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STUDENT

HANDBOOK
ii 107
iii

Freedom and responsibility are inseparable. But freedom ends where the
rights of others begin.

Thus, although this Student Handbook contains guidelines and instructions


that may seem regulatory, even disciplinary in nature, these are designed not
to stifle individual rights and freedom of the students. Rather, these are meant
to promote these rights and freedom within the context of accepted norms of
decent conduct and social responsibility.

Moreover, the contents of this Handbook are primarily intended to serve as


signposts that will guide the students in their exercise of academic freedom, in
their pursuit of education and self-development under the academic auspices
of this University.

It is, therefore, earnestly hoped that this Handbook will be used by all
concerned with the end in view of making MUST a place truly conducive to
genuine learning for everyone.

RICARDO
DO ENRIQUEZ
E RI
ENRIQQU
UEZ
Z ROTORAS,
ROT
TOR
ORAS
AS,, D.
D Engg.
iv HANDBOOK 105

Chairman, Electro-Mechanical Technology


Ms. Maricel C. Mandawe (EMT) and Auto- Mechanical Technology
(AMT), Jasaan Campus
Petty Cash- Custodian/ SCET Adviser, Jasaan
Mr. Ferdinand M. Oraiz
Campus
Mr. Cerilo R. Oraiz Registrar, Jasaan Campus
104 STUDENT v
Chairman, Department of Computer
Engr. Juliet P. Cagampang
Engineering
Chairman, Department of Mechanical
Engr. Adonis A. Closas
Engineering Education is not preparation for
Archt. Ronald T. Avelino Chairman, Department of Architecture life; education is life itself.
Engr. Erich P. Abad
Chairman, Department of Electronics and -John Dewey
Communication Technology
Chairman, Department of Information
Engr. Maricel A. Esclamado
Technology You, dear students, are the reason of the
Mr. Joselito R. Sabalbaro
Chairman, Department of Public universitys existence. Hence, the university
Administration as your second home strives to provide you an
Chairman, Department of Technical Teacher
Dr. Saturnina P. Aberin Education/ Educational Planning and
education in an academic environment that
Management is conducive for excellent learning. However,
Chairman, Department of Elementary a successful and valuable college life greatly
Ms. Alma D. Gaane
Education (Special Education) depends on the choices and decisions you will
Ms. Trinidad T. Atamosa
Chairman, Department of Secondary make.
Education (Mathematics/ Physical Science)

Ms. Love Jhoye M. Raboy


Over-all Chairperson, CIIT Accreditation Task This Student Handbook is so designed to
Force promote student awareness and appreciation
Over-all Chairperson, CPSEM Accreditation
Ms. Prosiebeth G. Bacarrisas
Task Force
of the various aspects of university life in the Mindanao University of Science
Head, Center of Research in Engineering and and Technology. It contains essential and useful information, which will help
Dr. Dionel O. Albina students understand as well as appreciate their privileges, rights, duties and
Architecture
Dr. Warren I. Luzano Head, Center of Research in Mathematics responsibilities. Knowledge of the contents of this Handbook will facilitate
cooperation and harmonious relationships between and among students,
Head, Center of Research in Policy Studies,
Dr. Amparo V. Dinagsao
Education and Social Sciences faculty and staff. We believed that these relationships would enhance
Ms. Rachael G. Agcopra Head, Scholarship Office
students self-esteem, intellectual and moral development. You are all
therefore encouraged to explore and participate in activities of your choice
Ms. Corazon H. Badiang Registrar, Oroquieta Campus and aptitude to enrich your university experience.
Chairman, Information Technology, Supply
Dr. Glorimer L. Clarin Officer and Assistant Campus Director, Welcome to the Mindanao University of Science and Technology (MUST)!
Oroquieta Campus
Chairman, TLE Department/ Student Council We thank you for entrusting your future with us.
Ms. Ma. Liberty B. Doncillo
Adviser, Oroquieta Campus
Assessment-in-Charge/ Officer, Oroquieta
Mr. Sulpicio S. Maghanoy
Campus
Ms. Jocelyn M. Rabillas Library-in-Charge, Oroquieta Campus
Ms. Leny Q. Aasco Registrar, Panaon Campus
Assessment-in-Charge/ Officer, Panaon
Ms. Jethra M. Lapinig
Campus
RUTH
R
RUUTH GUINITA-CABAHUG,
GUI
UINI
NITA
ITA
TA-C
CAAB
BAH
AHUG
UG
G, DTE
DTE
DT
Ms. Annielyn P. Lasagas Collecting Officer, Panaon Campus
Mr. Ponciano M. Mabini Supply Officer, Panaon Campus
Ms. Rosalinda C. Cabello Supply Inspector, Jasaan Campus
Ms. Valentina A. Dotarot Collecting Officer, Jasaan Campus
Mr. Similo S. Dumat-ol Supply Officer, Jasaan Campus
vi STUDENT HANDBOOK 103
Dr. Socesa M. Saquilayan University Medical Officer

MESSAGE Dr. Jona A. Alegre


Engr. Joselito B. Padayhag
University Dentist
Head, RMU for Infrastructure

FROM THE VICE


Mr. Allan T. Rodorocio Head, RMU for Equipment and Utilities
Mr. Erick C. Gundran Head, Campus Safety and Security Unit
Ms. Janice C. Vecina OIC, Cashier

PRESIDENT FOR Mr. Felix V. Saquilayan


Ms. Emerlyne D. Rodriguez
Head, Janitorial and Landscaping Unit
Head, Central Records Unit
Coordinator, Information Technology Service

STUDENT AFFAIRS
Mr. Michael P. dela Cruz
Unit
Coordinator, Student Affairs and Welfare
Mr. Jo Mark M. Libre
Office
Coordinator, National Service Training
Ms. Gracely H. Hodge
Program (NSTP)
Coordinator, Personality Development /
Ms. Rebecca J. Salamanca
Physical Education
Ms. Evangeline T. Tabuan Coordinator, Graphics
Coordinator, Communication, Arts, Language
Dr. Maristela B. Sy
and Literature
Ms. Flagenila B. Cruz Coordinator, Social Sciences
Ms. Edwina S. Esquinas Coordinator, General Education Chemistry
Coordinator, General Education Physics and
Engr. Virginia D. Suarez Over-all Chairperson of CAS Accreditation
Task Force
Coordinator of General Education
Ms. Penelyn L. Acal
Mathematics
Chairman, Department of Environmental
Mr. Cordulo P. Ascao II
Science and Technology
Chairman, Department of Food Science and
Ms. Phoebe L. Galeon
Technology
Ms. Girlie D. Leopoldo Chairman, Department of Chemistry
Mr. Ruelson S. Solidum Chairman, Department of Physics
Chairman, Technology Communication
Ms. Angeli P. Monsanto
Management
Chairman, Department of Mathematical
Dr. Rhoda A. Namoco
Science
Chairman, Department of Automotive and
Mr. Arnelo P. Naelga
Mechanical Technology
Chairman, Department of Electrical
Dr. Alenogines L. San Diego
Technology and Management
Chairman, Department of Electro-
Dr. Ruvel J. Cuasito
Mechanical Technology
Chairman, Department of Electrical
Engr. Rojien V. Morcilla
Engineering
Chairman, Department of Electronics
Engr. Lloyd Jhon B. Estampa
Engineering
Engr. Belma M. Villanueva Chairman, Department of Civil Engineering
102 STUDENT HANDBOOK vii
IX. The University Officials

The University Officials

Name Designation
Dr. Ricardo E. Rotoras University President
Dr. Ruth G. Cabahug VP - Academic Affairs
Dr. Nenita D. Palmes VP - REDEAS
Dr. Juana M. de la Rama VP - Student Affairs
Mr. Romeo N. Naces VP Administration and General Services
Every educational institution aspires to provide quality
instruction and wholesome environment to facilitate intellectual
Ms. Vanessa V. Ascao VP Finance and Resource Generation
growth, develop human character and promote peace, order and
Dr. Ambrosio B. Cultura II Dean, CEA harmony in the campus.
Dr. Consorcio S. Namoco, Jr. Dean, CIIT
This Student Handbook stipulates various academic and
Dr. Estrella F. Perez Dean, CPSEM
non-academic policies and regulations to create awareness
Prof. Vima Socorro J. Tandog Dean, CAS and understanding of ones rights, roles, duties as well as
Engr. Ruel S. Salvador Director, Jasaan Satellite Campus responsibilities as a student.
Ms. Jesusa M. Bombeo Director, Panaon Satellite Campus
To the student let this Handbook be your guide when
Mr. Luis D. Tenorio Director, Oroquieta Satellite Campus
confronted with several issues, problems and concerns. Abide
Mr. Romeo M. de Asis Director, ICET/OIC Director, SAWS with the provisions and hopefully you shall have attained your
Dr. Charito G. Ong Director, RSIS Unit goals.
Dr. Oliva P. Canencia Director, Research and Development Unit
Dr. Victoria O. Sumanpan Director, Extension Unit
Ms. Christina V. Maglipong Director, QuAAS Unit
Dr. Herbert Glenn P. Reyes Director, Arts and Culture
JUANA M. DE LA RAMA, PhD
Mr. Ivahoe S. Oate Director, LAVS
Ms. Socorro M. Ibonia Director, Admissions and Scholarships
Engr. Alex L. Maureal Director, ICT Unit
Atty. Jonathan S. Oche Director, Administration Services
Atty. Alvin G. Suazo Board and University Secretary
Ms. Elva S. Maramara Director, FMS
Ms. Celerina M. Ongcol Director, General Services
Mr. Angelito A. Macabale Head, Supply and Property Management
Ms. Maria Cecilia L. Pangan Head, HRMU
Ms. Ma. Consuelo R. del Castillo Head, PMCU
Mr. Camelo R. Auxilio Head, Procurement Unit
Archt. Ferdinand A. Dumpa Head, IPDU
viii STUDENT HANDBOOK 101

TABLE OF CONTENTS 7. HON. JOSELITO SABALBARO


President Member
Message from the University President .............................. v
MUST Faculty Association
Message from the Vice-President for Academic Affairs ........... vii
8. HON. ENRIQUE S. GUEVARRA
Member
President
MUST Alumni Association
Article I Vision, Mission, Core Values, Philosophy
9. HON. COLBERT G. RABAYA Member
and Social Duty ....................................... 1 Private Sector Representative

Section 1 Vision ................................................ 1


10. HON. RIZALDY I. PAJO Member
Section 2 Mission ............................................... 1 Private Sector Representative

Section 3 Core Values ......................................... 1 11. HON. RAVEN G. DURAN


Member
President
Section 4 University Philosophy ............................. 1 Supreme Student Council

Section 5 Moral Duty of the University to the

Community ......................................... 1

Article II Academic Regulations ............................... 3

Section 1 Admission Requirements .......................... 3

Section 2 Enrolment Period .................................. 5

Section 3 Classification of Students ......................... 5

Section 4 Academic Load ..................................... 8

Section 5 Enrolling Subjects in Other Program ............ 9

Section 6 Class Attendance ................................... 10

Section 7 Leave of Absence .................................. 11

Section 8 Shifting of Degree Programs ..................... 11

Section 9 Cross-Enrolment.................................... 11

Section 10 Changing/Adding/Dropping of Subjects....... 12

Section 11 Special Classes .................................... 13

Section 12 Withdrawal from the Program .................. 13


100 STUDENT HANDBOOK ix
VIII. The University Board of Regents Section 13 Examination ....................................... 13

Section 14 Grading System ................................... 15

The Board of Regents Section 15 Honors and Awards ............................... 16

As of August 5, 2011 Section 16 Selective Retention .............................. 18

Section 17 Timeframe for Undergraduate

Study Completion................................ 21
Name Designation
Section 18 Student Clearance .............................. 22
1. HON. MINELLA C. ALARCON
Commissioner Section 19 Educational Tours and/or Trips ................ 22
Chairman
Commission on Higher Education (CHED)
HEDC Bldg. UP Diliman, Quezon City
Section 20 On the Job Training / Student

2. HON. RICARDO E. ROTORAS, D. Engg.


Internship Program............................... 23
President, MUST Vice Chairman Section 21 Graduation Requirements ...................... 24
Cagayan de Oro City
Article III Commencement Exercises .......................... 27
3. HON. SEN. PIA S. CAYETANO
Chair, Senate Committee on Educ. Culture Article IV Assessment and Fees ................................ 27
and Arts Member
Senate of the Philippines
Section 1 Schedule of Fees and Payment .................. 27
Manila Section 2 Refund of Tuition and Other School Fees ...... 27
4. HON. CONG. ROMAN T. ROMULO Section 3 Overstaying Students ............................. 29
Chair, House Committee on Higher and
Tech. Educ Member Article V Students Rights ...................................... 31
House of Representatives
Manila Section 1 Admission Without Discrimination............... 31

5. HON. LEON M. DACANAY, JR., CESO III Section 2 Quality Education ................................. 31
Regional Director
Section 3 Academic Freedom ............................... 31
National Economic Development Authority Member
Region 10 Section 4 Student Welfare Services ........................ 31
Cagayan de Oro City
Section 5 Self-organization .................................. 32
6. HON. ALFONSO P. ALAMBAN, CESO IV
Regional Director Section 6 Representation in the Universitys
Department of Science and Technology Member
Policy-making Body .............................. 32
Region 10
Cagayan de Oro City Section 7 Freedom of Expression .......................... 32
x STUDENT HANDBOOK 99
Section 8 Student Publication ............................... 32

Article VI Disciplinary Process and Procedures .............. 35

Section 1 General Rule ....................................... 35

Section 2 Due Process ......................................... 35

Section 3 Complaints .......................................... 35

Section 4 Offenses and Penalties ............................ 38

Section 5 Student Complaint Against a Faculty ........... 48

Article VII Student Activities .................................... 51

Section 1 Accreditation of Student Organizations ........ 51

Section 2 Types of Student Organizations ................. 53 VII. The University Seal

Section 3 Qualification of Officers .......................... 55

Section 4 Student Organization Moderator ................ 55 The color navy blue symbolizes importance, confidence, power,
authority, intelligence, stability, and unity.
Section 5 Discipline in Student Organizations
The color white symbolizes purity, cleanliness and peace.
Activities ............................................ 56
The sun is an emblem of glory and brilliance. It also symbolizes
Section 6 Duration of Student Activities ................... 57 hope,happiness, life, spirituality and optimism.
Section 7 Student Organization Documentation .......... 57 The circle symbolizes unity, wholeness, and infinity.
Section 8 Suspension of Activities ........................... 57 The globe represents the global community which the university
aims to serve, and it also symbolizes the global competitiveness.
Section 9 Financial Accountabilities ........................ 57
The Laurel symbolizes unity, triumph, hope, and victory.
Section 10 Intramurals, Sports and Other Physically
Strenuous Activities ............................. 57 The atom and the gear represent Science and Technology which is
considered as the flagship program of this University.
Section 11 Students Overnight Stay in Campus .......... 61
The year 1927 indicates the founding year of the University.
Section 12 Fund-Raising Activities .......................... 62

Section 13 Field Trips and Other Off-campus Activities . 64

Section 14 Posting/Display of Announcements

and Notices ........................................ 65


98 STUDENT HANDBOOK xi
VI. The State University Hymn Section 15 Inviting Guests ................................... 67

Section 16 Elections of Officers of Students

Organizations ..................................... 67
Lyrics: Ms. Ann T. Magtajas Section 17 Student Publication .............................. 69
Musical Score: Ms. Vima Socorro J. Tandog Article VIII Scholarships and Other Student Services ........ 71
Hail to thee, dear Alma Mater Section 1 Types of Scholarships ............................. 71
Fountain of knowledge, school we cherish high Section 2 Termination of Scholarship/ Educational
Assistance/Grant .................................. 75
To her we owe our training and priceless education
Section 3 Extension of Entitlement to Scholarship/
With hands that do and minds that think Educational Assistance/Grant ................... 75
We will not fail, we shall pursue Section 4 Student Services
Defeats wont faze us nor discourage us APPENDICES
For God shall be our guiding star I. Dress Code Policy ........................................... 81

II. General Guidelines for Inviting External Guests ...... 82


Raise her banner to the skies III. Campus Journalism ....................................... 84
Watch it wave with grace serene IV. The Dangerous Act of 1972 (RA 6425) .................. 84
Proudly stand cheer with voices loud V. Anti-Sexual Harassment Rules ............................ 85
For the glory and honor of our school VI. The University Hymn ...................................... 98
We pledge wholeheartedly VII. The University Seal ....................................... 99
To be loyal and true for aye VIII. The University Board of Regents ....................... 100
Hail to thee, dear Alma Mater IX. The University Officials
The Mindanao University of Science and Technology
xii HANDBOOK 97
corresponding to the gravity and seriousness of the
offense.

