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OptiSuite User Manual
Neither this documentation nor any part of it may be copied or reproduced in any
Form or by any means or translated into another language, without the prior consent
of Brillio.
The information in this manual is subject to change without notice. Any improvements
or changes to either the product or manual will be documented in subsequent
editions.
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Table of Contents
1
INTRODUCTION 5
OVERVIEW 6
PROCESS FLOW 7
GETTING STARTED 11
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SUMMARY 316
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Introduction
FORMS TRACKING caters to the need of tracking and reporting of concession
Forms, which are to be submitted to the Tax Authorities to avail reduction in Sales
Tax.
Sales Tax calculation Forms an important aspect of any business. Providing the
Sales Tax concession Forms to the Sales Tax Authorities helps in reducing the tax
rate. At times the customer avails concession on the promise of providing the Form.
In such a scenario, the dealer has the responsibility to trace the various customers
who are yet to produce the Form; else the dealer has the liability to pay the availed
concession amount to the authorities.
In case of purchase, the dealer should keep a track of all the vendors to whom the
Forms need to be submitted.
5
Overview
Forms Tracking have been developed as a general module to keep track of various
Concession Forms to be given by the Customer or to be given to the Vendor. It is
integrated with the standard SAP ERP module, with the add-on transactions
capturing extra information, which is required for reports.
Forms Tracking is to be done during Billing in the Sales Cycle and during Invoice
Verification in Purchase Cycle.
1. Batch Capture of data of each Sales order / Purchase order / Stock transfer.
2. Provision to Receive the Form details while Receiving / Sending the Forms.
Process Flow
Sales Cycle
Send
Reminder
s(Intimatio
n)
SAP ERP
Reports
generation
In the process flow diagram, the various process sequences of Sales are
described.
Capture the basic data and Form Details in Sales cycle
Generate Registers/Reports.
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Purchase Cycle
In the process flow diagram, the various process sequences of Purchase are
described.
Capture the basic data and Form Details in Purchase Cycle
Generate Registers/Reports
Correspondence
SAP ERP
Purchase
Documents
Forms Data
in SAP DB
Tracking Capt Sent Forms
ure
Reports
generation
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Registers
SAP ERP
Material Receive/Issu
Documents/Pr e Forms
Data Forms
oforma Captu
Invoice Tracking
re
Documents in DB
SAP
Reports
generation
In the process flow diagram, the various process sequences of Proforma Wise/
Movement Type Wise Stock Transfer are described.
Capture the basic data and Form Details in Stock Transfer Cycle
Generate Registers/Reports
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Direct FI Cycle
Send
Reminders
SAP ERP
Direct FI
Accounting
Documents Forms Receive /Issue
Data
(Sales /Purchase Capture
Tracking DB Forms
(AR/AP)) in SAP
Reports
generation
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Getting Started
The Forms Tracking Tool can be accessed:
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This program is used for taking the various sales order details during billing
stage. All the customers who are eligible for Sales tax concession are selected and
stored. Proforma Invoice Details for Proforma wise Stock Transfer is also captured in
Sales Batch Update.
Input Fields
Mandatory
Company Code: Enter the Company Code
Optional
Region : Enter the Region
Plant : Enter the Plant
Batch Update Upto : Date up to which Batch Update needs to be run.
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Functionality:
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This program is used for taking the various purchase order details during invoice
verification stage. All the vendor details, who are to receive the sales tax concession
Forms are stored .
Optional
Region : Enter the Region
Plant : Enter the Plant
Batch Update Upto : Date up to which Batch Update needs to be run.
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This program is used for taking the various Stock Transfer details based on
Movement Type.
Input Fields :
Mandatory
Optional
Region : Enter the Sending Plant Region
Sending Plant : Enter the Plant Code.
Batch Update Upto : Date up to which Batch Update needs to be run.
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Optional
Batch Update Upto : Date up to which Batch Update needs to be run.
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Functionality:
A confirmation Batch Update is processed in BACKGROUND ONLY Do You
Wish to Continue? is asked.
Press YES button to continue Batch Update
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Forms
5.1 Sales
Prerequisites:
It is assumed that the Batch Update of data as per part 4.1 of this manual, is
already done for the required period.
Input Fields :
Mandatory
Company Code : Enter the Company Code
Region : Enter the Region
Form Type: This is a compulsory field and only one Form type of the
particular Customer is selected
Fiscal Year : For Quarter wise Selection
Optional
Plant : Enter the Plant
Billing Date : Enter the billing date for which billing is processed
Billing Document: Billing document number is used for selection the
document
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After filling the necessary details and on execution of the above screen, the following
screen appears
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On Save, after entering the details, the selected Billing Document will get removed
permanently from the pending list and Cancel to cancel the action.
If we want to change or edit or want to delete any entry done in the 'Enter
Form Details' we can click the Change Form Details radio button at the bottom of
the main screen where we enter the company code and plant details
Prerequisites:
The Particular C Form should have been already issued.
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Input Fields
Mandatory
Company Code : Enter the Company Code
Region : Enter the Region
Form Type: This is a compulsory field and only one Form type of the
particular Customer is selected
Fiscal Year : For Quarter wise Selection
Optional
Plant : Enter the Plant
Billing Date : Enter the billing date for which billing is processed
Billing Document: Billing document number is used for selection the
document
Sales Order No.: Enter the Sales Order.
Customer Number: The customer number is selected
Quarter : For Quarter wise Selection
Functionality
Execute the program after entering the necessary selection criteria
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After filling the necessary details and on execution of the above screen, the following
screen appears
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Change Form
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For deleting a particular entry we can select the line entry and click the Delete
Form button. Then system will show a warning message. If we want to delete
click the Yes option in the warning and No to cancel that line
This program is used for issuing concessional Forms (E1) to the purchaser.
Prerequisites:
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Input Fields :
Mandatory
Company Code : Enter the Company Code
Region : Enter the Region
Form Type: This is a compulsory field and only one Form type of the
particular Customer is selected
Fiscal Year : For Quarter wise Selection
Optional
Plant : Enter the Plant
Billing Date : Enter the billing date for which billing is processed
Billing Document: Billing document number is used for selection the
document
Sales Order No.: Enter the Sales Order.
Customer Number: The customer number is selected
Quarter : For Quarter wise Selection
Functionality:
Execute the program after entering the necessary selection criteria
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After filling the necessary details and on execution of the above screen, the following
screen appears
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If we want to issue Form from Book, click the Book Entry option.
Sales-Issue E1 Form
Enter the Book Number, Book Date, Form Number, Form date, Form issue date and
remarks if any.
To save the data, click on Attach Form on the popup window that appears and the
line items not selected remains on screen.
If we want to attach Online Form, click the Manual Entry option.
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Enter the Form Number, Form date, Form Issue Date and remarks if any.
