Professional Documents
Culture Documents
A 5 Year Guide
vision
We will change the way GIS is viewed as
a County service. We will establish and
maintain a reliable and quality focused GIS
environment—a GIS environment built upon
the collective needs to serve our community.
We will provide
• A sound platform of GIS software and supporting infrastructure
• GIS Services uniquely directed to organizational and business processes
• Sound data analytics to maximize organizational information
Executive Summary
6–10
Path Forward
14–27
Projects
29–42
Data
44–57
Offices
60–80
page 4 page 5
executive summary
We (MCTX-GIS) have a path defined by the collective needs of the offices that we serve. It is now our responsibility and our goal to assure the accuracy, reliability and delivery of
Our role is to build a GIS that is relevant, innovative and timely. Our goals are the goals these data sets.
of those we serve. Each of the data currently exists in different states of reliability and acceptance. In order
Based on more than 25 interviews, we identified three key areas that MCTX-GIS should to align the data with the collective needs, we have allocated MCTX-GIS monthly tasks
focus our efforts on: to help assist in the overall acceptance for all four data sets.
• Solution Development For information on all data addressed in this Strategic Plan, please see the Data
• Data Organization Section of this guide.
• Data Dissemination
Solution development focuses our efforts in finding innovative and focused solutions for LIST OF OFFICES INTERVIEWED
the needs of all organizations. We build these with an eye on current technology and the City of Conroe Office of Emergency Management
end user in mind — GIS Professionals and citizens alike.
Community Development San Jacinto River Authority
Data organization is beyond simply structuring and rearranging storage (or data). Our
organization style connects office data into a fabric that is retrievable by a variety of tools. Constable Precincts 1–5 Sheriff’s Office
Data dissemination goes beyond simply delivering data by way of file servers or FTPs. County Clerk Tax Office
Our role is to make seemingly isolated data available across offices, mainly through the
spatial inquires that most folks subconsciously make. County Commissioner Precincts 1–4 The Woodlands Township
County Judge
INTERVIEWS & INTERVIEW RESULTS
MCTX-GIS has interviewed all County offices and partner organizations to introduce Elections
the services that we can provide, relay our commitment to providing these services in a
quality fashion, and capture the key work flows and challenges they face. Engineering
At the conclusion of the interview sessions we were able to identify 1) foundation data Environmental Health Services
2) 29 desired projects and 3) determine the effort level needed to complete the projects
Fire Marshall
that will address the issues raised during our interviews.
Foundation Data Lone Star Executive Airport
During the interview sessions the question was asked “What data is important to you?” Montgomery Central Appraisal District
As the interviews progressed revealing the appropriate GIS projects, the important data
became obvious. Montgomery County Emergency
It quickly becomes evident that Address Points, Street Centerlines, Parcels, and Communication District-911
Jurisdictional Boundaries are extremely important to the collective community and will
Montgomery County Hospital District
become the foundation of our data efforts — the Foundation Data.
The importance placed on each piece of data is illustrated in the “Data Groups Chart1”. Office of Court Administration
The result is what drives our data focus.
page 6 page 7
executive summary
The 29 Desired Projects
DATA GROUPS CHART 1
Most Important
After several months of interviewing County agencies and partner organizations (25+
interviews) a list of potential projects was developed. Filtered down, the remaining 29
projects are deemed useful and tangible while creating direct efficiencies in the County
business process.
These remaining 29 projects are a direct product of the interview sessions. These are the
projects that the County offices want to see established.
The projects have been grouped into three categories: Phase I, Phase II and Along the
Way. Phase I projects are foundation projects that should be built prior to addressing
Phase II projects. With that stated, some Phase II projects may be started prior to
completing the Phase I projects but this is not advised.
The projects grouped within the Along the Way category can be developed at any time
along the way.
The 29 projects are identified in the Project Section of this guide.
PROJECT HOURS
450 hrs $54,000
400
350
300
250
200
Least Important
150
Address Points
(Centerlines)
Roads
Parcels (MCAD)
Plats
Characteristics
Road
Boundaries
Trails
FEMA
Floodplains
Easements
Business
Demographics/
(WS&D)
Utilities
Ground)
Water (Surface/
Land-Use Codes
Data Name
100
Total Value 65 52 63 28 15 64 18 35 22 35 18 20 32 50
Most Somewhat Less
Color Values Important =4 Important =3 Important =2 Important =1
0 hrs $0
page 8 page 9
executive summary
Effort
As stated earlier “our goals are the goals of those we serve” and these goals were extracted
during the interview sessions. The 29 projects define the path to reach our goals. The effort
level to complete and maintain the 29 projects has been provided in man hours.
For individual project hours, please see the Project Section of this guide.
10,400 hrs
The total number of man hours to complete the 29 projects is approximately 9,500 hours.
There is approximately 10,500 working hours in five years.
This 5 Year Strategic Plan is aligned to complete the 29 projects with one full-time
employee (FTE) with advanced GIS capabilities. Please note that this will require
the FTE to be fully dedicated to these 29 projects. This does not account for typical
department overhead responsibilities, infrastructure maintenance or reacting to any
other needs from the County.
Conclusion
It is the intent of the MCTX-GIS department to create a sharable GIS environment that
will make accessible all County GIS and GIS related information. The GIS environment
is not only the physical infrastructure but the community that supports County business.
It is our vision to “change the way GIS is viewed as a County service”. In order to succeed
with this vision we must listen to the collective needs and provide responsive solutions.
The 29 projects, requiring 9,500 man hours over a five year time span is estimated at a
worth of $1,140,000 or $228,000 per year (based on Industry Standard Rates).
page 10 page 11
how to use this guide
This guide is designed to quickly and efficiently relay a vast amount of information as it
relates to the exploration and suggested strategy for the 5 Year GIS Strategic Plan. The
following are some tips that will help navigate through this guide.
Throughout this guide you will notice small icons to the left or right of the text. These DATA
indicate that a topic is being identified such as a Project or Data reference.
NAME OF DATA SET
Projects Analysis • Description
• Information source
• Available format
Data Grant Opportunity
INTEGRATED OFFICES f ic
e
of
This guide features four major categories of information. These categories are identified nt
Description r re
by colored sections: Cu es
01234
f ic
Importance level to the community: of
e
ur
Path Forward Data 911 Fut
Data lineage graph
Projects Offices Importance level
based on interviews Submittal Engineering MCTX-GIS
Each section has information ordered in a specific way. Each of the following diagrams Previous offices
gives a visual explanation of how the information is provided.
PROJECTS
OFFICES
NAME OF PROJECT
20 / 120 140hrs Total project hours NAME OF OFFICE
• Description
Advanced GIS hours • GIS Software: None/Basic/Advanced
• GIS Staff: None/Potential/Working
Standard GIS hours
Description DATA INTEREST
• Project phase (Phase I, II or Along the Way)
Description
• For specific office
Result:
page 12 page 13
PATH FORWARD
PATH FORWARD as presented by LJA Engineering, Inc. PHASE I PROJECTS (1,150 HRS)
The GIS Environment 250 hrs $30k
The GIS Environment is the collective need, support and knowledge base throughout
Montgomery County. The GIS environment is comprised of County offices, partner
organizations, city staff, inspectors, engineers, planners, voters, governing agencies,
elected officials, database administrators and GIS gurus alike.
It is recommended to leverage the resources within the GIS Environment to expand and 200 hrs $24k
advance the efforts of MCTX-GIS, in particular the Montgomery County GIS Committee.
The Montgomery County GIS Committee is an officially organized GIS meeting attended
by area GIS professionals.
