Summarized Check list for evaluation of APTS implementation status, results achieved, Challenges and solutions

Name of hospital: ____________________________

Implementati What are Solutions
Sn Activity on status challenges taken/
Yes No way forward
A Efficient budget utilization
1 Have pharmaceuticals list prioritized by VEN
2 Perform ABC of the last (____) years
3 Use ABC /VEN reconciliation and drug lists for procurement
4 Bin management is implemented and responsibility is given for each bin owner
5 Effective Medicines sale management system for credit, for free, and on cash is implemented
(no drug is dispensed without being recorded)
6 Every medicine, and supplies are accounted (carry cost/price) during transaction with in
departments and to patients
7 Perform methods like consumption to stock analysis (STA) to identify candidate medicines for
Stock status analysis (SSA)
Based on SSA hospital took intervention (mention type of intervention you took)
___________________________________
____________________________________________________________________________
_______________________________________________________________
How much you money you saved using SSA ______
8 % wastage of medicines at the end of the last year/quarter is <2%
9 Revenue from medicines sales increased
C Transparent Transactions and reliable information
10 Models, pad registers, sales tickets and free registers are available continuously
11 Store men delivers copies of models (19/1 and 22/1 to accountants)
12 Transacted medicines are coded with uniquely identifying codes
13 Cashiers calculate the payment
14 Cashier deliver sales tickets to accountant with list of serial numbers, drugs, total costs, and
names of dispensers
15 Accts. prepares daily summary
16 Accts. prepares monthly report (both MFRF and MSRF)
17 Daily summary and Monthly report for maternal and child health, Malaria, OI is separately
from others and each other
18 Auditors audit product and finance, and service with DTC
Human resource deployment and performance evaluations
19 Adequate human resource is deployed based on workload analysis
Performance
20 Rewarding mechanism as per performance evaluation (quantity and quality of work)
B Availability of medicines, patient knowledge on correct dosage and satisfaction on
pharmacy services
21 Identified drugs used to treat ten top diseases
22 % availability of drugs for top ten diseases %___
23 Dispensaries have been renovated, retrofitted and patient flow arranged as Evaluators 
Cashier counselor all in a queue
24 Evaluators are identifying medication error
25 Evaluators and counselors are signing on the space provided in the prescription confirming
execution of their duties
26 Hospital has inpatient, outpatient, chronic care, ART inpatient pharmacies accessible to
patients care centers
27 Outpatient /chronic care has special counseling for patients that deserves
28 Outpatient has standard counter 1.10 to 1.15 meters high or equivalent and waiting area
29 Patient knowledge on correct dosage and satisfaction on pharmacy services assessed
periodically
30 The management supervises and evaluates the performance of the pharmacy
New innovations to be shared from the hospital on APTS: like software development,
renovations, workflow arrangement, dispensing/counseling, selection of medicines etc.
Total
%