To save the data, click on Attach Form on the popup window that appears and the
line items not selected remains on screen.
If we want to change or edit or want to delete any entry done in the 'Enter
Form Details' we can click the Change Form Details radio button at the bottom of
the main screen where we enter the company code and plant details.
Prerequisites:
The Particular E1 Form should have been already issued against C.
Input Fields
Mandatory
Company Code : Enter the Company Code
Region : Enter the Region
Form Type: This is a compulsory field and only one Form type of the
particular Customer is selected
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Optional
Plant : Enter the Plant
Billing Date : Enter the billing date for which billing is processed
Billing Document: Billing document number is used for selection the
document
Sales Order No.: Enter the Sales Order.
Customer Number: The customer number is selected
Quarter : For Quarter wise Selection
Functionality
Execute the program after entering the necessary selection criteria
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After filling the necessary details and on execution of the above screen, the following
screen appears
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All the documents, which we had already Issued E1 Forms are displayed.
The display is customer wise.
Select the documents for which we want to change or delete by clicking the
Change Form and Delete Form button
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Change Form
Sales-Issue E1 Forms
(1.Book Entry & 2.Manual Entry)
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When we click the Change Form button a popup menu appears and we can make
the changes like Form Number, Form date, Form issue date and remarks, if any and
click the receive Form to save the new values and click the cancel button to enter
new values.
Delete Button
5.2 Purchase
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Pre-requisites:
Ensure that the relevant Purchase Orders are already captured using Batch
Update of data as part 4.2 of this manual.
Input Fields :
Mandatory
Company Code : Enter the Company code
Region : Enter the Region
Form Type : This is a compulsory field and only one Form type is selected at a
time
Fiscal Year : For Quarter wise selection
Optional
Plant : Enter the Plant
Posting Date : Date of the purchase document
Purchase Document: Purchase document number is used for selection the
document
Vendor Number: The vendor number is selected
Quarter : For Quarter wise selection
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After filling the necessary details and on executing, the following screen appears.
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Functionality:
Select the documents for which Form is available and press Issue Forms button.
If we want to issue Form from Book, click the Book Entry option.
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Enter the Book Number, Book Date, Form Number, Form issue date, Date of
receiving Form and Remarks if any.
Check the Advance Forms box to fill the list, with the Forms issued in advance to
the vendor.
To save the data, click Issue Forms on the popup window
Check box for E1 Form Required to be ticked if that particular document is liable
to receive E1 Form
If we want to attach Online, click the Manual Entry option.
Enter the Form Number, Form date, Form Issue Date and remarks if any.
To save the data, click Issue Forms on the popup window
Check box for E1 Form Required to be ticked if that particular document is liable
to receive E1 Form.
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If we want to change or edit or want to delete any entry done in the 'Enter Form
Details' we can click the change Form details radio button at the bottom of the
main screen where we enter the company code and plant details
Prerequisites:
The Particular C Form should have been already issued.
Input Fields
Mandatory
Company Code : Enter the Company code
Region : Enter the Region
Form Type : This is a compulsory field and only one Form type is selected at a
time
Fiscal Year : For Quarter wise selection
Optional
Plant : Enter the Plant
Posting Date : Date of the purchase document
Purchase Document: Purchase document number is used for selection the
document
Vendor Number: The vendor number is selected
Quarter : For Quarter wise selection
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Functionality
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After filling the necessary details and on execution of the above screen, the following
screen appears
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Change Form
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When we click the change Form button a popup menu appears and we can make the
changes like Form Number, Form Issue date, Actual date of receive and remarks, if
any and click the receive Form to save the new values and click the cancel button to
enter new values
Delete Button
For deleting a particular entry we can select the line entry and click the Delete
button. Then system will show a warning message. If we want to delete click the
Yes option in the warning and No to cancel that line
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5.2.2 Receive E1 Forms: This program is used for receiving the E1 Forms issued by
the Customer.
Prerequisites:
If a document is liable to Receive E1 Form then, check box to be ticked when we
Issue C Form for the same document.
Input Fields
Mandatory
Company Code : Enter the Company code
Region : Enter the Region
Form Type : This is a compulsory field and only one Form type is selected at a
time
Fiscal Year : For Quarter wise selection
Optional
Plant : Enter the Plant
Posting Date : Date of the purchase document
Purchase Document: Purchase document number is used for selection the
document
Vendor Number: The vendor number is selected
Quarter : For Quarter wise selection
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Functionality
Execute the program after entering the necessary selection criteria
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After filling the necessary details and on execution of the above screen, the following
screen appears
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All the C Forms and the C Form Number which we had already issue is
displayed. The Display is vendor wise
Select the documents for which E1 is available and click on Receive Form
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Form details: E1
Enter the Form Number, Form issue date, Date of receiving Form and
remarks if any.
To save the data, click on Receive Form on the popup window that
appears and the line items not selected remains on screen
If we want to change or edit or want to delete any entry done in the 'Enter Form
Details' we can click the change Form details radio button at the bottom of the
main screen where we enter the company code and plant details
Prerequisites:
The Particular E1 Form should be received against the C Form
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Input Fields
Mandatory
Company Code : Enter the Company code
Region : Enter the Region
Form Type : This is a compulsory field and only one Form type is selected at a
time
Fiscal Year : For Quarter wise selection
Optional
Plant : Enter the Plant
Posting Date : Date of the purchase document
Purchase Document: Purchase document number is used for selection the
document
Vendor Number: The vendor number is selected
Quarter : For Quarter wise selection
Functionality
Execute the program after entering the necessary selection criteria
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After filling the necessary details and on execution of the above screen, the following
screen appears
All the documents, which we had already received E1 Forms are displayed.
The display is customer wise.
Select the documents for which we want to change or delete by clicking the
Change Form and Delete Form button
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Change Form
Form Details
When we click the change Form button a popup menu appears and we can make the
changes like Form Number, Form Issue date, Actual date of receive and remarks, if
any and click the receive Form to save the new values and click the cancel button to
enter new values
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Delete Button
For deleting a particular entry we can select the line entry and click the delete
button. Then system will show a warning message. If we want to delete click the
Yes option in the warning and No to cancel that line.
Cancel Form
To Cancel a particular Form No. we can click the Cancel Form button/Cancel
Form, then the following screen will appear
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After filling all the required details and click on Cancel Form, then the system will
show a warning message
If we want to cancel click the Yes option in the warning and No/Cancel to cancel the
action.
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5.2.3.1 Advance Form Entry: This program is used for submitting the concession
Forms to the vendor in advance.