Section 56. The penalties for light, less grave and grave offenses
are as follows:

56.1 For light offenses:

56.1.1 1st offense Reprimand

56.1.2 2nd offense Fine or suspension not


exceeding thirty (30) days

56.1.3 3rd offense Dismissal

56.2 For less grave offenses:

56.2.1 1st offense Fine or suspension not less


than thirty (30) days and not exceeding six
(6) months

56.2.2 2nd offense Dismissal

56.3 For grave offenses: Dismissal

Section 57. If the respondent is found guilty of two or more


charges or counts, the penalty to be imposed should
be that corresponding to the most serious charge or
count and the rest shall be considered as aggravating
circumstances.

Article 14. EFFECTIVITY

Section 58. These Procedures shall take effect upon its approval
by the Civil Service Commission [note: Approved by
CSC on 09 April 2003]
STUDENT
ARTICLE I
96 1
53.3 The following shall be considered Light Offenses:

53.3.1 Surreptitiously looking or stealing a look VISION, MISSION, CORE VALUES, PHILOSOPHY AND SOCIAL DUTY
at a persons private part or worn under
garments;

53.3.2 Telling sexist/smutty jokes or sending SECTION 1: Vision


these through text, electronic mails or
Mindanao University of Science and Technology is one of the countrys leading
other means, causing embarrassment
providers of scientific and technological knowledge and skills.
of offense and carried out after the
offender has been advised that they
are offensive or embarrassing or, even
without such advice, when the are SECTION 2: Mission
by their nature clearly embarrassing,
offensive or vulgar; The University shall primarily provide advanced education, higher technological
and professional instruction in mathematics, science, technology, engineering, and
53.3.3 Malicious leering or ogling; advanced research and extension work in human resource development in critical
skills competencies required for global competitiveness.
53.3.4 The display of sexually offensive
pictures, materials or graffiti;

53.3.5 Unwelcome inquiries or comments SECTION 3: Core Values


about the persons sex life;

53.3.6 Unwelcome sexual flirtation; advances,


propositions; M -- Moral Uprightness

53.3.7 Making offensive hand or body gestures U -- Unselfish Dedication


at an employee;
S -- Social Responsibility
53.3.8 Persistent unwanted attention with
sexual overtones; T -- Total Quality Management

53.3.9 Unwelcome phone calls with sexual


overtones causing discomfort,
embarrassment, offense or insult to the SECTION 4: University Philosophy
receiver; and
The University, pursuant to social justice and equity, recognizes and supports
53.3.10 Other analogous cases x x x the development of the potential of the disadvantaged but deserving youths who
are determined to participate in and benefit from the socio-economic progress of
Mindanao.

Article 13. ADMINISTRATIVE LIABILITIES

SECTION 5: Moral Duty of the University to the Community

Section 55. Any person who is found guilty of sexual harassment, It is the duty of every member of the University community to be committed
after the investigation, be meted the penalty to the attainment of its goals and objectives in the most effective, efficient,
economical and judicious manner.
2 HANDBOOK 95
Article 12. CLASSIFICATION OF ACTS OF SEXUAL HARASSMENT

Section 53. Sexual harassment is classified as grave, less grave


and light offense.

53.1 Grave offenses shall include but are not


limited to:

53.1.1 Unwanted touching of private parts of


the body (genitalia, buttock and breast);

53.1.2 Sexual assault;

53.1.3 Malicious Touching;

53.1.4 Requesting for sexual favor in exchange


for employment, promotion, local
foreign travels, favorable working
conditions or assignments, a passing
grade, the granting of honors or
scholarships or the grant of benefits or
payment of a stipend allowance; and

53.1.5 Other analogous cases

53.2 Less Grave Offenses shall include but are not


limited to:

53.2.1 Unwanted touching or brushing against


a victims body;

53.2.2 Pinching not falling under grave


offenses;

53.2.3 Derogatory or degrading remarks


or innuendos directed towards the
members of the ones sex or ones sexual
orientation or used to describe a person;

53.2.4 Verbal abuse or threats with sexual


overtones; and

53.2.5 Other analogous cases


94 STUDENT 3
x x x Section 24. Conduct of Formal Investigation. Although
the respondent does not request a formal
investigation, one shall nevertheless be
ARTICLE II
conducted by the Committee if it deems ACADEMIC REGULATIONS
investigation is necessary to decide the case
judiciously. The investigation shall be held SECTION 1: Admission Requirements
not earlier than five (5) days nor later than
1.1 Freshmen Students
ten (10) days from receipt of the respondents
answer. Said investigation shall be finished 1.1.1 All freshmen applicants must file an application form at the
within thirty (30) days from the issuance University Testing Center, pass the entrance examination and satisfy
of the formal charge or the receipt of the other qualifying requirements as may be prescribed by the Admission
answer unless the disciplining authority in Office.
meritorious cases extends the period. 1.1.2 Upon enrolment, a freshman should submit the following:
1.1.2.1 Original copy of Form 138 (report card);

x x x Section 36. Formal Investigation Report. 1.1.2.2 Original copy of Certificate of Good Moral Character;

36.1 Within fifteen (15) days after the conclusion of 1.1.2.3 Photocopy of NSO authenticated Birth Certificate;
the formal investigation, a report containing
the narration of the material facts established 1.1.2.4 1- copy of 2 x 2 ID photo; and
during the investigation, the findings and the
1.1.2.5 Photocopy of NSO authenticated Marriage contract, for
evidence supporting said findings, as well as
married female students
the recommendations, shall be submitted by
the Committee to the disciplining authority.
The complete records of the case shall be
1.2 Student Returnees
attached to the Report of Investigation.
1.2.1 The student who withdrew from the program or was granted a Leave
36.2 The complete record shall be systematically of Absence (LOA) or who went Absent Without Leave (AWOL) for one
and chronologically arranged, paged and semester or more and wishes to re-enroll in the university shall be
securely bound to prevent loss. A table of referred to as student returnee.
contents shall be prepared. Whoever is in-
charge of the transmittal of the complete 1.2.2 The student who withdrew from the program or who was granted LOA
records shall be held responsible for any loss may be re-admitted provided that:
or suspension of pages thereof. 1.2.2.1 the withdrawal from the program was made for valid
reasons as stated in the approved Withdrawal Form or
LOA; and
Section 37. When the Case is Decided. The disciplining authority 1.2.2.2 the student has no record of misbehavior.
shall render his decision on the case within thirty (30)
1.2.3 The student who was on AWOL may apply for re-admission by
days from the Receipt of report of Investigation. x x
writing a Letter of Appeal to the dean. The letter of appeal shall be
x
duly evaluated and recommended by the department chairperson
concerned.
1.2.4 The re-admission of the student returnee is subject to the approval
of the dean.
1.2.5 Upon enrolment, the student returnee shall submit the following:
4 STUDENT HANDBOOK 93
1.2.5.1 Duly approved application for readmission; authority shall formally charge the person
and complained of. The formal charge shall contain
specification of the charge/s, a brief statement
1.2.5.2 Marriage contract, for married female
of the material or relevant facts, accompanied
returnees
by the certified true copies of the documentary
evidence, if any, sworn statementscovering the
testimony of witness, a directive to answer the
1.3 Student Transferees charge/s in writing under oath in not less than
seventy two hours from receipt thereof, and advice
1.3.1 A student coming from other schools who wishes to
for the respondent to indicate his or her answer
enroll in MUST, shall be referred to as transferee.
whether or not they elect a formal investigation
1.3.2 A transferee may be admitted in any program of the of the charge/s and a notice that they are entitled
university provided that: to be assisted by a counsel of their choice. If the
respondent has submitted their counter affidavit/
1.3.2.1 his/her situation does not match any of
comment during the preliminary investigation, they
the conditions provided in items 16.1.1 and
shall be given the opportunity to submit additional
16.2.3 of Section 16 Selective Retention,
evidence.
where applicable;
1.3.2.2 he/she must first get approval from the 18.2 The Committee shall not entertain request for
dean concerned before taking the entrance clarification, bills of particulars or motions to
examination; dismiss which are obviously designed to delay
the administrative proceeding. If any of these
1.3.2.3 he/she passed the screening process and pleadings is filed by the respondent, the same shall
meets all the admission requirements; be considered as part of their answer which they
1.3.2.4 his/her admission does not exceed the may file within the remaining period for filing the
enrollment quota of the school- year and answer.
specialization; and
1.3.2.5 he/she would still be able to meet the
residency requirement of two (2) years Section 19. Answer. The answer, which must be in writing under
before graduation. oath, shall be specific and shall contain material facts
and applicable laws, if any, including documentary
1.3.3 Once the student transferee has satisfied the foregoing
evidence, sworn statement covering testimonies of
requirements, he/she must submit the following upon
witness, if there be any, in support of the respondents
enrollment:
case. It shall also include statement indicating
1.3.3.1 Certificate of Transfer Credentials; whether they elect a formal investigation.
1.3.3.2 Transcript of Records (TOR);
1.3.3.3 Certificate of Good Moral Character; and
Section 20. Failure to File an Answer. If the respondent fails or
1.3.3.4 Marriage contract, for married female refuses to file their answer to the formal charge
transferees within seventy two (72) hours from receipt thereof
1.1.4 The student transferee must apply for accreditation of without justifiable cause, they shall be considered to
subjects during enrolment period. The accreditation have waived his right thereto and formal investigation
will be determined by the department chairperson of may commence.
the subject concerned.
92 STUDENT HANDBOOK 5
14.1 The Committee shall conduct a preliminary 1.4 Cross-enrolling Students from other Schools
investigation. The investigation involves the ex The student from other schools who wishes to cross-enroll in MUST
parte examination of the documents submitted shall submit a Permit to Study issued by his/her home institution to
by the complainant and the person complained be approved by the Dean concerned and the Director of the Registry
of, as well as documents readily available from and Student Information Services (RSIS).
other government offices.

14.2 During the preliminary investigation, the parties


may submit affidavits and counter-affidavits. SECTION 2: Enrolment Period
14.3 Upon receipt of the counter-affidavit/comment 2.1 Students are required to enroll within the prescribed period.
under oath, the Committee may now recommend
2.2 The student is deemed officially enrolled when he/she is
whether a prima facie case exists to warrant the
issued a Certificate of Registration (COR) from the RSIS.
issuance of a formal charge. During preliminary
investigation, proceedings before the committee 2.3 A student is considered as late enrollee when he/she does not
shall be held under strict confidentiality. secure the COR within the enrolment period.
2.4 The student who registers and/or within the late enrolment
period, i.e., during the adding/dropping schedule, which is
Section 15. Duration of the Investigation. A preliminary one week within the start of classes shall be charged with a
investigation shall commence not later than five (5) late enrolment fee.
days from receipt of complaint by the committee and
shall be terminated within fifteen (15) working days
thereafter.
SECTION 3: Classification of Students

3.1 According to Academic Load


Section 16. Investigation Report. Within five (5) working days from
the termination of the preliminary investigation, the 3.1.1 Regular Students are those enrolled in a bachelors
committee shall submit the Investigation Report and degree program carrying a full load every semester
the Complete records of the case to the disciplining that is strictly in accordance with the prescribed
authority. program prospectus.
3.1.2 Irregular Students are those enrolled in a bachelors
degree program carrying an academic load not
Section 17. Decision or Resolution after Preliminary Investigation. strictly in accordance with the prescribed program
If a prima facie case is established during the prospectus. An irregular student carries a load less
investigation, a formal charge shall be issued by the than the full load prescribed in a given semester
disciplining authority within three (3) working days of his/her prospectus. Part-time students are
from receipt of the Investigation Report. In the absence considered irregular.
of a prima facie case, the complaint shall be dismissed 3.1.3 Non-degree Students are those enrolled in non-
within the same period. degree courses offered by the University such as
Diploma in Teaching Special Education, Certificate
of Teaching, and short-term courses offered by
the Institute of Continuing Education and Training
Section 18. Formal Charge. (ICET).
18.1 After finding prima facie case, the disciplining
6 STUDENT HANDBOOK 91
3.1.4 Cross-Enrollees are students from other schools 12.2.2 The full name, address and position of the person
who are enrolled in the University to take a few complained of;
subjects in a certain term/semester.
12.2.3 A brief statement of the relevant facts;
3.1.5 Graduating Students are students who satisfy the
following condition: 12.2.4 Evidence, in support of the complaint, if any;
3.1.5.1 Four-year Program 12.2.5 A certification of non-forum shopping.
a) For regular students
Has completed all the subjects
prescribed in the first three years 12.3 In the absence of any one of the aforementioned
of his/her program of study/ requirements, the complaint shall be dismissed
prospectus. without prejudice to its refiling.

b) For irregular students 12.4 Where the complaint is not under oath, the
complainant shall be summoned by the committee
Has completed at least 75% of
to swear to the truth of the allegations in the
the entire academic units of his/
complaint.
her program of study/prospectus
provided all pre-requisites of the 12.4.1 Complaints sent by telegram, radiogram,
remaining subjects are complied electronic mail or similar means of
with or can be complied with communication shall be considered non-
during the terminal school year. filed unless the complaint shall comply with
3.1.5.2 Five-year Program the requirements provided in section 12.2
within (10) days from receipt of the notice
a) For regular students for compliance.