It is recommended to expand this Committee meeting by including the active MCTX-GIS
projects and inviting the departments and supporting agencies in which the projects are 150 hrs $18k
built to serve.
It is extremely important that the Montgomery County GIS Committee meetings remain
meaningful and productive. A large amount of the GIS source data will be exchanged
through the interactions of these meetings creating a positive environment to maintain
100 hrs $12k
quality, reliable and up-to-date data.
The Projects
After several months of interviewing County agencies and partner organizations (25+
interviews) a list of potential projects was developed. Filtered down, the remaining 29
projects are deemed useful and tangible while creating direct efficiencies in the County 50 hrs $6k
business process.
These remaining 29 projects are a direct product of the interview sessions. These are the
Y-axis starts at
projects that the offices supporting County business want to see established. 0 hours for Phase I
The projects have been grouped into three categories: Phase I, Phase II and Along the
Way. Phase I projects are foundation projects that should be built prior to addressing 0 hrs
Phase II projects. With that stated, some Phase II projects may be started prior to
Parcel
Address Service
Boundary
Table
Address Point
Road Log
Precinct Asset
SJRA Trunk
completing the Phase I projects but this is not advised.
The projects grouped within the Along the Way category can be developed at any time Project
Name
along the way.
The following three graphs illustrate the 29 projects by category, man hours and
estimated cost.
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PATH FORWARD
PHASE II PROJECTS (2,640 HRS) ALONG THE WAY PROJECTS (1,218 HRS)
450 hrs $54k 400 hrs $48k
Y-axis starts at
Y-axis 25 hours for Along
starts at the Way
100 hours
for Phase II
100 hrs $12k 25 hrs $3k
Road Condition
Plat
Bridge
Easement
Permitting
Inspection Form
Septic Inspection
Scheduled Maintenance
Preventative &
Mobility
MCAD Inspector
Order
Precinct Work
Airport GIS
KMZ Drop
My Precinct
Mosquito Project
Ballot Day
Demographic
Tax Office
Land-Use
Project
Project Name
Name
page 16 page 17
PATH FORWARD
A description of the 29 projects can be found in the Project Section. Projects requiring agencies (referred to as the “Auxiliary Agencies”) included within this section are: the
more explanation are more thoroughly addressed as follows: Montgomery County Hospital District, The Woodlands Fire Department, The Woodlands
Township, City of Conroe and Montgomery County Elections.
PARCEL PROJECT 20 / 60 80hrs This project will focus on reestablishing a direct line of communication between all
agencies that rely on this data for dispatch or offices that need this data for routing and
The MCAD parcel information was the second most requested piece of data during the
providing public services.
interview sessions. And it’s not surprising because parcel information can relay a massive
amount of information just from its shape alone: size, connectivity, alignments, population It is recommended that the Auxiliary Agencies produce the items that need to be
density and rural living, just to name a few. Then we look at the temporal characteristics included in the 911 data that will help meet their requirements. It is understood through
of the parcel such as ownership, land value, improvement values, type of structures and the various Interview Sessions that the needed enhancements for the Auxiliary Agencies
land use, and subsequently the importance of parcel information becomes evident for all. can be achieved with the various GIS tooling available in the suite of ESRI software.
The product resulting from this effort is a sharable layer of parcel information. Provided Once an Auxiliary Agency participates in the 911 common data, their edits, corrections
as a Web service, this data can be directly consumed by GIS staff who may be building and enhancements can become part of the data improvement cycle ultimately providing
their own applications or consumed directly into their ArcGIS for Desktop projects. a quality GIS Street and Address base for all to consume.
Working under a Gentleman’s Agreement; MCAD and the MCTX-GIS department will
publish a timely and sharable GIS parcel layer. It is the intention of both MCAD and ADDRESS POINT TABLE PROJECT 20 / 60 80hrs
MCTX-GIS to have monthly updates as a Non-Certified Roll layer supplemented with The Address Point Table Project is an intermediate table maintained by MCTX-GIS with
two annual Certified Roll data sets. trusted and reliable Unique IDs that will relate the 911 maintained address point with tasks
This will provide one location for all County offices and partner organizations to acquire performed by County employees such as inspections, permits, or any other in-field visit.
current MCAD data. This simple parcel Web service will save a considerable amount of It is imperative that the Street & Address Project is completed and put in place for these
man hours across the entire County. efforts to be notable.
This project will allow applications, tasks and tools to be built upon a common and
STREET AND ADDRESS PROJECT 40 / 80 120hrs trusted base of address points and technology. The permanent connection between
All County Address and Street data is created and maintained by the Montgomery the address points and the tasks being performed would be accomplished through this
County Emergency Communication District (MCECD 911). The MCECD 911 District intermediate table.
serves as the County’s authority for addressing and assigns all new addresses. The Example: The Address Point for 501 Smith Street (provided by 911) will have a unique
address and street data that is produced is designed specifically for the 911 District’s ID that will relate to information obtained through inspections and permitting (a
dispatch needs. The type, format and characteristic features of the data are built and Task Table). With a trusted unique ID, the information derived from inspections and
designed to be used in accordance with their dispatch parameters. permitting can be cycled back to further enhance and provide analysis for future projects.
This design strategy has withdrawn several agencies from participating in a central This project is a necessary precursor for all Inspection or Permit related projects like the
repository of address and street data. The 911 data simply does not meet the full need of Fire Marshal Forms Project, the MCAD Inspector Project, or the Inspection Form Project
others. The removal of these agencies from the data cycle has reduced the opportunity to built for Environmental Health Services.
successfully deliver Address and Street information across the County. These withdrawn
page 18 page 19
PATH FORWARD
BOUNDARY PROJECT 160 / 0 160hrs plat to extract data include Engineering, MCECD 911, County Clerk, MCAD and the
Woodlands Township.
Montgomery County is layered with boundaries that identify Commissioner Precincts and
boundaries that identify city limits, ETJs, constable precincts, special districts, response In addition to sharing of responsibilities for extracting viable information from the plat
zones, MUDs, improvement districts, voting districts and CCNs just to list a few. These submittal process (which is to be shared with all Auxiliary Agencies such as easements,
boundaries are important for taxing, voting, dispatching, maintenance and governing. ROW, utilities, master drainage plans, and off site easements), it is our recommendation
to establish an “as close as possible” central location of Plat information. The effort
The Boundary Project represents dedicated hours to the collection and verification of involved to structurally organize such a solution will require full participation from
all Boundaries. This includes meeting times, communication, review and comparison every office involved in the long chain of The Plat.
exercises, historical recovery, cataloging supporting documentation and establishing a
routine and process to update the MCTX-GIS boundary database as the boundaries are Please see the Plat Project in the Project Section for additional information.
changed or altered.
This effort will assure quality boundaries across the county and establish a practice to PRECINCT ASSET PROJECT 80 / 160 240hrs
keep these current. The Precinct Asset Project will deliver the tools and applications necessary for Precinct
Staff to collect their owned and maintained assets. These assets include roads, signals,
MOBILITY PROJECT 160 / 40 200hrs signs and drainage infrastructure.
The Mobility Project is an analytical product based on the collection of Transportation The tools and applications built within this project would be accessible to all Precincts
related issues including congestion, day time and night time population, projected for data collection purposes.
population growth corridors, potential improvements, and Bond Issue related items. The level of information collected will dictate the level of application and GIS tooling necessary.
There are many pieces of information that can contribute to the realization of how one
does, and should be able to, travel through the County. The effort captured in this project PRECINCT WORK ORDER PROJECT 80 / 320 400hrs
is to relay these opportunities to County leadership and help assist in transportation
The Precinct Work Order Project is designed to assist in the management of precinct
related actions moving forward.
resources.
