Professional Documents
Culture Documents
4.3) PLANNING
4.3.1) Hazard Identification, Risk Assessment And Determining Controls
Procedure(s) and process for identifying hazards, subsequent risk assessment determining
controls is documented?
Process includes reference to:
• Responsibilities
• Document control
• Records
• Review
Procedure(s) ensure that the following requirements are taken into account:
• Routine and non-routine activities
• All persons having access to the workplace
• Human behaviour/factors
• Hazards originating outside the workplace
• Hazards in the vicinity of the workplace
• Infrastructure, equipment etc.
• Changes in the organisation
• Modification to the OSHMS
• Legal and other requirements
• Design of the workplace
• Management of change
Risk assessment methodology determined, proactive and consistently applied
Hierarchy of controls considered and applied
Risk assessments reviewed and controls updated
Records of process enable it to be audited?
Process is carried out by competent persons?
• Awareness training (link OSH consequences of work activities, OSH Policy. EM preparedness)
All necessary training and skills in place?
A means of verifying the training/competence of persons under the control of the organisation
other than employees
Are there records to identify delivery of training and to verify “competence”?
4.4.3.1) Communication
Procedure to define processes for internal and external communication?
Staff aware of procedure?
Staff know the process for making a safety complaint or representing a safety issue
Communications relevant to emergencies covered in procedures?
Arrangements for communicating with contractors and other visitors to the workplace
Documented arrangements for receiving, documenting and responding to relevant
communications from external interested parties
4.4.4) Documentation
Documented Policy and Objectives
Description of the scope of the OSHMS
Description of the main elements of the OSH management system, their interaction and
reference to related documents, e.g. system procedures, other systems etc.
Documents, including records, required by this OHSAS standard
Documents, including records, determined by the organisation to be necessary to ensure the
effective planning, operation and control of processes that relate to the management of its OSH
risks
• Measures to ensure that changes and the current revision status of documents are identified
• Measures to ensure that relevant versions of applicable documents are available at points of
use
• Reference to a master list of documents and a list of document holders to ensure they are
available to those who need them
• Removal and disposal of obsolete documents unless retained for reference or historical
reasons. A means of identification if retained
• Arrangements to ensure that documents of external origin determined by the organisation to
be necessary for the planning and operation of the OSH management system are identified and
their distribution controlled
Are operational controls subject to effective document control and available where needed?
Controls related to contractors and other visitors to the workplace
Are operational control procedures communicated to suppliers and contractors where needed
Management of change considered where appropriate
Are Permit to Work systems in use if relevant
• Explosions
Emergency procedures and plans are documented and subject to document control
Responsibilities are clear and known to relevant staff
Plans are periodically tested where practicable. Interested parties involved as appropriate
There is a schedule for future tests?
Records of tests, emergencies and false alarms are maintained?
Procedures are amended in the light of experience from tests, drills and incidents if necessary
Emergency equipment maintained, e.g. fire extinguishers, sprinkler systems, alarms emergency
lighting, spill kits etc. (See clause 4.3.1)
Staff with emergency response responsibilities are trained and competent
4.5) CHECKING
4.5.1) Performace Measurement & Monitoring
Procedures established, implemented and maintained to monitor and measure OSH
performance on a regular basis
Procedure(s) include both qualitative and quantitative measures, appropriate to the needs of
the organisation
Is there monitoring of the extent to which the organisation’s OSH objectives are met?
Is the effectiveness of controls (for health as well as for safety) monitored?
Proactive measures of performance that monitor conformance with the OSH programme(s),
controls and operational criteria identified
Procedure(s) include reactive measures of performance that monitor ill health, incidents
(including accidents, near-misses, etc.), and other historical evidence of deficient OSH
performance
Procedure(s) provide for recording of data and results of monitoring and measurement
sufficient to facilitate subsequent corrective action and preventive action analysis
Monitoring instruments and equipment calibrated and maintained to ensure accuracy of
measurement
Methods of calibration are defined and traceable to National Standards Calibration status is
clear
Are the records of calibration and maintenance activities retained? Records are kept of
calibration certificates and of which instrument was used for each test
Procedure(s) for periodically evaluating compliance with applicable legal requirements in place
Records maintained of the results of the periodic evaluations
Procedure for evaluating compliance with other requirements to which the organisation
subscribes in place
Does the organisation keep records of the results of the periodic evaluations?
Procedures include arrangements to identify the need for corrective action, identify
opportunities for preventive action and identify opportunities for continuous improvement?
Results of investigations communicated
Investigations performed in a timely manner?
Any identified need for corrective action or opportunities for preventive action dealt with in
accordance with the relevant parts of 4.5.3.2?
Legal and other requirements addressed
The results of incident investigations documented and maintained?
Staff trained to undertake incident investigation
4.5.3.2) Non-conformity, Corrective Action and Preventive Action
Procedure(s) for dealing with actual and potential non-conformity(ies) and for taking corrective
action and preventive action implemented
Procedure(s) define requirements for identifying and correcting non-conformity(ies) and taking
action(s) to mitigate their OSH consequences?
The results of corrective action(s) and preventive action(s) recorded and communicated
The effectiveness of corrective action(s) and preventive action(s) reviewed and confirmed
Does the procedure require that the proposed actions shall be taken through a risk assessment
prior to implementation where the corrective action and preventive action identifies new or
changed hazards or the need for new or changed controls?
Changes arising from corrective action and preventive action made to the OSH management
system documentation?
Staff recognise and report non-conformances?
Attendees at meeting listed in procedure? e.g. Management Appointee and senior management
Reviews take place at specified frequency?
Reviews included all the required inputs and outputs
Records, e.g. meeting minutes are kept?
Actions assigned and followed up?
Outputs from management review available for consultation and communicated to relevant
personnel