Has completed all the subjects 12.4.2 Withdrawal of the complaint at any stage
prescribed in the first four years of the proceedings shall not preclude
of his/her program of study/ the committee from proceeding with the
prospectus. investigation where there is obvious truth or
merit to the allegations in the complaint or
b) For irregular students
where there is documentary direct evidence
Has completed at least 80% of that can prove the guilt of the person
the entire academic units of his/ complained of.
her program of study/prospectus
provided all pre-requisites of the
remaining subjects are complied
with or can be complied with Section 13. Action on the complaint. Upon receipt of a complaint
during the terminal school year. that is sufficient in form and substance, the Committee
shall require the person complained of to submit a
Counter-Affidavit/Comment under oath within three
(3) days from receipt of the notice, furnishing a copy
thereof to the complainant, otherwise the Counter-
Affidavit/Comment shall be considered not be filed.

Section 14. Preliminary Investigation.


90 STUDENT HANDBOOK 7
9.5.2 The term of the chair and the members of 3.2 According to Year Level
the committee shall be two (2) years. 3.2.1 First Year
9.5.3 When the member of the Committee is the Four-year Program Five-year Program
complainant or the person complained of Has not completed 25% of the entire Has not completed 20% of the entire
in a sexual harassment case, he/she should academic units in his/her program academic units in his/her program
be disqualified from being a member of the of study/prospectus; or has not yet of study/prospectus; or has not yet
completed all the subjects prescribed completed the subjects prescribed
committee. in the first year of his/her program of in the first year of his/her program of
study/prospectus study/prospectus

Article 10. PRE-FILING STANDARD OPERATING PROCEDURES IN 3.2.2 Second Year


ATTENDING TO VICTIMS OF SEXUAL HARASSMENT
Four-year Program Five-year Program
Completed at least 25% but not more Completed at least 20% but not more
than 50% of the entire academic units than 40% of the entire academic units
in his/her program of study/prospectus; in his/her program of study/prospectus;
Section 10. The Pre-Filing Stage. The College shall provide or has completed the courses prescribed or has completed all the subjects
assistance to an alleged victim of sexual harassment in the first year of his/her program of prescribed in the first year of his/her
which may include counseling, referral to an agency study/prospectus program of study/prospectus
offering professional help and advice on options
available before the filing of the complaint. 3.2.3 Third Year

Four-year Program Five-year Program


Completed at least 50% but not more
Article 11. STANDARD PROCEDURAL REQUIREMENTS than 75% of the entire academic units Completed at least 40% but not more
in his/her program of study/prospectus; than 60% of the entire academic units
or has completed all the subjects of his/her program of study/prospectus;
prescribed in the first and second years or has completed all the subjects
Section 11. The procedural rules provided hereunder are of his/her program of study/prospectus prescribed in the first and second years
of his/her program of study/prospectus
the standard requirements in handling a sexual
harassment case.
3.2.4 Fourth Year

Section 12. Complaint. Four-year Program Five-year Program


Completed at least 75% of the entire Completed at least 60% but not more
academic units in his/her program of than 80% of the entire academic units
study/prospectus; or has completed all in his/her program of study/prospectus;
the subjects prescribed in the first three or has completed all the subjects pre-
12.1 The complaint may be filed with the disciplining years of his/her program of study/pro- scribed in the first three years of his/her
authority; the same shall be transmitted to the spectus. program of study/prospectus
Committee.

12.2 The complaint must be in writing, signed and


sworned by the complainant. It shall contain the
following:

12.2.1 The full name and address of the complainant;


8 STUDENT HANDBOOK 89
3.2.5 Fifth Year Article 9. COMMITTEE ON DECORUM AND INVESTIGATION OF
SEXUAL HARASSMENT CASES
Four-year Program Five-year Program
Completed at least 80% of the entire aca-
demic units in his/her program of study/
Not applicable prospectus; or has completed all the sub-
jects prescribed in the first four years of Section 9. A committee on Decorum and Investigation shall
his/her program of study/prospectus. be created by the College to perform the following
functions:
SECTION 4: Academic Load
4.1 As a general rule, no student shall be allowed to simultaneously
enroll in two programs regardless whether they are degree or 9.1 Receive complaints of sexual harassments;
non-degree programs.
9.2 Investigate sexual harassment complaints in
4.2 As much as possible, a student should carry the regular load for accordance with the prescribed procedure;
a particular semester/term as prescribed in his/her program
prospectus. In no case should he/she carry a load which is 9.3 Submit report of its findings with the
less than forty percent (40%) of the prescribed regular load, corresponding recommendation to the
except in cases where a student is graduating/irregular and disciplining authority for decision;
the only subjects left to be taken constitute less than 40%
of the prescribed load for the semester as reflected in the 9.4 Lead in the conduct of discussions about sexual
program prospectus. harassment within the college to increase
understanding and prevent incidents of sexual
4.3 The student should strictly observe the sequencing of
harassment.
subjects. He/she should pass first the prerequisite subjects
before enrolling in a required subject in the semester. Failure 9.5 The Committee shall be composed of the
to comply with this provision will render the enrollment of following:
the subject requiring pre-requisite null and void.
4.4 During the summer term, the student is allowed to carry a
maximum of nine (9) units only regardless whether he/she is
graduating or not. 9.5.1 Representative of management (Chair);
members:
4.5 The student who is graduating shall be allowed to carry an
overload to be taken during the last school year of his/her Representative of the Accredited Union
program, provided that his/her total load registered for the (if the complainant is a college official or
semester shall not exceed thirty (30) units. employee);
4.6 On exceptional cases a non-graduating student satisfying the Representative of second level employees
following conditions may be allowed to handle an overload of (if the complainant is a college official/
six (6) units but not exceeding the total load of 30 units in a employee);
semester:
4.6.1 the student carries a regular load in the semester Representative of first level employees (if
preceding his/her application for overload; the complainant is a college official/
employee);
4.6.2 the student has an outstanding academic
performance as certified by the College Dean. Representative of the faculty (if the
Outstanding academic performance means that the complainant is a student); and Representative
student obtained a GPA of 1.5 with no grade in any of students (if the complainant is a student).
88 STUDENT HANDBOOK 9
Article 7. FORMS OF SEXUAL HARASSMENT subject lower than 2.5 during the preceding semester
and has no record of failing grade in any of the
subjects already taken.
Section 7. The following are illustrative forms of sexual
harassment:
SECTION 5: Enrolling Subjects in Other Programs
5.1 As a general rule, students are not allowed to enroll in two
7.1 Physical degree programs at the same time. In cases, however, where
students enroll in non-degree enhancement programs (e.g.,
7.1.1 Malicious touching Certificate of Teaching and Diploma in Teaching Special
Education), the following are the guidelines:
7.1.2 Overt sexual advances
5.1.1 The student requesting to enroll in an enhancement
7.1.3 Gestures with lewd insinuations program shall have earned an outstanding academic
performance in the preceding semester/term.
7.2 Verbal, such as but not limited to, requests or Outstanding performance means that the student
demands for sexual favors and lurid remarks; obtained a GPA of 1.5 with no grade lower than 2.5 in
any subject.
7.3 Use of objects, pictures or graphics, letters or
5.1.2 They should have consulted with the department/
written notes with sexual underpinnings;
program/area chairman concerned regarding the
7.4 Other forms analogous to the foregoing. availability of slot in the class where they plan to
enroll;
5.1.3 The total number that can be enrolled for the
semester/term, including the subject/s under the
Article 8. PERSONS LIABLE FOR SEXUAL HARASSMENT non-degree enhancement program/s shall not exceed
the allowable maximum load (e.g. 23 or 25 units
depending on the program) for the semester/term in
Section 8. Any college official or employee, regardless of sex, is question as reflected in the program prospectus; and
liable for sexual harassment when they: 5.1.4 The students should ensure that the schedules of the
subject/s they plan to enroll is/are not in conflict
with the schedules of their regular subjects.
8.1 Directly participates in the execution of any act of 5.2 Enrollment of subject/s in other degree program/s, which
sexual harassment as defined in these rules; is/are not of the same descriptive title, general subject
description, and number of units compared to the subject/s
8.2 Induce or direct another or others to commit sexual required by the degree program where students are enrolled,
harassment as defined in these rules; is strictly prohibited.

8.3 Cooperate in the commission of sexual harassment 5.3 Tuition and Other Fees - - Subject/s enrolled under the
by another through an act without which the sexual certificate/ enhancement program shall be assessed and
harassment would not have accomplished; tuition fee shall be based on the certificate/enhancement
program rate. Other fees, like miscellaneous shall follow the
8.4 Cooperate in the commission of sexual harassment rate prescribed under the degree program where the students
by another through previous simultaneous acts. are enrolled.
10 STUDENT HANDBOOK 87
SECTION 6: Class Attendance 5.2.1 Submission to or rejection of the act
or series of acts used as a basis for any
6.1 The student is required to attend all classes beginning on the
decision affecting the complainant,
first meeting, and he/she is required to present COR; if his/
including, but not limited to, the giving
her name is not found in the class list, then he/she shall be
of grade, the granting of honors or a
advised to go to the RSIS Office to secure one and for proper
scholarship, the payment of stipend
guidance.
allowance, or the giving of any benefit,
6.2 Non-attendance to any of his/her classes even on its first privilege or consideration; or
day shall be considered absence, and the respective subject
5.2.2 The act or series of acts have the
instructors are advised to monitor attendance of their
purpose or effect of interfering with the
students.
performance, or creating an intimidating,
6.3 The student who misses his/her classes due to late enrolment hostile or offensive academic
through his/her own fault will also be marked absent during environmentof the complainant; or
the time he/she was not present in class.
5.2.3 The act or series of acts might reasonably
6.4 The student is considered tardy when he/she arrives to class be accepted to cause discrimination,
past 25% of the scheduled class time, and if a student is insecurity, discomfort or humiliation to
tardy 3 times, he/she will be considered absent for one class a complainant who may be a trainee,
meeting. apprentice, intern, tutee or ward of the
6.5 Absences due to official participation of the student in co- person complained of.
curricular or extra-curricular activities shall be excused,
provided that such participation is duly approved by
competent authority of the university. The student concerned
Article 6. SEXUAL HARASSMENT MAY TAKE PLACE:
is responsible in informing all his/her instructors about his/
her authorized participation in said activities.
6.6 Absence due to illness may be excused if the student submits
a medical certificate issued by the University Physician or any 6.1 In the premises of the workplace or office or of the College;
other physician; provided that in the latter case the medical
certificate shall be authenticated by the University Physician. 6.2 In any place where parties were found as a result of work or
education or training responsibilities or relations;
6.7 Absences due to natural calamities such as storms, floods,
earthquakes, fires shall also be excused. 6.3 At work or education or training-related social functions;
6.8 The student who has incurred an absence of more than 6.4 While on official business outside the office or college or during
seventeen percent (17%) of the total number of contact hours work or college or training-related travel;
that the class is recited during the whole semester shall be
automatically dropped from the class roll. He/she shall be 6.5 At official conferences, fora, symposia, or training sessions; or
given a grade of Dropped with Failure (D/F) by the instructor
concerned. 6.6 By telephone, cellular phone, fax machine or electronic mail.
6.9 The student whose absences incurred within the midterm
period exceed the allowable 17% of the total contact hours
that the subject is recited during the whole semester, shall
be automatically dropped from the class roll and he/she
shall be given a Dropped with Failure (D/F) by the instructor
concerned.
86 STUDENT HANDBOOK 11
Article 5. DEFINITION SECTION 7: Leave of Absence

Section 5. For the purpose of these Procedures, administrative 7.1 The student who does not intend to enroll in a semester or
offense of sexual harassment is an act, or a series of in a school year must apply for a Leave of Absence (LOA) by
acts, involving any unwelcome sexual advance, request accomplishing a form provided at the RSIS Office. The student
or demand for sexual favor, or the other verbal or should indicate the reasons and the period of the absence.
physical behavior of sexual nature, committed by a Application for Leave of Absence shall be approved by the
college employee or official in a work-related, training Dean concerned.
or educational related environment of the person 7.2 A maximum of one school-year (2 semesters and 1 summer) of
complained of. LOA may be granted to the student applicant.
7.3 The student with duly approved LOA shall not be affected by
any change in the rates of fees; however, in the event that
5.1 Work-related sexual harassment is there are any approved changes in the program or curriculum
committed under the following during his/her leave of absence, the student returnee is
circumstances: required to follow the new curriculum.

7.4 An absence without leave (AWOL) will cause the student to


be charged with the prevailing rates/fees imposed by the
5.1.1 Submission to or rejection of the act or University at the time of his/her readmission to the program.
the series of acts, is used as a basis for Moreover, the student will also be required to follow the new
any employment decision (including, but curriculum if there are any approved changes.
not limited to, matters related to hiring,
promotion, raise in salary, job security,
benefits and any other personnel action)
affecting the applicant/employee; or SECTION 8: Shifting of Degree Programs

5.1.2 The act or series of acts have the 8.1 Shifting refers to the change of a students degree program
purpose or effect of interfering with within the University.
the complainants work performance, 8.2 A student who intends to shift must file an application for
or creating in intimidating, hostile or shifting. Acceptance to the new degree program is subject
offensive work environment; or to evaluation and approval by the Dean concerned, subject
to availability of slots and compliance with the admission
5.1.3 The act or series of acts might reasonably requirements of the new program.
be expected to cause discrimination,
insecurity, discomfort or humiliation to a 8.3 Subjects taken may be accredited only if the subjects from
complainant who may be a co-employee, the previous program have substantially the same course
applicant, customer, or ward of the description, title and number of units as those of the new
person complained of. program.

5.2 Education or training-related sexual harassment


is committed against one who is under the actual
or constructive care, custody or supervision of the SECTION 9: Cross-Enrollment
offender, or against the one whose e d u c a t i o n , 9.1 Cross-enrollment to other reputable higher education
training, apprenticeship, internship or tutorship institutions, whose programs are accredited at least level
is directly or constructively entrusted to, or is II by the appropriate accrediting agency, is allowed for
provided by, the offender, when: graduating students. Cross-enrollment is subject to the
12 STUDENT HANDBOOK 85
approval of the Dean concerned, provided that the subject/s V. Anti-Sexual Harassment Rules
to be taken is/are not offered in the university and that the
total number does not exceed nine (9) units. Provided further Hereunder are the salient provisions in the Administrative
the aggregate number of units enrolled for the semester does Disciplinary Rules on Sexual Harassment Cases in MPSC (BOT Res.
not exceed thirty (30) units. 69, s.2002, 03 December 2002): Pursuant to Section 58 of the Civil
Service Commission Resolution No. 01-0940, otherwise known as the
9.2 Non-graduating students who need to clear out academic Administrative Disciplinary Rules on Sexual Harassment Cases, and
deficiencies may be permitted, on a case-to-case basis, by the pertinent provisions in Republic Act 7877 (Anti-Sexual Harassment
the Dean concerned to cross enroll in other reputable higher Act of 1995), the following Procedures are hereby adopted and
education institutions, whose programs are accredited at prescribed in order to carry out the provisions of the said resolution.
least level II by the appropriate accrediting agency, during
summer provided that the subject/s he/she intends to enroll
in is/are not offered in MUST. A maximum of nine (9) units is
allowed inclusive of subjects enrolled in MUST for the said Article 1. TITLE
term.
Section 1. These Procedures shall be known as the Procedures
9.3 The student who desires to take unrelated subjects in other in Handling Sexual Harassment Cases in the Mindanao
higher education institution for purposes of self-enhancement Polytechnic State College.
may be granted permit to study. Subjects taken will not be
reflected in the Transcript of Records (TOR).