Helpful information drawn from this Strategic Plan and from the other 28 projects
Central to the project is a traditional work order process which, simply stated, ties in the
include road width, road ROW, demographic and business information, easements, DMV
physical asset, the work performed at the asset, and who performed the work.
registrations, plats, projected water demands, and traffic to list a few.
Structurally, this presents a multitude of related tables that represent assets, personnel,
The Road Log Project, at a minimum, should be completed prior to starting the
and work type.
Mobility Project.
The delivered product would account for these activities as they are wrapped around
Preventative & Scheduled Maintenance reminders, County maintained active directories,
PLAT PROJECT 160 / 160 320hrs location services, assets collected in the Precinct Asset Project, described work types,
The Plat Project is a major undertaking for several reasons. relational assets and allowable activities.
Plat information is currently being used and stored at several locations and offices across
the County. The offices involved with the Plat submittal process or that use a submitted
page 20 page 21
PATH FORWARD
The Weekly, Monthly & Annual Effort Engineering Task
The amount of effort needed to deliver the 29 projects within five years may seem MCTX-GIS will establish a contact procedure to acquire new information from
overwhelming. The collective 9,500 man hours alone is a full time employee who possesses the Montgomery County Engineering related to the GIS project efforts. This data may
advanced skill-set to manage, build and deliver GIS applications. include: easements, plats, drainage infrastructure, road log data and section boundaries.
With a structured list of monthly tasks, planned annual release dates for the 29 projects, MCTX-GIS will retain an Engineering database and publish the data as services to
and additional GIS staff to complete the typical tasks asked upon the MCTX-GIS group, update any running applications using that particular Engineering sourced data.
this can be accomplished.
Street and Address Task
The Weekly & Monthly Tasks Working closely with MCECD 911, MCTX-GIS will acquire a current version of MCECD
The 29 projects are essentially built upon the four Foundation Data sets: Address Points, 911 Address Point and Street Centerline data on a monthly basis. The four projects
Street Centerlines, Parcels, and Jurisdictional Boundaries. There is a steep effort level focused on providing quality address and street data (the Street and Address Project, 911
to establish these four data sets as reliable but this will be accomplished through the Road Filter Project, Address Service Project, and the Address Point Table Project — see
collective efforts of the GIS environment. Note that these datasets are maintained by the Project Section) will ultimately provide a successful address base for all applications
other organizations, mainly MCAD and MCECD 911. At a point it is MCTX-GIS’ only to consume.
responsibility to capture a current version of the data and make it available throughout The Street and Address Task is scheduled over four days due to the amount of projects
the GIS environment. that will rely on this data. The Address Point Table Project and the Address Service
The effort required to “capture and make available” has been assigned to five monthly Project both are consumed in projects related to inspections, permits, work orders, assets
tasks totaling 56 hours per month; City Data Request Task, Engineering Task, MCAD and bridges. Extra time is required to assure these services are available and running.
Task, Street and Address Task, and the Refresh Task. MCAD Task
The graph illustrates the monthly scheduled effort. MCTX-GIS will establish a process to receive monthly versions of the data that MCAD
maintains. It is agreed that MCAD will provide a non-certified version of their parcel
CALENDAR MONTH (56 Hours per Month) layer to be used within the GIS structured environment and supplement twice a year
County Engineering: Plats, Road
with a certified roll.
S M T W T F S Log, Easement, Master Drainage
911 Street & Address: Street & MCTX-GIS will retain a version of the MCAD data and publish this data as services to
Engineering
Address, group updates, Address update any running applications using that particular MCAD sourced data.
Service update City Data Request Task
911 911
Parcel MCAD Request: Parcels, Information and data that is generally maintained by a city includes city limits, ETJs,
Refresh Boundaries annexations, utilities, building foot prints, improvement or special finance districts,
MCAD
Task City Data Request: Utilities, trails, mobility, signs and signals. MCTX-GIS will establish an update procedure with
Boundaries, other each participating city to attain available information.
City
MCTX-GIS will retain a city database and publish the data as services to update any
Primary Day running applications using that particular city’s data.
Follow-up Days
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PATH FORWARD
The Refresh Task
The Refresh Task is time allocated to review all running services, compare data
ANNUAL EFFORT TABLE YEAR 2
updates and refresh the communications with the departments who are using the Project Hours
delivered applications. Road Log 80
The 29 projects rely on many services such as imagery, base map, address locater and SJRA Trunk 200
topic specific services like permits and inspections. It is our recommendation that the Bridge 220
health of these services is routinely checked. Precinct Work Order 400
It is also recommended that communication between MCTX-GIS and the offices that are My Precinct 60
using the delivered applications remain open. Improvements, concerns, and acclaim can Tax Office 80
be channeled through these communications. 1040 Sub-Total Hours
+208 20% Support & Maintenance Hours
The Annual Effort
The annual effort is consumed in the active projects and monthly tasks for that + 672 Monthly Task Hours
particular year. The combined monthly tasks and the 29 projects totaling five years of 1,920 TOTAL HOURS
work has been scheduled out below based on fundamental importance to the community
and budget cycles. ANNUAL EFFORT TABLE YEAR 3
Project Hours
ANNUAL EFFORT TABLE YEAR 1 Road Condition 120
Project Hours Plat 320
Parcel 80 Easement 440
Street Address 120 Permitting 200
Address Service 50 1080 Sub-Total Hours
911 Road Filter 140 +216 20% Support & Maintenance Hours
Boundary 160 + 672 Monthly Task Hours
Address Point Table 80 1,968 TOTAL HOURS
Precinct Asset 240
Airport GIS 120
KMZ 50
Demographic 48
Land-Use 60
1148 Sub-Total Hours
+230 20% Support & Maintenance Hours
+ 672 Monthly Task Hours
2,050 TOTAL HOURS
page 24 page 25
PATH FORWARD
File Geodatabase (GDB) format: 10.2.2
ANNUAL EFFORT TABLE YEAR 4
Coupled with the routines performed in ArcGIS for Desktop, LJA recommends
Project Hours continuing use of ArcGIS for Server to accommodate the GIS community and support
Mobility 200 the collective needs. The capabilities that ArcGIS for Server makes available out of the
Inspection Form 200 box, plus the benefit of making data available for use within ArcGIS and the applications
Septic Inspection 160 (via REST API), is hard to emulate in any other environment.
Fire Marshall Forms 180 It is also our recommendation and belief that there is value maintaining as many systems
Mosquito Control 240 as possible in the same or related technologies (ESRI).
Ballot Day 160
In certain circumstances developing applications against NoSQL databases and
1140 Sub-Total Hours MongoDB specifically, may provide some additional benefits. In our experience,
+228 20% Support & Maintenance Hours document databases like MongoDB work well for less relational data or data that will not
+ 672 Monthly Task Hours often be aggregated.
2,040 TOTAL HOURS When this approach is taken additional services will need to be developed making this
data available to the web and an interface to view and update data. Depending on the
ANNUAL EFFORT TABLE YEAR 5 supported features and level of security, this can take some effort.
Project Hours
MongoDB does have some geometry support, so that’s nice, but this is nowhere near the
Preventative & Scheduled 200
spatial analysis ArcGIS for Server can provide.
Maintenance
MCAD Inspector 400 When managing such a wide spanning project it is our recommendation to maintain as
many systems as possible in the same or related technologies (ArcGIS for…).
600 Sub-Total Hours
+120 20% Support & Maintenance Hours Conclusion
+ 672 Monthly Task Hours It is the intent of the MCTX-GIS department to create a sharable GIS environment that
1,392 will make accessible all County GIS and GIS related information. The GIS environment
TOTAL HOURS
is not only the physical infrastructure but the community that supports County business
GIS Infrastructure as described earlier.
