Document Review Ver 00

IATF 16949 Documentation Review
The client (organization) applying for certification or transitioning to IATF 16949:2016 shall provide ORGANISATION
with the following and documentation. This form must be completed by the client and submitted along with
supporting information. This information is required prior to the audit and must be received at ORGANISATION
/submitted to the assigned Lead Assessor ten weeks prior to the scheduled event and accepted by the Lead
Assessor at least eight weeks prior to the scheduled event. It applies to both manufacturing sites and remote
support locations (RSLs).
Please forward the completed form (Microsoft WORD preferred) and attachments to our office via e-mail:
E-mail: to your customer care coordinator [first initial+ last name]@Organisationregistrar.com (e.g.,
smazur@Organisationregistrar.com)
Or: Direct to your assigned Auditor with notice to ORGANISATION at time of submittal.
PLEASE P R I N T To be completed by the client

Completed by Date
Company name
Street address, city,
state
Auditee
(ORGANISATION
certificate number):
Contacts name and
phone number:
Contacts e-mail
address:
Scope of Certification:
Product design (Product design not to be confused with Process Design and Development)
exclusion (includes
subcontracted design):
Remote support location(s) Name, address, and number of employees (including full time, part
for Certification and time, contractors, temporary, subcontractors on-site)
Extended Sites
IATF 16949 Documentation Review Form Date: 05/08/17

2017 by SRI Quality System Registrar Form Revision: 1
All rights reserved Page: 1 of 8
Form: D:\IATF_DOC\Document_Review_Ver_00.docx
Remote support location(s) Name, address, and number of employees (including full time, part
for Certification and time, contractors, temporary, subcontractors on-site)
Extended Sites
Where a remote support function has not completed a transition audit to IATF 16949:2016, a complete Gap
Analysis for each manufacturing site and any remote support function/location is required. Note: A complete
gap analysis must be available at the manufacturing sites audit in a situation where the organization does
not provide the gap analysis and detailed action plan, the audit at the manufacturing site shall be considered
Failed (refer to IATF transition strategy revision 2, page 5 and 6).
ORGANISATION Auditor to Complete

Clause Item Requirement Submitted Verify Accepted
Yes No On-Site Yes No
Gap Organization to Is there a complete Gap Analysis for
Analysis complete prior to each: (Applicable only to
documentation Manufacturing Sites Receiving or
review Providing Support activities and the
support locations.)
Manufacturing site and any
Remote support function/
location
Gap Organization to To close the gaps between current
Analysis complete prior to quality management system and the
documentation new requirements is there an
review action plan?
Timing
Key Milestones

ORGANISATION Auditor to Complete
Clause Item Requirement Submitted Verify Accepted
Yes No On-Site Yes No
Responsibilities
Status
Part I: Documentation An off-site documentation review shall be conducted prior to the transition audit. This
off-site documentation review shall include as a minimum a review of the clients quality management system
documentation (i.e., quality manual and procedures), including the evidence of conformity to IATF 16949
requirements.
Note: if the organization does not provide the required information, the audit plan shall include a minimum of
(0.5) additional audit days on-site to collect and review the missing information prior to the one (1) hour on-site
meeting. (***See last page to add time.)
Organization to ORGANISATION Auditor to Complete

complete
Clause Requirement Submitted Accepted
quality manual Verify
reference Yes No On-Site Yes No
7.5.1.1 a) The scope of the quality
management system including
details of and justification for
any exclusions (ISO 2015
4.3);
7.5.1.1 b) Documented processes
established for the quality
management system, or
reference to them;
7.5.1.1 c) The organizations processes
and their sequences and
interactions (input and outputs),
including type and extent of
control of any outsourced
processes;
7.5.1.1 d) A document (i.e., matrix)
indicating where within the
organizations quality
management system their
customer-specific requirements
are addressed.
7.5.1.1 Organization to The format and structure of the
complete, when quality manual:
applicable, If a series of documents are used,
Quality Manual then a list shall be retained of the
as a list of documents that comprise the
documents quality manual of the organization.

Red font or completely shaded area under Submitted indicates not required to be submitted prior to the on-
site audit and verification can be conducted on-site.
Organization to Requirement - Red font or completely ORGANISATION Auditor to Complete

Various
complete shaded area under Submitted indicates not
clauses
documented required to be submitted prior to the on-site Submitted Accepted
of IATF audit and verification can be conducted on- Verify
information
16949 site. Yes No On-Site Yes No
source
4.4.1.2 Product safety
5.2.2 Quality Policy (ISO 2015)
5.3.1 Organizational roles,
responsibilities, and authorities
these assignments shall be
documented
6.1.2.1 Documented information as
evidence of the results of risk
analysis
6.1.2.2 Preventive action process
to lessen the impact of negative
effects or risk.
6.1.2.3 Contingency plans
6.2.2.1 (6.2.1 ISO 2015) Quality
objectives and planning to achieve
them quality objectives to meet
customer requirements are defined,
7.1.5.2.1 (7.1.5.1 ISO 2015)
Calibration/verification records
7.1.5.3.1 Internal laboratory shall
have a defined scope.
7.2.1 Competence supplemental
7.2.3 Internal auditor competency
7.3.1 Awareness documented
information that demonstrates that all
employees are aware
7.3.2 Employee motivation and
empowerment
7.5.3.2.1 Record retention policy
7.5.3.2.2 Engineering specification
8.3.1.1 Design and development
8.3.2.3 Development of product with
embedded software the
organization shall use a process for
quality assurance.
8.3.3.1 Product design input
process to deploy information gained
from previous design projects,

