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GLOSSARY

application software The name


absolute cell reference Refers given
to cells to software that instructs a
in a specific location. By putting a computer
dollar sign in front of a column or to carry out a specific task.
row Examples
reference, the reference becomes of application software include
absolute and will not change word
when processing, databases,
copied or moved. drawing/painting
access time The time taken to and spreadsheets
retrieve Arithmentic and Logic Unit
an item of data from storage (ALU)
address A storage location on a Part of the Central Processing Unit
storage which performs the arithmetic
media or in memory, where a operations (calculations) and logic
data operations (alphabetic and
item or instruction is stored numeric
aggregate query A special type sorting)
of ASCII American Standard Code
query within Access that allows for
you to Information Interchange – a
group your numerical data to binary
perform coding system used on mini and
specific mathematical functions. microcomputers, representing
algorithm A step by step set of each
instructions which when followed alphanumeric symbol as a 7 or 8
in bit
sequence, solves a specific code
problem. assembler A program which
alignment Describes the position converts
at text in Assembly Language into
which text appears on a line on Machine Code to be used by a
the computer
page attachment A file that is sent
analog The term used to with an
describe a e-mail message
quantity whose value changes back up To make a copy of a
continuously. An analogue device program,
is disk or data
one that uses or measures a backing storage Storage media
continuously varying quantity. used to
preserve data for future use. example, 207 would be coded as
Magnetic 001000000111, the binary codes
media (floppy disks, hard disk, for 2,
0 and 7.
magnetic tape) and optical media bistable device An electronic
(CDs and DVDs) are the most device
common backing storage devices which, like a switch, can store one
used of
bandwidth The characteristic of two voltage levels – they are
a combined
communication channel in memory circuits to represent
representing the
the range of frequencies which binary digits in computer
can be data.The
transmitted by the channel.This high voltage representing a
determines the speed at which binary
data 1, the low voltage representing a
can be transmitted over the binary 0.
channel
barcode A set of vertical bars of Glossary
different widths that is printed on bit A bit (binary digit) is the
an smallest
item for sale, and is used to item of information a computer
identify can
the item and its price. Barcodes work with. It is represented by
are either
read by a special laser scanner. the binary 0 or 1
Libraries border In printing a spreadsheet
also use barcodes to identify certain
books, groups of column or rows may be
videos and CDs fixed so that the information they
batch processing A method of contain appears as left or top
processing data where the data is borders
gathered into a series of batches and will appear on all pages of
before the
being processed print-out
BCD An abbreviation for Binary broadband This type of channel
Coded bandwidth can carry the widest
Decimal. In this number system, range
each of data signal frequencies, e.g.
decimal digit of a number is coaxial
written as cable and fibre optics cables
a 4-bit binary number rather than browser A software application
converting the entire number. For that
allows you to go to resources and Drafting.This is the use of
websites on the Internet computers
buffer A temporary block of and graphics in design and
memory drafting
bulletin board An electronic process
equivalcnt
of a conventional bulletin board. It
is CAM Computer-assisted
used as part of a communication manufacturing.This is the use of
network where users cam post computers to control machines in
messages, read messages posted the
by manufacturing process.
other users, communicate with cathode-ray tube (CRT) A tube
the in
system operator and upload or which a controllable beam of
download programs electrons
byte A unit of data that is eight is produced and focused onto a
bits screen
long. A single byte (binary term) to produce a visible image.The
corresponds to a single letter, CRT
number is the basis of the computer
or other symbol on a keyboard. screen and
Computer memory and storage the TV screen
sizes CD-ROM (Compact Disk-Read
are measured in thousands or Only Memory) An optical device
millions that uses a laser to store and read
of bytes.The units are kilobyte data.
