Professional Documents
Culture Documents
1 REGISTRATION
1.1 All paid-up Corporate Members are eligible to attend the AGM. At
the registration desk, the status of a member will be validated against
the current membership register.
2 ELECTION
2.1.1 In accordance with HKIS Bye-Law 3.2.1, the Office Bearers and the
Councillor who is a member of the Technical Grade shall be elected
by the Corporate Members present in person at the AGM.
2.1.2 As more than one nomination has been received for the posts of
President and Honorary Secretary, there shall be voting at the AGM
by written ballot.
3 VOTING ARRANGEMENTS
3.1.1 Voting will start sometime after 7.00 pm following the announcement
by the Chairman of the meeting that a quorum is present for the AGM
and that voting shall commence. Voting will close at 10.00 pm sharp.
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3.2 Voting area
3.2.1 A separate voting area in the HKIS premises will be assigned for
members to cast their vote.
3.2.2 The voting area will only open for the casting of votes after the
Chairman of the AGM has announced that voting shall commence.
3.2.4 Voters shall not communicate with other voters in the voting area and
should leave the voting area immediately after casting his /her vote.
3.3.1 There shall be a separate ballot form for the posts of President and
Honorary Secretary.
3.3.2 Member will only be entitled to receive one ballot form for each post
upon completing the registration formalities (see above 1.2)
3.3.3 Ballot form shall be deposited in the assigned respective ballot boxes.
3.4.1 There shall be ballot boxes assigned separately for the posts of
President and Honorary Secretary.
3.4.2 The ballot boxes shall be sealed by independent auditors prior to the
commencement of voting.
3.4.3 Member shall deposit his/her ballot paper in the appropriate ballot box.
3.5.1 Member should choose one candidate only for each post.
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3.5.3 A ballot form will be void if it contains any information, in the form of
writing, marks, signature or any indication, which may lead to
disclosure of the voter’s identity.
3.7.1 Independent auditors and assigned Secretariat Staff shall count the
number of ballot forms immediately after the close of voting at
10.00 pm.
4 Authority
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Note:
5 Complaints
5.1 In the event of any complaint, these will be dealt with and decided by
the above Panel. The decision of the Panel will be final.