As we focus on the software required to support such an effort, it is good to know that the It is our vision to “change the way GIS is viewed as a County service”.
MCTX-GIS has historically remained active within the ESRI suite of software. And as of
As stated in the Executive Summary, the 29 projects requiring 9,500 man hours over a
January 2015, MCTX-GIS has continued this strategy.
five year time span, with an estimated worth of $1,140,000, is not a realistic feat with
Currently licensed ESRI software is as follows: only one full time MCTX-GIS employee.
ArcGIS for Desktop: 10.2.2 The 9,500 man hours is dedicated only to the progress of the 29 projects. The actual
ArcGIS for Server: 10.1 overhead and support effort that we know is required to support a fully responsive GIS
ArcGIS Online department has not been accounted for.
SDE Database: 10.1
It is our recommendation to add one full time employee to the MCTX-GIS staff.
page 26 page 27
PROJECTS
911 ROAD FILTER PROJECT
20 / 120 140hrs
The 911 Road Filter Project is a set of GIS Tools delivered through
ArcGIS Desktop with ADVANCED filtering capabilities to help
isolate roads of concern. The tooling will be directed towards
filtering roads based on changed attributes, modification dates,
versions and notifications of possible erroneous data.
These tools will help in the efficiencies of moving towards a
holistically accepted address and street data set.
• This is a Phase I Project
• Built for Montgomery County Emergency Communications District - 911
Result: A tool to help 911 filter roads based on edited data and or date.
page 28 page 29
PROJECTS
Result: A centrally located and accessible table to relate address points The Ballot Day Project is an application to serve the general public
from 911 to other County offices. election information. Based on an entered address and mapped
by the Address Service Project, the application will return voting
ADDRESS SERVICE PROJECT location(s), ballot items and ballot item descriptions.
10 / 40 50hrs • This is a Phase II Project
• Built for the citizens of Montgomery County
The Address Service Project is an Address Locater Web Service built
upon qualified 911 data. The Address Locater will be made available Result: A web application delivering voting locations and ballot
to all County offices and Partner Organizations. The Service can information.
be installed into custom applications or used as a standalone tool
within the ESRI suite of software. BOUNDARY PROJECT
• This is a Phase I Project 160 / 0 160hrs
• Built for Everyone The Boundary Project is the effort required to establish, verify and
Result: A centrally located and accessible web service built upon the maintain all jurisdictional boundaries.
collective 911 address and street data. This includes but is not limited to City limits, ETJs, County
Commissioner and Constable Precincts, voting precincts, response
AIRPORT GIS PROJECT areas for all emergency response and dispatch organizations, utility
40 / 80 120hrs and special districts and the Montgomery County line.
The Airport GIS Project is a group of tools assisting the Lone These boundaries will serve not only as base map data but will help
Star Executive Airport in the management and operation of their drive many of the GIS requests.
aviation facilities. Targeted tools include an eALP (electronic airport Example: Provide a total in mileage of all County maintained roads
layout plan), lighting and utility inventory, a lightweight work order within Commissioner Precinct 1. In this request, the Precinct 1
system, and drainage patterns. boundary is used to group the roads for a total mileage.
Hard copy or scanned construction plans provide a large majority of the • This is a Phase I Project
required information. The Airport occupies a small amount of acreage • Built for Everyone
and the infrastructure needed to support their operations is minimal.
Result: Jurisdictional boundaries; County Commissioner Precincts,
The effort required to provide the Airport a GIS would be minimal.
Sheriff, County, city, ETJ, etc.
• This is an Along the Way Project
• Built for the Lone Star Executive Airport BRIDGE PROJECT
Result: An ALP and Work Order System. 60 / 160 220hrs
The Bridge Project expands the possibilities of managing off-system
BALLOT DAY PROJECT state bridges under the County’s jurisdiction.
40 / 120 160hrs
page 30 page 31
PROJECTS
Focused forms and data entry pages, designed to catalog the 2. Easement documentation would be georectified and can serve
inspection process defined for off system bridge maintenance, will much like a base map.
provide efficiencies in cataloging inspection information. 3. Easements are drawn and delivered as a GIS feature.
• This is an Along the Way Project
• This is a Phase II Project
• Built for Engineering
• Built for Engineering and Commissioner Precincts
Result: An application assisting in the required bridge inspection
Result: Easement information retrievable by a map
process. Includes Entry Forms and reminders.
page 34 page 35
PROJECTS
• This is an Along the Way Project PERMITTING PROJECT
• Built for Commissioner Precincts
40 / 160 200hrs
Result: An application for reporting, tracking and analyzing trap results.
The Permitting Project is a mobile application designed to provide
the essential tools necessary to complete an inspection worksheet:
MY PRECINCT PROJECT addressed location, structure type, inspection codes, data entry and
20 / 40 60hrs inspector.
The My Precinct Project is a web-based application for the general The application will be built to accommodate a variety of inspection
public that returns County services, jurisdictional boundaries and if types and collected data.
available, City services based on an entered address.
The application will include review, report and graphing tools.
An entered address will be mapped (The Address Service Project),
• This is a Phase II Project
queried against available boundaries (The Boundary Project) with
• Built for Environmental Health Services
the results returned to the user in a friendly fashion.
Result: Permit Entry Form Application. Initially built in a generic fashion
• This is an Along the Way Project
to cover several departmental needs with the ability to customize.
• Built for the General Public
Result: An all inclusive application identifying County and or City PLAT PROJECT
services based on address.
160 / 160 320hrs
PARCEL PROJECT The Plat Project is the effort required to catalog, align and build the
GIS tools necessary to disseminate the plats in an effective manner.
20 / 60 80hrs
The list below includes the different manners in which plat information
The Parcel Project is a distributable dataset of parcels sourced from
can be delivered. The amount of effort is also reflected in the order.
MCAD. MCTX-GIS will provide the parcel data within a sharable
environment as well as a web service. 1. Plats can be retrieved based on general areas. A small amount of
searching would be required to identify exactly where the plats
Dataset will be versioned and heavily documented through the align with the base map.
accompanying GIS metadata.
2. Plats would be georectified and can serve much like a base map.
This data is intended to be consumed by other agencies relieving
their effort to keep updated parcel information. Information derived from the plat, beyond MCAD’s role in parcel
creation, includes easements, Right of Way and road width.
• This is a Phase I Project
• Built for Everyone • This is a Phase II Project
• Built for Engineering and Commissioner Precincts
Result: Distributable Parcel Coverage
Result: Agreement and practice across several offices to centralize
scanned plats.
page 36 page 37
PROJECTS
PRECINCT ASSET PROJECT The Preventative & Scheduled Maintenance Project is designed to assist
the Engineering Department in their asset maintenance responsibilities.
80 / 160 240hrs
The scheduling of preventative or scheduled maintenance will be
The Precinct Asset Project is an inventory of County maintained/ handled within an advanced GIS application providing reminders,
owned assets. The hard assets such as roads, signals, signage, and locations and the captured event of the maintenance performed.
drainage infrastructure are mapped in a GIS format.
• This is a Phase II Project
These assets can be mapped either by plan (design or construction • Built for Engineering
plans) or collected in the field.
Result: An application to assist Engineering with reminders and logging
These assets become part of the overall inventory and serve as the of work performed on assets.
base for work orders and other operational advantages.
• This is a Phase I Project ROAD CONDITION PROJECT
• Built for Engineering and Commissioner Precincts
40 / 80 120hrs
Result: A GIS catalog of County maintained assets.