(kb), It can store 650 Mb of data. Being
megabyte (Mb) and gigabyte read-only, data cannot be
(Gb): 1 changed or
Gb = 1024 Mb = 1 048 576 kb. deleted.
cache A special memory or store cell The position on a
where spreadsheet
the computer temporarily keeps where a row and a column
frequently used data. For intersect.
example, See also absolute cell reference.
often-visited web pages are central processing unit (CPU)
stored in a The
cache directory on the hard disk. ‘brain’ of a computer which
By controls
‘caching’ data, computers work how the rest of the computer
faster works. It
CADD Computer-Aided Design processes all of the information
and and
instructions used by the computer computer.The user has to type
character codes Binary patterns commands, using a special
used language,
to represent characters in a for the computer’s operating
computer system to
system. See ASCII respond. See also graphical user
characters The set of symbols interface; menu-driven interface
that are compiler A program that
represented in a computer. translates a
Characters program written in a high-level
may be letters, digits or symbols language into executable
as machine
listed in the ASCII and EBCDIC code and saves the code to a file
character sets (the
chart A pictorial or visual object program) for later
representation execution.
of data contained in a computer program A set of
spreadsheet instructions that tell a computer
client A client computer has what
access to a to do and how to do it
network but does not share any of computer virus A program that
its infects
resources with other computers computer files and makes them
on the do
network. It imports shared something unexpected or
network damaging
resources provided by another constant A variable whose value
computer called a server. See does
server not change its value in the
client/server The term used to program
describe the splitting of the CPU See Central Processing Unit
workload data dictionary Provides
on a LAN between a client documentation which helps to
computer eliminate redundancy, by storing
and a server computer. See the
server name, description and other
clipboard A temporary storage details of
place each data item
where text is placed when it is cut data flow diagram A pictorial
or representation showing how data
copied. moves through an information
command-line interface A system.
means by Data flow arrows illustrate the
which a user can interact with a flow of
data to and from processes within the tools provided. Examples of
the Database Management Systems
system include
data logging The automatic Dbase IV,Microsoft Access, Lotus
collection Approach
of data over set periods of time, data-capture form A form used
such to
as the collection of weather collect data, such as a
information. questionnaire
data processing Sorting, debugging The process of
searching, or finding the
performing calculations on data in errors in the source code
order to achieve some form of (detection),
output understanding why they occurred
database An organised collection (diagnosis) and correcting them
of decision table A pictorial
related items of information. representation of program logic
Databases illustrating, in the form of a table,
can be of several types which the
vary in appropriate actions to be taken
their complexity, e.g. an address for
book each combination of conditions
with names, addresses, telephone decision tree A pictorial
numbers, birth dates is a simple representation
example. of program logic illustrating in the
database management form of mathematical tree, the
system actions
(DBMS) The term for programs to be taken for each combination
that of
handle the storage, modification conditions.
and default When software is
retrieval of data, as well as installed on a
controlling computer, it is automatically set
who has access to the up to
information. start in a certain way.This is
OR known as
Software which provides the tools being installed with the default
necessary for the efficient settings. Default settings can
management often be
of databases on the computer.The changed by a user.
computer user can create and digital The term used to describe
manage the
databases of varying complexity representation of data as different
with
combinations of the binary digits dry run When a programmer
(bits) manually
0 and 1. See analogue. follows through the source code
digital versatile disk (DVD) of a
Using program using test data to ensure
optical storage technology, a DVD that
can the logic correctly solves the
store up to 17 Gb of data – original
typically problem
20 times more data than CD- duplex A transmission system
ROMs. that
This means that full-length allows data to be transmitted in
feature both
films can be put on DVD. As a directions at the same time.This
result, system is sometimes called full
DVDs are often referred to as duplex
digital EBCDIC Extended Binary Coded
video disks. Decimal Interchange Code.This
Glossary represents each character using
direct access This is where data 8-
stored binary digits thus allowing a
on a media can be retrieved in character
any set of 256 characters.
order from the storage media. e-commerce The buying and
Magnetic disk and optical disk selling of
(CD, goods and services on the
DVD) provide direct access to Internet
data and, in particular, on the World
diskette See floppy disk Wide
download The process whereby Web
programs or data are transferred electronic funds transfer at
via point of
communications channels from a sale (EFTPOS) A system used in
computer and stored on media shops to read the magnetic strip
located on a
at the user’s computer customer’s credit, debit or store
driver Effectively a specially card.
written By swiping such a card through a
‘main’ program which accepts reader, the customer’s account
test information and the cost of the
data, feeds it to the module being goods
tested, and displays results of bought are transferred to the
testing for banking
comparison with expected results system
electronic mail (e-mail) extranet An intranet which
Messages allows
transmitted electronically by authorised outsiders limited
computers via communication access
channels. It is usual for such feasibility study In-depth study
messages of an
to be held in a central store (a application area for the purpose
mailbox) for retrieval at the users of
convenience establishing whether a new
electronic point of sale (EPOS) system of
See automation should be developed.