Input Fields :
Company Code: Enter the Company code
Region : Enter the Region
Plant: Enter the Plant
Form type: Enter the Form type
Book number: Enter the Book number
Book date: Enter the book date
Vendor: Enter the vendor number
Form issue date: Enter the date in which the Form is issued
Remark: Remark
Form Number: Enter the Form Number
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After entering the necessary data ,Press SAVE, the Form will be issued against the
corresponding vendor.
Functionality:
In purchase side, there are situations where the Form should be issued in
advance to the vendor with no reference.
This advance Form can be selected during Issuing Forms in the following way:
If the purchase is against advance Form issue, then here we have option of
selecting advance Form (by giving a tick on the check box provided in the above
window) which is issued to the particular vendor.
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This program is used for deleting and adding new purchase orders for a particular
vendor to whom advance Form is already issued.
Input Fields : Issue No. : Enter the Issue No. from the input help available.
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Functionality:
All the details of the issued advance Form can be either changed or
deleted. After making the necessary changes, Press Save button.The Forms issued
in advance will be available during the normal issue of Forms
5.3.1 Receive Forms: This program is used for receiving the concession Forms to be
issued. The sales tax concession Forms are to be received by the vendor.
Pre-requisites:
Ensure that the relevant Purchase Orders are already captured using Batch
Update of data as part 4.3 of this manual.
Input Fields:
Mandatory
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After entering the necessary data and on execution of this the following screen
appears.
Functionality:
All the documents for which Forms are to be submitted are displayed.
Select the documents for which Form is available using check box and press
Attach Form button.
Then the following screen appears:
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Enter the Form Number, Form issue date, Actual Date of receiving or sending
Form and Remarks if any.
To save the data, click Attach Form button and the line items not selected
remains on screen.
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After entering the necessary data and clicking the radio button at the bottom of the
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main screen then on execution of the program the following screen appears.
Functionality:
All the documents for which Forms are issued are displayed.
Select the documents for which we want to make changes or delete by clicking
the change or delete option.
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By clicking the change button a popup will appear and we can change the Form
Number, Form issue date, Actual date of R/S and remarks if any. Then click the
attach Form to save the details and cancel button to cancel the entered values.
If you want to delete a particular line in the edit or change screen select the line
and click the delete button. Then a popup will appear for confirmation. We can press
yes button to delete that entry and NO and cancel button to cancel that action
This program is used for issuing concessional Form for Stock Transfer (F) to
the purchaser.
Prerequisites:
It is assumed that the Batch Update of data as per part 4 of this manual, is
already done for the required period.
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Input Fields :
Mandatory
Functionality:
Execute the program after entering the necessary selection criteria
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After filling the necessary details and on execution of the above screen, the following
screen appears
If we want to issue Form from Book, click the Book Entry option.
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Enter the Form Number, Form date, Form Issue Date and remarks if any.
To save the data, click on Attach Form on the popup window that
appears and the line items not selected remains on screen.
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After filling the necessary details and on execution of the above screen,
the following screen appears
All the documents to which F Forms are issued will be displayed here.
Select the document and click on Delete if you want to detach the attached F Form.
Select the documents for which changes have to be made and click Change.
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Delete Form
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If you want to delete a particular line in the edit or change screen select the line and
click the delete button. Then a popup will appear for confirmation. We can press Yes
button to delete that entry and NO and Cancel button to cancel that action.
Note: If Stock Transfer Capture has to be done on the basis of Proforma wise the
Configuration (Stock Transfer Configuration in Configuration Guide Page No:16)
and batch updation has to be done accordingly. All the Functionality and procedure to
be followed as mentioned earlier.
5.4 DIRECT FI
Sales
Prerequisites:
It is assumed that the Batch Update of data as per part 4.1 of this manual, is
already done for the required period.
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Input Fields :
Mandatory
Company Code : Enter the Company Code
Form Type: This is a compulsory field and only one Form Type of the
particular Customer is selected
Fiscal Year : For Quarter wise Selection
Optional
Profit Center/Business Area/Business Place/Plant : Based on the
Configuration
Posting Date : Enter the Posting Date for which FI Document is processed
FI Document No : Enter the FI Document No.
Customer : The customer number is selected
Quarter : For Quarter wise Selection
Functionality:
Execute the program after entering the necessary selection criteria
To access Form acceptance Screen:
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After filling the necessary details and on execution of the above screen, the following
screen appears
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All the Documents yet to Receive Forms are displayed. The display is
Customer Wise.
Select the Documents for which Form is available and click on Attach Form.
If the Document is liable to receive E1 Form, then the check box to be ticked as
shown below.
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Enter the Form Number, Form Issue Date, Date of Receiving Form and
Remarks if any.
To save the data, click on Attach Form on the popup window that
appears and the line items not selected remains on screen.
If we want to change or edit or want to delete any entry done in the 'Enter
Form Details' we can click the Change Form Details radio button at the bottom of
the main screen where we enter the company code and plant details
Prerequisites:
The Particular C Form should have been already Received.
Input Fields :
Mandatory
Company Code : Enter the Company Code
Form Type: This is a compulsory field and only one Form Type of the
particular Customer is selected
Fiscal Year : For Quarter wise Selection
Optional
Profit Center/Business Area/Business Place/Plant : Based on the
Configuration
Posting Date : Enter the Posting Date for which FI Document is processed
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After filling the necessary details and on execution of the above screen, the following
screen appears
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All the Documents which we had already Received C Forms are displayed.
The display is Customer Wise.
Select the documents for which we want to Change or Delete by clicking the
Change Form and Delete Form Button
Change Form
Change Forms
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When we click the Change Form button a popup menu appears and we can make
the changes like Form No., Form Issue Date, Actual Date of Receive and Remarks, if
any and click the Receive Form to Save the new values and click the Cancel Button
to enter new values
For Deleting a particular entry we can select the line entry and click the Delete
Form Button. Then system will show a warning message. If we want to Delete
click the Yes option in the warning and No to Cancel that line.
This program is used for Issuing Concessional Forms (E1) to the Purchaser.
Prerequisites:
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Input Fields :
Mandatory
Company Code : Enter the Company Code
Fiscal Year : For Quarter wise Selection
Optional
Profit Center/Business Area/Business Place/Plant : Based on the
Configuration
Document Date : Enter the Posting Date for which FI Document is
processed
Customer Code : The customer number is selected
Quarter : For Quarter wise Selection
Functionality:
Execute the program after entering the necessary selection criteria
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After filling the necessary details and on execution of the above screen, the following
screen appears
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Enter the Form Number, Form Issue Date, Actual Date of Sending and Remarks if
any.
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To save the data, click on Attach Form on the popup window that appears and the
line items not selected remains on screen.
If we want to Change or Edit or want to Delete any entry done in the 'Enter
Form Details' we can click the Change Form Details radio button at the bottom of
the main screen where we enter the Company code and other details.
Prerequisites:
The Particular E1 Form should have been already issued against C.
