JAYPEE INSTITUTE OF INFORMATION

TECHNOLOGY UNIVERSITY

Project Management

“ Even Steven Web

Developers”

By:
Ashish Singhal 7103500 B1
Himanshu Bist 7103584 B1
Anubhuti Gupta 71035xx B1
Rachit Kuchal 6103421 B1
INDEX

1. Outilne

1.1. Project Objective

1.2. About the Company

1.3. Project Description

1.4. Project Life Cycle

1.5. Work Breakdown Structure (WBS)

2. Planning

2.1 Strategy Planning

2.2 Content Planning

2.3 Keyword Planning

2.4 Budgetary Planning

3. Roles & Reponsibilities

4. Resource Requirements

5. Budgeting and Cost Estimation

5.1. Budgeting

5.2. PERT Chart

5.3. Crashing
6. Project Monitoring and Control

7. Conclusion
1. Outline

1.1. Project Objective

The Project Management Institute focuses on nine distinct areas requiring
project manager knowledge and attention:

1. Project integration management to ensure that the various project

elements are effectively coordinated.
2. Project scope management to ensure that all the work required (and
only the required work) is included.
3. Project time management to provide an effective project schedule.
4. Project cost management to identify needed resources and maintain
budget control.
5. Project quality management to ensure functional requirements are
met.
6. Project human resource management to development and
effectively employ project personnel.
7. Project communications management to ensure effective internal
and external communications.
8. Project risk management to analyze and mitigate potential risks.
9. Project procurement management to obtain necessary resources
from external sources.
1.2. About The Company
We are specialist website designers, who deliver professional high quality
websites that are visually engaging as well as being search engine
friendly. We are able to produce websites on a wide range of scales; from
a small website consisting of a few pages to high end database driven
websites delivering literally 'thousands of pages'.

As your website design team this is what you can expect:

• A Professional and Friendly Website Design Team

• A Proven track record for delivering quality websites
• Complete custom built websites from the ground-up
• Custom designs that fit your business needs
• Best pricing and quality that surpasses the competition
• Complete hosting plan, full support, and website maintenance
• Search Engine Optimization included in every plan
 1.3. Project Description
We have given the task of developing a site on the Indian capital. The
website includes information about

 Historical monuments

 Temples and Other religious places

 Parks and common picnic spots

 The Delhi zoo

 Amusement Parks

 City malls

 Hotels in the city

 The local Delhi Transport Facilities including information about DTC

busses

 Train Route Guides

 Metro Routes

 Events and Programs

 Stadiums

 Art Galleries

 Cinema

 Nightlife

 Museums

 Hospitals
1.4. Project Life Cycle

Initiation Phase
Identification of opportunity
and conceptualization
System Concept and
Development Deciding phase of project
management planning, creating
basis for acquiring requisite
Extensive Planning resources
Understanding & clearly
stating the problem

Requirement Specification Understanding & clearly

stating the problem

Designing Phase
Deciding a plan for a solution

Development Converting a design into an

information system

Coding Implementing planned solution

Integration and Testing

Verifying the programs

Final Disposition
 1.5. WBS (Work Breakdown Structure)

Project
Management

System
Extensive Requirement Design Testing
Concept &
Planning Analysis Analysis Analysis
Design

Scope Analysis Risk Requirement Interface User

Gathering Design Interface
Manageme
Testing
nt Planning

Cost Benefits Functional Content Content

Requirement Design Testing
Iteration
Planning I
Non- Navigatio Database
Functional n Design
Iteration Testing
Requirement
Planning II

Architectu Performanc
re Design e Testing

Security
Testing
2. Planning

2.1. Strategic Planning

It is very important that the website creator have a strong understanding
of the traditional business goals of an organization before embarking on
the website creation process. It is only through this understanding that
the creator can effectively make recommendations and align the website
strategy with that of the business. Many problems of websites stem from
the goals of the website being mis-aligned with the goals of the business.
A website is a tool to facilitate business. Companies are realizing that they
need to communicate business goals to the people in charge of managing
their new tool. Websites are proving to be a cost-effective way to
disseminate information compared to traditional methods. A website is an
interactive way to answer the questions of consumers without the
traditional expenses of payroll and training for human resources. Websites
can help reduce payroll and other overhead costs for many businesses. A
very important element of planning a website is cost justifying the
expenses in a measurable way. New technology is never embraced until a
new system is demonstrably better than an old one and cost and savings
is one of the best ways to demonstrate the value of new technology.

