11/16/2017 Cross-Company/Inter-company transactions | SAP Blogs

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Cross-Company/Inter-company transactions
May 4, 2013 | 39,631 Views |

Venkat Emani
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FIN (Finance)
SAP ERP | ; | accounting | company | cross | enterprise resource planning | intercompany | sap

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Cross-Company/Inter-company
transactions

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Several company codes are involved in a cross-company code transaction. In

a cross-company code transaction, the system posts a separate document
with its own document number in each of the company codes.

Individual documents are linked by a common cross-company code number.

The system generates line items automatically (receivables and payables
arising between company codes) in order to balance the debits and credits in
each document.

At times one company code makes purchases on behalf of another company

code or makes payment on behalf of another company code. This needs
entries to be passed in both company codes.

If cross company code settings are done, entry in one company code would
generate the entry in the other company code also.

In this example, we have already two company codes 1009 and 1011 in
country USA.

1.1 Check whether Doc type SA allows cross company

postings
Via Menus IMG(SPRO)>Financial Accounting( new) > Financial Acco
Settings (New) > Document > Document Types > Define
for Entry View

Via Transaction Code OBA7

Select Position button and give Document type SA and press Enter

Make sure Document type SA allows Inter-company postings

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1.2 Create Clearing G/L account in both company

codes in FS00
Create below G/L accounts in respective company codes

1.3 Prepare Cross company code Transactions

Via Menus IMG > Financial Accounting > General Ledger Accounting
transactions> Prepare cross-company code transactions

Via Transaction Code OBYA

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Provide below details and save Click on Save

Note :Alternatively, you can use Customer and vendor Posting Keys and give
Inter-company Customer and Vendor numbers

1.4 Prepare Cross company code for Manual

Payments
Via Menus IMG >Financial Accounting >Accounts Receivables and P
transactions> Outgoing payments > Manual Outgoing pay
Company code for manual payments

Via Transaction Code OB60

Click on New Entries

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Click on Save

1.5 Prepare Cross company code for Automatic

Payments
Via Menus IMG> Financial Accounting> Accounts Receivables and P
transactions > Outgoing payments> Automatic Outgoing p
method/Bank Selection for Payment Program> setup all co
payment transactions

Via Transaction Code FBZP

Select company code 1011 (second created Company code) and give below
details:

Click on Save

1.6 Post a cross company transaction

Via Menus Accounting > Financial Accounting> Accoun
Document Entry -> Invoice

Via Transaction Code FB60

Provide below details

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Make sure to use co code 1009 on the header and co code 1011 on the line
item.

Select Simulate and then Save

Click on Continue. Cross Company code document is posted.

To Display the cross company Document

Via Menus Accounting Financial Accounting > General Ledger> Do

Company code transaction >Display

Via Transaction Code FBU3

Provide Cross company code document number or select from document list

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Press Enter

Other Cross Company transactions i.e. Change/Display Reverse Cross

Company document

1.7 Process Manual payment on behalf of other

company code
Via Menus Accounting > Financial Accounting > Accoun
Payment > Post

Via Transaction Code F-53

Prerequisite: Make sure that there are some open items for a vendor in
company code 1011 or process a vendor invoice in 1011 using FB60/F-43

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Go to F-53 and provide the below details

Click on Process Open Items and Select the invoice to be paid

Document>Simulate>Save

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Note : Alternatively, you can run Automatic Payment Program (F110) as well.

Hope this document helps

Best Regards ,

Venkat Emani

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73 Comments
You must be Logged on to comment or reply to a post.

Katia Wojcik

May 25, 2017 at 7:20 pm

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Dear Venkat,

Is there a way to copy an intercompany entry that will copy both sides of the entry not
just the intercompany account.

Example:

Original Entered Data:

Company Code 2004 Account #

Company Code 1300 Account #

Posted Data:

Company Code 2004 Account #

Company Code 2004 Intercompany Account

Company Code1300 Account #

Company Code 1300 Intercompany Account

Copy Intercompany Transaction:

Company Code 2004 Account #

Company Code 1300 Account #

Thank you!

Austin Steyn

May 26, 2017 at 11:38 am

Hi,

Thank you for the informative inter-company document. It covers all aspects except New
G/L. From a CO perspective could you explain the approach that is used to derive the
Profit center for the Invoice Scenario that you described?

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The basic concept is that the Profit center used (default from Cost Center) is extended
across both company codes, but what if each company code used independent profit
centers? Is partner profit center used? Substitution, CO derivation? Which is the best
solution? How is this handled?

Many thanks!

Mercy Emma Aludo

June 21, 2017 at 7:10 pm

thanks for the informative information.

But how do ensure that both items are cleared suing automatic payment.

Muhammad Arif Billah

October 30, 2017 at 3:46 am

Hi,

Very informative.

But, what if the New GL is active?

How do we handle this in CO.

Br,

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