Point of Sale Terminal In
encryption Encoding data before general, the expected benefits
transmission so that it appears should
unintelligible unless it is exceed the combined cost of
decrypted installing
using a software key the new technology and
entity-relationship diagram developing
(ERD) the system
Diagram that illustrates the field (1) A section of a record
logical containing data relating to one
structure of a database attribute of an entity
EPROM (Erasable Programmable (2) Part of a machine instruction
Read-Only Memory). A type of containing an operation or
memory chip that can be erased address
by file The basic unit of storage in a
removing it from the computer computer.A file is a collection of
motherboard and exposing it to data,
ultraviolet light.The chip can then such as a program or a user-
be created
reprogrammed with new data. document, e.g. a letter created on
expert system Computer a
systems word processor
developed to simulate the file compression Reducing the
knowledge size of
of a human expert in a specific a file for storage, or for sending
field. via the
These systems are used for Internet
consultation, diagnosis and to file conversion The process of
assist in changing one data file or form to
problem solving within a another without changing or
specialised damaging the data. An example is
application saving a Word file (.doc) as text
(.txt)
file organisation The way in when the disk is removed from
which the
the records of the file are disk drive
organised on font A collection of characters
a secondary storage device (letters,
file protection Preventing any punctuation marks, numbers and
changes special characters) of a particular
being made to a file by, for size
example, and style
allowing read-only access or form A graphical user interface
assigning designed specifically for entering,
passwords displaying, and searching data
file server A high-performance formatting The process of
computer that is available to all preparing a
users magnetic disk for storing data by
on a network, allowing them to creating a map of the tracks and
share sectors on the media surface.
application programs and data. Formatting a disk enables data to
See also be
server written to and read from the disk
filtering The process of selecting directly
some
of the records of a worksheet on formula A series of instructions
the that
basis of certain criteria. See also performs a calculation and
query displays the
floating-point number A result
number that Fourth generation language
is expressed in two parts.The first (4GL) A
is computer programming language
called the mantissa and the other which allows the program to
the specify
exponent ‘what’ is to be achieved rather
floppy disk A flexible magnetic than
coated ‘how’ it is to be achieved
disk, commonly used with function A ready-made formula
microcomputers, on which data built
can be into a spreadsheet, e.g. SUM, IF
stored magnetically.They are gigabyte 1024 consecutive
housed in megabytes
a rigid plastic case having a of data. See Byte
sliding global variable A variable that
shutter which automatically exists
closes throughout the run of a program
graphical user interface (GUI) available for access at a World
A Wide
visual way by which a user can Web site intended to greet
interact with a computer. visitors,
hacking The unauthorised access provide information about the
and site, and
use of networked or stand-alone direct them via hyperlinks to
computer systems to steal or other
damage web pages with more related
data and programs information
half duplex A transmission host (server) Computer on the
system that Internet that provides services
allows data to be transmitted in such as
one e-mail, news or data to other
direction at a time along a computers
communication channel.The hub The device to which each
system computer in a star network is
can transmit and receive data but connected
not human-readable Output which
at the same time is
hard disk A sealed disk unit printed as reports, graphs and so
which on,
records data magnetically on a which can be read and
set of interpreted
aluminum disks. Its rigid hypertext links Links between
construction text, or
allows for higher storage other objects, on web pages.