The Road Condition Project will provide a mobile GIS application
allowing qualified Precinct staff to perform a “windshield inspection”.
PRECINCT WORK ORDER PROJECT
The application will provide location services and capabilities to
80 / 320 400hrs assign Condition values as interpreted by Precinct staff.
The Precinct Work Order Project is a GIS and mobile application The collected Condition data can be used to develop a Pavement
designed to assist in the recordation of work performed by Precinct Condition Index to better help prioritize maintenance, resurfacing,
staff performed on Precinct Assets. and long range planning.
The Work Order application can be built in two fashions. The Road Log Project should be completed prior to the Road
1. Built upon a pre-existing base of assets (Precinct Asset Project) Condition Project.
2. Build the Asset inventory “as you go” • This is a Phase II Project
Work Order tied to an asset location determined by location services • Built for Commissioner Precincts
• This is an Along the Way Project Result: Road condition values for County maintained roads collected
• Built for Engineering and Commissioner Precincts with in-field devices and applications via windshield inspections.
Result: An application to log and track work requests.
ROAD LOG PROJECT
PREVENTATIVE & SCHEDULED 20 / 60 80hrs
MAINTENANCE PROJECT The Road Log Project allows the Engineering Department to add
characteristics to a road centerline such as road width, Right of Way,
40 / 160 200hrs
page 38 page 39
PROJECTS
and allowable utility easements based on information derived from a Desktop GIS Water Demand Model. The Water Demand Model has
submitted plats. mapped water sources, treatment locations, distribution lines and
Information can be entered into a non GIS table and then linked to demand points.
the map through a unique road ID. The SJRA Trunk Project will make this infrastructure available
This effort can be tied in with the Plat and Easement Project. within a web-based GIS application. The application will further
allow supply/demand projections based on proposed developments.
This information will be shared out to qualified parties in a GIS web
application as well as a standard web service. Qualified offices will be allowed to add in estimated demand points
(representing new developments) along the trunk line without
• This is a Phase I Project divulging potential development activities.
• Built for Engineering and Commissioner Precincts
These projections are important for the SJRA to know so that they
Result: A collection of County maintained roads and their may provide adequate services.
characteristics.
• This is a Phase I Project
• Built for the SJRA and greater development good of the Woodlands
SEPTIC INSPECTION PROJECT
Result: An application allowing qualified users to enter projected
40 / 120 160hrs
water demands based on potential projects. Project name would be
The Septic Inspection Project is designed to assist in the Septic anonymous.
Inspection process performed by the Environmental Health Services
department. STREET & ADDRESS PROJECT
A mobile GIS application will allow inspection staff to record and 40 / 80 120hrs
catalog inspection information through web-based forms ultimately
tied to address and parcel IDs (through the Address Point Table The Street & Address Project is the effort needed to establish a
Project). County-wide acceptable format for creating, maintaining and
distributing street and address information.
Reporting and analysis tools will be provided.
Montgomery County Emergency Communications District
• This is a Phase II Project (911) maintains a source driven street centerline coverage while
• Built for the Environmental Health Services department assigning addresses to new structures. This information fully
Result: An application to assist staff with the septic inspection process, serves their 911 dispatch requirements but it does not fully serve
includes digital entry forms. the needs of MCHD (Montgomery County Hospital District), the
Sheriff’s office or various cities.
SJRA TRUNK PROJECT Because the original 911 data does not fully serve the collective need,
40 / 160 200hrs certain dispatch organizations have chosen to disconnect from the 911
source data and maintain a separate Street & Address dataset.
The SJRA Trunk Project expands on previous work performed by
the SJRA (San Jacinto River Authority). The SJRA has developed
page 40 page 41
PROJECTS
The Street & Address Project is designed to establish an agreed upon
collective strategy for building and delivering usable GIS street and
address information.
In addition, the Street & Address Project will implement an
error / correction cycle to help improve the overall quality of the
information. Included within the correction cycle are MCHD, The
Woodlands Township and Elections.
These efforts will help in the efficiencies of moving towards a
holistically accepted address and street data set.
• This is a Phase I Project
• Built for the collective need of street and address information
Result: A sharable street and address layer qualified by the collective
effort of several departments providing updates and corrections.
page 42 page 43
data introduction
Foundation Data - Address & Street Data Foundation Data - Jurisdictional Boundaries
All County address and street data is created and maintained by the Montgomery County Montgomery County is layered with boundaries that identify Commissioner Precincts and
Emergency Communication District (MCECD 911). The MCECD 911 District serves as boundaries that identify city limits, ETJs, Constable Precincts, special districts, response
the County’s authority for addressing and assigns all new addresses. The address and zones, MUDs, improvement districts, voting districts, and CCNs just to list a few. These
street data that is produced is designed specifically for the 911 District’s dispatch needs. boundaries are important for taxing, voting, dispatching, maintenance, governing, etc.
The type, format, and characteristic features of the data are built and designed to be Under this GIS Strategic Plan we have allocated effort to verify and document these
used in accordance with MCED 911’s dispatch parameters. boundaries. Under the Boundary Project, the MCTX-GIS department will verify the
This design strategy has withdrawn several agencies from participating in a central boundaries from a variety of sources and establish a monthly routine for updates.
repository of address and street data. The 911 data simply does not meet the full This effort will assure quality boundaries across the County and establish a practice to
need of others. The removal of these agencies from the data cycle has reduced the keep these current.
opportunity to successfully deliver address and street information across the County.
These withdrawn agencies include, but are not limited to, the Montgomery County
Hospital District, The Woodlands Fire Department, The Woodlands Township, the
City of Conroe, and Montgomery County Elections.
Four projects identified in this guide address these concerns and provide a solution to move
forward in a collaborative manner. These projects are the Street & Address Project, 911
Road Filter Project, Address Service Project and the Address Point Table Project.
This is a top priority item within this GIS Strategic Plan and should be addressed first.
Foundation Data - Parcels
Outside of addresses, the MCAD parcel information was the most requested piece of
data during the interview sessions. And it’s not surprising because parcel information
can relay a massive amount of information just from its shape alone: size, connectivity,
alignments, population density and rural living just to list a few. Then we look at the
temporal characteristics of the parcel such as ownership, land value, improvement values,
type of structures and land use, and then the importance of parcel information becomes
evident for all.
Working under a Gentleman’s Agreement, MCAD and the MCTX-GIS department will
publish a timely and sharable GIS parcel layer (refer to the Parcel Project). It is the
intention of both MCAD and MCTX-GIS to have monthly updates as a Non-Certified
Roll layer supplemented with two annual Certified Roll data sets.
This will provide one location for all County offices and Partner Organizations to acquire
current MCAD data. This simple routine will save a considerable amount of man hours
across the entire County.
page 44 page 45
DATA
•
1
Enhancement
ADDRESS POINTS BUSINESSES & DEMOGRAPHICS • An ANNUAL InfoGroup
Collaborative data purchase is
opportunities exist with other • Business locations and available through H-GAC
organizations like MCHD, • Marks the location of
structures demographics supporting the
Elections, The Township and County • ESRI provides demographic
other cities information through ArcGIS
2 • Information Source: Online credits
Montgomery County • Information Source:
• The Address Point InfoGroup, ESRI, HGAC and
structurally allows other Emergency Communication
derived information from the • NO NEED TO UPDATE
business processes to JOIN District (911)
County and City permitting demographic data, ESRI does
in like Permitting, Inspections processes this
and Environmental Health • Data Format: GIS
Services • Data Format: GIS and Tabular • Analysis tools and data can
ALL OFFICES: (PRECINCTS, TAX, COUNTY be created for Community
• Address data needs to be CLERK, PERMITTING, EMERGENCY RESPONSE, leaders and decision makers
padded heavily with Metadata AIRPORT, ETC.) PRECINCTS, ENVIRONMENT HEALTH SERVICES,
Provides an x,y location for households, businesses, places of interests and
AIRPORT, SJRA, TOWNSHIP AND VARIOUS CITIES • Data can be used to attract,
retain or relocate desired
other structures. InfoGroup provides a dataset of business locations with name, type, businesses to the County
Sourced during the platting process. employees and sales volume.