2.2. Content Planning

One of the first steps in planning for a website is deciding on content.
Planning the content of a site is a much more comprehensive project than
it first appears. To properly plan content for a website it is necessary to
first make assumptions on what will be of most value to visitors. The
content of a site must be determined by the type of site and site
objectives. For instance, a site that is selling car stereo equipment would
most likely have reviews, specification information, and descriptions on
the products they carry. Secondary content could be reviews and
comparisons of equipment from other manufacturers, articles on car audio
emerging technology, or news about car audio competition events. The
secondary content serves as an “appetizer” to visitors only looking for
information that keep the target customer close for when they do decide
to make a purchase. When they decide to make a purchase, they will seek
out the primary information and the website will have built up a level of
credibility with the customer by being an expert in the field.
 2.3. Keyword Planning

With so many options of what may be displayed on a website, it is helpful

to know what exactly users are looking for. In order to do this, it is
necessary to use some of the research tools available to website
developers. Some of the best tools in this category include Overture’s
Search Term Suggestions Tool
(http://inventory.overture.com/d/searchinventory/suggestion/),
Wordtracker.com, and Google Sets (http://labs.google.com/sets). There is
an abundance of data that can be derived from the information provided
by these tools. Each of them is free for general use, and provides some
insight into how often given search terms are queried in the search
engines, and what other key phrases are within the “theme” of a website.

Website planning is also influenced by the technology that is used in

creating the website. One of the decisions for the technology of a website
will include whether the page will be created statically or dynamically.
Dynamic usually means capable of action and/or change, while static
means fixed. Dynamic pages are normally database driven and require
much more high-dollar labor in the short run. Both types of sites have
their pros and cons. The two technologies seem to be converging on many
sites, and most sites seem to have at least a limited amount of dynamic
content as well as static content. When considering dynamic content for a
site, it is important to make sure the individual pages have the ability to
be indexed by a search engine spider. Certain types of dynamically
created web content may not be compatible with search engine
technology and should be examined to ensure effectiveness.

2.4. Budgetary Planning

The largest restriction normally placed on a website is the budget. Every
company wants an incredible website that will “wow” customers and
receive art awards, but they just do not want to pay very much for it. The
biggest concern for most companies creating a website should be gaining
the most value for the cost. Many sites will be restricted by the size of the
allotted budget. This makes it more important for the website to be cost-
justified to command a larger budget in the future. There are two main
expenses when creating a website, the cost to serve the page to users,
and the labor involved in the website’s creation. The first expense is
called “hosting” the website. A “host” is a computer system that is
accessed by a user working at a remote location. Typically, the term host
is used when there are two computer systems connected by modems and
data lines. The system that contains the data is called the host, while the
computer at which the user sits is called the remote terminal or “client”.
Website hosting pricing varies widely depending on services, bandwidth,
and file storage space.

3. Roles and Responsibilities

Project Manager – Ashish Singhal

Account Manager – Rachit Kuchal

Project Sponsor - Malik

Project Director – Himanshu Bist

Developer - Anubhuti

Steering Committee – Ashish, Rachit, Himanshu, Anubhuti

4. Resource Requirements

 Hi-Speed Internet Connection

 Computers

 Designers and Programmers

 Developing Softwares

 Design Softwares

 Testing Softwares
 LINEAR RESPONSIBILITY CHART WEBSITE DEVELOPMENT PROJECT

RESPONSIBILI
TY INDIVIDUAL/DEPARTMENT/ORGANISATION
CODES
C-create

Project Sponsor

Project Director
Developers(Project

Steering Committee
Project Manager

Account Manager
deliverable
R-Review
deliverable

Team)
A-Approves
deliverable

ACTIONS
Scope Analysis
C C A R A A
Risk
Management C C A R A A
Planning

Iteration
Planning I C C A R A A

Iteration
Planning II C C A R A A

Requirement
Gathering R R A C A A

Interface Design
R R A C A A
Content Design
R R A C A A
Architecture
Design R R A C A A

