11/16/2017 Intercompany charges

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Intercompany charges
This question is answered

For the purpose of this question, remember that company and company code are two separate things in
Cloud for Travel and Expense.

There is a scoping question:

"Do you want to integrate your expense reports in intercompany processes, such as projects with partner
companies?"

https://archive.sap.com/discussions/thread/3454693 1/7
11/16/2017 Intercompany charges

I assume that if this is deactivated, then a user cannot post expenses to a cost center or other cost object
outside of his company code.

I assume that if this is activated, then a user can post expenses to a cost center or other cost object outside
of his company code only if that company code falls within the same company as the employee.

I assume there is still no way for an employee to post expenses across companies.

Can someone please confirm my assumptions? The documentation isn't very clear.

Thank you!

(https://people.sap.com/angela.sparkman)

Angela Sparkman (https://people.sap.com/angela.sparkman)

November 22, 2013 at 19:45 PM
1 Likes

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11/16/2017 Intercompany charges

Correct Answer

(https://people.sap.com/heiko.zimmermann)

Heiko Zimmermann (https://people.sap.com/heiko.zimmermann) replied November 18, 2013 at 16:58 PM

Hi Angi,

in CfTE you have two options for the cross company code postings:

1. Independent from this scoping question you can create a company with multiple company codes. In
this case a traveller can use all cost objects from all company codes of the same company.

In this case in FI the standard ERP intercompany posting process can be used, too.

But we recommend to use this only if these company codes are one taxable entity to ensure that the
VAT postings are correct.

2. Based on this scoping question you can activate the cross company posting, too. But in this case
you have upload the list of company codes which are allowed to use a cost objects (not possible for
cost centers). Other option would be to enter staffing lists to assign single employees of a different
company instead of the whole company code.

In this case it is not recommended to use the ERP standard cross company postings, because the
companies may be assigned to different countries or different taxable entities.

We recommend to implement you own I/Co posting process via BADI implementations. One option
would be to replace the I/Co cost object during posting by a dummy cost object and with a periodic job
you charge these I/CO costs to the real cost object.

Best regards,
Heiko

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Helpful Answer by
Kathryn Mae Pujanes (/discussions/message/14532621#14532621) , Heiko Zimmermann
(/discussions/message/14536134#14536134)

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11/16/2017 Intercompany charges

6 replies

Helpful Answer

(https://people.sap.com/kathryn.maepujanes)

Kathryn Mae Pujanes (https://people.sap.com/kathryn.maepujanes)replied

November 18, 2013 at 08:54 AM

Hi Angela,

I believe the scoping question is only applicable for cost

objects other than cost centers, such as internal orders,
projects, etc.

If the scoping question is enabled, then the employee CAN

post expenses against cost objects (internal orders, projects,
etc.) across companies, not just across company codes.

Cost centers can only be posted across company codes

within the same company, but not across companies.

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likes
Correct Answer

(https://people.sap.com/heiko.zimmermann)

Heiko Zimmermann (https://people.sap.com/heiko.zimmermann)replied

November 18, 2013 at 16:58 PM

Hi Angi,

in CfTE you have two options for the cross company code
postings:

1. Independent from this scoping question you can create a

company with multiple company codes. In this case a traveller
can use all cost objects from all company codes of the same
company.

In this case in FI the standard ERP intercompany posting

process can be used, too.

https://archive.sap.com/discussions/thread/3454693 4/7
11/16/2017 Intercompany charges

But we recommend to use this only if these company codes

are one taxable entity to ensure that the VAT postings are
correct.

2. Based on this scoping question you can activate the cross

company posting, too. But in this case you have upload the
list of company codes which are allowed to use a cost objects
(not possible for cost centers). Other option would be to enter
staffing lists to assign single employees of a different
company instead of the whole company code.

In this case it is not recommended to use the ERP standard

cross company postings, because the companies may be
assigned to different countries or different taxable entities.

We recommend to implement you own I/Co posting process

via BADI implementations. One option would be to replace the
I/Co cost object during posting by a dummy cost object and
with a periodic job you charge these I/CO costs to the real
cost object.

Best regards,
Heiko

0
likes
(https://people.sap.com/angela.sparkman)

Angela Sparkman (https://people.sap.com/angela.sparkman)replied

November 18, 2013 at 19:40 PM

Thanks for the info! Regarding your point number 2, where do
we upload the list of company codes that are allowed to use a
cost object?

0
likes
Helpful Answer

(https://people.sap.com/heiko.zimmermann)

Heiko Zimmermann (https://people.sap.com/heiko.zimmermann)replied

November 19, 2013 at 08:05 AM

https://archive.sap.com/discussions/thread/3454693 5/7
11/16/2017 Intercompany charges

The list of company codes can be entered during the cost center master data load via XLS
or IDoc.

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(https://people.sap.com/sudmeier)

Reinhard Sudmeier (https://people.sap.com/sudmeier)replied November 22, 2013 at 19:42 PM

Hi Angi,

one addition to the answer from Heiko: In the XLS there are tabs for Addditional
Companies and for the staffing list. In case of IDOC integration in the BAdIs available in
ERP to change the IDOC content for the different cost objects you can add staffing list and
additional company entries. All BAdI names start with ODTF_CO_REPL_IDOC_

Best regards, Reinhard

0
likes
(https://people.sap.com/sudmeier)

Reinhard Sudmeier (https://people.sap.com/sudmeier)replied November 22, 2013 at 19:45 PM

Hi Angi,

you even can have a combination of staffing list and additional company codes, for
example you could add employees of other company codes in the staffing list and add the
original company code also as additional company code. This way everyone from the
original company code plus the staffing list employees may use the cost object.

Best regards, Reinhard

0
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