Input Fields :
Mandatory
Company Code : Enter the Company Code
Fiscal Year : For Quarter wise Selection
Optional
Profit Center/Business Area/Business Place/Plant : Based on the
Configuration
Document Date : Enter the Posting Date for which FI Document is
processed
Customer Code : The customer number is selected
Quarter : For Quarter wise Selection
Functionality:
Execute the program after entering the necessary selection criteria
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After filling the necessary details and on execution of the above screen, the following
screen appears
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All the Documents, which we had already Issued E1 Forms are displayed.
The display is Customer Wise.
Select the Documents for which we want to Change or Delete by clicking the
Change Form and Delete Form Button
Change Form
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When we click the Change Form button a popup menu appears and we can make
the changes like Form Number, Form Issue Date, Actual Date of Sending and
Remarks, if any and click the Receive Form to save the new values and click the
cancel button to enter new values.
Delete Button
5.5 Purchase
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Pre-requisites:
Ensure that the relevant Purchase Orders are already captured using Batch
Update of data as part 4.2 of this manual.
Input Fields :
Mandatory
Company Code : Enter the Company Code
Form Type : Enter Form Type
Fiscal Year : For Quarter wise Selection
Optional
Profit Center/Business Area/Business Place/Plant : Based on the
Configuration
Posting Date : Enter the Posting Date for which FI Document is processed
Vendor : The Vendor No. is selected
Quarter : For Quarter wise Selection
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After filling the necessary details and on executing, the following screen appears
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Functionality:
Select the Documents for which Form is available and press Issue Forms
Button.
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Enter the Form Number, Form Issue Date, Actual Date of Sending and Remarks
if any.
To save the data, click Issue Form on the popup window
Check box for E1 Form Required to be ticked if that particular document is liable
to Receive E1 Form.
If we want to change or edit or want to delete any entry done in the 'Enter Form
Details' we can click the change Form details radio button at the bottom of the
main screen where we enter the company code and other details
Prerequisites:
The Particular C Form should have been already issued.
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Input Fields :
Mandatory
Company Code : Enter the Company Code
Form Type : Enter Form Type
Fiscal Year : For Quarter wise Selection
Optional
Profit Center/Business Area/Business Place/Plant : Based on the
Configuration
Posting Date : Enter the Posting Date for which FI Document is processed
Vendor : The Vendor No. is selected
Quarter : For Quarter wise Selection
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After filling the necessary details and on execution of the above screen, the following
screen appears
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All the Documents, which we had already Issued C Forms are displayed. The
display is Vendor Wise.
Select the Documents for which we want to Change or Delete by clicking the
Change Form and Delete Form Button
Purchase-Issue Forms
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When we click the Change Form Button a popup menu appears and we can make
the changes like Form Number, Form Issue Date, Actual Date of Receive and
Remarks, if any and click the Receive Form to save the new values and click the
Cancel Button to enter new values
Delete Button
For deleting a particular entry we can select the line entry and click the Delete
Button. Then system will show a warning message. If we want to Delete click the
Yes option in the warning and No to Cancel that line.
5.5.2 Receive E1 Forms: This program is used for receiving the E1 Forms Issued by
the Customer.
Prerequisites:
If a document is liable to Receive E1 Form then, check box to be ticked when we
Issue C Form for the same document.
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Input Fields :
Mandatory
Company Code : Enter the Company Code
Fiscal Year : For Quarter wise Selection
Optional
Profit Center/Business Area/Business Place/Plant : Based on the
Configuration
Posting Date : Enter the Posting Date for which FI Document is processed
Vendor : The Vendor No. is selected
Quarter : For Quarter wise Selection
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After filling the necessary details and on execution of the above screen, the following
screen appears
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All the C Forms and the C Form Number which we had already issue is
displayed. The Display is vendor wise
Select the Documents for which E1 is available and click on Receive Form
Form details: E1
Enter the Form Number, Form Issue Date, Actual Date of Receiving Form
and Remarks if any.
To save the data, click on Receive Form on the popup window that
appears and the line items not selected remains on screen.
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If we want to change or Edit or want to Delete any entry done in the 'Enter Form
Details' we can click the Change Form details radio button at the bottom of the
main screen where we enter the Company Code and other details
Prerequisites:
The Particular E1 Form should be received against the C Form
Input Fields :
Mandatory
Company Code : Enter the Company Code
Fiscal Year : For Quarter wise Selection
Optional
Profit Center/Business Area/Business Place/Plant : Based on the
Configuration
Posting Date : Enter the Posting Date for which FI Document is processed
Vendor : The Vendor No. is selected
Quarter : For Quarter wise Selection
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After filling the necessary details and on execution of the above screen, the following
screen appears
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Change Form
Form Details
When we click the change Form button a popup menu appears and we can make the
changes like Form Number, Form Issue Date, Actual Date of Receive and Remarks,
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if any and click the Receive Form to save the new values and click the Cancel Button
to enter new values
Delete Button
For deleting a particular entry we can select the line entry and click the Delete
Button. Then system will show a warning message. If we want to Delete click the
Yes option in the warning and No to Cancel that line.
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Registers
6.1 Sales Register
Input Fields:
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Input Screen
If the Output medium is PRINT,after filling the necessary details and on executing,
the following screen appears.
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Print screen
Click on Print preview button and the Sample of C Form Register is as shown below
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If the Output medium is ALV,after filling the necessary details and on executing, the
following screen appears.
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If the Output medium is PDF,after filling the necessary details and on executing, the
following screen appears.
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After giving the File name, click TRANSFER to save the Sales Register in PDF
Format in the specified location.
Input Fields:
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Input screen
If the Output medium is PRINT,after filling the necessary details and on executing,
the following screen appears.
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Print screen
Click on Print preview button and the Sample of Purchase C Form Register is as
shown below:
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If the Output medium is ALV,after filling the necessary details and on executing, the
following screen appears.
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If the Output medium is PDF,after filling the necessary details and on executing, the
following screen appears.
After giving the File name, click TRANSFER to save the Purchase Register in PDF
Format in the specified location.
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This register provides provision to display the details of stock transfer using F-Form.
Register provide all the transaction details of that particular Form.
Input Fields:
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Input screen
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If the Output medium is PRINT,after filling the necessary details and on executing,
the following screen appears.
Print screen
Click on Print preview button and the Sample of F Form Register is as shown below:
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If the Output medium is ALV,after filling the necessary details and on executing, the
following screen appears.
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If the Output medium is PDF,after filling the necessary details and on executing, the
following screen appears.
After giving the File name, click TRANSFER to save the Stock Transfer Register in
PDF Format in the specified location.
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This register provides provision to display the details of stock transfer Proforma wise
using F-Form. Register provide all the transaction details of that particular Form.
