Professional Documents
Culture Documents
As-Is Document
KOHA
Version 0.4
Created by:
Revision Chart
Version Primary Author(s) Description of Version Date Completed
0.1 Saif Ullah Created/finalized the template Nov-11-2016
0.2 Shamwail Malik Document Reviewed/Updated Nov-16-2016
0.3 Saif Ullah Document Updated after getting client feedback Feb-13-2017
0.4 Shamwail Malik Document Reviewed Feb-14-2017
Signoff Record
Sr. # Name Designation Signature & Date
Preface
This document aims at defining the detailed business requirements for the KOHA Library Management
System. It also elaborates the exhaustive list of options available against certain business requirements
for the customer to choose from.
Contents
Table of Contents
1 Introduction ...............................................................................................................................6
1.1 Library management system & its significance ............................................................................ 6
1.2 Business Process Conventions ...................................................................................................... 6
2 Scope of Document.....................................................................................................................7
3 Key Assumptions ........................................................................................................................7
4 Source/Related Documents ........................................................................................................7
4.1 Workshop Participants .................................................................................................................. 7
4.2 Definitions and Acronyms ............................................................................................................. 7
4.3 Intended Audience ........................................................................................................................ 7
5 Business Process Identification ...................................................................................................8
5.1 KH-01 UOP-Central-Library -As-Is- New/Returning Student & Staff Account Creation Process .. 8
5.1.1 Activity Preface ..................................................................................................................... 8
5.1.2 Prior Activities ....................................................................................................................... 8
5.1.3 Process Diagram .................................................................................................................... 8
5.1.4 Process Description ............................................................................................................... 8
5.2 KH-02: UOP-Central-Library -As-Is- Book Issuance Process .......................................................... 9
5.2.1 Activity Preface ..................................................................................................................... 9
5.2.2 Prior Activities ....................................................................................................................... 9
5.2.3 Process Diagram .................................................................................................................... 9
5.2.4 Process Description ............................................................................................................... 9
5.3 KH-03: UOP-Central-Library As-Is- Book Renewal Process ....................................................... 10
5.3.1 Activity Preface ................................................................................................................... 10
5.3.2 Prior Activities ..................................................................................................................... 10
5.3.3 Process Diagram .................................................................................................................. 10
5.3.4 Process Description ............................................................................................................. 10
5.4 KH-04: UOP-Central-Library As-Is- Book Return Process .......................................................... 11
5.4.1 Activity Preface ................................................................................................................... 11
5.4.2 Prior Activities ..................................................................................................................... 11
5.4.3 Process Diagram .................................................................................................................. 11
PeopleSoft Campus Solution Implementation for University of Peshawar 4
Requirement Specifications Document KOHA
1 Introduction
This document provides a blueprint which Inbox Business Technologies will follow in implementing
online library management system (KOHA) at University of Peshawar Central Library. The bases of
decisions made in this document are the requirements and data gathered during the requirements
phase of the project.
This document is the outcome of the Requirements Gathering phase for the Library Management
System.
2 Scope of Document
The scope of this document is to document the business requirements of KOHA online library system.
3 Key Assumptions
The document is prepared purely on the basis of meetings held with Stake Holders and data gathered
during the requirements phase of the project.
4 Source/Related Documents
Sr.NO Document Name/Description
Meetings / sessions held for Requirement gathering
University Librarian
UOP- CMS Project Manager
The following processdiagram illustrates how the Central Library office manages Students&Staff New
Account Creation in UOP as well as process for returning students.
S. No Process Name
1. N/A
KH-01.5 Receive & issue If a membership form is complete then Librarian Issue
Membership Card membership card to Student/Staff in a week time
The following process diagram illustrates how the Central Library office manages Students/Staff Book
Issuance in UOP.
S. No Process Name
1. N/A
The following process diagram illustrates how the Central Library office manages Students/Staff Book
Renewal in UOP.
S. No Process Name
1. N/A
The following process diagram illustrates how the Central Library office manages Students/Staff Book
Return in UOP.
S. No Process Name
1. N/A
The following process diagram illustrates how the Central Library office manages Students/Staff
Clearance Certificate in UOP.
S. No Process Name
1. N/A
The following process diagram illustrates how the Central Library office manages Budget in UOP.
S. No Process Name
1. N/A
[KH-08] Not for Loan Override Y UoP would like to use this functionality
The system can restrict access to items meant to stay in to put restriction on certain items that
library, such as reference materials and other library cannot be loaned. List will be provided
resources. later on.
[KH-09] Allow Fine Override option Y Fines can be waived off on the
The library staff can override the fines rules. discretion of the librarian.
library materials must be returned (Summer Break or year-end date will be setup for all
Spring break). library items that needs to be returned
back. The system should have the
ability to send alerts for overdue books
via email.
But in future
BS & Master
4 Books | 30 Days Limit
M.Phil. , PhD & Staff
6 Books | 30 Days Limit
[KH-17] Amazon Review OR Search Module Y UoP would like to use Amazon review
Allow or prevent Amazon reviews from being displayed feature and for this purpose an
in the Staff Client. account needs to be setup on the
Amazon website to have this
functionality turned on.
Central Library
Logo1.jpg
[KH-22] Inter Library Option Y UoP Library would like to have Inter
Library Loan option.So they can loan
The system gives you options to loans books to other books to other libraries.
libraries
in design phase.
Appendix A:
Open shelfitems, Accompanying For use in the For use in the library For use in the
materials(DVDs, CDs), library only only library only
Reference (R) For use in the For use in the library For use in the
library only only library only
Thesis For use in the For use in the library For use in the
library only only library only
Research Paper For use in the For use in the library For use in the
library only only library only
Journals & Journal Articles For use in the For use in the library For use in the
library only only library only
Multimedia:- For use in the For use in the library For use in the
library only only library only
1. Video Cassettes
2. Audio Cassettes * For use in the For use in the library For use in the
library only only library only
3. CD-ROM * For use in the For use in the library For use in the
library only only library only
4. VCD * For use in the For use in the library For use in the
library only only library only
5. DVD * For use in the For use in the library For use in the
library only only library only