SHOEB JUNIOR COLLEGE

Date: II SEMESTER
Duration: 3 hours

Subject: Secretarial practice (S.P)

Marks: - 80

Q.1 A. Select the Correct Answer from the Possible Choice below and Rewrite the statement.
5 MARKS

• In public company there should be at least __________ directors.

• Three b. Two c. Five

• The person who presides over the meeting is known as _________

• Secretary b. Chairman c. Director

• The business transacted in extra ordinary general meeting is ________________.

• Ordinary business b. Routine business c. Special business

• The provision regarding qualification of shares of director is contained in the

____________

• Article of association b. Memorandum of association c. Prospectus

• The registrar of companies may grant an extension of time up to a maximum period of

____________ for holding annual general meeting.

• 1 month b. 3 months c. 6 months

B. Match The Pairs.

5 Marks

Group A Group B
• Statutory meeting • Appointed by central
• Annual general meeting government
• Registrar of companies • Proposal put before the
• Annual returns meeting
 • Motion • Once in a life time
• Once in the financial year
• Within 60 days of AGM

C. writes a word or term which can substitute each of the following.

5 Marks

• An authority that issue a certificate of incorporation.

• A meeting which is held between two annual general meeting

• A list of items to be transacted at the meeting.

• Name a report to be submitted to the Registrar according to section 165.

• The meeting in which directors and auditors are appointed.

• Permission to withdraw excess amount from current account.

Q.2 Distinguish between the following. (Any 3)

15 Marks

• Statutory meeting and annual general meeting.

• Shareholders meeting and board meeting.

• Voting by show of hand and voting by poll.

• Agenda and minutes.

• Director and managing director.

Q.3 Short notes. (Any 3)

15 Marks

1. Explain the duties of an auditor.

2. explain statutory meeting and its legal provisions.

3. why are minutes kept?

4. Explain the collective rights of members.

5. Explain primary function of bank.

Q.4 State with reason, whether the following statement are true or false. (Any 3)
15 Marks

1. The board of directors are the representative of sharehoders.

2. The director of public company must purchase qualification shares.

3. The extra ordinary general meeting is held every year.

4. company secretary has to file a copy of special resolution with the registaraof
companies.

5. proxy has no right to speak at the meeting.

Q.5 Attempts the following. (Any 2) 10

marks

1. Letter to registrar of companies informing him about the alteration in the

memorandum of association.

2. Draft a notice and agenda of a routine board meeting.

3. Letter to insurance company requesting for settlement of claim under fire insurance.

4. Explain types of marine insurance plicies.

Q.6 Answers the following questions. (Any 1)

10 marks

1. Explain annual general meeting and secretarial duties related to annual general
meeting.

2. Letter to Bank fot Opening an Account.