www.mercycorps.org.

mn

VACANCY ANNOUNCEMENT
PROGRAM / EXECUTIVE ASSISTANT

Mercy Corps is a leading global organization powered by the belief that a better world is possible.
In disaster, in hardship, in more than 40 countries around the world, we partner to put bold solutions
into action—helping people triumph over adversity and build stronger communities from within.
Now, and for the future.

Mercy Corps Mongolia is seeking an experienced Program / Executive Assistant to work in

UB office.

Working under the supervision of the Country Director the Program/Executive Assistant provides
administrative support to the Country Director, program team and the field teams for the growth
and implementation of high-quality and impactful programming in the Mongolia. She/he also
responsible for duties as Receptionist in UB office.

ESSENTIAL JOB FUNCTIONS:

Program support – 70 %
• Provide administrative support, including but not limited to: travel arrangements, meeting
arrangements, logistics management.
• Document and maintain accurate records including meeting minutes, and any other
documentation.
• In coordination with the Program Managers, support internal communications and the
communication with other teams.
• Answer all incoming telephone calls and direct to the proper person or department, ensure
availability of the recipient prior transferring the line;
• Greet and receive all visitors, suppliers, etc., directing them to the appropriate staff person
• Receive/send correspondence, faxes, and messages for staff, ensure its record at the in/out
correspondence sheet;
• Facilitate hotels for guests and venues for meetings, trainings, etc.,
• Subscribe, receive and log in mail and distribute;
• Other duties as assigned by supervisor.

Assist Country Director-30%

• Provide administrative support including: travel arrangements, meeting arrangements,

logistics management.
• Document and maintain accurate records including meeting minutes, official letters, and
any other documentation.
• Provide translation for Country Director and expats as needed;
• Filing and Archiving

Organizational Learning
 www.mercycorps.org.mn

• As part of our commitment to organizational learning and in support of our understanding

that learning organizations are more effective, efficient and relevant to the communities
they serve - we expect all team members to commit 5% of their time to learning activities
that benefit Mercy Corps as well as themselves.

Accountability to Beneficiaries
• Mercy Corps team members are expected to support all efforts towards accountability,
specifically to our beneficiaries and to international standards guiding international relief
and development work while actively engaging beneficiary communities as equal partners
in the design, monitoring and evaluation of our field projects.

ACCOUNTABILITY:
REPORTS DIRECTLY TO: Country Director.
WORKS CLOSELY WITH: Program staff, Field staff and Support team

KNOWLEDGE AND EXPERIENCE:

• BA in related field preferred.

• Excellent computer skills: Microsoft Office (Word, Excel, PowerPoint), Outlook
• Fluent written /spoken English and Mongolian.
• 2 years’ experience in office administration
• Excellent problem solving and interpersonal skills
• Excellent written and oral communication skills
• Previous experience in international or non-profit work or a demonstrated interest in
these fields preferred
• Ability to be flexible, resourceful and innovative in a variety of situations
• Willingness to maintain open line of communications with supervisor

Applications for the above position must be done as follows:

A curriculum vitae and a cover letter in English, explaining specifically why you are interested in
the position and how you meet the necessary qualifications to be sent to
mn-jobs@mercycorps.org

The deadline of applications is 4:00 pm January 12th, 2018.

For more information about Mercy Corps Mongolia, please refer to our website at
http://mercycorps.org.mn