• Business data can complement
Plats must be submitted to 911 - County Agreement. Independent analysis can be performed with the InfoGroup
the Permitting process
information to assist regional and local planning.
911 assigns the addresses.
ESRI provides demographic information that is readily available to be
Address points are EXTREMELY important to the emergency response used in the ESRI GIS environment.
organizations across the County. 1
An application delivering demographic information based on a user
911 Request Regional emergency response organizations (MCHD) and service providers defined radii or drive times.
(The Township and various cities) need more out of this data set.
CALENDAR MONTH It is important to understand your business surroundings, a reason why
S M T W T F S Data held at 911 - Readily available for distribution. collectively this data is desired by multiple offices.
Importance level to the community: 01234 Importance level to the community: 01234
911 Info Group ESRI
PROJECTS PROJECTS
1. Street & Address Project p.39 1. Demographic Project p.30
Submittal Engineering MCTX-GIS MCTX-GIS Permitting MCTX-GIS General
2. Address Point Table Project p.27 Application Public
• Inspections
• Planning
page 46 page 47
DATA
• Importance level based on the
2
collective need 0 1 3 4
EASEMENTS FLOOD PLAINS •
1
Determines TASKS
and FORMS in the County
• Importance level based on • Defines an area granting Permitting process
Engineering and Precincts limited use for the purpose of
• Delineates areas based flood
need 0 1 2 34 access and or improvements
hazards and risks • Standard Symbology
PROJECTS PROJECTS
1. Easement Project p.30 1. Permitting Project p.35
Submittal Commissioner’s MCTX-GIS Engineering MCTX-GIS Web
Court Application Service
page 48 page 49
DATA
• GIS Committee integral in
keeping this data GOOD
JURISDICTIONAL BOUNDARIES LAND USE • The Houston-Galveston Area
Council (H-GAC) is interested
in standards for Land Use
• Annexation documents would • Denotes what type of Codes
• Delineates areas of influence,
be GOOD to have development can or has been
obligations and services
built within the defined tract • Land Use data is ultimately
of land used in the H-GAC Regional
• Will provide GOOD base map • Information Source: 911,
information MCAD and Cities Forecast
• Information Source: 1
Montgomery County • and Land Use
• City Hall and County Clerk is a • Data Format: Available in a Appraisal District (MCAD) codes can be used to create
GOOD source for changes VARIETY of formats
a pleasant base map for
• Data Format: GIS table distribution (Web Service)
ALL OFFICES (PRECINCTS, TAX, COUNTY CLERK,
PERMITTING, EMERGENCY RESPONSE, AIRPORT, PRECINCTS, TAX OFFICE AND REGIONAL
ETC.) FORECASTING
“Jurisdictional Boundaries” refers to a wide variety of delineations and Land Use values are important to a smaller audience.
assignments:
Land Use values are assigned by MCAD during the parcel creation process.
• City and ETJ limits
• Annexations Land Use can be beneficial in the long range planning of the County.
• Unincorporated lands
• Political boundaries Land Use can be beneficial in the building and permitting process.
• Taxing jurisdictions These values are part of the parcel data set.
01234
Provides a spatial TRIGGER for:
Importance level to the community:
• Maintenance responsibilities
Contacting City Hall and County
Clerk for update request
• Response Services MCAD Request
• Asset Boundaries
CALENDAR MONTH • Voting Ballot CALENDAR MONTH
S M T W T F S • County or City Services S M T W T F S
MCTX-GIS must be active to improve and maintain this data.
Some datasets are on a monthly request update: City limits and ETJ.
Some datasets are rather static: Political and Districts. MCAD
page 50 page 51
DATA
• A Gentleman’s Agreement
exists between Montgomery
PARCELS PLATS • The Plat is a top priority; this
is the root of information
County and MCAD to help 1
with IT Infrastructure • A map showing the divisions • MCTX-GIS may assist
1 • Marks Ownership of Land of land the multiple offices by:
• MCTX-GIS will
house monthly versions of • Information Source: • Information Source: 1. Providing a central location
the Parcel data tagged as Montgomery County Montgomery County to store the Plats
Certified or Non-Certified Appraisal District (MCAD) Engineering
and make available to the GIS 2. Providing data structure and
community • Data Format: GIS Format • Data Format: Hard Copy or tagging for easy retrieval
Scanned Plat Submittals
• Ownership information 3. Providing a collective
includes % owner, acreage and USERS OF THE DATA: EVERYBODY (PRECINCTS, ENGINEERING, MCAD, COUNTY CLERK AND
repository of derived
Land Use codes TAX, COUNTY CLERK, PERMITTING, PRECINCTS information
EMERGENCY RESPONSE, AIRPORT, ETC.) The Plat itself is beneficial.
• Very interested in receiving • The information derived from
address and street data from Provides ownership information and the geometry/boundaries of the land. • As a reference
• As a backing piece of information the Plat are LEVEL 4 data sets
911
Information source document (plat) begins in the Montgomery County
Engineers office. The information DERIVED from the Plat is EXTREMELY beneficial.
• Property lines
The plat provides the descriptions to map the tract of land. • Street names
Parcels are created by the MCAD Staff. • Easements
The Certified Roll is provided in the month of July. Plats are currently being stored in several locations across County offices
— This is NOT efficient.
Non-Certified Parcel information is also distributed in April and October. • Engineering
MCAD Request • County Clerk Engineering Request
CALENDAR MONTH
Parcel data - Readily available for distribution. • MCAD
Tabular data is sent to the Tax Office once a month. CALENDAR MONTH
S M T W T F S Similar information being recorded from the Plat is repeated across County S M T W T F S
MCTX-GIS will become a monthly holder of this data. offices — This is NOT efficient.
Importance level to the community: 01234 Importance level to the community: 01234
MCAD Engineering County Clerk
PROJECTS PROJECTS
1. Parcel Project p.34 1. Plat Project p.35
Submittal Engineering Commissioner’s MCTX-GIS Submittal Commissioner’s MCAD MCTX-GIS
Court Court
page 52 page 53
DATA
• Information enhancement
opportunities come from
STREET CENTERLINES TRAILS • A Task Group within the GIS
Committee should be created
MCHD, Elections and various to address the Trail issue:
cities • Represents the linear
• Non-vehicular routes of
features of a road 1. Define a Trail
mobility
• An information enhancement
cycle needs to be established: • Information Source: 2. Digitize Trails
• Information Source: To Be
Edit/Correction Process Montgomery County
Named
Emergency Communication 3. Trail Routing
• Padded heavily with Metadata District (MCECD 911)
• Data Format: Data exists in a
variety of formats • Include Trail data with
• Unique ID must be reliable • Data Format: GIS Mobility plans
ALL OFFICES (PRECINCTS, TAX, COUNTY CLERK, PRECINCTS, CITIES AND EMERGENCY
• Part of the “City Data
PERMITTING, EMERGENCY RESPONSE, AIRPORT, RESPONSE Request”
ETC.) Responsibility for maintaining Trail information is not established.
A GIS line that represents a physical street. Definition of a Trail is not established.