Input Fields:
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Input Screen
If the Output medium is PRINT,after filling the necessary details and on executing,
the following screen appears.
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Print screen
Click on Print preview button and the Sample of F Form Register is as shown below:
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If the Output medium is ALV,after filling the necessary details and on executing, the
following screen appears.
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If the Output medium is PDF,after filling the necessary details and on executing, the
following screen appears.
After giving the File name, click TRANSFER to save the Stock Transfer Proforma
Register in PDF Format in the specified location.
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Input Fields:
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Input Screen
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If the Output medium is PRINT,after filling the necessary details and on executing,
the following screen appears.
Print screen
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Click on Print preview button and the Sample of C Form Register is as shown below
If the Output medium is ALV,after filling the necessary details and on executing, the
following screen appears.
If the Output medium is PDF,after filling the necessary details and on executing, the
following screen appears.
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After giving the File name, click TRANSFER to save the Sales Register in PDF
Format in the specified location.
Input Fields:
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Input screen
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If the Output medium is PRINT,after filling the necessary details and on executing,
the following screen appears.
Print screen
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Click on Print preview button and the Sample of Direct FI Purchase C Form Register
is as shown below:
If the Output medium is ALV,after filling the necessary details and on executing, the
following screen appears.
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If the Output medium is PDF,after filling the necessary details and on executing, the
following screen appears.
After giving the File name, click TRANSFER to save the Purchase Register in PDF
Format in the specified location.
Road Permit
From the Forms Tracking module Road permit Tool can be accessed: Road Permit
Purchase and Sales side can be configured either Plant wise or Region wise (Based
on Road Permit Customization explained in OptiSuite Forms Tracking User manual
Chapter : 7).
In Plant wise configuration, Plant will be available in the screen and Road Permit can
be Issued/Received Plant wise.
In Region wise configuration, Region will be available in the screen instead of Plant.
Road Permit can be Issued Region wise and received against any Plant belongs to
the Road Permit Issued Region.
Road permit has to be issued to the vendor during the purchase cycle.
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1. Permit
2. Change
3. Display
Input Fields :
Mandatory
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Optional
Permit Issue Date
Remarks
After entering the necessary information click on save button and save it.
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Functionality:
The mandatory fields need to enter. Select the book number and click on
permit to pick Form Number. Then click on save button to save it and hence the
permit number is issued to particular vendor.
Changes can be made to the road permit for which issue details were already
entered.
Input Field:
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Functionality:
After making necessary changes, Click the Save button. The data will be
updated once it is saved.
7.1.1.3 Purchase-Issue- Display
The display option shows the display of received Road permit.
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Input Fields:
Mandatory
Issue Number
The initial screen is as follows:
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1. Permit
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2. Change
3. Display
Input Fields :
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There is an option of capturing Insurance details also. After entering required details
click on save button to save the received road permit.
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Input Fields :
Vendor: Enter Vendor code
Road permit number: Enter the road permit number
Book number: Enter the book number.
Book date: Enter the road permit book date.
Company code: Enter the company code.
Plant : Enter the plant code (In Plant wise Configuration).
Region : Enter the Region code (In Region wise Configuration).
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Input Fields :
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Input Fields:
Mandatory
Company Code : Enter the Company Code
Region : Enter the Region
Optional
Plant code
Vendor code
Road permit issue date
Maximum number of rows
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Output Screen
Input Fields :
Mandatory
Company Code : Enter the Company Code
Region : Enter the Region
Optional
Plant code
Vendor code
Road permit issue date
Maximum number of rows
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Output Screen
After entering the necessary information the following report appears:
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Input Fields :
Mandatory
Company Code : Enter the Company Code
Optional
Region
Plant code
Vendor code
Road permit issue date
Maximum number of rows
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Output Screen
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Functionality
This report will display Pending Road Permit (Road Permit Issued and not yet
Received) details with Plant code, vendor code, vendor name, Road permit issue
date and No. of Days pending.
7.1.3.4 RP Register:
Input Fields :
Mandatory
Company Code : Enter the Company Code
Region : Enter the Region
Book Number
Book date
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Optional
Plant code
Vendor code
Road permit issue date
Maximum number of rows
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Output Screen
After entering the necessary information the following report appears:
Functionality
This report will display road permit details with Plant code, Book number and date,
Road Permit Number, vendor code, vendor name, Road permit issue date and Road
Permit status.
Input Fields:
Mandatory
Company Code
Region
Book Number
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Book date
Optional
Plant code
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Output Screen
After entering the necessary information the following report appears:
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Functionality
This report will display road permit details of particular book with Road Permit
Number, vendor name, Road permit issue date and Road Permit status.
Input Fields :
Mandatory
Company Code : Enter the Company Code
Plant : Enter the Plant code (In Plant wise Configuration)
Region : Enter the Region ( In Region wise Configuration)
Customer: Enter the Customer
Receiving Date: Date in which Road Permit received.
Permit Number
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Functionality:
Execute the program after entering the necessary selection criteria
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Input Screen after filling the necessary details and on execution of the above screen,
the following screen appears in which the message Road Permit Successfully saved
will be shown in the bottom.
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Changes can be made to the Road Permit for which receive details were already
captured.
Input Fields:
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Functionality:
Changes can be made to the already captured Road permit Numbers. Once the
changes are made ,Click the Save button and the data will be updated.
Input Fields:
Mandatory
Company code: Enter the company code
Plant : Enter the plant code (In Plant wise Configuration).
Region : Enter the Region (In Region wise Configuration).
Customer: Enter the customer code.
Road Permit: Enter the road permit number
Vehicle number: Enter the vehicle number
Person in charge: Person in charge of goods.
Optional
Issuing date: Enter the date in which the road permit is received.
Transporter name: Enter the driver name
Transporter address: Enter the vehicle details.
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Enter the necessary information and press' Enter. Once the Enter key is pressed
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In Region wise Configuration, Plant belongs to the Road Permit Captured Region
need to Enter. Enter the Delivery number and then Click Save. The Road permit will
be utilized against the delivery number entered.
Functionality:
In this functionality Road permits are utilized against delivery.
Input Fields:
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Enter the necessary information and press' Enter. Once the Enter key is pressed
the following screen appears:
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Functionality:
Changes can be made to the already utilized Road permit Numbers. Once the
changes are made ,Click the Save button and the data will be updated.
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7.2.2.1 Acknowledgement:
Input Fields :
Mandatory
Company Code
Region
Date
Optional
Plant code
Customer code
The initial screen is as follows:
Input Screen
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Output Screen
Input Screen
Functionality
The Acknowledgement report is in the Form of letter, which in Forms the purchaser
about received road permits with permit number and its issued date.