densities. Hypertext
Access times for a hard disk are links (usually underlined words
much displayed in a different colour)
faster than for floppy disks. enable
hardware This is the name given users to jump to another web
to the page or
physical parts of a computer. to another website
Hardware HyperText Markup Language
includes the central processing (HTML) A computer language
unit, used
the memory, storage devices, for documents on the World Wide
input Web
devices and output devices. See HyperText Transfer Protocol
also (HTTP) The set of rules
peripherals (protocols)
home page The main web page used to show web pages on a
computer that have been word processing, spreadsheet,
retrieved database,
from web servers.The etc. Data is shared easily
abbreviation between these
‘http’ in an address tells you that integrated programs
it is a interactive processing A
website processing
immediate access storage The system that provides a direct
primary memory located on the communication link and an
computer motherboard. Used by interface
the between computer system and
CPU for temporary storage of data the user
importing Bringing data from Internet A worldwide network
one linking
system or program into another. up millions of computers
indexed file A file which contains Internet Service Provider
pointers to records in an (ISP) A
associated company that provides access to
database file and allows for the the
rapid Internet for individuals,
location of records in the file in businesses and
random order other organisations
information Produced from the interpreter A computer program
processing of raw data files, the which
results interactively translates and
of which can be used for decision executes the
making source code of a program without
information system A term to permanently storing any
describe any record-keeping executable
system – code
manual, mechanical, mechanised intranet A private network based
or on
computerised Internet standards, available only
inherent addressing The within a business or other
address mode organisation. Nobody else is
in which the address fields are allowed
implied access to this network.
in the operation code joystick An input device that
integrated software This is a uses a
program lever to control movement of the
that joins together, in a single cursor or graphic images
package, justification The adjustment of
all the major types of application alignment of one or more lines of
– text
with a particular margin, e.g. areas on the screen and modify or
alignment with the left margin, change them
the linking Combining pieces of code
right margin or both.The term and
justification often is used to refer data together to form a single
to executable object code
full justification of the alignment local area network (LAN) A
of group of
text along both margins computers, printers and large
Glossary hard
key field The field in a database disks linked up to form a network,
that usually on one site
always has a unique value, local variables Variables
regardless of declared within
how many records there are. It is a subroutine (procedure or
also function).
known as the primary key They are created when the
keyboarding The process of subroutine
entering is started and only exist for the
data into a computer accurately time
using the subroutine is run
a keyboard as an input device logic errors Mistakes in the
key-to-disk Keyboard entry of sequence of
data at a program sentences, such as using
computer for direct storage to the
magnetic disk without previous wrong mathematical formula or
storage on another medium operator
keywords Instructions within a machine code A sequence of
computer program numeric
kilobyte 1024 consecutive codes which is stored in memory
kilobytes of and
data. See byte used by the CPU to carry out the
labels Non-numeric data that a instructions of the program
spreadsheet will not use in machine-readable Output in a
calculations, such as a person’s form
name or that only a computer can process,
an address such
light pen A light-sensitive input as microfilm
device magnetic disk A circular mylar
which when it touches the screen (floppy
detects the presence or absence disk) or metallic (hard disk) plate
of on
light.The user can point to which electronic data can be
specific stored
magnetically; suitable for direct immediate access storage
or mainframe computer Large
random access data storage and scale
retrieval computer with one or more
magnetic tape A storage powerful
medium CPUs, high capacity backing
made of a flexible plastic strip storage
tape media and a variety of peripheral
covered with magnetic material devices connected. Used to link
on hundreds of computer users via a
one side. Provides serial or network in the same building or
sequential across
access to data. It is available in a large geographical region
spools margins Space provided to the
or cassettes left,
magnetic-ink character right, top and/or bottom of a page
recognition of
(MICR) A method of input that text or data
reads characters printed in media (singular: medium) The
magnetic physical materials on which a
ink. MICR is used by banks to computer keeps data, instructions
process and
cheques information for future use
mail merge A word processing megabyte 1024 consecutive
facility kilobytes of
that uses data from a database data. See byte
such as memory A device where data
names and addresses, together can be
with a stored and from which it can be
written document – usually a retrieved.A memory usually
letter, to consists of
create multiple, individualised a silicon chip (or chips) that
copies temporarily stores data and
of the document much like instructions. See random-access
personalised letters. Each copy memory; read-only memory
contains some common text but menu A list of options from which
each you
bearing different addresses can choose what you want to do.