Testing
R R A C A A
Status Reports
C R R R R R

5. Budgeting and Cost Estimates

Activities Estimated Cost (in Rs)

Scope Analysis 1000.00

Planning 2000.00

Requirement Gathering 6000.00

Design

• Basic Web Design 6000.00

• Architecture Design 5000.00

• Content Design 6000.00

• E-commerce Sites -

• Custom Apps (ASP, Perl, 3000.00

PHP)

• Javascript and Programming 8000.00

• Database Development 8000.00

• Flash 2000.00

• Search Engine Optimization 1000.00

• Search Engine Submission 1000.00

Testing 4000.00
Total Budgeting Cost 53,000.00
ACTIVITY PREDECESSOR DURATION(IN DAYS)
A - 2
B A 2
C A 7
D A 1
E B,C,D 2
F E 2
G F 5
H G 10
I G 7
J G 10
K H,I,J 20
L K 10
M L 5
N M 5
O M 3
P M 2
Q N,O,P 1
5.1. PERT Chart:
 2 2 4
B
7 5 9

0 2 2 2 7 9 9 2 11 1 2 13 1 5 18
A C E 1 3
0 0 2 2 0 9 9 0 11 F G
1 0 13 1 0 18
2 1 3 1 3
D
8 6 9

1 1 28 1 7 25 1 1 28
8 0 8 8 0
H I J
1 0 28 2 3 28 1 0 28
8 1 8
6 3 66 2 2 48
3 8 0
O K
6 2 68 2 0 48
5 8
6 1 69 6 5 68 5 5 63 4 1 58
8 3 8 8 0
Q N M L
6 0 69 6 0 68 5 0 63 4 0 58
8 3 8 8
6 2 65
3
P
6 3 68 (PERT DIAGRAM)
6

Reference for Pert Diagram:

A- Scope Analysis
B-Strategy Planning

C-Content Planning

D-Keyword Planning

E-Budget Planning

F-Risk Management Planning

G-Requirement Gathering

H-Interface Design

I-Architecture Design

J-Content Design

K-Development

L-Coding

M-Integration

N-Content Testing

O-Database Testing

P-Security Testing

Q-Final Reporting

CRITICAL PATHS:

1. ACEFGJKLMNQ

2. ACEFGHKLMNQ

TOTAL TIME: 69 days

 5.2. Crashing:
ACTIVITY PREDECESSO DURATION CRASH TIME CRASH COST
R (IN DAYS) (PER DAY)
A - 2 -
B A 2 -
C A 7 -
D A 1 -
E B,C,D 2 -
F E 2 -
G F 5 3 1000
H G 10 7 800
I G 7 4 800
J G 10 7 700
K H,I,J 20 12 1200
L K 10 7 1000
M L 5 3 500
N M 5 2 300
O M 3 2 500
P M 2 1 1000
Q N,O,P 1 -

If we need to complete the project in 48 days then the

estimated cost after crashing the activities on the critical path
will be:

53000+2000+2100+9600+3000+1000+900=Rs. 86,900.00
6. Project Monitoring and Control:

The purpose of controlling is always to bring the actual schedule, budget,

and deliverables of the project into reasonably close congruence with the
planned schedule, budget, and deliverables

The job of the project manager is to set controls that will encourage those
behaviors that are deemed desirable and discourage those that are not.

We will monitor the project using the feedbacks from the customer and
our steering committee after each development phase so as to align the
strategy of the website development with the strategies of the customer’s
business.

7. Conclusion

For the success of the project it should be completed within the specified
time and cost. To carry out the project keeping in mind the standard set
by the organization we have to follow well set techniques and principle
like Scheduling, Cost estimations, accounting and so on. These techniques
are required to be implemented so that the risk of failing the project will
be reduced and we may effectively complete the project with the
matching standard set by the organizations.