Article 2. STATE POLICY

SECTION 10: Changing/Adding/Dropping of Subjects Section 2. The State shall value the dignity of every individual,
enhance the development of its human resources,
10.1 Changing, adding and dropping of subjects may be allowed,
guarantee full respect for human rights and uphold
subject to fees, within the first week of classes of regular
the dignity of workers, employees, applicants for
semesters. Changing, adding and dropping of subjects are
employment, students or those undergoing training,
not allowed during summer term. However, no fees shall be
Instruction or education. Towards this end, all forms
charged in cases such as:
of sexual harassment in the employment, education or
10.1.1 Approved change of subject schedule and/or training environment are hereby declared unlawful.
conflict of schedules;
10.1.2 Dissolved subject(s);
10.1.3 Opening of new sections; Article 3 COLLEGE POLICY

10.2 All cases of changing, adding and dropping of subject/s shall Section 3. The College shall foster an open learning and working
require approval from the Dean concerned. environment free from sexual harassment in accordance
with the above state policy.
10.3 Dropping of subject/s beyond the prescribed schedule
may be allowed subject to evaluation and approval of the
Dean concerned, provided that the dropping is done for
meritorious reasons such as conflict in work schedule, health Article 4. COVERAGE
reasons, late dissolution of class, and other valid reasons that
the dean may deemed meritorious. Provided further that Section 4. These procedures shall apply to all officials and
the total number of absences incurred by the student prior employees in the Mindanao Polytechnic State College.
to his/her application for dropping of subject/s does not
exceed 17% of the total contact hours of the said subject/s.
84 STUDENT HANDBOOK 13
III. Campus Journalism Moreover, official dropping of subject/s must be done before
the scheduled Midterm examination.
3.1 The student writer/journalist of an article in the school paper
shall continuously strive to be unbiased and accurate in her/his
writings; bearing in mind personal responsibility for everything
she/he publishes. SECTION 11: Special Classes
11.1 An off-semester subject, i.e., one which is not offered in the
3.2 The student journalist should reveal her/his identity as a
current semester, may be offered as a special class subject
representative of the student press before obtaining interview
to fees as determined by the Office of the Vice-President for
for publication.
Finance and Resource Generation.
3.3 The editor of the school paper shall not exclude a students point 11.2 Students who would like to request that a special class be
of view solely because it is contrary to the editorial policy. offered shall fill out the request form for approval of the dean
concerned. Such request shall be coursed through channels.
3.4 The editor shall apologize for whatever mistakes printed in the The form is available at the Deans Office.
school paper.t
11.3 The minimum number of students to warrant possibility of
3.5 The student journalist shall respect all confidences regarding the opening of a special class shall be as follows:
source of information and private documents. He/she shall not
11.3.1 Five (5) students for major/non-general
falsify information or documents or misrepresent the facts.
education subject; and
3.6 The student journalist should be familiar with the laws, rules
11.3.2 Ten (10) students for general education subject.
and regulations relative to campus journalism and/or freedom
of expression.

3.7 The student journalist shall be familiar with the Intellectual SECTION 12: Withdrawal from the Program
Property Code of the Philippines and anti-plagiarism concerns.
12.1 A student may withdraw from a program within the semester/
3.8 Everyone concerned must be familiar with the provisions of term provided he/she does not exceed the allowable number
Republic Act No. 7079 An Act Providing for The Development of absences, which is 17% of the total number of the contact
And Promotion of Campus Journalism. hours that the class is recited during the semester/term.
12.2 Withdrawal beyond the allowable number of absences may
still be allowed subject to the evaluation and approval of
IV. The Dangerous Drugs Act of 1972 (RA 6425) the dean concerned, provided that the withdrawal is done
for meritorious reasons such as: financial problem; health
4.1 Article V, Sec. 28 of Republic Act No. 6425 states: All school reasons (medical certificate issued by the attending physician
heads, supervisors and teachers shall be deemed to be persons is required to support the claim), and other reasons that the
in authority, and, as such are hereby vested with power to dean may deemed meritorious.
apprehend, arrest or cause the apprehension or arrest of any 12.3 As such, the student should accomplish the prescribed
person who shall violate any provisions of this Law. They shall Withdrawal Form from the RSIS Office, for approval by the
be considered as persons in authority if they are in school or dean concerned.
within its immediate vicinity, if they are in attendance at any
school or class function in their official capacity as school heads,
supervisors and teachers.
SECTION 13: Examination
13.1 Examination Schedule as specified in the University Calendar
14 STUDENT HANDBOOK 83
for the school year shall be observed unless otherwise guest to arrive. It might be even helpful to emphasize
rescheduled to another date approved by the University that the participants shall be in the venue properly
President or his duly authorized representative. seated at least 15 minutes before the program starts.
13.2 The student is required to present his/her Examination 2.2.8 It is essential that the student assigned to introduce
Permit to the proctors or subject instructors before taking the important guest to be accurate in presenting the
the examination. guests bio-data. Nothing can be more embarrassing
when one doing the introduction makes a mistake in the
13.3 The University implements four periodic examinations as
guests name - more so, in pronouncing the name- or
follows: mumbles while reading the bio-data. The one doing the
introduction should always be respectful, appropriate
13.3.1 Preliminary Examination; and proper in addressing the guest.
13.3.2 Mid-term Examination;

13.3.3 Semi-final Examination; and 2.2.9 The guest shall be offered a meal either before or after
the activity or as preferred by the guest. Booking for
13.3.4 Final Examination.
the use of conference room for luncheon for VIP visitors
13.4 The student may be given late examinations in cases of shall be done in advance. The organizer shall ensure
illness, accident or death of an immediate member of the close coordination with the person in-charge.
family, and other reasons deemed meritorious subject to the
approval of the dean concerned. The student is required to 2.2.10 The student assigned to usher the guest shall try to
present medical or death certificate to be validated by the engage him/her in a conversation during waiting
University Physician. moments or during meal. Endeavor to invite key
university officials to be with the guest. As much as
13.5 For unexcused late examination, the student may be allowed practicable, the officials to be invited are those whose
to take the examination, within one week after the scheduled
examination only, subject to payment of prescribed fees office or functions are related to the activity.
based on approved existing policy.
2.2.11 Make sure that the guest is escorted back to the vehicle
13.6 In case a student incurred a conditional grade (3.1 to 3.5),
at the end of his/her engagement.
the instructor concerned shall give a removal examination
within the week after the Final Examination is conducted 2.2.12 Send a formal Thank You letter or note after the
provided that the deadline for submission of grades is still activity. This could establish goodwill between your
observed. organization and your guest.
82 STUDENT HANDBOOK 15
II. General Guidelines for Inviting External Guests SECTION 14: Grading System

2.1 The duly accredited organizations may need outside person(s) to 14.1 Students shall be graded in accordance with the following
facilitate, conduct or speak during their activities. As such, an system:
important--and often stressful--preoccupation that organizers
Percentage
have is inviting some very important people to be their resource Grade Point/Mark
Equivalent
Description
persons.
1.0 100 95 Excellent
2.2 The organizers are required to take care of some things that are 1.1 1.5 94 90 Very Good
necessary for the success of the activity(ies) but not limited to 1.6 - 2.0 89 85 Good
the following, where applicable: 2.1 - 2.5 84 80 Fair
2.6 - 3.0 79 - 75 Passing
3.1 - 4.0 74 - 70 Conditional (only allowed for Midterm)
5.0 Failed
2.2.1 Thank the guest for accepting the invitation through
Inc Incomplete
a letter to make it formal and official. Include in the
Thank You letter the provisions that the organizers W Withdrawn
will provide. D/F Dropped with Failure
OD Officially Dropped
2.2.2 Provision of transportation service, accommodation,
meals, etc.
14.2 A grade of 3.1 4.0 is Conditional and shall be given only
2.2.3 Ambassadors and top government officials like cabinet during the Midterm grading period.
members should be given utmost deference, such 14.3 A final grade of Inc is given to the student who may qualify
meeting them at the main entrance, or at the driveway for passing but has not taken the final examination or has
entrance when they arrive, make necessary reservation not complied with other major requirements of the subject.
of parking space, and arranging a courtesy call on the Such requirement(s) must be complied/satisfied within one
University President accompanied by the Security school year (2 semesters and one summer) reckon from the
Officer for necessary security arrangements. end of the term that the student incurred the Inc; otherwise
the Inc grade shall automatically be converted into a
2.2.4 The invited guests shall be provided by the organizers grade of 5.0. In the absence of the instructor concerned,
with ushers/usherettes especially those who are not the department chairman will evaluate and recommend
familiar with the campus unless otherwise the guests the appropriate grade to be given to the student subject
have other preferences. to the approval of the dean, provided that application for
completion is within the allowable prescribed period.
2.2.5 Just be alert while waiting for the guest(s). The
usher/usherette shall introduce himself/herself to the 14.4 An Inc grade is only given during the Final grading period.
guest(s).
14.5 A mark of W (Withdrawn) is given to the student who
2.2.6 The organizations faculty moderator must always be voluntarily and officially withdraws his/her registration from
consulted especially when inviting dignitaries to ensure the program.
that proper protocol is observed.
14.6 A mark of D/F (Dropped with Failure) shall be given to the
2.2.7 The organization should strive not to inconvenience the student who dropped subject(s) without permission of the
guest and must therefore start the program on time. instructor concerned and/or when the student exceeds the
Foreign and national officials are very busy people. One allowable number of absences as specified in Section 6, item
very important tip: anticipate the time the participants 6.10. A mark of D/F is not equivalent to a failing grade of
will settle down, and adjust the official time for your 5.0.
16 STUDENT 81
14.7 The cumulative grading system is used for computing the final
grades. In computing the final grade, any of the following
may be used as discussed and agreed between the instructor
APPENDICES
and the students concerned: I. Dress Code Policy*
14.7.1 Final examination coverage all topics discussed
from the beginning of the semester. The mid- 1.1 Male students are prohibited from wearing the following while inside the
term grade is given a weight of one-third (1/3); university campus:
or
14.7.2 Final examination coverage all topics discussed 1.1.1 Sleeveless shirts;
from the mid-term examination. The mid-term
grade is given a weight of one-half (1/2). 1.1.2 Torn and tattered jeans;

14.8 Only the Office of the Director of RSIS is authorized to 1.1.3 Short pants/ walking shorts; and
officially release grades.
1.1.4 Rubber slippers and sandals.

1.1.5 Earrings
SECTION 15: Honors and Awards
1.1.6 unnatural hair colors (blonde, blue, violet, yellow, red and the like)
15.1 Honors and awards shall be awarded annually to graduating
and non-graduating students in both degree and non-degree
programs for excellence in academic and other related
activities. 1.2 Female Students are prohibited from wearing the following while inside
the university campus:
15.2 The Grade Point Average or GPA is the academic rating of
a student and is the basis for granting honors and awards. 1.2.1 tube/ spaghetti strap / halter / backless / peek-a-boo blouses;
The GPA is computed as follows:
15.2.1 Multiply the Numerical Rating (grade) for each 1.2.2 Torn and tattered jeans;
of the subjects by the corresponding number of
academic units. 1.2.3 Short pants;

15.2.2 Add the products and then divide the sum of the 1.2.4 Micro miniskirts;
products by the total number of academic units
1.2.5 See-through attire;
taken during the semester.
Example: 1.2.6 Plunging neckline blouses;
A students subjects, numerical ratings (NR) and academic 1.2.7 Midriff (heaven) blouses; and
units (AU) in the first semester of SY 2004-2005 are as follows:
1.2.8 Rubber slippers.
1st Semester Numerical Rating Academic Units
NR x AU
Subjects (NR) (AU)
1.2.9 unnatural hair colors (blonde, blue, violet, yellow, red and the like)
A 3.0 3 9.0
B 2.5 3 7.5
C 2.5 3 7.5
D 3.0 3 9.0
E 3.0 3 9.0 [*As agreed by the Heads of Council Organizations and the Supreme Student
TOTAL 15 42 Council, 04 July 2004]
NRxAU 42
GPA=  2 .80
TotalAU 15
80 HANDBOOK 17
For purposes of computing the GPA in a given semester, an INC is
given a numerical rating of 4.0.
15.3 Academic Honors (Graduating Students)
15.3.1 Students who finish within the prescribed period
of his/her academic program shall qualify for
honors.
15.3.2 All grades in the academic subjects from first
year to the last year of the curriculum shall be
considered in the computation of the Grade Point
Average (GPA) except the grades of NSTP and PE/
PD.

15.3.3 The following criteria shall be observed in the


awarding of academic honors to graduating and
non-graduating students:

Honors
Grade Point Average (GPA)
Graduating Non-Graduating

1.0 1.25 without a final


grade lower than 1.70 in Summa Cum Laude First Honor
any of the subject

1.26 1.50 without a final


grade lower than 2.0 in Magna Cum Laude Second Honor
any subject

1.51 1.75 without a final


grade lower than 2.50 in Cum Laude Third Honor
any subject

15.4 In case of transfer of credits, the following shall be


observed:
15.4.1 A student entering the University with transferred
credits must meet the cumulative GPA standard
for honors in all subjects completed, transferred
or otherwise. In addition, the GPA of all subjects
taken at the university must be within the criteria
set.
15.4.2 A transferee may qualify for honors provided
the candidate has earned in MUST 75% of the
total number of academic units required for
graduation.
15.4.3 A transferee who has incurred a failing grade
in a subject or subjects from the university or
18 STUDENT 79
universities last attended and such subject or
subjects is or are part of the MUST curriculum
where he/she is enrolled, the transferee will not
qualify for honors.
15.5 Academic Honors (for non-graduating students)
15.5.1 Honor certificates shall be granted annually to
qualified non-graduating students. The grades for
the current school year in the year/level of the
candidate shall be considered in the computation
of the GPA and applying the preceding guidelines
(see the Criteria for Honors in section 1.3.3)
15.5.2 Full time undergraduate students who demonstrate
a high level of excellence in academic work
shall be placed in the academic deans list. The
requirement for achieving the academic Deans
list is a GPA of 1.70 or above in the preceding
semester with no grade below 2.0 in any of the
subjects registered for the said semester.

15.6 Special Awards


15.6.1 Special awards shall be given to deserving
graduating and non-graduating students at the
end of the school-year.
15.6.2 The selection of awardees shall be determined
by the criteria set by the Committee on specific
special awards.
15.6.3 Candidates for Special Awards shall be
recommended by the College Deans and approved
by the Vice-President for Academic Affairs.