main memory Electronic high- Application programs use menus
speed as an
circuits, which the computer can easy alternative to having to learn
use program commands
to store and retrieve data quickly. merge The combination of two or
See
more files on the basis of having different access rights and
common a
field (key field) share of the resources
microcomputer A computer built
using a microprocessor (CPU) musical instrument digital
microfiche An output medium interface
consisting of microfilm (MIDI) This connects computers
sheets.Very to
high-density storage can be musical instruments and music
attained synthesisers so that musical data
using this method of storage. can be
microprocessor The Central manipulated in digital format
Processing Unit consisting of a network The linking up of
single computers
chip which contains the and peripherals to share files,
Arithmetic programs
and Logic Unit (ALU) and the and other resources.The
control computers
unit (CU) can be in the same site or
modem An input and output different
device sites. See bus network; local area
that enables a computer to send network; ring network; star
data network;
to, and receive data from, another wide area network
computer, over a telephone line network card An interface,
monitor A television-like device known as a
used ‘card’, that is put inside a
to display data computer to
mouse An input device that allow it to access other computers
controls or
the movement of the cursor.The printers on a computer network
cursor moves in response to the numeric data Data comprising
movement of the mouse on a flat digits
surface on which mathematical
multi-tasking A method of operations can
organising be performed by a computer
computer systems so that several system
different tasks or applications can object code Machine language
be program produced by a compiler
accessed at the same time object-oriented programming
multi-user Many users can Programming where the
access the description
computer system simultaneously, of the data is contained in code
each called
‘objects’.The data is manipulated positioned marks on a form, e.g. a
using lottery ticket.The marks are read
blocks of code specific to that by a
object special scanner and the data
objects Components that make input to a
up a computer
database (e.g. tables, forms, peripherals Devices which can
queries, be
reports) added to a computer system,
on-line A processing technique such as a
whereby terminals and other printer, a scanner and a modem
peripherals are connected to and which
controlled by the central can be controlled by the central
processor. It processing unit (CPU)
provides the means for a user to pixel Picture (pix)
have element.Thousands
interactive conversational-mode of pixels make up the image seen
processing and immediate on a
response computer monitor
from the computer system plotter An output device
operating system (OS) specially
Software that designed to produce a hard copy
controls and supervises the of
hardware graphical data
and how all the other software point-of-sale (POS) terminal
works. Shops
The operating system is the and supermarkets with EPOS
software systems
on which all applications depend. have scanners which read the
It barcodes
also provides an interface on goods to produce customers’
between the bills.
user and the computer. The barcodes also tell a store
optical character recognition what has
(OCR) been sold. Popular goods are then
Scanning handwritten or printed reordered
text automatically. See Electronic
and turning it into a file that can Funds Transfer at Point of Sale
be primary key One particular field
edited of
optical mark recognition each record contains an item
(OMR) A which is
method of entering data by used to identify the record. See
precisely also
key field searched to find all the records
printer A device specially that
designed to match a particular condition (or
produce a hard copy of computer criterion)
output
procedure A piece of code which RAID -
performs a specific task, such as Redundant array of
drawing a square on screen, or independent Disks a technology
prompting you to enter some that allowed computer users to achieve high
values levels of storage reliability from low-cost
program listing A printout or and less reliable PC-class disk-drive
soft components, via the technique of arranging
copy of the source program the devices into arrays for redundancy.
instructions
program loading Copying a random access memory (RAM)
program RAM chips hold data temporarily
from hard disk to the main in
memory in memory while programs are using
order to put the program in a the
readyto- computer.This is the place where
run state the
programming The process of central processing unit (CPU)
putting receives
the solution to a problem into a the instructions and data it needs
language that a computer can to do
understand its job. Data held in RAM is lost
protocol A set of rules and when
procedures the computer is turned off
controlling the transmitting and read-only memory (ROM)
receiving of data so that different Randomaccess
devices can communicate with memory in which the basic
each input/output instructions are fixed
other when the computer is
pseudocode English-like made.These
statements instructions can be read, but not
used to define the steps of an changed, and are available every
algorithm time
query (also known as a filter or the computer is switched on.
