MT «Sertanejo Spirit»

SIRE Inspection Preparation

It will greatly expedite the inspection if the following documents are available and ready for the Inspector’s
review on boarding:

1. Copies for the Inspector:

Prepared according to attached list on page 4.

2. The Inspector will wish to sight the following, where applicable:

The Certificate of Registry;
The vessel’s trading certificates, (the copies to be sighted if the originals are ashore): Safety Eqpmt,
Loadline, Safety Radio, IOPP, IAPP, Safcon, International Tonnage, ISM SMC & DoC, ISPS Cert., Certificate
of Fitness or Noxious Liquids Certificate; Sewage, Garbage & Antifouling Certificate
Oil Record Books Parts 1 and 2, Cargo Record Book; STS Manual, procedures & records.
Ballast Water & Garbage Mgmt. Plans and records. Bunker Operation procedures & records.
Certificates of Civil Liability for Oil Pollution, for Bunkers & for Wreck removal;
The USA Certificate of Financial Responsibility, and the last Tank Vessel Examination Letter;
Class Certificate, Enhanced Survey File w/Condition Assessment Report & quarterly class reports;
Approved manuals: Stability, Damage Stability, Loadicator, Inert Gas, COW, CBT, and ODME;
An approved SOPEP, VRP & VGP Manual; SOLAS Training/Maintenance Manual, VECS; VOC; SEEMP.
Lifesaving appliance and firefighting equipment maintenance records, drill plan & records;
The Procedures & Arrangements Manual, (for chemical and gas carriers); The Cargo Gear Register;
Officer & Crew national Competency Certificates, Continued Proficiency & Dangerous Cargo Endorsements;
Evidence of Administration acceptance of crew Certificates of Competency; ECDIS certification.
Near–Miss & Incident reporting, familiarization & training records.
The Manager’s Operating Instructions in general and internal inspection & audit records.
The Company Drug and Alcohol Policy, and records of unannounced testing;
Records of mooring winch brake tests, mooring rope/wire manufacturer’s & bow stopper certificate;
Mooring rope & wire certificates and condition reporting records. Hose certificates & test records.
The last 3 Port State Inspection certificates;
Hot work procedure, shoreside concurrence, permits as well as enclosed space entry permits;
The technical publications listed in the OCIMF Vessel Inspection Questionnaire (2000 Edition),
question 2.3, as applicable to the vessel.

It should be noted that the Emergency Fire Pump, Emergency Generator, Emergency Steering and the ODME
will be expected to be operated by the officer accompanying the inspector.

During the final meeting, a list of observations will be reviewed with the Master.
This review is to ensure that there are no observations that can be cleared because of a simple misunderstanding.
The Master is not expected to provide corrective actions or to indicate he agrees with the observations.
His signature is only an indication that he received the observations.

M/T «Sertanejo Spirit» Inspection Preparation

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 MT «Sertanejo Spirit»
The Master can expect that the inspection will take about 6 to 8 hours and be performed in the following order,
unless the order of inspection needs be altered to avoid disruption of the ship’s normal operation & to fit the vessel’s schedule:

1. Review of above documentation (preparatory for Opening meeting)

2. Opening Meeting, with Master, Chief Engineer and Chief Mate (if available)
3. Complete review of documentation
4. Wheelhouse and navigation
5. Communications (radio room or GMDSS station)
6. The exterior of the Wheelhouse
7. The exterior of the Accommodations to the Poop
8. Up the Main Deck to the Forecastle and Forecastle spaces
9. Back down the Main Deck and checking a ballast tank (as agreed in Opening Meeting)
10. The Pump room
11. to the Cargo Control Room with Chief Officer
12. Discussion with Chief Engineer and into the Engine room including review of PMS.
13. With the Master back through the internal areas of the accommodations
14. Finally a period for the inspector to summarize his thoughts and a final meeting with the Master and Department heads.

3.1.1 Qualification of Officers Complete Following Matrix

QUALIFICATION OF MASTER C/O 2/O 3/O X/O C/E 1/E 2/E 3/E 4/E
OFFICERS
Nationality

Certificate of Competency
Issuing Country (National
or Administration)
Administration acceptance
DCE (or proof of
satisfactory STCW
training)
STCW V Paragraph 1or2
for current cargo
Years with Operator

Years in rank
Actual sea service time
Years on this type of tanker
Actual sea service time
Years on all types of tanker
Actual sea service time
Months on the vessel this
tour of duty
English proficiency
(Good/Fair/Poor)
Comments:
     
Note that DCE should indicate if the endorsement is for “oil”, “oil/chemicals” or “chemicals” only.