SECTION 16: Selective Retention


16.1 For Students enrolled in Programs requiring Board
Examinations
16.1.1 The student will be culled from the Program if
any or all of the following conditions are true:
a) The student fails twice in any major
subjects. General Education subjects
like Mathematics and other Mathematics
related subjects; Physics; and Chemistry
are considered major subjects; and/or
78 HANDBOOK 19
b) The student fails in two or more subjects
or fails in ten (10) units or more of the
academic units he/she is registered in a
semester/term.
16.1.2 The freshman student who is subject for culling
shall be placed on probation, for one school-year.
During this period, he/she should be able to pass
all his/her failed subjects. Otherwise, he/she
will not be allowed to enroll in the third year of
the same program.
16.1.3 To assist the said student in removing his/
her deficiencies, his/her academic load may
be reduced subject to the evaluation of the
department chairman and approval of the dean/
satellite campus director concerned. In the event
that the students load will be reduced, his/her
load should not be less than forty percent (40%)
of the prescribed regular load except in cases
specified in Section 4.1.2.
16.1.4 The student who is culled from any engineering
programs requiring board examination will not be
accepted into any engineering programs that do
not require board examinations (e.g. Computer
Engineering).
16.2 For Students enrolled in Non-Board Programs
16.2.1 Warning. Any student who at the end of the
semester fails in 30% or less of the academic units
he/she is registered for the semester/term will
be issued a Warning Letter by the Department
Chairperson duly noted by the Dean/Satellite
Campus Director concerned to improve his/her
performance.
16.2.2 Probation. The academic load of the student
who is on probation may be reduced subject to
the evaluation of the department chairman and
approval of the dean/satellite campus director
concerned. In the event that the students load
will be reduced, his/her load should not be less
than forty percent (40%) of the prescribed regular
load except in cases specified in Section 4.1.2.
The student will be placed on probation if:
a) He/she incurs failing grades in subjects
equivalent to 31-50% of the registered
20 STUDENT HANDBOOK 77
academic units for the semester/term; 4.7 Security Services
or
To ensure the safety of the students in particular, and
b) He/she was issued two successive everyone inside the campus in general, the University has
warnings. contracted the 24-hour security service of a professional,
16.2.3 Culling Mechanism government accredited security agency.
a) Culling from the Program
The student shall be culled from the
4.8 Cafeteria Services
Program based on the following:
1) He/she has incurred two successive The cafeteria serves well-balanced and reasonably priced
probationary status; or meals to meet the nutritional needs of its customers/
clientele. Catering services for birthday parties, weddings,
2) He/she failed three times in the seminars, and other special occasions may be availed of
same major subject; or through advanced reservations at the cafeteria management.
3) He/she has failed 51-60% of the
academic units enrolled in the
semester/term.
4.9 Postal Services
b) Culling from the University. The student
will be culled from the University if any of Postage stamps and other postal services are made available
the following conditions is true: at the Postal Office within the University premise.
1) he/she incurs three successive
probationary status; or
2) he/she has failed in 61% or more of 4.10 Affidavit of Loss
the registered academic units for the
In case of lost ID, the student can submit an affidavit of loss
semester/term; or
at the SAWS office and request for a new ID.
3) he/she has failed four times in the
same subject.
16.3 The student culled from a Board Program cannot be accepted
to another board program.
16.4 The student culled from a board program may still be
accepted to Non-Board Program, except Engineering (like
Computer Engineering). Likewise, student culled from a non-
board program cannot be accepted to a board program.
16.5 The student culled from a board and non-board program may
be accepted to any non-board program subject to compliance
with the requirements set by the program such as, but not
limited to availability of slots to which the student intends
to apply. Provided further that the said student satisfies the
following conditions, where applicable:
16.5.1 The same subject failed twice or thrice, for
board and non-board programs respectively,
76 STUDENT HANDBOOK 21
4.2.2 The RSIS is open from 8:00 A.M. to 5:00 P.M. Mondays by the student is not part of the curriculum of
through Saturdays. the program to which he/she intends to apply;
meaning, the subject code, descriptive title and
number of units are not the same with the failed
subject; or
4.3 Guidance Counseling and Testing Services (GCTS)
16.5.2 The subjects failed by the student are not part
of the curriculum of the program he/she intends
to apply otherwise the total number of units of
4.3.1 Guidance is an integral part of the educational failed subjects that are part of the curriculum of
development of the students. the program he/she intends to enroll should be
less than 10 units.
4.3.2 The unit seeks to assist and guide, through
appropriate counseling, the students so that 16.6 If the subject failed by the student is part of the curriculum
they would become young citizens who would be of the program applied for, the status of grade of the subject
emotionally, mentally and psychologically stable. is carried over.
16.7 For purposes of culling students, PE/PD and NSTP subjects
4.3.3 The following are the various services offered are considered non-academic subjects, hence, these are not
by the GCTS to the students: (i) information; (ii) considered in the evaluation.
counseling; (iii) testing; (iv) follow-up; and (v)
individual inventory. 16.8 All requests for consideration of students who are subject for
culling shall be addressed to the University Academic Council,
through the Vice-President for Student Affairs.

4.4 Medical and Dental Services (MDS) 16.9 The University Academic Council shall convene once every
semester, during the second day of classes, to deliberate on
To ensure that students who need medical/dental attention the merits of the requests of students who are subject for
are adequately attended to, the University has medical and culling.
dental clinics manned by competent physician and dentist,
respectively.
SECTION 17: Timeframe for Undergraduate Study
Medical and dental services are available to the University Completion
community from 8:00 A.M. to 5:00 P.M. Mondays through
17.1 As much as practicable, the student must complete the
Saturdays.
requirements of his/her program within the prescribed
4.5 Sports and Physical Wellness Program through the Sports duration.
Education Unit, the University seeks to inculcate in the
17.2 In the event that the student fails to complete the
students the value of wholesome physical development
requirements of his/her program within the prescribed
through active participation in sports and physical wellness
duration, he/she must observe the maximum residency
programs with the end in view of striking a balance between
requirement:
intellectual growth and physical well-being.
17.2.1 Four-year program 7 years
4.6 Arts and Culture

The Arts and Culture (ArCu) division formulates, implements, 17.2.2 Five-year program 8 years
evaluates and enhances programs aimed at tapping the
potentials and developing the talents of the students in the 17.3 The student who fails to complete the program within
humanizing fields of arts and culture. the maximum residency requirement shall be required to
22 STUDENT HANDBOOK 75
enroll additional units: Section 3: Extension of Entitlement to Scholarship/
Educational Assistance/ Grant
17.3.1 Four-year program 12 units
Subject to the discretionary prerogatives of the sponsor,
17.3.2 Five-year program 21 units the period of entitlement may be extended in case the scholars/
17.4 The subjects to be enrolled may be the electives or allied grantees failure to meet the requirements of the program is due
disciplines of the degree program where he/she enrolled or to circumstances beyond his/her control such as, but not limited
any subjects deemed important by the department chairman to, serious and prolonged illness, or failure/unreasonable refusal of
and subject to the approval by the dean concerned. teachers to give grades.

17.5 An approved LOA of the student is inclusive of the required


residency period.
Section 4: Student Services

4.1 Library and Audio Visual Services (LAVS).


SECTION 18: Student Clearance
4.1.1 The library, as a learning resource center, is a vital
18.1 At the end of each semester, all students are required to
partner of instruction and research. Among its latest
secure clearance. The Clearance Form is available at the
features are the e-library facilities and online journal
RSIS Office.
subscription.
18.2 Transfer credentials and other official documents shall be
issued only when the students are cleared of all money and 4.1.2 The library of the university is classified into
property accountabilities. undergraduate, graduate and electronic libraries.

4.1.3 The Undergraduate Library is open from 8:00 A.M. to


6:00 P.M. with no noon break during Mondays through
SECTION 19: Educational Tours and/or Trips Saturdays.
19.1 The university recognizes the significance of exposing the 4.1.4 The Graduate Library is open from 9:00 A.M. to 6:00 P.M.
students to industry culture, state of the art technology and with no noon break during Mondays through Saturdays.
the entire industrial environment through the conduct of
educational tours and field trips that enhance/validate the 4.1.5 The E-library is open from 7:30 A.M. to 6:00 P.M. with
theories discussed in the classroom for better appreciation of no noon break during Mondays through Saturdays.
a particular subject matter. The trips are categorized either
as part of the curriculum, which is similarly treated as a 4.1.6 Noon break is observed during semestral break.
subject or as a strategy which is a part of the syllabus.
4.1.7 The services of these three libraries will be extended
19.2 Educational Tour is an extended educational activity involving up to 10:00 oclock in the evening, Mondays through
the travel of students and supervising faculty outside the Saturdays, one week and two weeks prior to Midterm
school campus which is relatively of longer duration usually and Final examination, respectively.
lasting for more than one day and relatively more places of
destination than a field trip (CMO 17, s 2012).
19.3 Field trip is an educational activity involving the travel of
students and supervising faculty outside the school campus 4.2 Registry and Students Information Services (RSIS)
but is of relatively shorter duration usually lasting for only
4.2.1 The Office of the Registry and Student Information
one day and with fewer places of destination (CMO 17, s
Services (RSIS) coordinates the activities pertaining to
2012).
registration, transfer and graduation of students.
74 STUDENT HANDBOOK 23
1.2.1.1 admission requirements of the University; 19.4 Students who will be joining the educational tour/trip shall
be required to submit parents/guardians consent, which
1.2.1.2 carry the full-load requirement of the form can be availed from the Office of the Director, SAWS.
program during the semester; and
19.5 Field trips are optional or voluntary. Students who cannot
1.2.1.3 maintain a GPA of at least 2.00 with no join the trip due to financial and/or personal reasons shall
grade lower than 2.50 in any subject for not be required to have an alternative/equivalent/substitute
the semester. Note: In case the scholarship activity.
sponsor requires a higher GPA, the said 19.6 Educational tours and field trips shall not be made as
requirement shall prevail. substitute of a major examination for the purpose of
compelling students to participate in educational activities
not otherwise compulsory.
1.2.2 Responsibilities of Scholar/Grantee. The scholar/ 19.7 As much as practicable, educational tours and/or field trips
grantee shall be responsible for the following: shall be conducted within the city or near the university in
order to minimize cost.
19.8 When the educational tours and/or field trips require
1.2.2.1 maintain the minimum GPA required by their additional cost on the part of the students, prior consultation
respective scholarship/educational assistance with concerned students shall be undertaken as much as
programs; possible.

1.2.2.2 submit a copy of his/her grades within


3 weeks after every semester to his/her
scholarship sponsor; and SECTION 20: On the Job Training / Student Internship
Program
1.2.2.3 complete all subject requirements within the 20.1 Student Internship/OJT Program is an important part of the
semester in order not to receive an incomplete curriculum which aims to provide students the opportunity
(INC) grade, which can serve as basis for the to acquire practical knowledge, skills and desirable attitudes
discontinuance of the scholarship/educational and values in reputable establishments/industries in the
assistance/grant. country.
1.3 Financial assitance is not available for students enrolled in 20.2 A student to undergo this program should possess the following
special programs except for scholar under the FASPA dependents minimum requirements:
and institutional scholars.
20.2.1 the trainee must be at least 18 years old;
Section 2: Termination of Scholarship/ Educational Assistance/ 20.2.2 passed pre-practicum requirements;
Grant
20.2.3 in good academic standing and completed all
2.1 The scholarship/educational assistance/grant can be prerequisite subjects;
terminated based on the following conditions: 20.2.4 must be physically, emotionally and mentally fit
as contained in the physical and psychological
2.1.1 failure to maintain the minimum GPA required by the
examination certified by the University Physician
university/sponsor, where applicable; or
and Guidance Counselor, respectively; and
2.1.2 found guilty of committing a grave offense as 20.2.5 present parents/guardian consent.
stipulated in this handbook.
24 HANDBOOK 73
20.3 Transferees who have graduated or completed another degree program 1.1.3.2 The Sangguniang Kabataan officials,
and are enrolled in second program must complete at least two semesters during their incumbency, shall be
with 12 units of professional subjects per semester in the university before exempted from payment of tuition and
undergoing internship. matriculation fees while enrolled in
public tertiary schools, including state
20.4 A general orientation shall be conducted with student trainees and their
colleges and universities within or nearest
guardians/parents before the deployment of students.
their area of jurisdiction, respectively.

1.1.3.3 The student who will avail of this grant


shall satisfy the following conditions:

SECTION 21: Graduation Requirements a) must satisfy the admission


requirements of the university;
21.1 Students should meet all the academic requirements prescribed in the
curriculum in order to be recommended for graduation. b) must enroll in a regular program
only (Note: degree or non-degree
21.2 The student must apply for graduation at the RSIS Office at the start of programs categorized as Special
the last semester in attendance for final evaluation; proper guidance and Programs are offered based on
counseling. the principle of full-cost, which
21.3 The student must pay the required graduation fees and other fees indicates that students enrolled
associated with the application for graduation. in special programs are not
subsidized);
21.4 No student shall be allowed to join in the commencement exercises unless
his/her candidacy is duly confirmed by the Board of Regents (BOR). c) must carry the full load requirement
of the program during the semester;

d) maintain a GPA of 2.50, with no


grade lower than 3.00 in any subject
after a semesters work; and

e) have no record of grave offense


during his/her stay in the University.

1.2 Scholarships from External Sponsors. External Sponsors refer to


government agencies, non-government organizations, private
institutions and individuals who provide scholarship assistance/
grants to students enrolled in the university.

1.2.1 The student scholar/grantee, in addition to the specific


requirements of their respective sponsors, must fully
comply with the following conditions:
72 STUDENT 25
a) must be a full time student carrying
the full load requirement of the program
for the preceding semester;

b) must obtained a Grade Point Average


(GPA) of 1.70 with no grade below 2.0
in any of the subjects for the preceding
semester; and

c) no record of misbehavior for the


preceding semester.

1.1.1.3 The student who satisfies the


abovementioned conditions shall enjoy
free tuition for the succeeding semester.

1.1.2 Extra-Curricular Scholarship.

1.1.2.1 President or Head of an Accredited


Student Organization shall be granted
free tuition provided the student
complies with the following:

a) must maintain a GPA of not lower


than 2.5 with no grade below 2.8
in any subject during the semester;
and

b) has no record of grave offense


during his/her stay in the University.

1.1.3 Scholarship under RA 7160 The Local Government


Code of 1991. Pursuant to Chapter IV-The
Sangguniang Barangay, Sec. 393 (b4) Benefits of
Barangay Officials and Chapter VII Sanggunian
Kabataan, Sec. 434 Privileges of Sangguniang
Kabataan Officials of the Local Government Code.

1.1.3.1 The Barangay officials, during their


incumbency, shall be exempted from
paying tuition and matriculation fees
for their legitimate dependent children
attending state colleges or universities
located within the province or city to
which the barangay belongs.
26 71

ARTICLE VIII
SCHOLARSHIPS AND OTHER STUDENT SERVICES

Section 1: Types of Scholarships

1.1 As part of its continuing mandate and program to serve and assist
deserving students, the University provides various scholarships and
educational assistance/grants subject to the following general policies
and guidelines:

1.1.1 Academic Excellence Scholarships

1.1.1.1 Valedictorian/Salutatorian. Upon admission, free


tuition for the first semester is granted to the student
who graduated as valedictorian and salutatorian. As
such, the student shall comply with the following
requirements:

a) must carry the full load requirement of the


program;

b) must maintain a Grade Point Average (GPA) of


not lower than 1.70 with no grade lower than
2.0 in any subjects for the semester; and

c) must have no record of misbehavior during his/


her stay in the university

1.1.1.2 Deans List. The student can be considered in the


Deans List if he/she satisfies the following conditions:
70 27

ARTICLE III
Commencement Exercises

All graduating students are enjoined to attend the commencement


exercises.