Via main menu Road Permit Sales Reports Captured Road Permits
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Input Fields :
Mandatory
Company Code
Region
Optional
Plant code
Customer code
Receiving Date
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Functionality
This report will display the details of captured road permits with company code, plant
code, customer code; customer name, road permit number and road permit received
date.
Via main menu Road permit Sales Report Utilized Road permit
(Dealer wise)
Via transaction code /OBIZ/ZRP4
Functionality:
The report shows the details of the Utilized Road Permits - Dealer wise.
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Prerequisites:
Input Fields:
1. Mandatory fields
2. Optional fields
2.1. Region: Enter the Region.
2.2. Plant: Enter the Plant. Plant ranges could be included if multiple
Plants are present.
2.3. Issue Date: Enter the Date range.
After executing the initial screen of 7.2.2.3. the system navigates through the next
screen which is as shown below.
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This report is used to show the Delivery-wise details of all the road permits
utilized.
Input Fields :
Mandatory
Company Code : Enter the Company Code
Delivery Number
Optional
Region : Enter the Region
Plant : Enter the Plant
Customer: Enter the Customer
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Functionality:
Execute the program after entering the necessary selection criteria
After filling the necessary details and on execution of the above screen, the following
screen appears
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Via main menu Road Permit Sales Reports Unutilized Road Permits
Input Fields :
Mandatory
Company Code
Region
Optional
Plant code
Customer code
Receiving Date
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After filling the necessary details and on execution of the above screen, the following
screen appears
Details of Unutilized Road Permits will appear on Double Clicking any row
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Via main menu Road Permit Sales Reports Road Permit Bills (Consolidated)
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Input Fields :
Mandatory
Company Code
Region
Customer code
Optional
Plant code
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Output Screen
After entering the necessary information the following report appears:
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Functionality
This report will display the consolidated details of road permits utilized with
permit number, consignee and total permit amount.
This functionality is used to take the print out of the Intimation letter to ask for
more Road Permit since the Road permit in hand is below reserve ratio.
Input Fields :
Mandatory
Company Code : Enter the Company Code
Plant : Enter the Plant
Customer: Enter Customer Code
Functionality:
Execute the program after entering the necessary selection criteria
Via menu Road Permit Sales Reports Intimation Letter (From main
menu)
Via transaction code /N/OBIZRP10
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After filling the necessary details and on execution of the above screen, the
following screen appears
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Octroi
Tracks the concessional Forms used in Octroi
This Program is used for taking the various purchase order details
during invoice verification stage. All the vendor details, who are to receive the sales
tax concession Forms are stored .
Input Fields :
Tax Code: Enter the tax code corresponding to the particular pricing
condition.
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After the necessary informations are entered click the Execute button.The following
screen appears.
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Process:
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8.2 Forms
This program is used for receiving the concession Forms issued by the Customer.
Prerequisites:
It is assumed that the Batch Update of data is already done for the required
period.
Input Fields :
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All the documents yet to receive Forms are displayed. The display is
customer wise.
Select the documents for which Form is available and Press button
Receive Forms.
Enter the Form Number, Form issue date, Document date, Octroi amount
and remarks.
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To save the data, enter click continue button. Message Database updated
successfully. appears and the line items not selected remains on screen.
3 Octroi - Reports
A number of reports are generated to get details based on customer/ vendor wise,
Form wise, Period Wise etc.
To access Report:
Input Fields :
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B Forms received
After entering the necessary informations and while Executing, the following screen
appears:
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B Forms received
Functionality:
This report will list all the doucments along with the dcument details for which B-
Forms were received.
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Here details of all the reimbursable B Forms for which CC Forms are not yet isssued
are displayed.
To access Report:
Input Fields :
Company Code : Enter the Company Code
Document date :Enter the Document posting date.
The initial screen appears as follows:
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CC Forms Due
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After the necessary informations are entered click the Execute button.The following
screen appears.
CC Forms Due
Functionality:
In this report all the reimbursable B Forms for which CC Forms are not yet issued are
shown.
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Details of all the reimbursable B Forms for which CC Forms are received are
displayed here.
To access Report:
Input Fields :
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CC Forms Received
After the necessary informations are entered click the Execute button.The following
screen appears.
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CC Forms Received
Functionality:
In this report details of all the reimbursable B Forms for which CC Forms are received
are shown.
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Reports
A number of reports are generated to get details based on Customer / Vendor wise,
Form wise, Period Wise etc.
To access Report:
9.1 Sales
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Selection Screen
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Output Screen
Functionality:
It is a report that shows the list of documents for which the Concessional Forms are
yet to be received.
9.1.2 Forms Received:
This report will list out all the Bill document details for which Concessional -
Forms were already Received.
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Input Fields :
Mandatory
Company Code : Enter the Company Code
Region : Enter the Region
Form Type: This is a compulsory field and only one Form type of the particular
Customer is selected
Billing date: Enter the billing date for which billing is processed
Fiscal Year : For Quarter wise selection
Optional
Plant : Enter the Plant
Storage Location: Enter the Storage Location
Sold to Party:Enter the Sold to Party
Quarter : For Quarter wise Selection
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Selection Screen
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Output Screen
Functionality:
It is a report that shows the list of documents for which the Concessional Forms were
already received.
9.1.3 Consolidated Sales Summary :
This report will list out Customer wise Quarter wise consolidated Sales
Summary details like the total no. Transactions, Total No. of Billing Documents for
which Forms not yet Received ,Total No. of Billing Documents for which Forms
Received, Total Form Amount, Total Amount for which Forms not yet Received,
Total Amount for which Forms Received ,etc .
Input Fields :
Mandatory
Company Code : Enter the Company Code
Region : Enter the Region
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Form Type : This is a compulsory field and only one Form type of the
particular Customer is selected
Fiscal Year : For Quarter wise Selection
Optional
Plant : Enter the Plant code
Storage Location : Enter the Storage Location
Billing Date : Enter the billing date for which billing is processed
Customer : Enter the Sold to Party
Quarter : For Quarter wise Selection
Set Alert : Applicable for the Configuration of Scheduled Alert
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Selection Screen
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Output Screen
Functionality:
It is a report that shows the list of Customer wise Quarter wise consolidated Sales
Summary details like the total no. Transactions, Total No. of Billing Documents for
which Forms not yet Received ,Total No. of Billing Documents for which Forms
Received, Total Form Amount, Total Amount for which Forms not yet Received,
Total Amount for which Forms Received ,etc .
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Mandatory
Company Code : Enter the Company Code
Region : Enter the Region
Form Type: This is a compulsory field and only one Form type of the particular
Customer is selected
Fiscal: Enter the Fiscal year
Optional
Plant : Enter the Plant Code
Customer: Enter the Customer
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Selection Screen
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Output Screen
Functionality:
It is a report that shows quarterly due dates of various bill documents for which
Concessional Forms are to be received.
