
 Wages Register.
 Cash book/Vouchers/Balance sheet.
 Employees Register.
 Accident book.
 Return of Contribution.
 Declaration forms.
 Copies of Challans.
 Inspection book.

Benefits and Contributory Conditions.

S.No. Benefit Contributory conditions Duration Rate

1. Sickness Payment for at least 78 days 91 days shall be 50% of

In the relevant contribution worked in two wages shall
Consequent benefit be paid.
Period.

2. Extended Continuous employment for Duration has been 70% of

Sickness. For a period of two years. Up to 400 days wages.
Depend on the
Medical board
Decision.

3. Enhance Payment for atleast 78 days 7 days for 100% wage

Sickness In the relevant contribution Vasectomy
14 days for
Tubectamee.

4. Disablement

a. Temporary No condition. Till the lost of 70% wage.

Disablement capacity

b. Permanent No condition For life. Depend on

Disablement decision by
Medical
Board.

c. Dependants No condition Widow/ 70% wage

Daughter up to be divided
18 years will get among
This benefit. Dependant.

5. Eternity Payment of contributions for 12 weeks. 100% wage

70 days for 2 consecutive
Contribution periods.

(If sick the additional one month will be given depend on produce the doctor’s certificate.)
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6. Funeral No conditions. - 2500/- paid

Expenses for funeral
expenses.

7. Rehabilitation No conditions. For each day 100%

Allowances. The ensure
Person will get
Allowance.

8. Medical No condition Till the Full medical

Disability Last. Care to his
Family.

4) Contract Labor Act

The following Registers shall be maintained as per the act.

 Form-12 Register of Contractors.

 Form-13 Register of Person Employed.
 Form-14 Employment Card.
 Form-15 Service Certificate
 Form-16 Mustered Rolls/Register of wages.

Forms 16/17/18/20/21/22/23 shall be maintained as per the act.

• Every contractor shall be sent Half Yearly Returns to the Licensing Officer in
Form-24 on or before 31st of July.

• Every employer shall be sent the Annual Return in Form-25 on or before 15th
February of every year.

5) BONUS ACT, 1965

 Form-A - Consumption of allocable surplus.

 Form-B - Set on any set of register.
 Form-C - Totals of eligible list.
 Form-D - Annual Returns.

Annual return submitted on or before 15th December, to the Asst. Commissioner

of Labor every year.

For newly set up organization bonus will be paid after five accounting years and
calculation period from April to March.

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CHALLANS DETAILS :

 Account No.1 - E.P.S - 12% + 3.67%

 Account No.2 - Administration Charges - 0.65%
 Account No.10 - E.P.S. - 8.33% (Apart from 12%
8.33% goes to E.P.S.
the remaining 3.67% in
Account No.1)
 Account No.21 - EDLI - 0.5%
 Account No.22 - EDLI Admn.charges - 0.01%

6) GRATUITY ACT, 1972

 Form – U - Abstract and rules to be discussed on the notice

board.

Gratuity wage ceiling has been omitted the existing gratuity payment has been
increased from 2.5 lakhs to 3.5 lakhs the service conditions is as per the Act.

7) Employment exchange Department :

 Quarterly return - 30th of April ( Jan, Feb, and Mar.)

31st July (Apr, May and Jun)
31st October (July, Aug and Sep.)
31st January (Oct,Nov and Dec)

 Form ER-II - Once in two years this shall be submitted.

8) PF ACT, 1952

 Monthly challans - On or before 15th every month.

 Annual returns - On or before 30th April, every month.
 Wages Ceiling - Rs.6,500/- + D.A. + V.D.A ( It is also enhanced from
Rs.6,500/- to Rs.7,500/-)

RECORDS

 Eligibility registers.
 Annual returns.
 Monthly challans.
 Nominations.
 Individual contribution account.
 Joining and lefts.
 Pension file.
 Settlement file.
 PF Abstract, month wise and keep the same for annual also.
 Calculation of P.F from March-February shown in Form-3A
 EDLI maximum payment of Rs.35,000/-

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Under this act the following forms shall be maintained.

 FORM-19/10B/10C/10D - Death Claim, Pension Scheme

 Form-12A/5/10 - Challans, monthly challans

Form-6A/3A/Form Advance application/Transfer applications and nominations

declarations shall be maintained.

P.F interest has been reduced from 11% to 9.5% and then 9.5% to 8.5% with effect
from 2005.

PF DELAY PENALTY

 0-2 months - 17%

 2-4 months - 22%
 4-6 months - 27%
 6 months and above - 37%

9) AP WELFARE FUND:

 Details shall be submitted once in a year @ Rs.5/- from the employee, @ Rs.15/-
from the employer deducted in the month of December. The same may be
deposited to the Welfare Fund on or before 31st of January.

OTHERS

 Monthly Electrical bills.

 Once in a year Municipal Tax.
 Water bill, phone bills, Gram Panchayat
 Plans Approvals if any.
 Plan of house keeping at work spot/sanitary/gardening etc., shall be follow up
and implemented.

10) PROFESSIONAL TAX DUDUCTIONS

DEDUCTIONS
UPTO 1500 Nil
1501-2000 Rs.16/-
2001-3000 Rs.25/-
3001-4000 Rs.35/-
4001-5000 Rs.45/-
5001-6000 Rs.60/-
6001-10000 Rs.80/-
10001-15000 Rs.100/-
15001-20000 Rs.150/-
Above 20000 Rs.200/-

National Safety Day on 4th March and Safety Week is 4th March to 11th March of every
year.
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 National Safety Day on 04-03-2006

 National Safety week on 04-03-2006 to 11-03-2006