ARTICLE IV
Assessment and Fees

SECTION 1: Schedule of Fees and Payment

1.1 Information regarding tuition, miscellaneous and other related fees may be
posted in the official Bulletin Board of the University or can be secured from
the Financial Management Services Office prior to and during the Registration/
Enrolment period.

1.2 The mode of payment of tuition and other related fees shall be as follows:
Registration/enrolment period - 20% of the total assessed fees;

Preliminary Examination - 20%;

Midterm Examination - 20%;

Pre-Final Examination - 20%; and

Final Examination - 20%.

SECTION 2: Refund of Tuition and Other School Fees Refund of school fees shall
be made based on standing policies as approved by the Board. Details
of the approved refund scheme and mechanisms are as follows (BOT
Resolution No. 58, s. 2006 dated October 18, 2006):

2.1 For Regular Term

2.1.1 Within the enrolment period, 10% of the required down payment for
enrolment shall be forfeited in favor of the University. Therefore, if the
student has paid the required down payment only, he/she shall be entitled to
a refund of 90% of his payment. However, if the student pays more than the
28 STUDENT HANDBOOK 69
required down payment for enrolment, his/her refund shall be 16.4.3 Posters and banners shall be placed only at the
equivalent to 90% of the required down payment for enrolment COMELEC designated areas/bulletin. Posting on
plus the excess of the required down payment for enrolment. trees, walls and University fences is not allowed.

2.1.2 After the enrolment period and within two weeks after 16.4.4 Election campaign outside the campus in a form
classes have begun, 25% of the required down payment for of radio, TV and/or newspaper ads is strictly
enrolment shall be forfeited in favor of the University. prohibited.

2.1.3 After two weeks and within one month after classes have
begun, 75% of the required down payment for enrolment shall be
forfeited in favor of the University. 16.5 Classroom Campaign. This may be allowed provided prior
permission is obtained from the office of the Vice President
2.1.4 After one month from the start of classes and before for Academic Affairs (VPAA), in consultation with the
the mid-term examinations, the required down payment for University Deans and the classroom instructor concerned.
enrolment shall be forfeited in favor of the University. The
student who has paid more than the required down payment for 16.6 Campaign Period. This is allowed for one week only prior to
enrolment must show proof that he/she has not taken any mid- Election Day.
term examination to be entitled for refund.
16.7 COMELEC. For purposes of supervision and coordination, the
2.1.5 Within three weeks after the mid-term examinations, two- SSC, through its President, shall submit to the SAWS office,
third or 66.67% of the school fees shall be forfeited in favor of copy furnished the deans, the following information and
the University. documents:

2.1.6 After three weeks from the mid-term examinations, no


refund shall be made. The student who has unpaid school fees for
the semester shall be liable for its full payment. He shall be made 16.7.1 Names of the members of the duly recognized
to settle the amount before he/she will be granted clearance for COMELEC.
whatever purpose (e.g., enrolment, request for TOR)
16.7.2 Copy of the rules and regulations governing
elections including accreditation requirements
for political parties and qualifications of
2.2 For Summer Term candidates per their constitution & by-laws.

2.2.1 Within the enrolment period, 10% of the required down 16.7.3 Certified list of accredited student parties.
payment for enrolment shall be forfeited in favor of the
University. Therefore, if the student has paid the required down 16.7.4 Manner and conduct of election and list of winning
payment only, he/she shall be entitled to a refund of 90% of this candidate for proclamation and publication.
payment. However, if the student pays more than the required
down payment for enrolment, his refund shall be equivalent to
90% of the required down payment for enrolment plus the excess
Section 17: Student Publication
of the required down payment for enrolment.
The policy on student publications shall strictly be in accordance
2.2.2 After enrolment period and within two weeks after classes
with R.A 7079 otherwise known as Campus Journalism Act of 1990.
have begun, 50% of the required down payment for enrolment
shall be forfeited in favor of the University.
68 STUDENT HANDBOOK 29
16.2.2 Party affiliation with city/national/ 2.2.3 After two weeks after the start of classes and before
international organization; the mid-term examination, the required down payment for
enrolment shall be forfeited in favor of the University. The
16.2.3 Name of convenors, their courses and year; student who has paid more than the required down payment for
enrolment must show proof that he/she has not taken any mid-
16.2.4 Faculty adviser with signed conformity; term examination to be entitled for refund.
16.2.5 Statement of party platform; 2.2.4 Within one week after the mid-term examination, 2/3
or 66.67% of the school fees shall be forfeited in favor of the
16.2.6 Names, course/year of candidates and office University.
they are running for; and
2.2.5 After one week from the mid-term examination, no refund
16.2.7 Proposed pre-election activities shall be made. The student who has unpaid school fees for the
summer term shall be liable for its full payment. He shall be
made to settle the amount before he will be granted clearance
16.3 Prior to filing a certificate of candidacy with the electoral for whatever purpose (e.g., enrolment, request TOR).
committee, each candidate shall secure the following:

SECTION 3: Overstaying Students


16.3.1 Certification from the Deans regarding residency
3.1 If the student exceeds the timeframe set for the completion
of at least two (2) consecutive semesters in MUST
of the undergraduate degree program, i.e.,m seven (7 ) years for a
prior to election. The certification shall also reflect
four-year Program and eight (8) years for a five -year Program, both
that the
inclusive of the one-year approved LOA, he/she shall be considered
candidate is not a graduating student during overstaying, as such he/she shall be assessed with the applicable
the official term (one school-year) of office, if school fee rates being charged to new students.
elected. (Note: The Coordinator, SAWS shall orient
3.2 The student who stopped without any approved leave of absence
the candidate that if elected, he/she shall be a
(LOA) shall be charged with the applicable school fee rates for few
fulltime student during the entire duration of his/
students upon re-enrolment.
her term of office; and

16.3.2 Certification from the SAWS office that the


candidate has no disciplinary record involving
grave offense.

16.4 Campaign Posters

16.4.1 Campaign Posters and propaganda materials


require the COMELEC stamp.

16.4.2 The size and number of posters will be limited for


each political party inside the campus, as specified
by the COMELEC.
30 HANDBOOK 67
14.4 Removal of Announcement. All groups are responsible for
removing their respective announcements within the school
premises one day after the said activity has been conducted.

Posters posted in designated areas without the approval


of the Director, SAWS or Head, SAWU and those posted in
prohibited areas shall be removed immediately by those
who posted them or a staff from the SAWS office.

Section 15: Inviting Guests

An organization can invite guests to the university as resource


persons in seminars, symposia, or lectures. A letter requesting
permission for the conduct of the seminar, bearing the title of the
seminar and the name of the guest speaker, should be addressed to
the Vice President for Student Affairs, through channels. Approval
shall be sought prior to the conduct of said seminars/symposia/
conferences.

Section 16: Elections of Officers of Students Organizations

16.1 Election of officers for the SSC, college councils, co-


curricular and extra-curricular organizations shall be
held annually sometime in February on a common date
(synchronized) to be determined by the Electoral Board of
the SSC and the SAWS office. The common date of election
shall be in accordance to Article VII, Section 8 Suspension
of Activities of this Handbook.

16.2 All student political parties including those of the College


Councils must apply for recognition from the COMELEC
created by the SSC not later than November. Requirements
for recognition/renewal of recognition are the following:

16.2.1 Official name and abbreviated name of the


party;
66 STUDENT 31

14.1.3
cartolina or Manila paper.

Streamers/Tarpaulins - must not be longer


ARTICLE V
than 3 meters. STUDENTS RIGHTS

14.2 Number of announcements allowed: In consonance with the provisions of the Philippine Constitution and pertinent
laws and statutes, the University unequivocally upholds, protects and promotes
the students rights pertaining to the following:

14.2.1 For regular, emergency, committee meetings and


general assemblies, 4 posters are allowed but
streamers are not allowed. SECTION 1: Admission without Discrimination

14.2.2 For major activities/project involving the entire The students shall not be denied admission to the University on account of
student body or the whole MUST community - 4 physical handicap, socio-economic status, political and religious beliefs and sexual
posters and 1 canvas streamer are allowed. orientation. Nor shall pregnant students and certified reformed drug users be
discriminated against.

14.3 Posting Procedure


SECTION 2: Quality Education

The students have the right to receive, primarily through competent


14.3.1 The activity must be registered at the SAWS instruction, relevant quality education in line with national goals and conducive
office, where applicable. to their full development as persons with human dignity. They have the right to
give constructive feedback on their teachers competence and receive responsive
14.3.2 The announcements must contain the action from the University.
following:

SECTION 3: Academic Freedom


14.3.2.1 Name of the sponsoring group/s

14.3.2.2 Kind of activity to be undertaken


The students have the right to freely choose their field of study subject to
14.3.2.3 Actual date of the activity existing curricula and to continue their course therein up to graduation, except in
cases of academic deficiency, or violation of disciplinary regulations.
14.3.2.4 Venue of the activity

14.3.2.5 The announcements must be


presented to the SAWS office SECTION 4: Student Welfare Services
for approval by the SAWU Head,
recording and stamping.

14.3.2.6 The approved announcements should The students have the right to be provided with adequate student welfare
only be posted/hanged on designated services and school facilities that are within the financial capacity of the University.
places.
32 HANDBOOK 65
SECTION 5: Self-organization 13.2.1 Field trips are optional or voluntary. Students
who cannot join the trip due to financial and/or
The students have the right to form, establish, join and participate in personal reasons shall not be required to have an
organizations and societies recognized by the University to foster their intellectual, alternative/ equivalent/substitute activity.
cultural, spiritual and physical growth and development, or to form, establish, join
and maintain organizations and societies that support and promote the mission and 13.2.2 Requests to conduct educational trips shall be
philosophy of the University and other purposes not contrary to law. made within two weeks from the start of classes
in a semester/term by the Subject Instructor/
Professor in consultation with the students
concerned. Requests made after two weeks from
SECTION 6: Representation in the Universitys Policymaking Body the start of the semester shall not be entertained.
The studentry shall have the right to be represented by the duly elected 13.2.3 The instructor/professor concerned shall as much
president of the federation of student councils of the University in the policy- as practicable exercise prudence relative to the
making body of the University, the Board of Regents (BOR), pursuant to Republic Act number of days the trip will be conducted and the
No. 9519 An Act Converting the Mindanao Polytechnic State College in Cagayan de cost of the trip.
Oro City Into a State University to be Known as the Mindanao University of Science
and Technology and Republic Act No. 8292 The Higher Education Modernization As such, instructor/professor shall be guided by
Act of 1997. the allowable maximum number of days of the
trip (inclusive of travel time) and the allowable
maximum cost the trip will entail as determined
or established by the competent authority of the
SECTION 7: Freedom of Expression university.
The students have the right to freely express their views/opinions and 13.2.4 Only students who are officially enrolled in a
suggestions, the right to peaceably assemble to redress their grievances to the particular subject shall be allowed to join the trip.
University authorities and to air their grievances through effective channels of
communication with appropriate academic channels and administrative bodies of 13.2.5 Students are accountable for classes missed
the university. during the field trip.

13.2.6 Parental/guardian consent should be required by


the accompanying instructor/professor before a
SECTION 8: Student Publication student is allowed to join the trip.
As a medium for the exercise of their freedom of expression and academic
freedom, the students have the right to publish a student newspaper and similar
publications, as well as the right to invite resource persons during assemblies, Section 14: Posting/Display of Announcements and Notices
symposia and other activities of similar nature in accordance with the provisions
of Republic Act No. 7079 (Campus Journalism Act of 1991).

14.1 The following materials are allowed for posting/hanging in


designated areas within the university campus:

14.1.1 Flyers/Handbills - newsprint or bond paper

14.1.2 Posters - must be within a maximum size of


64 STUDENT 33
12.3 Procedures for Minor Fund Raising Activities. Minor
fundraising activities refer to those activities involving less
than Php10,000 worth of investment. All minor fund-raising
activities are to follow the same procedures for approval
in any regular activity. However, the organization must
accomplish the project proposal form similar to the major
fund-raising activity.

12.4 Procedure for Fund-Raising through Raffle

12.4.1 If a fund-raising activity is done through a raffle,


the prizes to be offered for the raffle must be
displayed at the designated area in the campus.

12.4.2 The SAWS office or ArCU must be informed of


the duration of the raffle. Any extension of the
raffle duration shall be subject to the approval
of the Vice President for Student Affairs upon
recommendation of the Director, SAWS or Director,
ArCU.

12.4.3 The list of the winners must be placed on the


bulletin board in the campus.

Section 13: Field Trips and Other Off-Campus Activities

13.1 The university recognizes the significance of exposing the


students to industry culture, state of the art technology and
the entire industrial environment through the conduct of
educational tours and field trips that enhance/validate the
theories discussed in the classroom for better appreciation
of a particular subject matter. The trips are categorized
either as part of the curriculum, which is similarly treated
as a subject or as a strategy which is a part of the syllabus.

13.2 Nevertheless, it is important to look into the financial


component particularly on the part of the parents/students
that such trips require. Not all students can afford to join
such trips especially when these are conducted outside
of the city, say in the cities of Cebu or Manila. Thus, the
following guidelines should be observed:
34 HANDBOOK 63
12.2 Procedures for Major Fund-raising Activities which Involve
Solicitations:

12.2.1 Accomplish a Project Proposal Form for Major Fund


Raising Activity (duplicate copies), and have it
approved by the Director, SAWS or Director, ArCU,
where applicable.

12.2.2 Secure approval from the Director, SAWS or Director,


ArCU by submitting the duly accomplished project
proposal (duplicate copies) recommended by the
Organization Moderator. Attach the approved
project proposal form to the solicitation letter,
as well as the copies of the draft memorandum
of agreement, with the different parties involved
(including the beneficiaries indicating the terms of
agreement, sponsors, etc.).

12.2.3 Formalize agreement with the parties concerned


regarding the project by way of written agreement
duly signed by the authorized representatives
(having the agreement notarized is encouraged).
Never attempt to formalize the negotiations if
there is no approval from the Director, SAWS or
Director, ArCU.

12.2.4 Start working on the solicitation letters. This is


the only time when the organization can start
seeking for sponsors once the organization has
been guaranteed full clearance by the SAWS or
ArCU office. Sponsors usually require two months
of notice for solicitations, since they also have to
undergo certain procedure before a decision can
be made. It is therefore wise to set allowance at
least two months to work in the preparation like
printing of tickets, posters, and the like.