search) real time The term used to
Used to answer a question using describe a
the computer system which
data in a database.The database processes data
is as it is generated
record In a database, a record is appearing at the top of the screen
a are
collection of related fields scrolled away, those below are
register A permanent location in moved
the up and new lines of data which
internal memory of a processor exist
used below those formerly on screen
for the temporary storage of data now
during processing operations come into view, In downward
relational database A database scrolling
that has the reverse takes place. Scrolling
links (relationships) with data held usually proceeds a line at a time
in and
more than one table or file may also be performed sideways
report Summarises and formats to the
data left or right using left and right
from either table or query data in cursor
a movements.
database search Process of locating data
in a
database file by reference to a
resolution A characteristic of a key
monitor fields in the records.
representing the number of pixels search engine A software
which can be displayed per unit application
area. used on the World Wide Web for
Higher resolution monitors (e.g. finding web sites using keyword
1048 searches. Search engines have
x 1024) display graphics of better their
quality than lower resolution own web sites
monitors section break A mark inserted
(e.g. 800 x 640) to show
ring network In this type of the end of a specific part of a
computer document, and the end of the
network, the computers (network formatting that is applied to that
nodes) are connected in a closed section
loop sector A pie-shaped division of
or ring. each
scrolling The act of shifting the disk track.
contents of the screen up or semantics The meaning
down. In associated with
upward scrolling the lines the words, symbols and
formerly punctuation
that make up a computer software The computer
language programs that
server A computer that is on a tell (instruct) the hardware what
network to do.
and shares application programs See hardware
and software package A fully
data with other computers documented
connected program or set of programs
to the network. A file server may generalised
be and designed to be used with
dedicated only to the task of little of
managing no modification
shared files or may be used as a sort Redistribution of data into an
client order on the basis of the contents
as well. (See client.) Some of a
networks key a item (sort-key)
also use a printer server that is source code Program written in
dedicated to managing all a
printers on given computer language
a network. See also file server spell-check A dictionary feature
simplex A transmission system associated with a word processor
that which allows the user to easily
allows data transfer in one detect
direction and correct errors in spelling.
only along a communication spreadsheet An application
channel program
simulation Using a computer to that allows text, numbers and
imitate formulae
(simulate) something real or to be entered into a grid of
imaginary. rectangular cells
Examples are computer games stand-alone A computer that is
and not
flight simulators to train pilots networked
smart card A plastic card which star network Each computer is
has a connected to a central hub, giving
microchip inside it.The chip can the
be network a star-like appearance
loaded with data, allowing the statement A description of an
card to action or
be used for many purposes, such condition in a computer program
as storage devices Devices which
paying for goods, making allow a
telephone computer to permanently store
calls and storing music data.
They include floppy disk drives, TCP/IP (transmission control
hard protocol/Internet protocol)
disk drives, CD-ROM drives, DVD The
drives and magnetic tape drives. set of rules, sometimes known as
See a
also digital versatile disk; read- protocol, for sending and
only receiving
memory data over the Internet
structure chart A pictorial telecommunication The sending
representation of a system and
depicting receiving of any type of data by
the interrelationships between the means
modules of the system of wires, optical fibres or
structured programming, radiowaves,
Blocks including computer data,
containing programming television
statements pictures, images, voice, sound
(code) are executed one after and fax
another telecommuting A method of
subroutine A named section of a working
program that can be repeatedly where an off-site employee uses
called computer and a communication
on to perform a given function by channel to communicate with the
other parts of the program office computer
supercomputer A dedicated
mainframe
that may be specifically designed
for
tasks such as performing highly
complex and repetitive
calculations
syntax A set of rules defining the
structure of a computer program
syntax errors Errors that result
from
not obeying the rules (syntax) of
the
programming language
system life cycle The key
stages in the
development of an information
system: analysis, design,
implementation, testing, user
documentation and evaluation

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