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This report calculate & display the additional amount which have to be provided to the
authority in case the customer fails to submit the Concessional Form.
Input Fields :
Mandatory
Company Code : Enter the Company Code
Region: Enter the Region
Form Type: This is a compulsory field and only one Form type of the particular
Customer is selected
Customer:Enter the Customer
Fiscal Year : For Quarter wise selection
Optional
Plant : Enter the Plant
Storage Location: Enter the Storage Location
Quarter : For Quarter wise selection
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Selection Screen
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Output Screen
Functionality:
It is a report that shows the liability amount that the Vendor has to pay in
case the customer fails to submit the Concessional Form.
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Input Fields :
Company Code
Region
Sold-to-party
Billing Document
Billing Date
Fiscal Year : For Quarter wise selection
Quarter : For Quarter wise selection
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Selection Screen
Output Screen
After entering the necessary information the following report appears.
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Output Screen
Functionality
This report will display the details of E1 Forms issued.
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Input Fields :
Company Code
Region
Plant code
Form Type
Sold-to-party
Billing Date
Fiscal Year : For Quarter wise selection
Quarter : For Quarter wise selection
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Selection Screen
Output Screen
Output Screen
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Functionality
This report will display the details of all the removed billing documents.Retrieve option
is also available in this report.Remarks and Date of Retrieval can be entered while
Retrieving any Billing Document.
9.1.8 Intimation
Functionality:
Prerequisites:
It is assumed that the Batch Update of data as per part 4.1 of this manual, is
already done for the required period.
Input fields:
Mandatory fields
Optional fields
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1. Plant : Enter the Plant. Plant ranges could be included if multiple plants
are present.
3. Bill date: Date ranges from which the data need to be captured are to
be entered here.
Selection Screen
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After entering the necessary inputs, execute the selection screen of 9.1.7.1 the
following screen appears.
Output Screen
The intimation letter along with the Order and Billing details would be displayed.
Note: Intimation Letter can be send to multiple customers through the mail option.
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9.2 Purchase
Functionality:
Purchase Forms due reflects the details of Vendors from which the
concessional Forms are to be realized.
Prerequisites:
It is assumed that the Batch Update of data as per part 4.1 of this manual, is
already done for the required period.
Input Fields:
Mandatory
3. Form Type: The required Form could be selected from the drop down menu.
Optional
1. Plant: Enter the Plant. Plant ranges could be included if multiple plants
are present.
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3. Posting Date: Date ranges for which data need to be picked up are to be
entered
4. Vendor: Multiple Vendors could be entered
5. Quarter : For Quarter wise Selection
Selection Screen
After entering the necessary inputs, execute the selection screen, the following
screen appears.
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Output Screen
The details of the Vendors from which the concessional Forms are to be realized
would be displayed.
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Functionality:
Forms issued report in the Purchase cycle indicates the details of the
concessional Forms, which are being submitted to the vendor.
Prerequisites:
It is assumed that the Batch Update of data as per part 4.1 of this manual, is
already done for the required period.
Mandatory
3. Form Type: The required Form could be selected from the drop down menu.
Optional
1. Plant: Enter the Plant. Plant ranges could be included if multiple plants are
present.
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Selection Screen
After executing the initial screen, the system navigates through the next screen which
is as shown below.
Output Screen
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This report reflects the details of the concessional Forms, which are issued in the
Purchase side.
Functionality:
Forms issued report in the Purchase cycle indicates Vendor wise Quarter
wise consolidated report for showing the total no. Transactions, Total No. of Invoice
Documents for which Forms not yet issued, Total No. of Invoice Documents for which
Forms issued, Total Form Amount, Total Amount for which Forms not yet issued,
Total Amount for which Forms issued, etc.
Prerequisites:
It is assumed that the Batch Update of data as per part 4.1 of this manual, is
already done for the required period.
Mandatory
3. Form Type: The required Form could be selected from the drop down
menu.
Optional
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7. Posting Date: Date ranges for which data need to be picked up are to be
entered
8. Quarter : For Quarter wise Selection
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Selection Screen
After executing the initial screen, the system navigates through the next screen which
is as shown below.
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Output Screen
This report reflects the details of the Quarter Wise Vendor wise Consolidated
Purchase Summary.
9.2.4 Correspondence
Functionality:
Prerequisites:
It is assumed that the Batch Update of data as per part 4.1 of this manual, is
already done for the required period.
Input Fields:
Mandatory fields
1. Company Code
2. Region
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Optional fields
1. Plant
2. Storage Location
3. Vendor
.
Selection Screen
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If output medium is PRINT, after executing the initial screen of 9.2.3.1, the system
navigates through the next screen which is as shown below.
Output Screen
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If output medium is PDF, after executing the initial screen, the system navigates
through the next screen which is as shown below,
After giving the File name, click TRANSFER to save the Stock Transfer Register in
PDF Format in the specified location.
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If output medium is MAIL, after executing the initial screen, the system navigates
through the next screen which is as shown below.
Note: Correspondence Letter can be send to multiple vendors through the mail
option.
Functionality:
E1 Forms received reports in the Purchase cycle displays the details of the
received E1 reports.
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Prerequisites:
It is assumed that the Batch Update of data as per part 4.1 of this manual,
is already done for the required period.
Input Fields:
Mandatory
Form Type: The required Form could be selected from the drop down menu.
Optional
Plant: Enter the Plant. Plant ranges could be included if multiple plants are
present.
Posting Date: Date ranges for which data need to be picked up are to be entered
Vendor: Multiple Vendors could be entered
Quarter : For Quarter wise Selection
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Selection Screen
After executing the initial screen of 9.2.4.1, the system navigates through the next
screen which is as shown below
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Output Screen
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In this report all the Advance Forms Issued as well as Utilized can be seen.
Input Fields
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Selection Screen
After the mandatory inputs are entered the following screens appears:
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Output Screen
Functionality:
Both Issued and Utilized details of advance Form can be seen in this report.
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In this report all the Concessional Forms cancelled after Issuing in the Purchase side
will be shown.
Input Fields:
Company code
Region
Plant
Form Type
Book Number
Book Date
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Selection Screen
After the mandatory inputs are entered the following screens appears:
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Output Screen
Functionality:
All the Cancelled Concession Forms in the purchase side will be shown in this report
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This is the list of documents for which Forms are yet to be issued and yet to
be received Proforma wise. The report will give all the transaction details for which
Forms are yet to be issued and received separately
Input Fields:
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Selection Screen
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After filling the necessary details and on executing, the following screen appears.
Output Screen
This is the list of documents for which Forms are received and issued
Proforma wise. The report will give all the transaction details for which Forms are
issued and received separately
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Input Fields:
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Selection Screen
After filling the necessary details and on executing, the following screen appears.