12.2.5 Secure approval or permit from other concerned


government agencies where the activity shall be
held when deemed necessary. Submit a copy of the
permit to the SAWS office or ArCU office at least
two weeks before the conduct of the activity.
62 STUDENT 35

ARTICLE VI
Section 12: Fund-Raising Activities

12.1 General Provisions

12.1.1 Major fund-raising activities are those involving DISCIPLINARY PROCESS AND PROCEDURES
Php10,000.00 to a maximum of Php20,000.00
worth of investments. Concerts inside/outside the
University and SECTION 1: General Rule
movie premiers whose investment requirements
fall within this range are considered major fund-
raising activities. The student shall not be reprimanded, suspended or dismissed from Mindanao
University of Science and Technology except for cause as provided hereunder and
12.1.2 The project proposal, which is duly recommended only after due process.
by the organization moderator, must be submitted
to the SAWS office or Arts and Culture (ArCu)
office, where applicable, at least one (1) month
before the event. SECTION 2: Due process

12.1.3 The use of tickets and proceeds, i.e., the manner


in which the profit will be used, should be cleared
first with the SAWS office. Refers to the mandatory right of a student complained of to be given the
opportunity to be heard, to explain or defend his/her side in a controversy, to refute
12.1.4 All tickets (including complimentary tickets) must the charge/ complaint/ accusation against him/her, or to seek reconsideration of
be pre-numbered and registered with the SAWS or any disciplinary action or ruling which may have already been taken by proper
ArCu, where applicable. authorities in the University.

12.1.5 A copy of the tickets, solicitation forms and other


materials that may be used in conducting the said
fundraising activity should be on file with the SAWS SECTION 3: Complaints
or ArCU office, where applicable for accounting
and auditing purposes.

12.1.6 A financial report of the said activity, attested by 3.1 A complaint is a written letter addressed to the Director of Students Affairs
the organization moderator, must be submitted to and Welfare Services (SAWS) complaining against an alleged offense/s of a
the SAWS or ArCu office, where applicable, by the student that is/are punishable under certain disciplinary provisions in the
Organizations Student Handbook.

Treasurer within two (2) weeks after termination 3.2 A complainant is a student, faculty, employee, or any person who files a
of the activity. All unsold tickets must be submitted written complaint against a student/s for alleged offense/s of a student
together with the financial report for auditing that is/are punishable under certain disciplinary provisions in this Student
purposes. Handbook.

12.1.7 The sale of brand items, such as those, which 3.3 A respondent is a student who is the subject of a complaint. This is intended
are produced by profit institution; products from to be interchangeably used with the phrase Person Complained Of.
charitable agencies or any university or college
unit; and food or perishable items, must be cleared 3.4 Form and Substance of a Complaint - - A complaint must be in writing,
first by the SAWS office. duly signed by the complainant and sworn to before an authorized
36 STUDENT HANDBOOK 61
University official. Where the complaint is not under oath, 10.8 Proof of Physical Fitness. Each participant in a physically
the complainant shall be summoned by the Committee on strenuous activity is required to undergo physical
Student Affairs to swear to the truth of the allegations in the examination and present a medical certificate of fitness
complaint. The complaint must be written clearly, briefly and to the Activities Chairman for him/her to be allowed to
must contain the following: participate in the said activity.

3.4.1 Full name of the student complained of; 10.9 Parents Consent. As a requirement for participation in
a physically strenuous activity, students must present a
3.4.2 Full name of the person complaining; written consent from their parents or guardians. The form
can be secured from the SAWS office.
3.4.3 A narration of relevant facts that show the offense
allegedly committed by the student complained of;
and
Section 11: Students Overnight Stay in Campus
3.4.4 Evidence/s and testimonies of witnesses duly sworn to
before an authorized University official. 11.1 Except in highly meritorious cases, students shall be
prohibited from staying in the campus beyond 10:00 oclock
in the evening.

3.5 Where to File a Complaint - - All complaints against students 11.2 Students who are officers/members of organizing/
shall be filed with the office of the Director, SAWS who will coordinating committees of the various school activities may
conduct an investigation through the Committee on Student be allowed to stay and work overnight inside the University
Affairs (CSA) which shall be composed of the following: campus, if and only if necessary. The letter request of the
President/Head of the organization, recommended by the
3.5.1 SAWS Director as presiding officer; Organization Moderator, for approval by the Vice President
for Student Affairs shall enumerate the following (pursuant
3.5.2 Dean (or authorized representative) of the College to Memorandum No. 043, s. 2006 issued on April 24, 2006 by
where the student complained of belongs; the President):
3.5.3 Program chairperson/coordinator of the program to 11.2.1 Specific purpose of the overnight stay;
which the student complained of belongs;
11.2.2 Dates when they need to stay overnight;
3.5.4 Head of the Guidance Services Unit;
11.2.3 Full names of the students who will stay
3.5.5 Head of the Student Affairs and Welfare Unit (SAWU) overnight;
3.5.6 President of the Supreme Student Council (SSC) or his/ 11.2.4 Venue where they intend to work overnight;
her duly authorized representative and and
3.5.7 Legal Officer (if necessary) 11.2.5 Written consent from their parents/
guardians.

3.6 The Committee on Student Affairs (CSA) is the body duly vested
with the authority and power to hear, evaluate and recommend
disciplinary action to the University President, through
appropriate channels, on any case involving alleged student
violations of certain provisions in the Student Handbook.
60 STUDENT HANDBOOK 37
10.4.5 However, if there is a suspected head, neck or 3.7 When to File a Complaint - Complaints must be filed the soonest
spinal injury, no one must be allowed to move the time possible, otherwise it will no longer be acted upon after
injured and the University medical staff must be the lapse of 30 days from the close of the semester or summer
immediately notified. session during which the act or omission complained of allegedly
happened.
10.4.6 There must be a quick coordination between the
University Physician or his/her duly authorized 3.8 Withdrawal of a Complaint - Where there is obvious truth or
representative and the Director, General Services merit to the complaint or where there is strong evidence proving
or his/her duly authorized representative in case the guilt of the student complained of, the complainants
of a need to transport the injured to a hospital. withdrawal of the complaint will neither automatically result
Hence, the activities chairman through Director, in its dismissal nor exempt the person complained of from
SAWS should coordinate with the Office of the Vice appropriate sanctions after due process.
President for Administration and General Services,
or his authorized officials, so that the medical staff 3.9 Action on the Complaint - The SAWS Director, within 5 working
and concerned transportation services personnel days from receipt of a complaint which is sufficient in form and
will be officially directed to render service for the substance, shall write the student complained of (copy furnished
entire duration of the activities and, if necessary, his/her parents or guardian) and require him/her to answer in
render overtime work with pay, where applicable. writing theallegations in the complaint within 5 working days
from receipt of the SAWS Directors letter.

3.10 Answer of Person Complained Of/Respondent - This must be in


10.5 Emergency Exits/Passages. An on-site, pre-activity writing and sworn to before a duly authorized University official
inspection will be conducted by the Director, SAWS, the or the Committee on Student Affairs and may include evidence
Sports Education Unit Head, the SSC Moderator, and the and supporting documents/testimonies of witnesses. Failure
Activities Manager to ensure sufficient spaces for quick, to reasonably file an answer without justifiable cause shall
unimpeded exit or escape passage for individuals and groups be considered as a waiver thereto and the investigation may
in case of fire, stampede or any emergency. commence.

10.6 Fire Extinguishers. In coordination with the Director, General 3.11 Preliminary Investigation - This involves the examination/
Services and the Director, SAWS, all Activity/ies Managers evaluation of records submitted by the complainant and
shall ensure that fire extinguishers/hydrants must be readily the person complained of. The parties may be summoned by
available and usable in case of fire particularly during in- the SAWS Director or by the Committee on Student Affairs to
door activities. They shall determine if this equipment still separate interviews or to a dialogue in order to explore possible
work prior to the conduct of any activity. amicable settlement.

10.7 Inspection of Activity Site and Facilities. In coordination 3.12 Investigation - This is the process and method by which the
with the Director, General Services and the Director, SAWS, Committee on Student Affairs seeks to arrive at the truth to
the Activity/ies Manager should spearhead the ocular resolve a controversy relative to a complaint against a student
inspection of the suitability of the activity venue and the for alleged violation/s of certain disciplinary provisions in the
safety status of the facilities therein at least a day before Student Handbook. Not later than 5 working days from receipt
the activity. For instance, inspection must cover potential of the written reply of the student complained of, the SAWS
problems concerning open manholes, hidden humps, soft Director shall convene the Committee on Student Affairs (CSA)
soil, loose gravel, weak foundation/braces/hinges of soccer which will conduct an investigation. The investigation shall
and basketball goals, slippery floor, and highly inflammable be conducted without necessarily adhering strictly to the
materials in the vicinity. technical rules of procedure and evidence applicable to judicial
proceedings, provided that the basic requirements of due
process are complied with.
38 STUDENT HANDBOOK 59
3.13 Investigation Report - Within 10 working days from the 10.3.4.2 those under the influence of illegal
completion of the investigation, the Committee on Student drug or liquor;
Affairs shall submit, through the Vice-President for Student
Affairs, an Investigation Report with all the pertinent records 10.3.4.3 those using foul or abusive language
and recommendations to the University President for decision. against co-participants/players or
event officials;
3.14 Classification of Penalties
10.3.4.4 those who start or instigate a fight;
3.14.1 Reprimand is a penalty imposed on a student who
commits a light offense for the first time. This consists 10.3.4.5 those who intentionally use rough
of a written official reproach by the University President playing to injure others;
expressing disapproval of the students offense with a
stern warning that a repetition of the said offense shall 10.3.4.6 trouble-makers and noisy hecklers;
be dealt with more severely. Moreover, the reprimand
shall form part of the permanent official record of the 10.3.4.7 Other disrespectful persons who, in
student. any manner, seriously disrupt an
activity.
3.14.2 Suspension is a penalty imposed on a student found
guilty of violating certain disciplinary provisions in the
Student Handbook in which the student shall be barred
10.4 Emergency Cases. Under the direct supervision of the
from entering the university campus for the whole
Activities Chairman, the activity manager must personally
duration of the suspension.
coordinate and cooperate with the University medical
3.14.3 Dismissal refers to the separation/expulsion of a staff, transportation services unit, and student volunteers
student from the University as a penalty for a grave in seeing to it that the following concerns are properly
offense or violation of certain disciplinary provisions addressed/prepared for:
in the Student Handbook that would warrant his/her
dismissal.
10.4.1 Immediate medical attention is a top-priority
3.15 If the student complained of, after due process and based on
responsibility and concern of every activity/event
substantial evidence, is found guilty of an offense punishable by
manager.
reprimand, suspension or dismissal/expulsion, the Committee
on Student Affairs shall forward, through the Vice-President for 10.4.2 There must always be a readily available and fully
Student Affairs, the complete documents and recommendation furnished first-aid kit in the vicinity of an activity.
to the University President who shall render decision within 3 First aid tents/booths equipped with beds/chairs/
working days. The student concerned, after due notice, has 5 stretchers shall be installed in strategic places
working days within which to file a motion for reconsideration where the medical staff and trained Red Cross
with the University President who, within 3 working days from student volunteers can promptly treat patients.
receipt of the motion, shall render a decision which shall be
final and executory. 10.4.3 Should activity participant be injured, the activity
manager must immediately stop the activity and
SECTION 4: Offenses and Penalties protect the injured individual from further injury.
4.1 Academic Offense refers to a violation of any of the prohibited 10.4.4 As much as practicable, first aid treatment shall
acts/omissions that have a direct bearing on the academic be immediately administered only by trained
performance of a student as enumerated in the Student individuals.
Handbook.
58 STUDENT HANDBOOK 39
10.1 The safety of the students and everyone participating in 4.2 Cheating refers to any deceitful, fraudulent or dishonest act of
the intramurals, sports and other physically strenuous a student which shows lack of integrity and a disposition to lie,
activities is a paramount responsibility and concern of MUST. betray and violate the truth which includes, but is not limited
to the following:
10.2 Although safety-related problems during said activities
have so far been very seldom, still it is incumbent upon the 4.2.1 Plagiarism or a students unauthorized use of
Activities Chairpersons and every Activity Manager to be intellectual materials or writings (including computer
constantly alert, capable and well-prepared to effectively programs) in ones academic assignment without prior
respond to any critical situation arising from such activities. permission and acknowledging the author/source,
and submitting such materials/writings as though
10.3 Activity Management/Supervision. The Activity Manager they were his/her own.
must be physically present during all activities under his/
her supervision to personally ensure the prevention or 1st Offense 3-day Suspension
prohibition of the following:
2nd Offense Expulsion
10.3.1 Unsafe Props/Equipment. No explosives, highly
inflammable, sharp, pointed, bladed, or thorny
objects shall be allowed as props/equipment in
any activity; 4.2.2 Taking a test/examination in behalf of another
student, in which case both students shall be equally
10.3.2 Extremely Strenuous Physical Exertion. Activities penalized.
like cheer/group/individual choreographic
presentations must not include acrobatic or 1st Offense 3-day Suspension
extremely strenuous physical movements that will
endanger the life and limb of the performers or 2nd Offense Expulsion
spectators;

10.3.3 Short Circuits/Faulty Wiring. All electrical gadgets


4.2.3 Intentionally changing the grades in the class record
used at the site must be thoroughly checked
or corrected test papers of the teacher for purposes
before any activity to detect short circuits/
of getting a higher grade for oneself or for another
faulty wiring and prevent circuit overloading/
person.
combustion/overheating/explosion that might
result in accidents. 1st Offense 3-day Suspension
10.3.4 Disruptive Behavior. Through the security staff, 2nd Offense Expulsion
the following individuals (performer, player
or spectator) shall be immediately reported,
identified, apprehended by the security guards/
barangay tanod/police and escorted away from 4.2.4 Copying the answers of another student during tests/
the activity or denied entry into the campus: examinations.

1st Offense 1-day Suspension

10.3.4.1 those carrying deadly weapons, 2nd Offense 3-day Suspension


incendiary materials, illegal drugs or
liquor; 3rd Offense Expulsion
40 STUDENT HANDBOOK 57
4.2.5 Allowing another student to copy ones answers during a Section 6: Duration of Student Activities
test/examination, in which case both students shall be
equally punished. Except in meritorious cases, all student activities inside the
University must not extend beyond 10:00 p.m.
1st Offense 1-day Suspension

2nd Offense 3-day Suspension


Section 7: Student Organization Documentation
3rd Offense Expulsion

7.1 Organizations should submit two (2) copies of


4.2.6 Leaking questions or answers of a test/examination to documentation report to the SAWS office for every
another student through the use of cellular phones, activity to be undertaken. These documents must be
pagers, strips of paper or codigo, and other means, in submitted not later than one (1) week before and after
which case both students shall be equally punished. the date of the activity.