Various
clauses
information
source
8.3.3.3 Special characteristics
process to identify special
characters,
8.3.4.1 Monitoring measurements
at specified stages during the design
and development of products and
processes...shall be defined,
8.3.4.4 Product approval process
8.4.1 evaluation, selection,
monitoring of performance re-
evaluation of external suppliers (ISO
2015)
8.4.1.2 Supplier selection process
8.4.2.1 (8.4.2 ISO 2015) Type and
extent of control supplemental
(outsourced process)
8.4.2.2 Statutory and regulatory
requirements
8.4.2.4 Supplier monitoring
8.4.2.4.1 Second party audits
second part audit process
Documented criteria for determining
need, type, frequency, and scope of
second party audits.
8.5.1 (ISO 2015) Control of
production and service provisions
defines characteristics of products,
services, or activities to be
performed.
8.5.1.2 Standardized work
operation instructions and visual
standards included within rules for
operator safety.
8.5.1.3 Verification of job set-ups
documented information for set-up
personnel.
8.5.1.4 Verification after shutdown
define necessary actions to ensure
product compliance
8.5.1.5 Total productive maintenance
documented total productive
maintenance system.

Various
clauses
information
source
8.5.2.1 Identification and traceability
documenting traceability plans.
8.5.5.1 Feedback of information from
service process for communication
of information on service concerns
8.5.6.1 Control of changes
supplemental
8.5.6.1.1 Temporary changes if
alternate methods used
8.7.1.4 Control of rework product
8.7.1.5 Control of repaired product
8.7.1.7 Nonconforming product
disposition
9.1.2 (ISO 2015) determine the
methods for obtaining, monitoring,
and reviewing customer satisfaction.
9.2.2.1 Internal audit program
10.2.3 Problem solving
10.2.4 Error-proofing
10.2.5 Warranty management
process when the organization is
required to provide warranty The
organization shall implement a
warranty management process.
10.3.1 Continual improvement
Part II: Additional information evidences about conformity to IATF 16949 requirements.
ORGANISATION Auditor to
Complete
Clause Item Requirement
Submitted Accepted
Yes No Yes No
See IATF Organization to A document (i.e., matrix) indicating where
OEM complete within the organizations quality management
CSRs customer system their customer-specific requirements
specific are addressed.
requirements

ORGANISATION Auditor to
Complete
Clause Item Requirement
Submitted Accepted
Yes No Yes No
9.3.2.1 / Organization to A complete new management review against
9.3.3.1 provide IATF 16949:2016. This may be accomplished
evidence of a through the combination of a previous
complete management review in compliance with the
management ISO/TS 16949:2009 requirements and a
review and supplement management review in compliance
review results with the additional requirements of IATF
16949:2016
9.2.2 Organization to A complete internal system audit against IATF
provide 16949:2016 prior to the transition audit
evidence of a conducted by an IATF-recognized certification
complete internal body.
system audit and
This should be demonstrated through a
audit results
complete full system audit against IATF
16949:2016. However, at the time of the
transition audit, this may be accomplished
through the combination of a previous system
audits with the ISO/TS 16949:2009
requirements and a supplement system audits
in compliance with the additional requirements
of IATF 16949:2016
As required in 7.5.1.1 d) List of IATF OEM Customer Information
ORGANISATION
Organization to Complete - IATF OEM Customers Auditor to
Complete
Included in QMS
IATF OEM Supplier Code Customer Specific Requirement
Yes No
GM
Ford
FCA USA
LLC
VW
Daimler /
Mercedes
FCA Italy
SpA
Renault
PSA
BMW

ORGANISATION Auditor Comments:
To be completed ONLY by the ORGANISATION Auditor:

ORGANISATION Lead
Auditor Name:
Off-site Review Date:
***If required, review at the additional 1/2 (0.5) manday prior to the start of the first day:
On-site Review Date (if required):


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IATF 16949 Documentation Review

PLEASE P R I N T To be completed by the client

IATF 16949 Documentation Review Form Date: 05/08/17

ORGANISATION Auditor to Complete

IATF 16949 Documentation Review Form Date: 05/08/17

Organization to ORGANISATION Auditor to Complete

IATF 16949 Documentation Review Form Date: 05/08/17

Organization to Requirement - Red font or completely ORGANISATION Auditor to Complete

IATF 16949 Documentation Review Form Date: 05/08/17

IATF 16949 Documentation Review Form Date: 05/08/17

IATF 16949 Documentation Review Form Date: 05/08/17

As required in 7.5.1.1 d) List of IATF OEM Customer Information

IATF 16949 Documentation Review Form Date: 05/08/17

To be completed ONLY by the ORGANISATION Auditor:

Off-site Review Date:

IATF 16949 Documentation Review Form Date: 05/08/17

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