Holds STREET NAME and address range information. Trail information exists in small data pockets; MUDs, master-planned
A UNIQUE ID, established by 911, allows other organizations to attach community plans, mobility plans and some County offices.
extending information such as: Trails are becoming important and a high priority in emergency response.
• Condition Values
• Road Logs How can we route emergency response personnel to a trail.
• Right of Way
How can the public make their location known when on a trail.
• Routing
• Alias or common names Trails can greatly improve the base map when aesthetics are important.
911 Request City Request
CALENDAR MONTH
Streets sourced during the platting process. Importance level to the community: 01234 CALENDAR MONTH
Plats must be submitted to 911 - County Agreement.
S M T W T F S S M T W T F S
911 creates and maintains the street GIS file.
Streets are extremely important to the emergency response organizations
across the County.
Regional Emergency Response organizations need more out of this data set.
Data held at 911 - Readily available for distribution.
Importance level to the community: 01234
page 54 page 55
DATA
• Utility data would assist in
master-planning
UTILITIES (WATER, SANITARY & WATER - MAJOR INFRASTRUCTURE • These are the MAJOR TRUNK
lines for delivery
DRAINAGE)
• Utility information digitized • The source and distribution • Other agencies are
would be used in Asset infrastructure to provide responsible for the ancillary
Management and Work Order • The physical infrastructure water to County residents lines
projects necessary to provide Water, 1
Sanitary and Drainage • Information Source: San • An anonymous
• Source information would services to the public Jacinto River Authority and Water Demand application
be at City and County the Lone Star Groundwater allowing qualified users
Engineering records • Information Source: Varied Conservation District to enter projected water
based on location (County, demands without naming the
• When this data is created City or Utility Districts) • Data Format: GIS, CAD and development
EASEMENTS should also be Scanned Documents
digitized • Data Format: Variety of
formats ENGINEERING, PRECINCTS, THE WOODLANDS
• Part of the “City Data
ENGINEERING, PRECINCTS AND VARIOUS CITIES AND VARIOUS CITIES
Request” process
The Woodlands Division of SJRA provides wholesale water supply and
A valuable piece of information to have for Cities and the County.
wastewater treatment services to The Woodlands.
The state of Utility information differs across the County.
Water source, water treatment and water delivery features are integral in
The Joint Powers Association (JPA) serves the Woodlands and has GIS the future planning and development of Montgomery County.
data that needs to be updated. 1
An application is needed to balance the projected water demand
A variety of cities maintain their own utility data such as the City of Conroe. with current capacities.
City & County A large majority of the information exists in DESIGN or CONSTRUCTION The SJRA currently has a water demand model that could be leveraged.
Engineering Requests plan format: .PDF, paper and possibly CAD.
As the southern part of the County develops, it is IMPORTANT to relay large
CALENDAR MONTH To create GIS Utility data would be a HUGE amount of EFFORT. prospects to SJRA so they may accommodate the increased demand.
01234 01234
S M T W T F S
Importance level to the community: Importance level to the community:
PROJECTS
1. SJRA Trunk Project p.38
page 56 page 57
OFFICES
•
1
and would like
CITY OF CONROE CONSTABLE PRECINCTS 1–5 • A hard copy map book would
be beneficial for all vehicles
to see a centralized address
service • A personalized key map may
• Respond quickly, efficiently be the best route
• Moving towards a GIS
• Willing to use MCTX-GIS and with knowledge of their
Enterprise System
services (GIS infrastructure) surroundings • Pictometry would be a
beneficial for all precincts
• GIS Software: Advanced
• A way to “trigger” quality • GIS Software: Basic
changes from 911 data updates • As mobility in the County is
• GIS Staff: Working
• GIS Staff: Potential addressed, response time is
• Datum, projections, decreased
coordinates and metadata
DATA INTEREST: PLATS, PARCELS, STREETS, DATA INTEREST: PLATS, PARCELS, STREETS,
ADDRESSES, FLOODPLAIN, TRAILS AND ADDRESSES, JURISDICTIONAL BOUNDARIES AND
JURISDICTIONAL BOUNDARIES CRIME DATA
Maintains their own address database originally sourced from 911. First and foremost street and address data is core to all precincts.
The City has a different need for addressing that 911 data does not Knowing where and how to get to a location is imperative.
provide.
All precincts rely heavily on 911 data (streets and addresses).
Strong interest in building footprints and addressing these
Frequent updates of 911 data is necessary to perform their
buildings.
responsibilities.
Uses MCAD but would like a central location for routine updates.
New roads and addresses should be part of their dispatch software
Creates and maintains a utility infrastructure GIS layer. sooner.
1
and : A clear distinction of precinct boundaries and the
relationship of addresses is needed.
PROJECTS PROJECTS
1. Address Service Project p.28 1. Boundary Project p.29
page 60 page 61
OFFICES
• GPS enabled radios could be
mapped live
CONSTABLE PRECINCTS 1–5 COUNTY CLERK • Plat maps are scanned and
recorded by instrument
number
• A website for residents to
view past activities, with • Respond quickly, efficiently • Birth and death records are
generalized locations and with knowledge of their • Official Public Records stored here
surroundings
• A tight community between • GIS Software: Basic • A need for historic
precincts that will share • GIS Software: Basic city limits (a timeline of
successful ideas and tools • GIS Staff: Potential boundaries and annexations)
• GIS Staff: Potential for TABC processes
1
• KMZ converter - uses
DATA INTEREST: PLATS, PARCELS, STREETS, DATA INTEREST: PLATS, PARCELS, STREETS, KMZ and KML files
ADDRESSES, JURISDICTIONAL BOUNDARIES AND ADDRESSES, JURISDICTIONAL BOUNDARIES
CRIME DATA
Provides a central location of plat information.
The precincts will be migrating to the Spillman Dispatch solutions,
An absolute point within the plat to parcel data lineage.
Spillman Technologies, Inc.
Plats scanned and stored by instrument number (image files).
Crime analysis capabilities is a BIG topic for all precincts.
Plats are not stored or created as a GIS product.
Data extraction from Spillman to perform GIS mapping and 2
analysis will be extremely helpful, if Spillman does not meet these and : Make plats accessible by instrument number to
needs. qualified offices.
The extracted data can be used to: Absolute interest in making GIS a larger part of their work flow and
making their data available to others.
• Create hot spots of certain activities
• View past incidents, alerting officers of troubled history
• Create exhibits and maps for neighborhood/citizen visits and
presentations
• Show officers active warrants in their vicinity
PROJECTS
1. KMZ Drop Project p.32
2.Plat Project p.35
page 62 page 63
OFFICES
page 64 page 65
OFFICES
DATA INTEREST: PLATS, PARCELS, STREETS, DATA INTEREST: PLATS, PARCELS, STREETS,
ADDRESSES, JURISDICTIONAL BOUNDARIES, ADDRESSES, JURISDICTIONAL BOUNDARIES,
FLOODPLAINS, WATER, LAND USE, EASEMENTS, FLOODPLAINS, WATER, LAND USE, EASEMENTS,
UTILITIES, TRAILS AND THE OPERATIONAL UTILITIES, TRAILS AND THE OPERATIONAL
ASSETS SUCH AS SIGNS, ROADS AND DRAINAGE ASSETS SUCH AS SIGNS, ROADS AND DRAINAGE
INFRASTRUCTURE INFRASTRUCTURE
Desires an efficient way to know the roads: the Precincts The Collective need to adhere and assist the regional strategies of • High Interest in GIS
• EXTREMELY High Interest in
responsibilities, allowable improvements and associated information. surface/groundwater conversion.