1st Offense 1-day Suspension 7.2 Non-submission of the documentation reports would
mean non-accreditation of the activity, which may be
2nd Offense 3-day Suspension considered in the SAWS offices decision whether or not
to continue the organizations accreditation.
3rd Offense Expulsion

Section 8: Suspension of Activities


4.2.7 Writing a report or assignment for another student, in
which case both students shall be equally penalized. One week prior to preliminary, mid-term and pre-final; and two
weeks before final examinations, all student organizations activities
1st Offense 1-day Suspension shall be suspended.
2nd Offense 3-day Suspension

3rd Offense Expulsion Section 9: Financial Accountabilities

All student organization officers are authorized representatives


of campus organizations. As such, they are individually and jointly
4.2.8 Other offenses analogous to those listed above. accountable for all financial obligations and liabilities of the
organization, including payment in full of debts to the University,
1st Offense 1-day Suspension
associations (like Parents-Teachers Association and MUST Alumni
2nd Offense 2-day Suspension Association) faculty members or students which were incurred by the
organization during the tenure of the said officers.
3rd Offense Expulsion

Section 10: Intramurals, Sports and other Physically Strenuous


4.3 Non-Academic Offenses refer to actions of a student that do Activities
not have a direct bearing on his/her academic performance,
but nevertheless seriously disrupt, disturb and destroy the
56 STUDENT HANDBOOK 41
4.3 Responsibilities. The Moderator shall actively participate harmonious learning atmosphere sought to be maintained in the
in competency enhancement activities for moderators such University.
as general assemblies, consultation meetings, mid-year and
yearend evaluations, trainings and seminars/workshops; 4.3.1 Grave Offenses

4.3.1 attend student organization activities such as basic


orientation seminars, general assemblies, mid-year
and year-end evaluations of the organ ization of 4.3.1.1 Bringing prohibited drugs into the campus.
which he/she is the moderator;
1st Offense Expulsion
4.3.2 make himself/herself available for consultation by
the students concerned;

4.3.3 submit a mid-year and year-end evaluation to the 4.3.1.2 Entering the campus under the influence of
SAWS; prohibited drugs/controlled substances, such
as shabu, marijuana, rugby, cocaine.
4.3.4 the moderator with the organization president/
head, is directly responsible for seeing to it 1st Offense Expulsion
that all members of the organization under his/
her guidance shall observe discipline and proper
behavior, particularly during general assemblies, 4.3.1.3 Vandalism. It is the intentional act of making
acquaintance parties, intramurals, and other large, dirty or unsightly, of damaging or destroying
public gatherings in the campus; and any property of the University by scratching,
defacing, writing, sketching or scribbling
4.3.5 shall act as signatory of official documents
graffiti through the use of marking pens, spray-
and transactions of the organization. As such,
paint, coloring fluids, corrosive chemicals,
moderators shall supervise the entire activities of
and by any other means. The act results
the organizationdirectly under him/her, which are
in serious physical damage to government
approved by competent university authority.
property, including financial, logistics and
opportunity losses to the University.

Section 5: Discipline in Student Organizations Activities 1st Offense Expulsion

All officers of accredited student organizations and their


respective organization moderators shall be jointly responsible for
4.3.1.4 Sexual assault in the form of acts of
the implementation and maintenance of discipline among their
lasciviousness or attempted or consummated
members and participants during their activities. They must exert
Rape.
all precautionary efforts to prevent violent quarrels, drunkenness,
fistfights, rumbles, indecent acts and other unruly/discourteous/ 1st Offense Expulsion
destructive behavior during their activities, particularly those
involving assemblies, intramurals, concerts, and other large
gatherings. To do this, they must closely coordinate with the security
services in the campus and, when necessary, with the barangay 4.3.1.5 Conduct of hazing that inflicts bodily harm
tanods and the police. The coordination with the university security on a person or subjects him/her to public
services, barangay tanods and the police shall be coursed through the humiliation and personal degradation.
Head, SAWU and Director, SAWS.
1st Offense Expulsion
42 STUDENT HANDBOOK 55
4.3.1.6 Possession of firearms, explosives, toxic 2.7.2 a freshman may be admitted as member, but not
chemicals and deadly weapons in the University elected as officer of an organization.
campus.

1st Offense Expulsion


Section 3: Qualification of Officers

3.1 For a student to qualify to run as an officer of accredited


4.3.1.7 Deliberately and maliciously removing, defacing, student organizations, including the Supreme Student Council
hiding or withholding from other students/users (SSC) itself, he/she must possess the following qualifications:
books and other reference materials in the
library. 3.1.1 Must be a bona fide student of the University. A
bonafide student is a full-fledged, duly registered
1st Offense 3-day Suspension enrollee in any of the component colleges and
extension campuses of the MUST;
2nd Offense Expulsion
3.1.2 Must have a GPA of 2.5 for the semester prior to the
election, and maintains GPA not lower than 2.5; and

4.3.1.8 Willfully disturbing and disrupting classes, 3.1.3 Must have comply with the school residency
meetings, general assemblies, acquaintance requirement of two (2) semesters prior to the
parties, symposia and other school activities candidacy. Elected students who will be graduating
by rude, noisy, unruly, scandalous or violent during his/her last term/semester of office are not
behavior. eligible to be elected as Treasurer or President
and must not be enrolled On-the-Job Training
1st Offense 3-day Suspension (OJT) or Student Teaching (ST). Any officer who is
on probation status shall no longer be eligible for
2nd Offense Expulsion candidacy for the next year.

4.3.1.9 Theft Section 4: Student Organization Moderator


1st Offense 3-day Suspension 4.1 Qualification. He/she must be a member of the University
Faculty holding a permanent appointment.
2nd Offense Expulsion
4.2 Term. The moderator has a term of one (1) year, but may
be reappointed for another year term, subject to the
4.3.1.10 Forgery, alteration, tampering or unauthorized recommendation of the members of the organization and
use of any University official document/records to the SAWS office. In case of leave of absence, the moderator
mislead or deceive University officials/personnel. shall inform the Director, SAWS so that he can recommend
somebody to temporarily take the place of the absent
1st Offense 3-day Suspension moderator, particularly during important organization
activities/affairs (intramurals, MUST days, competitions
2nd Offense Expulsion involving an organization he/she is moderating) requiring
his/her presence.
54 STUDENT HANDBOOK 43
2.2 Sectarian Student Organization. Student organizations that 4.3.1.11 Physically assaulting and injuring others.
propagate sectarian/religious tenets, or attempt, directly
or indirectly, to influence students in favor of or against any 1st Offense 3-day Suspension
particular church or religion shall not be accredited.
2nd Offense Expulsion
2.3 Organizations That Use Hazing - - Student organizations,
whether or not they call themselves fraternities/sororities,
that use hazing in the recruitment or selection of prospective
members shall not be accredited and shall be officially 4.3.1.12 Unlawfully accessing to, intruding in and
banned from the University. Hazing, as defined under interfering with the privacy and confidentiality
Republic Act No. 8049, is the use of any method of pre- of computer data programs or systems of another
initiation or initiation that a student applying for admission/ student, faculty, University personnel or the MUST
membership is required to undergo, which requirement management.
causes, or is likely to cause bodily danger, physical harm,
1st Offense 3-day Suspension
personal degradation or disgrace resulting in physical or
mental damage, or even death, of the applicant. 2nd Offense Expulsion
2.4 Supreme Student Council (SSC). This refers to the whole
student body of the University, inclusive of the satellite
campuses, which promotes, protects, and preserves the 4.3.1.13 Other offenses analogous to those listed above.
dignity, commitments, and aspirations of the Mindanao
University of Science and Technology. It is the umbrella 1st Offense 3-day Suspension
organization of all accredited organizations within MUST. Its
officers are elected from the entire studentry in accordance 2nd Offense Expulsion
with its constitution and by-laws.

2.5 Co-Curricular Student Organization. This refer to a group


concerned with the enhancement of students learning in a 4.3.2 Less Grave Offenses
certain academic discipline through the conduct of special
lecture series, symposia, seminars-workshops, exhibits and 4.3.2.1 Verbal abuse, use of fighting words and curses,
other learning activities. threats, intimidation, harassing statements,
coercion and any similar rude, disrespectful
2.6 Extra-Curricular Student Organization. This is a group conduct.
seeking to promote and develop student leadership,
community awareness, social responsibility and wholesome 1st Offense Reprimand
fellowship for constructive purposes through campus
activities concerning community service, sports/culture, 2nd Offense 3-day Suspension
and advocacies on sociocultural-political-economic affairs.
3rd Offense Expulsion
2.7 Membership in Student Organizations. All bona fide students
may join as members and be elected as officers of accredited
Student Organizations provided that:

2.7.1 no student shall be a member of more than three


organizations; and
44 STUDENT HANDBOOK 53
4.3.2.2 Stalking or deliberately following / tailing a 1.4.2.2 Properly documented accomplishment
person inside the campus for reasons known report;
only to the stalker which behavior seriously
alarms, intimidates, torments and terrorizes
the person being followed against his/ her
will. 1.4.2.3 Financial statement (audited by
internal and external auditors);
1st Offense Reprimand

2nd Offense 3-day Suspension


1.4.2.4 Report on the conduct of trainings
3rd Offense Expulsion on individual & social responsibility
and moralspiritual values, and
participation in the proenvironment
Dark Green Project of the
4.3.2.3 Indecent, scandalous or immoral acts or any University;
form of lewd behavior that tend to offend
accepted public morals and norms of decency
inside the campus.
1.4.2.5 Presidents Report;
1st Offense Reprimand

2nd Offense 3-day Suspension


1.4.2.6 Moderators Report;
3rd Offense Expulsion

1.4.2.7 General Plan of Activities; and


4.3.2.4 Entering the campus under the influence of
liquor.

1st Offense Reprimand 1.4.2.8 Evaluation of moderator, officers


and the organization itself.
2nd Offense 3-day Suspension

3rd Offense Expulsion


Section 2: Types of Student Organizations

2.1 Accredited Student Organization. This refers to a group


4.3.2.5 Bringing alcoholic/intoxicating drinks into the which is officially recognized by the University as having
campus. been formed by and for the MUST students whose objectives
support and promote the Universitys vision and mission as
1st Offense Reprimand an educational institution. As such, it is authorized to use
certain services, facilities, amenities and administrative
2nd Offense 3-day Suspension resources of the University in implementing its activities/
programs/projects, subject to regulation by the SAWS.
3rd Offense Expulsion
52 STUDENT HANDBOOK 45
4.3.2.6 Bringing pornographic materials into the campus.

1.4.1 Accreditation 1st Offense Reprimand

1.4.1.1 Concept paper (goals, aims) of the 2nd Offense 3-day Suspension
organization;
3rd Offense Expulsion
1.4.1.2 List of officers and members;

1.4.1.3 Personal data sheets of officers with


2x2 pictures; 4.3.2.7 Use of threats of violence to force a person to do
something against his/her will.
1.4.1.4 Facultys letter of acceptance as
moderator (regular faculty only); 1st Offense Reprimand

1.4.1.5 Proposed plan of activities for the current 2nd Offense 3-day Suspension
school year which must include:
3rd Offense Expulsion
(i) training in individual & social
responsibility/moral spiritual values for
the members for at least one training
for each semester; and 4.3.2.8 Gambling in the school premises.

(ii) conduct of workable project directly 1st Offense Reprimand


supporting pro-environment Dark
2nd Offense 3-day Suspension
Green Project of the University, among
other activities/projects pursuant to its 3rd Offense Expulsion
constitution and by-laws;

1.4.1.6 Work and financial plan;


4.3.2.9 Littering, i.e., carelessly and irresponsibly
1.4.1.7 Constitution and By-laws with throwing/scattering pieces of trash inside the
amendments, if any; campus.
1.4.1.8 Photocopy of passbook issued by 1st Offense Reprimand
bank where the organizations fund
is deposited; and 2nd Offense 3-day Suspension
1.4.1.9 Interview of officers by the SAWS 3rd Offense Expulsion
Director or SAWU Head.

1.4.2 Renewal

1.4.2.1 Personal data sheets of the officers


with 2x 2 pictures;
46 STUDENT 51
4.3.2.10 Using the ID of another student to deceive
security guards and school authorities in order to
gain entry into the MUST campus or to be able to
ARTICLE VII
use the Universitys services/facilities. STUDENT ACTIVITIES

1st Offense Reprimand

2nd Offense 3-day Suspension Section 1: Accreditation of Student Organizations

3rd Offense Expulsion


1.1 The authority to regulate the establishment and operation of any student
organization in the University is vested in the the Director of Student Affairs
4.3.2.11 Purposely contaminating laboratory samples and Welfare Services (SAWS) thru the Head, Student Affairs and Welfare Unit/
(e.g., putting a mystery substance in sample Student Activities Coordinator. Specifically, the Director thru SAWU Head shall:
containers/test tubes in Qualitative Chemistry)
to confuse, mislead, or irritate the students and
teacher.
1.1.1 Evaluate, recommend confer or revoke for cause, the certificate of
1st Offense Reprimand accreditation or renewal of accreditation of student organizations
subject to the approval/disapproval by the Vice President for
2nd Offense 3-day Suspension Student Affairs;

3rd Offense Expulsion

4.3.2.12 Intentionally altering the indicators, guides, and 1.1.2 Review, recommend approval or disapproval to the Vice President
instructions of a practical examination (e.g., for Student Affairs the activities/programs/ projects of student
transferring the tags/pins in a dissection specimen organizations;
in Anatomy) to confuse, mislead or irritate the
students and teacher.

1st Offense Reprimand 1.2 The SAWS Directors authority to revoke an organizations Certificate of
Accreditation for cause may initially be appealed by the organization concerned
2nd Offense 3-day Suspension to the office of the Vice President for Student Affairs, and to the Office of the
University President whose decision shall be final and executory.
3rd Offense Expulsion

1.3 The authority to regulate student organizations under the supervision of


4.3.2.13 Other offenses analogous to those listed above. the Arts and Culture Division is vested in the Director of the said division.

1st Offense Reprimand 1.4 Requirements for accreditation or renewal of accreditation which are to
be submitted every opening of the school-year are as follows:
2nd Offense 3-day Suspension

3rd Offense Expulsion


50 HANDBOOK 47
4.3.3 Light Offenses

4.3.3.1 Unauthorized staying in the University campus


beyond 10:00 p.m. in violation of the students
curfew as provided for in MPSC OP Memorandum
No. 042, s. 2007.

1st Offense Reprimand

2nd Offense 1-day Suspension

4.3.3.2 Not wearing the school ID and/or not using the


proper sling (e.g., ID slings of other schools/
offices/organizations). Students must always wear
the ID for the whole duration they are inside the
University campus. In case of lost ID, a student
may secure an affidavit at SAWO in order to get a
new ID.

Denial of entry into the campus

4.3.3.3 Not wearing the prescribed school uniform


during regular class days except on Wednesdays,
weekends and days with scheduled PE classes,
wherein students wearing their PE Uniforms will
be allowed entry to the campus.

Denial of entry into the campus.

4.3.3.4 Violation of the Dress Code (Refer to Appendix,


Item I)

Denial of entry into the campus


48 49
SECTION 5: Student Complaint against a Faculty

A student may file a complaint against a faculty at the Office of the Student
Affairs and Welfare Services by filling up the complaint form. The complaint shall
contain the name of the faculty complained of and the reasons for the complaint.
The complaint shall be acted upon accordingly and shall follow due process.

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