The figure in ‘Years on all types of tanker’ should indicate the seafarer’s total service on petroleum, chemical and gas tankers, and,
if significant, should include service on combination carriers whilst in the ‘wet’ mode.
Please state the normal tour of duty for Sr.Staff, Jr.Staff & Ratings.
Please indicate who is the Employer for Sr.Staff, Jr.Staff & Ratings.
Please indicate whether a physical is performed before each joining.

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 MT «Sertanejo Spirit»
1.1 Name of ship: M/T Sertanejo Spirit
1.2 IMO Number: 9637715
1.3 Flag: Bahamas
1.4 Maximum SDWT: 154233.4 MT
1.5 Year Vessel Delivered: 2013
1.6 Name of OCIMF Inspecting Company: LUKE OIL
1.7 Date of Inspection:
1.8 Port of Inspection: La Paloma, Urugay
1.9 Time Inspector Aboard:
1.10 Time Inspector Departed:
1.11 Name of Inspector: Pedro Lux
1.12 Vessel Operation Load/Discharge: Discharging
1.13 Product Being Handled: Lula Crude Oil
1.14 OCIMF VIQ up to Date: VIQ 2014 Rev 1.2 Final
1.15 Ship Type: Shuttle Tanker
1.16 Hull Type: Double Hull
1.17 Name/Address of Operator: Teekay Shipping Norway AS. / Verven 4, Box 8035, N-4068 Stavanger
1.18 Operator telephone Number: +47 51 44 27 00
1.19 Operator FAX Number: +47 51 44 28 00
1.20 Operator e-mail Address:
1.21 Date Operator Assumed Responsibility: 22 Nov 2013
1.22 Name of OPA Q.I.: O’ Briens Response Management
1.23 Phone Number of Q.I.: +1 985 781 0804
1.24 FAX Number of Q.I: +1 985 781 0804
1.25 Date USCG CoC/TVEL Expires: NIL – not trading in US waters
1.26 Classification Society: ABS
1.27 Date Departed Last Dry Dock: Not Applicable
1.28 Date Next Special Survey Due: Not Applicable
1.29 Date of Last Port State Control Inspection: 16 Feb 2017
1.30 Port of Last Port State Control Inspection: Angra Dos Reis, Brazil
1.31 Name of P & I Club: North of England
1.32 Date of Last Spill Drill: 20 Jun 2017
1.33 Date of Last Q.I. Notification Spill Drill: NIL – not trading in US waters
1.34 Date & frequency of latest Ch.Mate Cargo & Ballast Tank Structure & Coating Survey: Cargo: 10-12 Dec 2016 (Interval 30 Months)
Ballast: September 2016 (Interval 12 Months)?
1.35 Minimum Manning Requirement: Officers: 7 Ratings: 8
Actual Manning: Officers: 12 Ratings: 15
1.36 Date of Last Unannounced Drug Test: 09 Mar 2017
1.37 Date of Last Unannounced Alcohol Test: 19 May 2017
1.38 Date of Last onboard Alcohol Test: 19 May 2017
Maximum Blood Alcohol Allowed: 20 mg/100 ml?
What is the frequency of on board testing: Minumum Twice per year
1.39 Who is Safety Officer: 2/Off/SDPO & 2AE
1.40 Cargo, COW, Ballast, IG, Fire/Foam & Bunker Line Tests (date & pressure):
CARGO LINES (date: 14 Oct 2016,pressure: 13.5 Kg/cm²)
COW LINES (date: 14 Oct 2016, pressure: 13.5 Kg/cm²)
MARPOL LINES (date: 14 Oct 2016, pressure: 13.5 Kg/cm²)
BALLAST INERT GAS LINE (date: 08 Apr 2017, pressure: 0.14 Kg/cm²)
HFO BUNKER LINE (date: 05 June 2017, pressure: 4.0 Kg/cm²)
MDO BUNKER LINE (date: 05 June 2017, pressure: 4.0 Kg/cm²)
FIRE, FOAM, WASH DECK LINES (date: 15 Oct 2016, pressure: 11.0 Kg/cm²)
1.41 Who is Contracted for Unannounced D & A Testing: Initiated from Marine HR in Stavanger
1.42 Who is Contracted for Charts and Publications: Navtor
1.43 Who is Shore Based Maintainer: Navtor
1.44 High Level Alarm 95% Full Overfill Alarms 98% Full
1.45 Class Approved Loading Computer (name): Loading Instrument (Onboard NAPA)
1.46 Name of Gauging System Manufacturer: Honeywell
1.47 Who is The Ship Security Officer: Chief Officer
1.48 What Training (certificate required): Ship Security Officer Training
1.49 Type of Cargo Heating System: Steam
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Date Last Tested:
Heating coils 1 P/S COT: 08 August 2016
Heating coils 2 P/S COT: 08 August 2016
Heating coils 3 P/S COT: 22 July 2016
Heating coils 4 P/S COT: 22 July 2016
Heating coils 5 P/S COT: 21 July 2016
Heating coils 6 P/S COT: 21 July 2016
Heating coils Slop P/S COT: 19 July 2016