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Output Screen
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This is the list of documents for which Forms are yet to be issued and
yet to be received. The report will give all the transaction details for which Forms
are yet to be issued and received separately.
Input Fields:
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Selection Screen
After filling the necessary details and on executing, the following screen appears.
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Output Screen
This is the list of documents for which Forms are issued and received.
The report will give all the transaction details for which Forms are issued and
received as separately.
Input Fields:
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Selection Screen
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After filling the necessary details and on executing, the following screen appears.
Output Screen
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9.4 Direct FI
9.4.1 Sales
9.4.1.1 Forms Due:
This report will list out all the FI Document details for which Concessional
Forms are yet to be received.
Input Fields :
Mandatory
Company Code : Enter Company Code
Form Type : Enter Form Type
Fiscal Year : For Quarter Wise Selection
Optional
Profit Center/Business Area/Business Place/Plant based on Configuaraion
Posting Date : Enter Posting Date of FI Document
Document Date : Enter Document Date of FI document
Customer : Enter Customer Code
Quarter : For Quarter Wise Selection
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Selection Screen
After entering the necessary information the following screen appears:
Output Screen
Functionality:
It is a report that shows the list of Documents for which the Concessional Forms are
yet to be received.
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Selection Screen
After entering the necessary information the following screen appears:
Output Screen
Functionality: It is a Report that shows the list of Documents for which the
Concessional Forms were already received.
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Input Fields
Mandatory
Company Code : Enter Company Code
Fiscal Year : For Quarter Wise Selection
Optional
Profit Center/Business Area/Business Place/Plant based on Configuaraion
Customer : Enter Customer Code
Posting Date : Enter Posting Date of FI Document
Document Date : Enter Document Date of FI document
Quarter : For Quarter Wise Selection
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Selection Screen
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Output Screen
After entering the necessary information the following report appears.
Output Screen
Functionality
This Report will display the details of E1 Forms Issued.
9.4.1.4 Intimation
Functionality:
Prerequisites:
It is assumed that the Batch Update of data as per part 4.1 of this manual, is
already done for the required period.
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Input Fields
Mandatory
Company Code : Enter Company Code
Customer : Enter Customer Code
Form Type : Enter Form Type
Optional
Profit Center/Business Area/Business Place/Plant based on Configuaraion
Posting Date : Enter Posting Date of FI Document
The initial screen for the Intimation Letter appears as follows.
Selection Screen
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After entering the necessary inputs, execute the selection screen of the following
screen appears.
Output Screen
The intimation letter along with the Order and FI Documents details would be
displayed.
Note: Intimation Letter can be send to multiple Customers through the Mail option.
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9.4.2 Purchase
Functionality:
Direct FI Purchase Forms Due reflects the details of Vendors from which the
Concessional Forms are to be realized.
Prerequisites:
It is assumed that the Batch Update of data as per part 4.1 of this manual,
is already done for the required period.
Input Fields
Mandatory
Company Code : Enter Company Code
Form Type : Enter Form Type
Fiscal Year : For Quarter Wise Selection
Optional
Profit Center/Business Area/Business Place/Plant based on Configuaraion
Posting Date : Enter Posting Date of FI Document
Document Date : Enter Document Date of FI document
Vendor : Enter Vendor Code
Quarter : For Quarter Wise Selection
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Selection Screen
After entering the necessary inputs, execute the selection screen, then the following
screen appears.
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Output Screen
The details of the Vendors from which the Concessional Forms are to be realized
would be displayed.
Functionality:
Forms issued report in the Direct FI Purchase cycle indicates the details of
the Concessional forms, which are being submitted to the Vendor.
Prerequisites:
It is assumed that the Batch Update of data as per part 4.1 of this manual, is
already done for the required period.
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Input Fields
Mandatory
Company Code : Enter Company Code
Form Type : Enter Form Type
Fiscal Year : For Quarter Wise Selection
Optional
Profit Center/Business Area/Business Place/Plant based on Configuaraion
Posting Date : Enter Posting Date of FI Document
Document Date : Enter Document Date of FI document
Vendor : Enter Vendor Code
Quarter : For Quarter Wise Selection
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Selection Screen
After executing the initial screen, the system navigates through the next screen which
is as shown below,
Output Screen
This Report reflects the details of the Concessional Forms, which are issued in the
Direct FI Purchase side.
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Functionality:
E1 forms received reports in the Purchase cycle displays the details of the
received E1 reports.
Prerequisites:
It is assumed that the Batch Update of data as per part 4.1 of this manual,
is already done for the required period.
Input Fields
Mandatory
Company Code : Enter Company Code
Fiscal Year : For Quarter Wise Selection
Optional
Profit Center/Business Area/Business Place/Plant based on Configuaraion
Vendor : Enter Vendor Code
Posting Date : Enter Posting Date of FI Document
Document Date : Enter Document Date of FI document
Quarter : For Quarter Wise Selection
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Selection Screen
After executing the initial screen, the system navigates through the next screen which
is as shown below.
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Output Screen
9.4.2.4 Correspondence
Functionality:
Prerequisites:
It is assumed that the Batch Update of data as per part 4.1 of this manual, is
already done for the required period.
Input Fields
Mandatory
Company Code : Enter Company Code
Fiscal Year : For Quarter Wise Selection
Output Medium : PRINT or PDF or MAIL
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Optional
Profit Center/Business Area/Business Place/Plant based on Configuaraion
FI Document No. : Enter FI document No.
Vendor : Enter Vendor Code
.
Selection Screen
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If output medium is PRINT, after executing the initial screen, the system navigates
through the next screen which is as shown below
Output Screen
If output medium is PDF, after executing the initial screen, the system navigates
through the next screen which is as shown below.
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After giving the File name, click TRANSFER to save the Stock Transfer Register in
PDF format in the specified location.
If output medium is MAIL, after executing the initial screen, the system navigates
through the next screen which is as shown below.
Note: Correspondence Letter can be send to multiple Vendors through the mail
option.
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Functionality:
Prerequisites:
It is assumed that the Batch Update of data as per part 4.1 of this manual, is
already done for the required period.
Input Fields
Mandatory
Company Code : Enter Company Code
Plant : Enter Plant Code
State : No need to enter.Region of the selected Plant will appear as default
value
Date : Enter Date Range
Optional
Form Type : Enter Form Type.
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Selection Screen
After entering the Mandatory Fields and execute, the following screen will, appear,
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Output Screen
Sample Templates
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Summary
This product helps in tracking and reporting of concession Forms, which are to be
submitted to the Tax Authorities to avail reduction in Sales Tax.
This product helps for billing in the Sales cycle and during invoice verification in
Purchase cycle. The various stages involved in tracking is explained in the chapters
mentioned above. The methodology is explained in sequential steps for the users to
have a better understanding and guidelines in handling the product.
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