GIS • Currently uses a county
1 1
provided work order system
Road Log - The process of recording road information, The need of a central application representing the
• Will dedicate staff to use
simple GIS applications currently being captured in the engineering office, can be slightly infrastructure related to water collection and delivery. • Big user of pictometry
modified to make this information available to all Precincts in a
• Water source
• Asset Inventory, Asset map format. • Road condition values
Maintenance and Planning for 1 • Water delivery
the Future and Road Inventory - Information derived from the road • Major usage locations • Match street signs to 911
3 log can be utilized to maintain a road inventory. 2
• Mosquito Control 2 and Mosquito Control - An application to help staff
and Road Condition Index - Building on the road log/ analyze Mosquito trap data and spray scheduling
inventory, a simple “windshield” condition/inspection can be 3
and My Precinct - An application that will simply inform
performed by Precinct staff.
residents of their surroundings such as utility districts, city/county
services and floodplain
PROJECTS PROJECTS
1. Road Log Project p.37 1. SJRA Trunk Project p.38
2.Road Condition Project p.37 2. Mosquito Control Project p.33
3. Mosquito Control Project p.33 3. My Precinct Project p.34
page 66 page 67
OFFICES
• Uses tabular data to solve
location questions
ELECTIONS EMERGENCY COMMUNICATION • Creates jurisdictional
boundaries along with MCAD
DISTRICT-911
• “Street Guide” currently • Migrating to NENA standards
holds correction to street
• Providing the opportunity for • At Montgomery County 9-1-1,
ranges • Uses pictometry
the public to vote we work to ensure all citizens
• This office provides an of Montgomery County can • Metadata is HUGE
• GIS Software: Basic easily and quickly obtain the
excellent quality control
point for street and address emergency services needed
• GIS Staff: Working to protect life, health or
information
property
page 68 page 69
OFFICES
•
1
and Road log
ENGINEERING ENVIRONMENTAL HEALTH SERVICES • In-field personnel collects
»» Locations of illegal burning
and road inventory project »» Septic permits
necessary for engineering, »» Food permits
helpful for the region • To protect the health, »» Establishment inspections
• This is the focal point for
2 safety and welfare of the all
data and productive projects
• and Storage of Montgomery County citizens • Building plans are
digital plats - Stop replicating submitted to this office
• GIS Software: Basic
this elsewhere • GIS Software: Basic
3 • Inter-local agreements to
• GIS Staff: Working
• and Bridge • GIS Staff: Potential inspect food establishments
inspections forms and for certain cities
calendar event reminders
4 DATA INTEREST: DATA INTEREST, PLATS, DATA INTEREST: PARCELS, STREETS, ADDRESSES, • Over 3,000 food
• Preventative and PARCELS, STREETS, ADDRESSES, EASEMENTS, JURISDICTIONAL BOUNDARIES AND establishment inspections
annual maintenance UTILITIES, WATER INFRASTRUCTURE, LAND USE, FLOODPLAINS performed
application JURISDICTIONAL BOUNDARIES, FLOODPLAINS,
Departmental operations would benefit greatly with GIS. • Over 2,000 septic visits
PARKS, TRAILS
Engineering serves as the KEY OFFICE for the data and projects Staff performs in field inspections and permitting.
that the rest of the County needs.
Address locations of inspections and permits should be tied to GIS
The platting process passes through this office. with digital forms.
1 2
The construction process passes through this office. and Create digital inspection and permit forms tied
to address for septic, health inspections, food permits, and illegal
Master drainage plans are submitted to this office. burning.
The Engineering office records road log information and distributes Inspection and permit data tied to addresses could be passed
essential pieces of information. to County and City offices to enhance their information (business
The information is not yet in a GIS format but can be efficiently locations, septic locations).
accomplished. Should be included in the 911 address updates.
A HEAVY focus should be in this office.
PROJECTS GIS would help with routing and planning of in field visits.
1. Road Log Project p.37
2. Plat Project p.35 PROJECTS
3. Bridge Project p.29 1. Inspection Form Project p.31
4. Preventative & Scheduled 2. Septic Inspection Project p.38
Maintenance Project p.36
page 70 page 71
OFFICES
•
1
In need of a better way
FIRE MARSHAL HOSPITAL DISTRICT (MCHD) • County has 3 CAD Systems:
Sheriff’s Office, City of
to record inspections Conroe and MCHD
PROJECTS PROJECTS
1. Fire Marshall Forms Project p.31 1. Street & Address Project p.41
page 72 page 73
OFFICES
• An ALP (Airport Layout Plan)
exists on paper
LONE STAR EXECUTIVE AIRPORT MONTGOMERY CENTRAL APPRAISAL • Maintains a Gentleman’s
Agreement with Montgomery
1 DISTRICT (MCAD) County IT
• Create an eALP
(electronic airport plan) • To serve the needs of • Montgomery County IT
corporate aviation and our provides infrastructure and
1 • To keep the process of
local aircraft owner/pilot GIS services to support MCAD
• Quick project to turn appraising property separate
population in the North operations
operational and ALP data into from the process of levying
Houston/The Woodlands/
a usable interface (80 hours of a tax
Conroe area
GIS work) • Certified Roll released in July
• GIS Software: None • GIS Software: Advanced
• No WiFi • Non-Certified Roll available in
• Available GIS Staff: Working April and October
• Available GIS Staff: None
page 74 page 75
OFFICES
• The Ironman Texas would
be an excellent event for
OFFICE OF EMERGENCY MANAGEMENT SAN JACINTO RIVER AUTHORITY (SJRA) • Strong push for internal GIS
page 76 page 77
OFFICES
• Pictometry would be
beneficial for all precincts
SHERIFF’S OFFICE TAX OFFICE • Collects payments
for motor vehicle registrations
• A better way to allocate • To assess and collect ad 1
officers • Respond quickly, efficiently valorem tax accounts as • Motor vehicle
and with knowledge of their identified and valued by registrations data can be
• Data export to MCTX-GIS for surroundings the Montgomery Central analyzed to depict residential
further analysis and mapping Appraisal District congestion/mobility
• GIS Software: Basic
• Replace older analytic • GIS Software: None • Has a STRONG interest in GIS
software with MCTX-GIS • GIS Staff: Potential and what it can do for the Tax
Services • GIS Staff: None Office
2
DATA INTEREST: PLATS, PARCELS, STREETS, • Wants to see were tax
ADDRESSES, JURISDICTIONAL BOUNDARIES AND DATA INTEREST: PARCELS, STREETS, ADDRESSES, sales are located
CRIME DATA JURISDICTIONAL BOUNDARIES
First and foremost street and address data is core to all Receives account and property value data from MCAD in a tabular
precincts. format.
Knowing where and how to get to a location is imperative. ACT (software) manages the connection between MCAD and tax
data.
Frequent updates of 911 data is necessary to perform their
responsibilities. MCAD and tax data is linked by the property account id.
New roads and addresses should be part of their dispatch software Tax data is currently not sent back to MCAD.
sooner. 2
1 Tax Office would like to see their data in a map format.
and Sheriff’s Office zones need to be better defined and
mapped.
page 78 page 79
OFFICES
•
1
and The county
THE WOODLANDS TOWNSHIP
line between Montgomery
County and Harris County
• The Woodlands Township is
needs to be established and
a special purpose district,
widely distributed
not a city, which acts as
the governmental service
• The Township is starting
provider for the community
a sign inventory project
• GIS Software: Advanced
• They have an asset
management and work order
• GIS Staff: Working
system in place: ERP Software
page 80
This guide was created by LJA Engineering, Inc. for the
Montgomery County GIS Office.
www.ljaengineering.com
713.953.5200