Type of Testing: (air/water/steam): AIR

Pressure Tested: 5kg/cm2

1.50 Latest Master’s Review of the Safety Management System: 24 Sept 2016

SIRE Inspection Preparation

Copies of the Following to be The following information should be completed by the

provided for inspector: ship and checked by the inspector.

Latest VPQ (if not on OCIMF site) Date last carried

Ship's Particulars out or approval
DRILL or item

Officer's Service Matrix Date Operator assumed responsibility vsl: 22 Nov 2013
Crew List Latest PSC Date AND Port: 16 Feb 2017
Index of Ship's Certificates Latest 2 Operator's Representative visits: 31 Mar 2017 /
16 Feb 2017
Any Conditions of Class Last Operator Int’nal.ISM-ISPS audit AND closeout:
Minimum Manning Certificate Date Class Survey Status on board: 22 May 2017
Gas sensing Eqpmt. Inventory Latest Class attendance:
Port Contact List D&A Test date (both onboard & external): 19 May 2017
Medical Chest Expiry date: 30 Sept 2017
Following available for viewing: Latest N/M # on board & corrected date: Wk 24/2017
Port State inspection file Deviation Curve date: 19 Jan 2017
Cargo Gear Registry Latest Safety Committee Mtg:
SOLAS Training Manual Latest 3 Abandon Ship Drills: 10 June 2017
SOPEP – SMPEP - VRP Latest 2 Port & Starboard L/B in Water: 15 June 2017
Ship-to-Ship ops. records Latest 3 Fire Drills on record: 10 June 2017
Pollution Equip. Inventory Latest SOPEP Drill: 20 June 2017
Oil Record Book Part I& II Latest Foam Agent analysis: 29 Dec 2016 /
03 Jan 2017
Garbage Record Book SOPEP Approval date AND authority: 03 Apr 2014
ISM file VRP Approval date AND authority: 28 Feb 2014
Safety Meeting file ODME Manual approval Date AND Class: 19 April 2013
GMDSS Maint. contract Latest ODME test and Last ODME use: 19 May 2017
CLC Certificate Ballast Water Mgmt.Plan approval date/Class: 20 Jan 2014

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 MT «Sertanejo Spirit»
Last Drug & Alcohol Test
Enhanced Survey File
Condition Of Tank Coating
ODME/COW/IGS Manuals
Familiarization, Nearmisses
Officer's Licenses
Hotwork/Tank Entry File
Safety Inventory
UKC Calcs/Owners Policy
Familiarization records
Work Hrs & Rest Period
Mooring Eqpt.cert & cond.
Ballast Management Plan
Procedures & Arrg’mts. Manual approval:
Load Comp.Program Name & approval: 04 Feb 2014
Latest Gas Tightness test date:
VECS Manual approval date AND Class: 09 Dec 2014
VOC Plan approval date AND Class: 09 Dec 2014
Latest P/V Valve Service/Inspection:
IGS Manual approval date AND Class: N/A
Latest Service/Insp. IG Deck Seal AND Check Valve:
COW Manual approval date AND Class: 18 Nov 2013
Latest Cargo Hose test date: N/A
Latest winch brake rendering force test date: 16 Aug 2016
GMDSS shorebased maint.contract expiry: 04 Nov 2018
Planned Maint.System Name AND approval: NS5 / 19-Jul-10
Latest Steering Gear Drill: 07 Apr 2017

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